Fire Safety Plan 7/27/2016 1

Transcription

1 Fire Safety Plan 7/27/2016 1

2 Table of Contents Executive Summary Responsibilities of Supervisory Staff 1. Facility Overview 1.1 Building & Management 1.2 Fire Department Access & Equipment Locations 1.3 Fire Department Telephone Numbers 2. Fire Protection & Life Safety Equipment 2.1 Fire Alarm System 2.2 Emergency Lighting 2.3 Exit Lights 2.4 Fire Separation Areas 2.5 Stairs 2.6 Exit Locations 2.7 Gas Shut Off 3. Emergency Procedures 3.1 All Associates in case of fire 3.2 Evacuation Procedures 3.3 Post Evacuation/Alarm Duties 4. Extinguishing a Fire 4.1 Fire Extinguishers 5. Fire Hazards & Associate Responsibilities 5.1 Fire Prevention 5.2 All Associate Responsibilities 5.3 Department Managers and Supervisors Responsibilities 5.4 Fire Warden Responsibilities 5.5 Director of Engineering 6. Alternative Measures for Fire Alarm System 7. Fire Drills 7.1 Method and Frequency of holding Fire Drills 8. Distribution of the Fire Safety Plan 9. In House Maintenance Daily Duties Weekly Duties Monthly Duties Annual Duties 9.2 Contractor Maintenance Summary Every six months Annually 10. Schematic Diagrams Forms and Inspection Tables Section Page /27/2016 2

3 Executive Summary This Fire Safety Plan has been designed to provide clear and concise policy statements regarding all facets of Fire Safety. The presence of a well-trained staff, which knows exactly what to do, can help prevent panic and save lives in the event of an emergency. It is therefore essential for The Westin Nova Scotian to have a plan and to practice it in frequent intervals. The prime responsibility for the Westin Nova Scotian Fire Safety Plan rests with the General/Hotel Manager who delegates to the facility Fire Warden. It is he/she who is responsible for initiating the Program and maintaining it at a high level of efficiency. Every employee of The Westin Nova Scotian carries a responsibility to know the Fire Safety Plan and to know what they would be expected to do in the event of an emergency. As an associate you will be asked to respond and act on a variety of sometimes perplexing issues. Although some issues and solutions cannot be thought out ahead of time, many of the situations occur commonly and can be taken care of properly by knowing and following the plan. As in any emergency situation, time is of the essence. What we do or fail to do in the first few minutes of an emergency situation is critical and can determine the outcome. While each situation is different and may require variation to these plans, every manager and supervisor should be familiar with these plans before an emergency occurs. Be aware of your surroundings and stay calm during an emergency situation. Guests and associates will be looking to you for guidance. Responsibilities of Supervisory Staff The effectiveness of the Fire Safety Plan depends largely upon the ability of the supervisory staff. The supervisory staff should be given clearly defined authority, so that the building and occupants may be safe guarded against fire. The supervisory staff should: Be in complete understanding of their departmental responsibilities. Designate and train sufficient assistants to act in this position during any absence of the regular supervisory staff. Educate and train their respective employees in use of the existing fire safety equipment and emergency/evacuation procedures at regular Communication Meetings. 7/27/2016 3

4 1.1 Building & Management 1. Facility Overview Address: Building: 1181 Hollis Street Halifax, Nova Scotia B3H 2P6 14 story hotel with 297 guestroom units The building is divided into two sections North and South Sections. The North Section is the larger tower where guest rooms go up to the 11 th floor and include rooms numbers from (ex. 1120). The South Section is the original section of the hotel where guest rooms go to the 8 th floor and include room numbers from (ex. 558) depending on the floor. Building Construction: The building is non-combustible construction. Building Area: Occupancies: Building Owner: 153,184 square feet Residential (Hotel) NewCastle Hotels & Resorts Fire Warden: Office Phone: /27/2016 4

5 1.2 Fire Department Access & Equipment Locations Fire Department Access The Fire Department can access property from the Front entrance under the car port. Fire Safety Plan Box: Fire safety plan box shall be located at the fire panel in the lobby on property. Off property location is the Four Points by Sheraton Halifax; 1496 Hollis Street; Halifax, NS; B3J 3Z1 List of Physically Challenged Persons: Available from the Duty Manager at the fire panel or at the front desk. 1.3 Fire Department Telephone # s Life Safety Emergency: Dial Fire Prevention Office: Communications: Call before testing alarm signals or for alternative measures. 7/27/2016 5

