KAPUSKASING PROTECTIVE SERVICES COMMITTEE MEETING TO BE HELD ON MONDAY, SEPTEMBER 19, 2016 AT 12:00 PM

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1 Page 1 of 13 Page KAPUSKASING PROTECTIVE SERVICES COMMITTEE MEETING TO BE HELD ON MONDAY, SEPTEMBER 19, 2016 AT 12:00 PM 1. CALL TO ORDER 2. APPROVAL OF AGENDA 3. REVIEW OF MINUTES 3-4 a) 4. NEW BUSINESS 5 a) Review case study for SCBA upgrade (document to be distributed at the meeting) 7 b) Recommendation to consider means of controlling on-street parking on O'Brien Street c) To amend fees to include fees for all alarm calls for service. 13 d) Recommendation to affirm direction that cost of school crossing guards are to be shared with respective school boards and no increase in number of guards be considered. 5. ADJOURNMENT

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3 Page 3 of 13 Page 1 of 2 PROTECTIVE SERVICES COMMITTEE HELD ON Friday, June 17, 2016 AT 12:00 PM. PRESENT Councillor L. Guillemette Councillor D. Plourde -and- Chief Administrative Officer Y. Labelle Deputy Clerk C. Rody Deputy Fire Chief P. Kennedy General Manager of Finance and Recreation N. Mallette CALL TO ORDER a) Chairperson Councillor Guillemette called the meeting to order at 12:14 p.m. APPROVAL OF AGENDA a) The agenda was approved as circulated. a) Nil REVIEW OF MINUTES NEW BUSINESS a) Volunteer firefighter retirements The Committee discussed the quarter century recognition program and recommended that a 20-year pin and jacket be implemented for service recognition for firefighters. It was also recommended to bring this matter to the Champion Committee for consideration for the recognition awards program. b) Volunteer firefighter recruitment strategy Deputy Fire Chief P. Kennedy advised the Committee that by July, the volunteer firefighter group will become short of members. This is also a Canada-wide issue where recruitment and retention of volunteer firefighters is becoming more problematic. Deputy Fire Chief P. Kennedy proposed to host an open house event as a recruitment initiative to recruit candidates and to then proceed with interviews. The Committee directed the Deputy Fire Chief to prepare an information fact sheet along with a promotional campaign and organize an open house event for recruitment purposes. c) MSA SCBA Contract discussion The current SCBA equipment contract will be due for renewal in the next few years and with that, the current equipment will become discontinued. By replacing the equipment now on a service contract, before the actual end of life expectancy of the equipment, the Corporation can benefit from a savings of approximately $36,000 with a Promise Program Discount. The Committee recommended that the Deputy Fire Chief investigate the contract options and prepare a report for consideration at the

4 Page 4 of 13 Page 2 of 2 next meeting. d) Fire Department 2015 Annual Report Presentation The Committee reviewed the 2015 Kapuskasing Fire Department Annual Report. It was noted that the number of calls in the month of May were higher and that they were due to actual fire calls. CLOSED MEETING a) Two (2) matters re: Labour Relations/Employee Negotiations ADJOURNMENT Chair Clerk/Board Secretary

5 Page 5 of 13 Town of Kapuskasing Council Report Date: September 15, 2016 PROTECTIVE SERVICES REQUEST: Review case study for SCBA upgrade Prepared by: Pat Kennedy, General Manager of Protective Services Submitted by: Pat Kennedy, General Manager of Protective Services Approved by: Yves Labelle, Chief Administrative Officer Tracking #: AIR

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7 Page 7 of 13 Date: September 13, 2016 Town of Kapuskasing Council Report REQUEST: Recommendation to consider means of controlling on-street parking on O'Brien Street. RECOMMENDATION: That Committee consider means to eliminate congestion for on-street parking. Much of the reason associated with the on-street parking problem has to do with 5 Star taxi and tenants of the apartment building using the street during summer months. I understand that repairs are currently underway at 5 Star Taxi and their lot will be able to accommodate six taxis and I have spoken with R. Bergeron requesting that the vehicles find parking elsewhere. Also, it is not a municipal responsibility to provide tenant parking at apartments. General Manager of Protective Services P. Kennedy will present suggestions. Prepared by: Barbara Major, Manager, Corporate and Planning Services Submitted by: Barbara Major, Manager, Corporate and Planning Services Approved by: Yves Labelle, Chief Administrative Officer Tracking #: AIR

