FIRE SAFETY POLICY in COUNCIL HOUSING FIRE SAFETY ACTION PLAN - appendix 2 v a Fire Risk Assessment are current [ FRAs ] Software Ltd have

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1 Item Policy position Current position [ % of Blocks to have Fire Risk Assessments a Fire Risk Assessment are current [ FRAs within a 12 month 100% of blocks are rolling period, compliant Nulogic completed in a Software Ltd have consistent format carried out 50% of the FRAs in 2014/15 and other providers have carried out the others All FRAs will be by Nulogic by October 2 Dry Risers are inspected regularly to ensure they are in good working order at all times 3 Fire Fighting Equipment is provided in high risk areas and is maintained 4 Alarm Systems where installed are maintained in accordance with Manufacturer s recommendations 2015 Dry Risers are inspected regularly to ensure they are in good working order at all times Fire Fighting Equipment [ FFE is currently maintained under the Alphatrack contract Maintenance of existing systems is part of the Alphatrack contract Proposed Action Timescale / cost Responsible Officers / s FRAs to be Annually [ Estimate reviewed as policy 100k capital per annum and Servicing maintain current regime maintain current regime and Servicing and Servicing 1

2 Item Policy Position Current Position Proposed Action Timescale / Cost` Responsible Officer / 5 Alarm Systems are to be checked on a weekly basis Alarm systems are currently checked once a week under the Alphatrack Contract A record is kept of these maintain current regime and Servicing 6 Hard wired smoke detectors will be installed in every tenanted property 7 Evacuation Plan and location of flats is to be permanently available on the ground floor 8 All Tenants to receive Fire Safety briefing on sign up Existing residents to receive regular communications 9 Void properties will not be let out unless an electrical safety certificate has been issued tests Hard-Wired Smoke detectors have been installed in properties where kitchens were replaced to achieve the Decent Homes Standard Signage is available in some blocks Tenants not specifically briefed with regard to fire safety Void properties are all tested before occupation by new tenant Programme to be part of New Fire Safety Contract being procured to install alarms where there is no current compliant system Also to be installed as void works Programme to be set up to install signage on all blocks Training to be provided to staff with literature provided by LFB maintain current regime [ Estimate 750k capital to completion of programme Specification in new Fire Safety Contracts [ Estimate 125k capital To commence July 2015 / Voids team Tenancy Management and Voids team Voids team 2

3 Item Policy Position Current Position Proposed Action Timescale / Cost Responsible officer / 10 Gas appliances to be serviced annually and a Landlord Safety Certificate obtained Gas appliances to be serviced annually and a Landlord Safety Certificate obtained Maintain current procedures which achieve compliance and Servicing 11 ALL Employees are to be trained to a suitable standard Staff with specific duties are to be trained to a competent level 12 In Means of Escape Category O materials and paints will be used 13 Obstructions are not permitted in Means of Escape 14 One mobility scooter per tenant may be stored in communal areas subject to permission Most staff require training or refresher training Class O decorations have been provided on a number of high rise blocks Obstructions are not permitted in Means of Escape Mobility scooters are allowed in communal areas subject to permission Training courses have been prepared Programme to be part of new Fire Safety Works contract being procured to complete decorations in means of escape staircases Programme will be coordinated with cyclical decorations Maintain daily H & S checks by Caretakers and removal of instructions Maintain daily H & S checks by Caretakers Ensure permissions are recorded in a register Trainers are ready to deliver training from end of April 2015 In specification for new fire safety contracts [ Estimate 4m capital to commence in October 2015 Ongoing Head of Operations / Head of Tenancy Management for enforcement Set up register of Head of Operations permissions granted End of May

4 Item Policy Position Current Position Proposed Action Timescale /Cost Responsible officer / 15 Security Gates and doors are not permitted under the tenancy agreement Security Gates and doors are not permitted under the tenancy agreement Review on Estate Inspections and through feedback from others New FR front entrance doors will also meet Secure by Design Maintain current inspections Head of Operations/Head of Tenancy Management for enforcement 16a 16b Flat front entrance doors are to provide 30 minutes fire resistance where they open into communal internal areas Flat front entrance doors are to provide 30 minutes fire resistance where they open into communal internal areas 17 Promote LFB Home Safety Checks Obtain feedback 18 Communal Facilities to be inspected with a frequency commensurate with the assessed fire risk Only a minority of Tenants FEDs can be shown to provide 30 minutes fire resistance [ Affects approx 8,000 FEDs Only a minority of Leaseholders FEDs can be shown to provide 30 minutes fire resistance [ Affects 2,000 FEDs LFB Home Safety Checks are available but usage is unknown Ad Hoc feedback from Community Housing officers and others requirements Programme to be procured to install 30 minute FR FEDs to tenants flats Part of new fire safety contracts Further consultation work required to establish best way forward including enforcement options Further decision by Cabinet in Spring 2016 Liaise with LFB for feedback Encourage new residents to contact LFB Set up regular inspections Estimate 6m capital Estimate 15m if at council s cost Nil cost Within 3 months 4

5 Item Policy Position Current Position Proposed Action Timescale / Cost Responsible Officer / s 19 Common Ducts to have fire resisting baffles Common ducts have recently been cleaned to remove build up of Planned for 2015/16 Programme [ Estimate 100k capital M & E servicing team 20 Those who are vulnerable or with particular behavioural issues such as fire raising or hoarding are to be identified 21 Records to be provided in an information box deposits Information relating to people and their particular needs is not linked to fire risk and isn t currently recorded Information boxes do not exist List to be formulated asap in conjunction with Ray Fallon Arrange site visits once list is formulated Part of new Fire safety contract By end of June 2015 December 2015 / Head of Operations 22 Regular inspection of Fire Precaution Measures by an independent party 23 High risk residents to be protected with auto misting devices 24 Communal doors and screens are fire rated to ½ hour fire resistance Inspection of Fire Safety Precautions is currently Ad- Hoc Part of service provided by Independent Expert June 2015 Automisting sprays Set up trial installation [ Estimate 200k capital Timing linked to Item 20 Works to doors and screens in communal internals parts to maintain safe means of escape Works commenced starting with high risk properties Part of new Fire safety contract [ Estimate 5m capital 5