6 2. Fire Protection & Life Safety Equipment 2.1 Fire Alarm System: Edwards 6500 two-stage system Cerberus Panel: This panel is to the right of the Edward s 6500 panel. This panel is for the sprinkler expansion. An alarm light on the left of the Edwards panel labeled MXL sprinkler. Edwards 8500 Voice Communication System: The voice communication system is used only during emergency situations to make announcement to guests and employees. Announcement instructions are posted on the inside of the cabinet door. Fire Alarm Control Panel Location: Ground floor lobby. Fire Alarm Function: Two Stages System Activation: The fire alarm system is connected directly to the CounterForce Monitoring System. The fire alarm system can be set off automatically by smoke detector, heat detector or by the sprinkler system and manually by activation of pull stations located throughout the hotel. Sprinkler System: The sprinkler room is located in the basement Mechanical Room #5, sprinkler heads are located throughout the hotel. These are activated when the Air Temperature rises above 155 F. There are two types of sprinkler systems: 1. A water system for all guest rooms, offices and corridors 2. Wet chemical (Class K) system in the kitchen over food production area. Heat Detectors: Heat detectors are located in electrical rooms, laundry and boiler rooms. These are activated when the surrounding temperature rate rises. Smoke Detectors: Smoke detectors are located throughout the hotel and in guest rooms, hallways, offices and common areas. The sprinkler system, pull stations, heat detectors and smoke detectors with the exception of guest rooms smoke detectors are wired into the fire alarm system. When any of these units are activated, the following events occur: The alarm starts to ring The fire separation doors close automatically (held open by magnets) The Fire enunciator panel in the lobby will indicate the zone in question. 7/27/2016 6

7 If this signal is not acknowledged within 3 minutes, the system will automatically go into general alarm (continuous bell ring throughout the hotel). Manual evacuation (general alarm) can be accomplished at any time by key switch activation, located by the pull stations on all floors next to the elevator and on the fire panel. Building Power Supply Location: Basement left of rear guest entrance Stand-by Power Supply: emergency generator Signaling Alarm Devices: locations Batteries in fire alarm control panel and Bells throughout and horn strobes in select Service Company: CounterForce Fire Monitoring Account #0166 Heat Detector Locations: rooms. Some service areas and in mechanical Independent Smoke Detector Locations: All guest rooms (not connected to fire alarm system) Pull Station Locations: Near all exit doors. 7/27/2016 7

8 2.2 Emergency Lighting Units Location: In all stairwells, all exits and 30% of common area lighting. 2.3 Exits Lights Location: At every exit. 2.4 Fire Separation Areas Location: Each room is fire separated. Fire doors in guest hallways close during first stage alarm. 2.5 Stairs The building has a North and South area. The North section (guest rooms 20 and below) has a front stairwell that travels from the 11 th floor to the ground level where it exits to Terminal Road. The middle stairwell travels from the 11 th floor to the ground floor exiting to the lobby area next to the Business Center. The South section (guest rooms 21 and above) also has the same middle stairwell which exits to the ground floor lobby area next to the Business Center. The back stairwell travels from the 8 th floor to the ground level where it exits between the front of the hotel and Via Rail train station. The pool stairwell runs from the 7 th floor to the basement level where it exits to the rear parking lot. 7/27/2016 8

9 2.6 Exit Locations The building has eight exits. The Terminal Road exit which exits to Terminal Road (front stairwell exit). The Elements Restaurant exit which exits to Terminal Road. The staff exit which exits to the receiving bay driveway off Terminal Road. The rear guest exit which exits to the back parking lot. The pool exit which exits to the back parking lot (pool stairwell exit). The back stairwell exit which exits between the hotel and Via Rail train station at the front of the hotel. The lobby exit which exits to the car port in front of the hotel. The Elements exit which exits to the valet parking area in front of the hotel. 2.7 Gas Shut Off The only Gas shut off located in the hotel is within the kitchen, as part of their fire duties it is their responsibility to shut the gas value off when the evacuation alarm is activated. 7/27/2016 9

10 3. Emergency Procedures 3.1 All associates in case of fire: All Associates Responsibilities upon discovery of a fire/alarm sounds If you discover smoke, fire or unusual heat: 1. Go immediately to the nearest fire alarm pull box station and activate. Alert the Command Centre by dialing 2000 (or using a cell phone) and doing the following: Give your name and location you are calling from. Clearly and calmly explain the situation. Give the specific location and severity of the situation. Do not try to fight the fire before reporting it!!! 2. If at all possible, unless you feel your life is in danger, try to contain the fire by closing off (NOT LOCKING) all doors surrounding the fire situation. ALARM SOUNDS The Westin Nova Scotian has a two-step fire alarm system. The first stage alarm rings in the lobby area ONLY and sends a page to the Shift Engineer. This is to notify the Guest Service Manager on Duty and Shift Engineer that a specific sprinkler or smoke detector has been activated within the hotel. This alarm is designed to investigate the area of the alarm to determine if A fire situation exists or No fire situation exists. Upon investigation, if No fire situation exists the lobby alarm will continue to ring until the Fire Department arrives and gives the all clear to silence the bells. If associates are in the vicinity of the lobby area, they are to inform guests in the area of the situation that an alarm is being investigated and to stand by for further instruction. Remember, the elevators are not operational at this time. Upon investigation, if A fire situation exists the Manager in Duty will place the alarm system in manual evacuation. At this point the alarm sound changes and fast bells ring throughout the hotel and the Manager on Duty commences the evacuation announcement. At this time all associates will follow their specific department evacuation responsibilities. During Evacuation and Fire drills all associates are to: Remain calm WALK, do not run Do not shout Fire Reassure Guests Follow Instructions Muster to the gathering area in Cornwallis Park 7/27/