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9 Page 9 of 13 Town of Kapuskasing Council Report Date: September 13, 2016 REQUEST: To amend fees to include fees for all alarm calls for service. RECOMMENDATION: That Committee recommend approval of policy for all alarms. In early 2016 Council approved the implementation of false fire alarm fees which represents a significant cost to taxpayers. The process provides for one false alarm per year. The policy does not apply to other alarm call-outs, eg: sensor or motion alarms, entrance or security alarms. Prepared by: Barbara Major, Manager, Corporate and Planning Services Submitted by: Barbara Major, Manager, Corporate and Planning Services Approved by: Yves Labelle, Chief Administrative Officer Tracking #: AIR

10 Page 10 of Kapuskasing 88 RiversideDrive Kapuskasing,ONP5N1B3 Tel:(705) Fax:(705) Jan 14, 2016 Le 14 janvier 2016 Kapuskasing, ON P5N 1S4 in an effort to reduce the number of false alarms occurring in the Municipality, the Town of Kapuskasing will be implementing payment of false fire alarm fees after the first false alarm at a building in any twelve (12) month period, to take effect immediately. The policy will be applied equally to all residences and types of businesses and/or institutions. The Kapuskasing Fire Department and Ontario Provincial Police receive a number of false alarms annually and this is a significant cost to all taxpayers. It is noted that your house at 15 Dallyn St. has reported a false alarm on January 5, The Municipality asks for the cooperation and assistance of all security system owners and operators in keeping their systems maintained and operating properly. Kindly make note the following: First False Alarm Second False Alarm Third False Alarm Fourth & Subsequent Alarms Fire Prevention to Followup and determine why and letter indicating financial implications by registered mail $277 $412 $832 I trust this meets with your approval and your attention to this matter is appreciated. Dans le but de réduire le nombre de fausses alertes qui se produisent dans la municipalité, la Ville de Kapuskasing instaure le paiement de frais liés aux fausses alertes qui suivent une premiere fausse alerte a un batiment au cours d une quelconque période de 12 mois. Cette mesure prend effet immédiatement. Cette politique s app ique de faco égale a toutes les residences, ainsi qu a tous n les types d entreprises et aux institutions. Le Service d'incendie de Kapuskasing et la Police provinciale de l Ontario regoivent chaque année un certain nombre de fausses alertes qui occasionnent des couts importants pour les contribuables. On remarque qu une fausse alerte a été donnée a votre maison, située au 15 Dallyn le 5 janvier La Municipalité sollicite la collaboration et l appui de tous les propriétaires et les opérateurs de systemes de sécurité pour qu ils veillent a entretien et au bon fonctionnement des dits systémes. Nous vous prions de prendre note de ce qui suit : Premiere fausse Le Service de prevention des alerte incendies effectuera un suivi, déterminera la cause, et expédiera une lettre recommandée détaillant les consequences financiéres 2e fausse aierte 277 $ 39 fausse aierte 412 $ 49 fausse aierte 832 $ et aiertes subséquentes Nous sommes confiants que cette mesure recueille votre approbation et nous apprécions attention que vous accorderez a cette question. Veuiiiez agréer, mes salutations distinguées. f«?ap:1skasing.<:a

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13 Page 13 of 13 Date: September 13, 2016 Town of Kapuskasing Council Report REQUEST: Recommendation to affirm direction that cost of school crossing guards are to be shared with respective school boards and no increase in number of guards be considered. RECOMMENDATION: That staff be provided direction. Meetings were held late 2015 with suggestions that school boards share in costs of school crossing guards, possibly contracting out service due to liability and not increasing the complement of guards. The 2016 financial implication for crossing guards is $51,900. Prepared by: Barbara Major, Manager, Corporate and Planning Services Submitted by: Barbara Major, Manager, Corporate and Planning Services Approved by: Yves Labelle, Chief Administrative Officer Tracking #: AIR