Date 18/02/2014 Page 1 of 11 Portman Motor Company ( to ) 1 Hazardous Substances Paint mixing & spraying. Body filling. Sanding & grinding. Use of cleaners, polishers, sealant etc. Welding and burning Potential chest, lung & skin problems through exposure to dust, solvent isocyanate and welding fume Forced ventilation installed in paint mixing room and door fitted with self closer. Enclosed gun wash unit provided which is fitted with LEV. Proprietary air-extracted paint spray bake ovens used which are serviced regularly & records kept Organise inspection & test of paint mix room & gunwash machine LEV Airflows in ovens tested by a competent person annually. Records kept. LEV installed to remove dust generated during DA sanding and Inspected annually. Records kept. HVLP spray guns used. Statutory inspections of booths carried out. Statutory and maintenance records kept. Solvent cans all lidded in mixing room. New iris RPE / Filter Change Log introduced No action required Paint sprayers provided with compressed air fed visors, inspected monthly. Retrain in the use and maintenance of RPE & keep records CoSHH assessments available & reviewed annually
Date 18/02/2014 Page 2 of 11 Portman Motor Company ( to ) 1 Hazardous Substance Continued Paint mixing & spraying. Body filling. Sanding & grinding. Use of cleaners, polishers, sealant etc. Welding and burning 2 Legionella Use of hot and cold water system for washing Potential chest, lung & skin problems through exposure to dust, solvent isocyanate and welding fume Potential legionnaires disease or other bacterial problems Provision of disposable respirator for use during DA sanding. Overalls (either laundered or disposable) provided. Gloves provided. (Nitrile glove and Rigger) Skin products available (Pre-use, soap and restoration) available. Information for employees on skin care. Health surveillance (Lung function, skin questionnaire and back). HSE notice regarding the use of 2 pack paint (Isocyanates) displayed Ensure the use of the waterbased paint system is in use at all times. Use of solvent based products e.g. Lacquers are to be kept to a minimum. Welding training introduced using the new techniques in HTS & Supplier safety data sheets available. Boron as well as aluminium. ATA Panel approved Limited amounts of welding done due to increased use of bolt on body parts weld extraction in place All water delivery is via the mains. None required None 3 Lifting Equipment Use of Vehicle lift, scissor lift, jib crane, body alignment jig, trolley jacks, axle stands, adjustable trolley Lifting equipment failure can cause severe injury. HSB Haughton carry out statutory inspections. Equipment maintained. Records kept. Only operated by trained employees. Statutory inspections carried out by HSB Haughton annually (see iris Book 4 equipment maintenance).
Date 18/02/2014 Page 3 of 11 Portman Motor Company ( to ) 4 Pressure Systems Use of compressed air for paint spraying, pneumatic tools etc. Compressed gas welding cylinders 5 Electricity Use of handheld and fixed electrical powered equipment. Explosion, misuse of air lines can result in personal injuries to eyes and air entering the blood stream Electrocution, fire and explosion hazard. Our Insurers carry out statutory examinations. Compressors routinely serviced. Working pressure, test pressure etc. marked on air receivers All welding cylinders stored in the upright position and chained to the wall when not connected. Welding cylinders on mig stands when in use. Electrical cables run through conduit or trunking. Fixed wiring inspected every 5 years. Portable appliances examined annually. Pressure Vessel Statutory inspections carried out by HSB Haughton every 26 months (see iris Book 4 equipment maintenance). PAT Test carried out. (see iris Book 4 equipment maintenance). 6 Gas Appliances Gas-fired heaters/boilers. Ambi-rad. Spray booths Explosion & fire Spraybooths (Including burners and controls) routinely serviced by specialist contractor Dalby Engineering No action required 7 Noise Use of sanders, grinders, air driven tools. Paint spraying 8 Hand arm vibration Use of power tools i.e. orbital sanders, grinders, polishers etc Possible noise induced hearing loss Possible effects to fingers, hands and wrists Air chisel not used. Regular but intermittent use of sanders etc. Power tools e.g. wrench, grinder drills. Typical use 1-1½ hour in any day. Heated rest room available. Tools are owned by company and employees. Employees informed about risk from vibratory tools and keeping tools in good working order. Noise readings to be taken. Training to be delivered on HAV preventative measures
Date 18/02/2014 Page 4 of 11 Portman Motor Company ( to ) 8 Hand arm vibration Continued Use of power tools i.e. orbital sanders, grinders, polishers etc Possible effects to fingers, hands and wrists Also informed about the importance of keeping hands warm as far as is practicable. HSE and Portman Motor Company notices displayed informing employees to inform company of any problem with hands. Health surveillance carried out annually by our outsourced Health Surveillance service Sound Advice. Sound Advice have carried out HAV assessment on staff 9 Fire & Explosion General Activities Burns, Death Fire alarm is a siren. Fire exits provided with signage. Fire action notices displayed by all fire control extinguisher points. Suitable fire extinguishers are provided. Training on their selection/ usage. Each allocated part of the premises for fire evacuation search/roll call. Fire alarm tested weekly by fire marshal. Extinguishers inspected annually by contractor and monthly by fire marshal. Fire marshal to carry out fire audit regularly. Fire risk assessment carried out. Fire control log in place iris system Book 9. New employees told about fire precautions as part of their induction. Explosive atmosphere signage. Hot work/permit procedure in place. Log up to date no action required Permit to work for hot work in place. Fire Risk Assessment Review carried out. Fire Control Log in place.