11 Remember: Your own safety is your first responsibility Elevators are not operational; do not attempt to use! Pulling the nearest fire alarm is the quickest way to get help. Do not enter a room if the door is too hot to touch. If you enter a smoke-filled area, seek another exit route if possible. If you must pass through an area filled with smoke, cover your nose and mouth with a towel or piece of clothing, dampened with water if possible. Crawl low along the wall to the nearest exit. If unable to evacuate due to a blocked exit or other barrier, attempt to enter a guest room or other area free from fire and smoke. Immediately call the emergency line 2000 (or using a cell phone) and advise them of your location. Once in the guest room, fill the bathtub with as much water as possible. Soak towels, sheets, etc. and place them in the cracks between the door and the floor. Turn off the heat and air conditioning. Cover the vent. DO NOT open the window or try to break glass unless directed by fire department personnel. 7/27/

12 3.2 Evacuation Procedures In the event of an evacuation, the Fire Warden will have the responsibility to direct and execute orders to all management and associates. In their absence, the decision to evacuate the hotel for any reason will then be the responsibility of the Guest Service Manager On Duty with the aid of the General Manager, Director of Engineering and/or Safety Officer. In the event of an uncontrollable emergency situation when either management or local emergency officials determine evacuation must take place, the following procedures are to be followed: 1. Any time the building alarm system is activated for any reason, it is to be treated as a real emergency situation until the local emergency officials determine No emergency situation exists. 2. In an alarm situation, the Shift Engineer will be dispatched by the Manager on Duty to the zone from which the alarm or call originated to investigate the situation. Once the situation has been identified it should be relayed by two-way radio to the Manager on Duty immediately. If no fire situation exists the Manager on Duty will leave keep the alarm in first stage and await the arrival of the fire department to confirm there is no situation. If a fire situation exists the Manager on Duty will used the suited key to place the alarm into full evacuation. 3. The Manager on Duty will assign an associate to call 911 to confirm the fire department is on the way. The Manager on Duty will then begin making the evacuation announcements using the paging system. 4. A log of all Emergency Assisted Guests (EAG s) will be kept at the Front Desk at all times. In the event of an evacuation, these guests must be given priority and be escorted out of the building. A print out of all in house guests will be run at this time to give to MOD for use at Cornwallis Park for guest head count. 5. In the event of evacuation the Manager on Duty will dispatch unutilized associates to complete the remaining evacuation cards as well as occupy emergency exits to direct guests to designated evacuation muster location in Cornwallis Park. 6. All evacuated guests and their escorts will muster outside in Cornwallis Park and await further direction. 7. Evacuating associates will also muster outside in Cornwallis Park and report to their supervisor and await further direction. Associates with a two way radio should check in with their supervisor and report to the fire panel to assist in completing the evacuation cards. 7/27/

13 Departmental Procedures Secure all doors and windows in your department. The doors should be closed, not locked. Gather all associates outside the building to the designated Muster Area in Cornwallis Park. Secure all cash, valuables and/or computer back-ups if possible. During the overnight shift (11pm to 7am), all associates must report to the Fire Panel except the Shift Engineer. Evacuation Plan Specific Tasks The Manager on Duty/Fire Warden will coordinate all activities from the Fire Panel and through two-way radio contact. It should be noted that where sufficient individuals are available, the Manager on Duty would appoint one individual to be responsible for the Evacuation Cards. The Evacuation Cards for dispatch are in the Fire Panel. Associates with two-way radios should report to the Fire Panel to perform the Evacuation Cards. The General Manager, Hotel Manager, and Safety Officer will report to the Fire Panel to assist the Manager on Duty/Fire Warden with coordination of activities of unutilized manpower. 7/27/

14 Evacuation Cards These cards represent essential functions during an emergency situation and will be handed out. The procedures listed on each card must be followed unless you feel your life is in danger. The cards will consist of two matched pieces. One is to be handed out for execution and the other to write down the name of whom the card is given to. When handing out the cards a two-way radio should accompany each card. The following cards are available for distribution and it should be noted that during overnight shifts or slow business periods the cards might be divided so that they can be completed by only several associates. Card # 1 Must be an Engineer Go to the zone and try to contain the fire by closing, not locking, all doors in the area. Shut off all equipment in the area. Card #2 Should be a front desk agent Call 911 and verify that the Fire Department is en route. Call the Fire Warden at to notify them that the hotel is being evacuated if they are not already at the fire panel Card # 3 Should be the door person Go to the main entrance and direct ALL traffic (vehicles and pedestrians) to ensure the area is kept clear for the emergency vehicles and personnel. Card # 4 Should be a Senior Manager/Supervisor Go to the main entrance and await the arrival of the local emergency officials and escort them to the zone by utilizing the guest elevators with key provided from the Manager on Duty/Fire Warden. Card # 5 Must be an Engineer 1. Go to confirm all sprinkler system valves are open. 2. Go to fire pump to ensure it is operational. Card # 6 any available associates Get a list from the Front Desk of all Emergency Assistance Guests (EAG s) and begin evacuating these rooms. Minimum of two associates per EAG. 7/27/

