Essen%al Maintenance. Chari>es FM Group How to Manage your Premises and save Money. Senior Property Advisor EPF
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1 Essen%al Maintenance Chari>es FM Group How to Manage your Premises and save Money 7 Gordon October Ludlow 2015 Senior Property Advisor EPF
2 EPF - Who are we? Na>onwide property advice for chari>es and community groups - providing free and paid for (consultancy) solu>ons Input via in-house property advice team and Register of Property Professionals Free property resource guide via our website Fairplace Award
3 EPF Consul>ng A unique blend of skills and experience within the team allows clients in the 3rd sector to prosper Training Mentoring Property Strategy Project support Service Review
4 Why Essen>al? Legal requirement Within the terms of the lease Reduce costs & maintain asset value Organisa>onal performance
5 MAINTENANCE REQUIREMENTS TO STAY WITHIN THE LAW GAS EQUIPMENT All commercial gas appliances must be inspected annually by a Gas Safe Registered engineer. Gas safety (Installa>on and Use) Regula>ons 1998
6 MAINTENANCE REQUIREMENTS TO STAY WITHIN THE LAW WATER/LEGIONELLA A valid Legionella Risk Assessment must be in place and is valid for 2 years. Monthly tes>ng an logging of water temperatures should be carried out. A responsible person should be iden>fied and trained. Health & Safety at Work Act 1974 and Control of Substances Hazardous to Health regula>ons 1988.
7 MAINTENANCE REQUIREMENTS TO STAY WITHIN THE LAW LIFTS The Li`ing Opera>ons & Li`ing equipment Regula>ons 1998 (LOLER) Regula>on 9. These regula>ons (o`en abbreviated to LOLER) place du>es on people and comprises who own, operator have control over li`ing equipment. This includes all businesses and organisa>ons whose employees and visitors use li`ing equipment, whether owned by them or not.
8 MAINTENANCE REQUIREMENTS TO STAY WITHIN THE LAW LIGHTNING CONDUCTORS Tes>ng should be carried out to BS6651. Sec>on 5 of the Electricity at Work Act 1989.
9 MAINTENANCE REQUIREMENTS TO STAY WITHIN THE LAW AIR CONDITIONING You must have an air condi>oning maintenance plan in place. Frequency directly correlates with the weight of the refrigerant, every 12 months for buildings over 3kg refrigerant, every 6 months for buildings over 30kg refrigerant and every 3 months for buildings over 300kg refrigerant. European Union F-Gas Regula>on No. 842/2006. R22
10 MAINTENANCE REQUIREMENTS TO STAY WITHIN THE LAW EMERGENCY LIGHTS Provided that the installa>on is three years old or more the system must undergo a 3 hr test on an annual basis.
11 MAINTENANCE REQUIREMENTS TO STAY WITHIN THE LAW Fire figh%ng equipment The answer to the ques>on, How o`en should a fire alarm be tested in the workplace?, is answered by the The Bri>sh Standard regula>ons which state that fire alarms should be tested once a week by the responsible person or persons. This requirement appears under Ar>cle 17 of the 2005 Fire Order Safety Act. The test itself is conducted on top of any other maintenance or tes>ng carried out by the installer of the building s fire alarm system. The objec>ve of a fire alarm test is to ensure that the en>re fire alarm system is opera>onal. Maintenance and tes>ng You must carry out regular checks to make sure that: all fire alarm systems are working you record any faults in systems and equipment all escape routes are clear and the floor is in good condi>on all fire escapes can be opened easily automa>c fire doors close correctly fire exit signs are in the right place All sprinkler systems must comply with BS5306 and equipment approved by the Loss Preven>on Council (LPC)3B6, (LPC)1048
12 MAINTENANCE REQUIREMENTS TO STAY WITHIN THE LAW PAT TESTING The Electricity at Work Regula>ons 1989 require that any electrical equipment that has the poten>al to cause injury is maintained in a safe condi>on. However, the Regula>ons do not specify what needs to be done, by whom or how frequently (ie they don't make inspec>on or tes>ng of electrical appliances a legal requirement, nor do they make it a legal requirement to undertake this annually), however should somebody be electrocuted then you would be liable under The Electricity at Work Regula>ons.
13 The terms of the lease Landlords responsibili>es Tenants responsibili>es Dilapida>ons
14 Reduce costs & maintain asset value The Basics
15 Reduce costs & maintain asset value
16 Benefits of Planned Maintenance Enabling bemer financial planning Minimising occasions when maintenance has to be carried out at short no>ce Reducing wastage e.g. dripping taps, inefficient ligh>ng Maintaining equipment in line with the manufacturer s guidelines Ensuring compliance with the law e.g. servicing of gas boilers, li`s, fire alarms etc. Safer working environment, projec>ng a posi>ve, professional image for the organisa>on
17 Organisa>onal performance The greatest asset and cost to an organisa>on? Look a`er your staff and volunteers and they will work harder and perform What is the value of the image of your organisa>on worth?
18 Contact informa>on THE CHARITY PROPERTY MATTERS SURVEY 2016 is now online. It take just 5 minutes to complete. Gordon Ludlow, Senior Property Advisor, Ethical Property Founda>on gordon.ludlow@ethicalproperty.org.uk
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