Date 18/02/2014 Page 5 of 11 Portman Motor Company ( to ) 9 Fire / Explosion continued Degreasing, paint mixing, and spraying. Use of flammable solvents Fire & explosion Paint mixed and sprayed in purpose made room or booth, fitted with fire protected light fittings, explosion relief, ventilation etc. Minimum quantities of thinners etc. stored. Tops kept on solvent containers when not in use. No smoking Monthly workplace assessment to be carried out by a nominated person 10 Burns and Scalds Use of oxy/acetylene equipment. Mig / Spot Welder Burns to skin. Injuries to eyes Only carried out by trained authorised employees. Welding proficiency certificates held on file. All equipment to be kept in good condition and heating equipment fitted with flashback arrestors. To be inspected 6 monthly. (records kept) Regulators inspected annually. Record training. Oxy/acet used for heating joints only, Argon gas bottles for Mig welders are situated on the Mig units. 11 Racking / Storage Storage of various items and equipment Racking possibly fall causing injuries to employees Adequate facilities provided. Equipment stored tidily. Racking bolted down No action required 12 Hand Tools Use of files, sanding boards, air tools, electric tools etc. Puncture injuries, cuts and strains. Employees trained in workshop techniques and responsible for upkeep of personal tools. Various tools to be calibrated. Pre-user checks on all air driven tools for tightness of connections, leaks prior to use and to report defects.
Date 18/02/2014 Page 6 of 11 Portman Motor Company ( to ) 13 Access and Egress, Slip / Trip / Fall (General movement around department) Poor Housekeeping Wet or slippery floors Uneven or poorly maintained floors Obstructed walkways Using equipment inappropriately Inadequate lighting in stairwells Trailing air lines Fractures to employees, visitors, contractors and customers Ensure that floors, walkways, stairs and storage areas are free from obstruction. Check that all floor surfaces are properly maintained and, if necessary, covered with a non-slip material. Clean spills and other hazards from the floor immediately. When cleaning liquid spillages do not forget to clean up the absorbent materials straight away. Remember it is just as easy to slip on the absorbent material as it is on the original spillage. Do not leave tools or materials scattered on the floor. Maintain outdoor surfaces and keep free of potholes and other trip hazards. Avoid trailing air lines Avoid trailing electrical leads. Provide adequate lighting in all areas. Provide appropriate handrails in stairways Tool box talk on slips / trips and falls to be carried. Safety shoes to be worn in workshop Members of the public not to be allowed in Bodyshop. Visitors book in place for unescorted visitors to site e.g. trainers, insurers engineers and inspectors. Feb 15
Date 18/02/2014 Page 7 of 11 Portman Motor Company ( to ) 14 Access and Egress Slip / Trip / Fall (cont) Use of ladders 15 Manual Handling Moving and manoeuvring body panels etc. Pushing cars. Manoeuvring vehicle chassis alignment jig. Moving welding and burning equipment, including gas cylinders Fractures to employees Back injuries, general strains and upper limb disorders It is the responsibility of all employees that use ladders, to inspect them prior to use and ensure that they are suitable for the job. They must inspect the work area and task that they are about to perform, in order to ensure that the risks are recognised and mitigated. Ladder to be given an identification number and entered into a register. Ladder to be stored correctly and locked with a padlock and chain to be issued by an authorised person. Authorised person to check whether ladder requested is suitable for task. Ladder must be inspected on purchase, before each use, after any mishap, drop or impact, and annually. Manual Handling assessments available. Low frequency for handling heavy items. Mechanical assistance available e.g. trolleys for welding equipment. Help available from other employees if required. Gloves provided to prevent cuts when handling new and scrapped body panels. Ladder procedure to be implemented, information given to employees and recorded. If a ladder cannot be properly repaired it must be scrapped Tool box talk on use of ladders to be carried out. Not required Feb 15 Manual handling training Feb 15 and risk assessments to be introduced by iris.