15 Card # 7 Should be Front Desk/Command Center Agents Get a list from the Front Desk of all occupied rooms and begin calling them one by one in a calm manner. Utilize any manpower needed by separating the list into sections. Start with the rooms closest to the emergency situation keeping track of each room called. Clearly explain the situation and inform the guest if they are unable to leave their room to await the arrival of the fire department. Make note of these rooms. Inform the guests if they see or smell smoke to place a wet towel at the bottom of the door and to remain calm. If no one answers the phone, call back after other rooms have been called. Card # 8 any available associate Go to the rear guest entrance and make sure no persons enter the hotel. Direct guests and associates to the muster area in Cornwallis Park. Card # 9 Should be a Senior Manager/Supervisor Obtain the bull horn from the emergency closet in the back office and an Occupied Rooming List from the front desk and go to the muster area at Cornwallis Park. At Cornwallis Park use the bull horn to separate guests and associates if necessary. Organize guests to muster according to their floor. Conduct head count using the Occupied Rooming List. Note any guests that are not accounted for. Give report to the Manager on Duty/Fire Warden who will provide to the Fire Chief. Card # 10 Should be a Human Resource Representative or Senior Manager/Supervisor Organize and obtain associate head count from department managers/supervisors. Note any associates that are not accounted for. Give report to the Manager on Duty/Fire Warden who will provide to the Fire Chief. 7/27/

16 Card # 11 Should be a Banquet Manager/Supervisor/Captain Go to the 1st floor meeting rooms and public space to evacuate the area. Utilize any manpower needed by designated specific locations to check. Each area must be checked and evacuated. Notify the Manager on Duty/Fire Warden when complete. Card # 12- any available associate Obtain current phone list from the front desk and begin calling all Managers and Supervisors to report to the hotel. Call Managers and Supervisors who have cell phone numbers provided. Notify the Manager on Duty/Fire Warden when complete. Card # 13- any available associates Occupy all stairway exits and direct guests to Cornwallis Park. Check that exits are secured and empty. Notify the Manager on Duty/Fire Warden when complete. Card # 14- should be Sales/Catering Manager(s) Go to all areas on ground floor to check that these areas are secured and empty. Ensure all tenants have evacuated. Notify the Manager on Duty/Fire Warden when complete. Card # 15-should be a Financial Services Associate Go to basement level to check that all areas are secured and empty. Notify the Manager on Duty/Fire Warden when complete. 7/27/

17 3.3 Post Evacuation/Alarm duties - Manager on Duty to reactivate the pool elevator using the key on the fire key ring - Manager on Duty completes the post evacuation announcements for guests to return to their rooms - Manager on Duty completes the fire alarm forms at the fire panel and submit to Fire Warden. Use all information gathered from associates and guests in these forms. - Fire Warden to conduct post evacuation report emphasizing areas for improvement. - Post-Emergency Assessment Team should begin work even as the emergency itself is being finally resolved. The Team is comprised of: General Manager Hotel/Operations Manager Director of Engineering Director of Rooms Following an emergency, recovery and restoration of the hotel to normal operation status becomes a major concern. If the building has sustained limited damage and is otherwise structurally sound and deemed safe for occupancy by proper authorities, recovery efforts will center around activities necessary to restore order to accommodate guest needs. If the building has sustained extensive damage and authorities will not allow occupancy, recovery action is beyond the scope of this plan. Prime emphasis in Damage Assessment and Recovery should be placed on how to solve a multitude of people-oriented problems. Whenever possible, the hotel associates should be used in this effort. The skills and services of special agencies in the community, such as the Red Cross, could also be utilized if the situation warrants their involvement. The services of other Starwood properties or neighboring hotels may be required to accommodate evacuated guests and later arrivals. - The General Manager should ensure proper documentation of all emergencies. Physical damage should be documented with both photographs and video, whenever possible. Hotels should maintain on property as part of their crisis planning, both still and video cameras. Include photos/video of relevant signage in the area of the incident or impacted areas Document visually any relevant security measures in place 7/27/

18 All costs of managing the emergency need to be documented, with receipts when appropriate, and should be coordinated with the Risk Department. Such costs could include: Overtime Loss of booked revenue Materials used directly in the emergency (fire extinguishers, and miscellaneous materials) Food & Beverage extraordinary quantities used to serve displaced guests or product damaged Transportation costs Contractors utilized Repair technicians Medical costs Replace any materials removed from the Emergency & Crisis Management Plan Provide the after action review to NewCastle Hotels. - Wherever possible, hotel staff will be utilized for clean-up. Outside contractors may be required for certain jobs. Utilize contractors identified in the Preparation Section for any cleanup requirements that can t be met by Hotel associates. - Repairs should be made under the direction of the General Manager and Director of Engineering. Other members of the Emergency Management Committee should be utilized as needed and appropriate to the nature and extent of the emergency. Utilize contractors for repairs beyond those which can be handled by Hotel associates. 7/27/

19 4. Extinguishing a Fire 4.1 Fire Extinguishers Fire is a chemical reaction involving rapid oxidation or burning of a fuel. The chemical reaction needs 3 elements to occur: Heat Oxygen Fuel TAKE AWAY ANY ONE OF THESE FACTORS, AND THE FIRE CANNOT EXIST! 7/27/

