TENANT TRAINING HURRICANE SEASON 2017

Transcription

1 TENANT TRAINING HURRICANE SEASON 2017

2 HELPFUL HINTS & EMERGENCY TIPS In a technology driven society, cell phones are typically our number one companion. For this reason, cell phone providers are now creating helpful apps to assist first responders and medical personnel in the event of an emergency. Medical ID See Send

3 MEDICAL ID How To Setup Medical ID on your iphone 1. Go into your Health App 2. Click the Medical ID tab 3. Enter in your personal information 4. Enable information to show on Emergency Screen To check your information, go to your passcode page and on the bottom left hand side tap Emergency. Once you are on your Emergency Screen, on the bottom left hand side tap Medical ID.

4 ICE EMERGENCY CONTACTS 1. Go into your Contacts How To Setup ICE on your Android 2. Click the ICE Emergency Contacts tab at the top of your contact list 3. Enter in your personal information 4. Add Emergency Contacts To check your information, hit the phone icon on the bottom left hand side of your locked screen and tap Emergency Call. Once you are on your Emergency Screen, on the bottom left hand side tap the Emergency Info icon

5 SEE SEND Connecting concerned citizens, first responders and law enforcement directly to key intelligence centers throughout the United States. If you SEE suspicious activity, SEND a photo or note with 3 easy steps 1. See it 2. Snap it 3. Send it *Available at no-charge in your app store*

6 PRIMETIME Mid-August through mid-october is when activity spikes 78 percent of all tropical storm days occur 87 percent of Category 1 and 2 hurricanes days occur 96 percent of the major hurricanes ( category 3, 4 and 5) days occur

7 PLANNING Safety and security is our #1 priority!!! Therefore, planning is essential. Have a written Building Emergency Procedures Plan in place as well as a Business Continuity Plan (a Contingency Plan). Review both plans annually. Engage your vendors/contractors. Do you have contracts in place with the appropriate vendors if needed? Does your plan coincide with the buildings procedures? Train your Employees. Do they know your company s plan?

8 PLANNING Keep everyone informed. Utilize all systems available Communication Systems: 1515 / 1555 Emergency Tools Website: 1515poydras.com & 1555poydras.com Facebook: facebook.com/ poydras Twitter: 1515/1555Poydras Snap Chat: 1515/1555 Poydras Instagram: 1515/1555 Poydras 1(800) ALERT: Pocketstop/Redflag alert system (sends text and voice message) Are your company tools in place? For example: Reentry Placards (if needed) Call trees

9 Click here Emergency Updates!

10 This is where you receive Emergency Postings/ Updates

11 PREPARATION: RESPONSE PLAN Time to get ready Initial Response News monitoring by JLL begins at regular intervals. Track Cone of Uncertainty. (Usually a three to five day forecast of where the hurricane is expected to make landfall.) Next preliminary steps: Once New Orleans is in Cone of Uncertainty, hold emergency staff meeting. Tenant notifications begin sent out using communication systems. News monitoring continues. Preliminary preparations begin at the Buildings. Review all stages of Emergency Plans. Double check all pertinent info is current.

12 FULL PREPARATIONS BEGIN Hold emergency staff meeting Monitor an d update building communication systems Connect with vendors if needed If deemed a Necessary Vendor by the City of New Orleans, contact Management Office for Tenant Release Forms, your companies insurance certificate on file with the Management office must be current (Only when there is a hurricane and a new one will need to be filled out for each hurricane) Remove and dispose of all perishable items from kitchen / refrigerators. Update tenant communications.

13 FULL PREPARATIONS BEGIN Please remember that the Parking Garage is not a safe haven for vehicles and should not be utilized for this purpose. There will be no access to the Parking Garage in the event of an evacuation or building closure. The Parking Garage will not be reopened for access until the garage is cleared of any debris and the Parking Company can properly staff the site.

14 RESPONSE PLAN TO HURRICANE CATEGORY STAGES Category 1 JLL skeleton crew remains on site Category 2 will be determined based on City of New Orleans decision to evacuate or not, buildings will follow suit Category 3 thru 5 mandatory evacuation; buildings will be secured and locked down

15 FINAL PREPARATIONS BEGIN Raise all mini-blinds and open all curtains. Loose items in spaces with windows should be stored to reduce flying debris if windows break. Lock all cabinets, desks, file drawers, etc. Back up all necessary computer data. Turn off and unplug all computers to protect against power surges. Secure and relocate all office equipment, computers and valuable document /files to interior office space to protect against damage. Close all doors. Reminder did you remove and dispose of all perishable items from kitchen / refrigerators. Also remember that the Parking Garage is not a safe haven for vehicles and should not be utilized for this purpose.

16 KNOW YOUR ESCAPE ROUTE

17 COMMUNICATIONS DURING STORM Regular communication will be maintained by Building Management utilizing all the systems mentioned to keep all informed.

18 RECOVERY PLAN Building Staff will assess damages to the Properties We will update status of the Properties through the various buildings communications systems as addressed earlier Once Building Services are restored and if needed occupancy approval obtained from City and State, we will direct on Reentry Procedures through the various buildings communications systems as addressed earlier Tenants should maintain communication with their employees on the above information and share our communication systems if appropriate.

19 Thank You! Time to prepare!!! 1515/1555 POYDRAS Are you ready???