Date 18/02/2014 Page 8 of 11 Portman Motor Company ( to ) 16 Movement of vehicles Around the department and outside to car park Vehicles colliding could cause serious injury to drivers/pedestrians Door not used constantly. Employee licences inspected annually. Only licensed employees to drive vehicles. Warning signs in place. Apprentices not to drive vehicles unless authorised in writing No action required 17 Display Screen Equipment (DSE) Possible eye strain, upper limb disorder Equipment in good condition. DSE assessments not rquired No action required 18 Battery Charging Booster charge on vehicles (Infrequent use) Possible Burns / Electrocution Charging carried in situ on vehicles. Smoking is prohibited even outdoors No action required 19 Glazing (inc. cleaning) Glazing in offices 20 Non-ionising radiation Ultra-violet radiation welding flash Possible cuts Eye injuries / Burns Construction and markings etc. make it readily apparent that doors etc are glazed Extending equipment for cleaning windows (By contractor) Welders wear welding shield or goggles to protect their eyes. Overalls protect skin. Maximum time spent welding by a technician on any shift is about 30 minutes per day. Not used daily. PPE signed for. Already in place No action required
Date 18/02/2014 Page 9 of 11 Portman Motor Company ( to ) 21 Use of Contractors Building repairs. Roof work. Electrical work. Gas maintenance. Equipment servicing. Decoration & Cleaning etc. 22 Use of Mobile phones Inside bodyshop Driving vehicles 23 Vehicle transporter Usually from customers house or roadside Potential injuries to Portman Motor Company s employees by poor maintenance including being hit by falling objects, electrocution and fire. Potential explosion where flammable items used (mixing room). Potential serious injury if road traffic accident Hit by vehicle on roadways. Unstable vehicles (incorrect loading) Large projects managed by Portman Motor Company Estates department, or its agents. Contractor s rules and regulations booklet available. We must inform contractors of any hazards that they may encounter i.e. asbestos, fire evacuation procedure etc. They must provide us with their public liability insurance, Risk assessment and method statements for the project. Contractors equipment must at least conform with Portman Motor Introduced Permits to Work to all subcontractors working on site documents available in the iris system Book 6. Company s standards Company Driving Policy displayed Ensure that employees are aware of the policy and record Total ban of use of personal mobile phones. Use of Sub-contractor only No action required 24 Asbestos In building Asbestosis or lung disease No asbestos on site No action required
Date 18/02/2014 Page 10 of 11 Portman Motor Company ( to ) 25 Young workers Apprentices or people under the age of 18 26 Lighting Use of artificial lighting when working 27 Access and Egress Slip / Trip / Fall (General movement around departments) Poor Housekeeping Wet or slippery treads Uneven or poorly maintained treads Obstructed walkways Inadequate lighting in stairwells Immaturity and lack of perception of risk can lead to accidents Eye strain, slip trip falls, cuts Fractures to employees, visitors, contractors and customers Factors that may increase the likelihood might be poor lighting, poorly maintained steps or nosings, an absence of banisters, wet surfaces or even frequency of exposure if the job involves many or constant stair journeys Other factors of risk may not be the stairs themselves but maybe the person s mobility in using the stairs. Young workers risk assessment in place. Close by more experienced employee. There are a variety of tasks that young persons are not allowed to perform Use of fluorescent strip lighting to illuminate the workplace above minimum standards in HSG38 The Mezzanine stairs are adequate and well maintained and meet with the required standards but needs to be documented. Ensure that all persons that may have mobility issues have the ability to access stairs adequately and safely. Use of fluorescent strip lighting to illuminate the workplace above minimum standards in HSG38 YW risk assessment to be carried out when required see iris system Book 3 for documents. None required Treads & Steps risk assessment required iris to provide template Managers Name: Managers Signature: Date:
Date 18/02/2014 Page 11 of 11 Portman Motor Company ( to ) Risk Assessment Review & Confirmation Sheet I confirm that I have read and understand the attached risk assessment (review date Feb 15) Name Comment Date Signature Jim Mulholland New Assessment 18/02/2014