20 Types of Fire Fires are classified according to the type of fuel and combustible material involved. Class A Fires Fires that start with ordinary everyday combustible materials such as wood, paper, cloth, rubber or certain types of plastic. Class B Fires Occur with flammables or combustible gases and liquids, such as gasoline, oil, grease, paint and thinner. Never use a class A extinguisher on this type of fire. Class C Fires Energized electrical equipment such as appliances, switches or power tools. Class K Fires A fire extinguisher labeled with letter "K" is for use on Class K fires. Class K fires are fires that involve vegetable oils, animal oils, or fats in cooking appliances. This is for commercial kitchens, including those found in restaurants, cafeterias, and caterers. 7/27/

21 Multipurpose Fire Extinguishers Multipurpose fire extinguishers are ones that can be used on more that one class of fire. These extinguishers are located in all areas of our facility. Know where they are what they are specified for. Fire extinguishers are used to put out small fires or to control large fires till the fire department arrives. Any fire that is out of control should be left for the fire department to fight. B,C Fire Extinguishers These extinguishers are located in the kitchen only C Fire Extinguishers These extinguishers are for electrical fires only 7/27/

22 Remember the PASS-word Keep your back to an exit and stand six to eight feet away from the fire. Follow the four-step PASS procedure. If the fire does not begin to go out immediately, leave the area at once. PULL the pin: This unlocks the operating lever and allows you to discharge the extinguisher. Some extinguishers may have other seals or tamper indicators. AIM low: Point the extinguisher nozzle (or hose) at the base of the fire. SQUEEZE the lever above the handle: This discharges the extinguishing agent. Releasing the lever will stop the discharge. (Some extinguishers have a button instead of a lever.) SWEEP from side to side: Moving carefully toward the fire, keep the extinguisher aimed at the base of the fire and sweep back and forth until the flames appear to be out. Watch the fire area. If the fire re-ignites, repeat the process. Always be sure the fire department inspects the fire site, even if you think you've extinguished the fire. 7/27/

23 5. Fire Hazards & Associate Responsibilities 5.1 Fire Prevention Fire prevention is everyone s responsibly. It is our job to monitor ongoing Prevention to provide a safer work environment. Rounds Remove / Report all hazards Know your fire procedure A high standard of housekeeping and building maintenance is probably the most important factor in the prevention of fire. Listed below are some specific directions to avoid fire hazards: - Combustible waste materials shall not be stored in any area other than those areas designated. - Combustible materials shall not be permitted to accumulate in any part of stairways, basement or other routes to exits. - Combustible materials shall not be used to absorb flammable or combustible liquid spills within the buildings. - Rags or materials that have greasy, oily or flammable substances must have special handling as they may be subject to spontaneous heating. The heat is created when rags are crumbled or missing oxygen and the heat may be sufficient to cause a fire. Do not crumble wet or damp rages that have greasy, oily or flammable substances. Do not put them into garbage cans. Dry cloths thoroughly in a well-ventilated area (preferably outside) and remove from building or place it in an approved safety container. - Flammable Liquids shall not be used for cleaning purposes. - Do not fuel equipment inside the building, e.g. lawn mowers, snow blowers, etc. - Do NOT use unsafe electrical equipment, frayed extension cords, overloaded outlets. - Do not cover electrical cords with carpeting. - All ashes shall be stored in proper safety containers and combustible materials shall not be stored with ashes in the same container. Dispose of cigarette ashes safely. Do not place ashes in garbage cans. - Use extreme caution when using items with open flames. - Avoid careless smoking. Use ashtrays. - Do not place burn materials such as cigarettes and ashes into garbage cans. 7/27/

24 - Turn off equipment, etc. when not in use. - Unplug coffee pots, toasters and other small appliances when not in use. - Keep stairwell doors closed at all times and access routes to exits clear. Be familiar with and follow department emergency procedures in the event of alarm. Assist persons not familiar with the building in the event of an emergency. Know all exit routes from the building and alternate escape routes from your site. Know the location of fire protection equipment in the common areas of the building. (E.g. fire extinguishers and manual pull stations) Be familiar with fire hazards and control fire hazards in your area. Do not block exit doors or stairs. Exit doors must be accessible from the inside and must not be blocked from the inside or outside and may not be fastened. Keep exit routes clear of all obstructions. 5.2 All Associate Responsibilities Be familiar with and follow department evacuation in the event of alarm or fire. Assist persons not familiar with the building (guests) in the event of an emergency. Know all exit routes from building and alternate escape routes from your area. Know the location of fire protection equipment in your area (fire extinguishers and manual pull stations; particularly in the kitchen where most fires occur) Be familiar with fire hazards and control fire hazards in your area. Do not block exit doors or stairs. Exit doors must be accessible form the inside and must not be blocked from inside or outside and may not be fastened. Keep exit routes clear of all obstructions. 7/27/

25 5.3 Department Managers and Supervisors Responsibilities All associates have designated duties for the Fire Safety Program. Managers and Supervisors should specifically: Enforce the smoking policy and take other precautionary measures to reduce the risk of fire. Keep all corridors, exit doors, fire separation doors, free from obstruction at all times. Report or correct hazards and malfunctions of fire separation doors, exit doors, ramps, sprinklers and fire sounding devices (pull stations and fire bells). Ensure that all associates in your department: Attend training sessions regarding fire safety bi-annually. Are fully acquainted with locations and use of extinguishers, fire pull station, fire bells, fire blankets and exits routes in their work area. Review the Fire Safety Plan and understand the duties pertinent to their position. If the building alarm system has been activated, the manager / supervisor on duty in each department must do the following: Return to their work area or other emergency meeting location. Obtain the departmental timesheet for the day. Prepare staff as per departmental emergency response plan and evacuate. Prepare guest areas and evacuate. 7/27/

26 5.4 Fire Warden Responsibilities The Fire Warden or, in their absence from the property, the Guest Service Manager on Duty, are in command during fire and evacuation situations. Additional Fire Warden duties include the following: Conduct a detailed fire and evacuation drill at least once per year with customer participation. Conduct a fire and evacuation drill at least once every two months without customer participation. Ensure that all reports are completed on time. Ensure that prompt action is taken to correct hazards or malfunctions. Be in command during a fire incident until the City Fire Official arrives. Ensure associates are aware of their responsibilities in the event of a fire or drill (through Department Head Managers). Complete regular building rounds to ensure that there is no danger of fire. Train all Guest Service Managers on Duty or designate to act in their position during their absence. Maintain a copy of the Fire Safety Plan for easy Fire Department access. Notify the Fire Department of any changes that will affect the Fire Safety Plan. 5.5 Director of Engineering Responsibilities - Maintain the fire protection equipment is in good operating condition at all times. - Ensure maintenance as per the Fire Code is completed on schedule for fire protection and life safety equipment. - Perform and supervise in house maintenance duties and keep records as required. - Schedule contractor inspections and tests and keep records as required. - Ensure maintenance records are maintained for a minimum of two years and are available upon request of the Chief Fire Official. 7/27/

27 6. Alternative Measures for Fire Alarm System The established procedure when any part of the FIRE ALARM SYSTEM is inoperative is as follows: In the event of any shutdown of any life safety equipment, the Fire Department, all associates and guests must be notified. The Fire Warden must be directly notified immediately and alternative measures should be established. The associates and guests can be notified by posting notices in the building. Post notices at all exit locations and in the guestrooms. POST a Fire Watch in the affected zones to ensure safety. An attempt to minimize the impact of malfunctioning equipment is necessary. (E.g. where portions of a sprinkler or fire alarm system is placed out of service; service to remaining portions will be maintained) Have systems repaired or reinstated to normal operation as soon as possible. Assistance and direction for specific situations will be sought from the Fire Department. Alternate provisions or actions to be taken in case of an emergency must be acceptable to the Chief Fire Official. Notify the Fire Department. When the defective system or equipment has been repaired and once again operational: - Notify the Fire Warden and remove the posted notices - Notify the Fire Department when repairs have been completed and the system or equipment is operational. NOTE: The Fire Department is to be notified in writing, of shutdowns longer than 24 hours. 7/27/

28 7. Fire Drills 7.1 Method and Frequency of holding Fire Drills Fire drills are held at least once per year with customer participation. At least once every two months a fire drill is completed without customer participation. The participation of associates is required. Guest participation is not mandatory but is recommended. Guests are to be notified of the exact time and date of the fire drill. Guest are to be advised not to phone the fire department during the fire drill. Post notices in guest and meeting rooms. Notify the alarm company before and after the drill so that they do not contact the fire department to send out trucks should anyone call during the drill. Give approximate time duration of the drill. JOHSC members are to meet at least 10 minutes prior to the drill for a briefing meeting. Designate Engineer department member to activate the alarm at the designated time. The floor areas are to be observed by the JOHSC members especially ensuring all fire doors close and all exits, means of egress and fire doors are clear of any obstruction. The JOHSC members will proceed to their designated zones 5 minutes before the drill begins to check exits. The alarm company will be notified by the fire Warden. The fire alarm will be activated at the designated time. JOHSC members will observe and note response of associates and guests. The Fire Warden and JOHSC members will assess the fire drill for: o All associates knowledge of emergency procedures o All associates performance during fire drills. o Guest performance and knowledge o Training requirements The alarm company will be notified by the Fire Warden that the fire alarm drill is complete and the alarm has been reset. JOHSC members and Fire Warden will return to the meeting area to discuss any noted deficiencies. Remove all notices Keep a record of the fire alarm drill. 7/27/

29 8. Distribution of the Fire Safety Plan Fire Department New Castle Hotels and Resorts Fire Warden Health and Safety Officer JOHSC members All Department Head Managers and Supervisors 9. In House Maintenance DAILY duties to be completed by Engineering Department: Check principal lights for indication of trouble and inspect AC poweron light or equivalent indicator for normal operation. Check as often as necessary to ensure fire doors are closed and exit stairwells and doors are clear and unobstructed. Check as often as necessary laundry equipment for accumulation of lint or other combustible deposits. This is completed by Laundry Attendants daily. Check as often as necessary to ensure fire routes signs are posted and fire routes are maintained free of obstructions WEEKLY duties to be completed by Engineering Department: Visually check all hoods, filters and ducts of heating, ventilating, air equipment that is subject to accumulations of combustible deposits and clean as required to keep clear of fire hazardous deposits. Check exit signs to ensure they are illuminated MONTHLY duties to be completed by Engineering Department: Test the fire alarm system by pulling a manual pull station. Check the signaling devices to ensure they are operational. Check the fire alarm panel to ensure the correct zone annunciated correctly. Use panel light test to ensure all fire alarm panel and enunciator lights activate. Check the batteries to ensure terminals are clean and lubricated and terminal clamps are secure. Check pilot lights on self contained emergency lighting units to ensure proper operation of lamps. Inspect units to ensure terminal 7/27/

30 connections are clean, free of corrosion, lubricated and tight. Check the batteries at battery bank to ensure terminals are clean and lubricated and terminal clamps are secure. MONTHLY duties to be completed by Workplace Inspection Committee: Inspect and check doors in fire separations. Inspect door hardware and other ancillary components and make adjustments or report as necessary. Also ensure doors are unobstructed and/or closed. Check fire extinguishers and ensure the pressure gauge reading is in the operable range. Also, check nozzle for obstruction and ensure seal or tamper indicators are in place. Ensure extinguishers have not been tampered with, are undamaged and in place ANNUALLY duties to be completed by Engineering Department: Inspect flues and flue pipes for dangerous conditions. Verify shut down. 9.2 CONTRACTOR MAINTENANCE SUMMARY The Director of Engineering shall be responsible for contracting the annual maintenance. The Director of Engineering must ensure that any person performing the annual tests or annual inspections required by the Fire Code and any person performing repair, replacement or alternations must be in compliance with the requirements of the Fire Code. The contractor must give a report of the inspection, tests and corrective measures and the records must be maintained for the Chief Fire Official EVERY 6 MONTHS Inspect and test all private fire hydrants ANNUALLY Emergency lighting equipment must be tested to ensure it will provide emergency lighting for ½ hour under simulated power failure conditions. The fire alarm system must be tested. Persons must be acceptable to the authority having jurisdiction for service. Portable fire extinguishers are to be inspected for maintenance requirements and the necessary maintenance performed. 7/27/

31 10. Schematic Diagrams 7/27/

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46 Forms and Inspection Tables Section The following tables list those portions of the National Fire Code which require checks, inspections, and/or tests of Fire and Related Equipment. The Fire Prevention Officer will perform random site visits to ensure the necessary checks, inspections, and/or tests are being complied. The National Fire Code requires that written records of tests and corrective measures be retained and made available upon request. NFC Division B Portable Fire Extinguishers Inspect all Portable Fire Extinguishers Subject to Maintenance Hydrostatic test carbon dioxide and water type Extinguishers Empty stored pressure type extinguishers and subject to maintenance Hydrostatic test dry chemical and vaporizing liquid type extinguishers Recharge extinguisher after use or as indicated or when performing maintenance NFC Division B Fire Alarm and Detection Systems Check fire alarm AC power 1 amp and trouble light Check all fire alarm components including standby power batteries. Test fire alarm system. Test fire alarm system by persons acceptable to the Authority having Jurisdiction NFC Division B Central Alarm and Control Facility and Voice Communications Systems Test voice communication top and from floor areas to the Central Alarm and Control Facility NFC Division B Standpipe and Hose Systems Inspect hose cabinets to ensure hose position and that equipment is in place and operable Inspect hose valves to ensure tightness to ensure no water leakage Remove and re-pack hose and replace worn gaskets Remove plugs or caps on Fire Department connections and inspect for wear, rust or obstructions Hydrostatic test standpipe system piping which normally remains dry. Hydrostatic, flow and pressure test standpipe systems that have been modified, extended and have undergone a period of disuse exceeding 1 year Frequency Monthly Annually 5 years 6 years 12 years As required Frequency Daily Monthly Annually Frequency Annually Frequency Monthly Annually 5 years As required 7/27/

47 NFC Division B Sprinklers Frequency Check that unsupervised sprinkler control valves are open Weekly Check that air pressure on dry pipe systems is being Weekly maintained Test sprinkler alarms by using alarm test connection Annually Test sprinkler supervisory transmitters and water flow devices 2 months Test gate valve supervisory switches and other sprinkler /fire 6 months protection supervisory devices Check exposed sprinkler system pipe hangers Annually Check all sprinkler heads Annually Inspect dry pipe valve priming level Annually Remove plugs or caps from Fire Department connections and Annually inspect for wear, rust or obstructions Test water flow on wet sprinkler systems using remote test Annually connection Trip test dry pipe Annually Test flow of water supply using main drain valve Annually Inspect dry pipe system for obstructions and flush where 15 years necessary Inspect auxiliary drains to prevent freezing Daily NFC Division B Water Supplies for Firefighting Check fire pump room temperature during freezing weather Check tank heating equipment and water temperature of fire protection water tanks during freezing weather Inspect valves controlling fire protection water supply Check water level and air pressure for water tanks Inspect relief valves on air and water supply lines of pressure tanks Check water level in fire pump reservoirs Operate and inspect fire pump Inspect water level in gravity tanks Inspect all hydrants Inspect fire protection water supply tanks Inspect cathodic protection on fire protection water supply tanks Inspect all parts of gravity tanks Test fire pump at full rated capacity Test all fire hydrants (water flow) Check for corrosion and sediment on/in fire protection water supply tanks. Frequency Daily Daily Weekly Weekly Weekly Weekly Weekly Monthly 6 months Annually Annually Annually Annually Annually 2 years 7/27/

48 NFC Division B (1) Emergency Power Systems Check all components of the system, operate the generator set under at least 30% of rated load for 60 minutes Inspect and service generator set Check torque heads and valve adjustments for engines Inspect and service injector nozzles and valve adjustments on diesel engines Check insulations of generator windings NFC Division B Emergency Power Systems and Unit Equipment for Emergency Lighting Inspection of Unit Equipment 1 ) Self contained emergency lighting unit equipment shall be inspected at intervals not greater then one month to ensure that: A. Pilot lights are functioning and not obviously damaged or obstructed, B. The terminal connections are clean, free of corrosion and lubricated when necessary, C. The terminal clamps are clean and tight as per manufacturer s specifications, and D. The battery surface is kept clean and dry 2) Self contained emergency lighting unit equipment shall be tested: A. At intervals not greater then one month to ensure that the emergency lights will function upon failure of the primary power supply, and B. At intervals not greater than 12 months to ensure that the unit will provide emergency lighting for a duration equal to the design criterion under simulated power failure conditions. 3) After completion of the test required in Clause 2(B), the charging conditions for voltage and current and the recovery period shall be tested to ensure that the charging system is functioning in accordance with the manufacturer s specifications. Inspection of Emergency Lights Frequency Monthly Annually 2 years 3 years 5 years Frequency Monthly Annually 7/27/

49 NFC Division B Means of Egress Inspect all doors in fire separations Check all doors in fire separations to ensure they are closed Maintain exit signs to ensure they are clear and legible Maintain exit signs to ensure they are illuminated and in good repair Maintain corridors (free of obstructions) NFC Division B Fire Department Access Ensure street, yards and private roadways provided for Fire Department access are kept clear Frequency Monthly Daily Daily Daily Frequency At all times NFC Division B Fire Department Access Frequency Check hoods, filters and dust subject to accumulation of combustible deposits and clean as necessary Weekly (5) Inspect all fire dampers and fire stops flaps Annually Inspect chimneys, flues and fluepipes and clean Annually as necessary Inspect disconnect switch for mechanical air Annually conditioning and ventilation Inspect controls for air handling systems used for Annually venting Clean incinerator spark arresters Annually Clean lint traps in laundry equipment As required 7/27/

50 Fire Drill Planning Form Drill Coordinator: Date/Time of Planned Drill: Drill Objective: JOHSC member assignments are current and list is up to date yes no Comments: List of occupants requiring assistance is current Comments: Fire Department has been notified and invited to participate Comments: Building management has been notified Comments: Building security has been notified Comments: Emergency plan has been reviewed and verified to be current Comments: Building occupants have been trained on the emergency plan Comments: Building tenants have been trained on the emergency plan (Doucet Watts, National Car Rental, Yuk Yuks, Bellezza Spa, AVW Tel-Av) Comments: Means of egress have been verified as safe for use during 7/27/

51 drill Comments: Date inspection was conducted Comments: Drill Coordinator Signature: Date: Comments: Building Manager Approval: yes no Signature: Date: 7/27/

52 REPORT OF FIRE WESTIN N.S. FIRE DRILL DATE: TIME: LOCATION Yes No N/A 1. Alarm sounded? 2. Fire alarm Pulled? 3. Guest and Staff in immediate area evacuated? 4. Was fire code and location announced? 5. Could announcement be clearly heard? 6. Did fire doors close automatically? 7. Were windows and doors closed? 8. Were fire extinguishers brought to scene? 9. How long did evacuation take? 10. Head count completed - staff? 11. Did guest / staff remain calm? 12. Did staff return to muster point upon hearing alarm? 13. Were elevators brought to main floor? 14. Did staff follow procedure / assignment? 15. Were appropriate steps taken to confine the fire? 16. Was the Fire Department called? 17. Did the fire monitoring company call? 18. How long did it take for the Fire Dept. to arrive? 19. Was someone waiting at front door to direct Fire Dept.? 20. Did applicable fans / equipment shut down? 7/27/

53 21. Was all clear given after drill completed? Yes No N/A 22. Were staff debriefed after drill? COMMENTS TRAINING REQUIRED 1. Fire procedures Yes No N/A 2. Fire extinguishers 3. Pull stations 4.Fire blankets 5. Fire codes 6.Evacuate procedures Please list other training required Signature Position 7/27/

54 Daily Fire Safety Checklist Aisles/Hallways free of obstructions yes no Comment: Exits functioning properly and unobstructed yes no Comment: Fire Doors closed yes no Comment: Portable Fire Extinguishers in proper locations and clearly visible yes no Comment: Electrical Appliances unplugged when not in use yes no Comment: Fire Warden/Manager on Duty identified for the day yes no Comment: Name: Date: 7/27/