Post Office Box 597 Mammoth Lakes, California MAMMOTH COMMUNITY WATER DISTRICT NOTICE OF A FINANCE COMMITTEE MEETING

Transcription

1 MAMMOTH COMMUNITY WATER DISTRICT Post Office Box 597 Mammoth Lakes, California NOTICE OF A FINANCE COMMITTEE MEETING NOTICE IS HEREBY GIVEN that the Finance Committee of the Board of Directors of the Mammoth Community Water District will hold a FINANCE COMMITTEE MEETING on THURSDAY, JULY 13, 2017 at 1:00 P.M. Please Note: Members of the public will have the opportunity to directly address the District Board of Directors concerning any item listed on the Agenda below before or during consideration of that item. The agenda items are: 1. Review and Approval of Board of Director Payment Requests for June Review and Approval of Accounts Payable Payment Vouchers for June Discussion and Review of June 2017 Check Register 4. Discussion of July Finance Manager s Report (E-3) 5. Discussion of Proposed Task Order No. 2 with Wildermuth Environmental, Inc. for Services Related to Ormat 6. Discussion / Questions regarding other Managers Reports E-1 Operations Superintendent s Report - July E-2 Maintenance Superintendent s Report - July E-4 District Engineer s Report - July E-5 Information Services Manager s Report- July E-6 Human Resources Manager s Report - July E-7 Public Relations / Environmental Specialist s Report - July E-8 General Manager s Report - July The meeting will be held in the conference room at the District facility located one mile east of Old Mammoth Road on Meridian Boulevard, just off Highway 203, Mammoth Lakes, California. 07/13/2017 MCWD Finance Committee Meeting

2 PATRICK A. HAYES General Manager Date of Issuance: Monday, July 10, 2017 Posted: MCWD Office MCWD Website: cc: Members, Board of Directors Town of Mammoth Lakes KMMT, KIBS, KSRW Radio In compliance with the Americans with Disabilities Act, if you need a disability related modification or accommodation to participate in this meeting please call Stephanie Hake at (760) at least one full day before the meeting. Documents and material relating to an open session agenda item that are provided to the Mammoth Community Water District Board of Directors less than 72 hours prior to a regular meeting will be available for public inspection and copying at the District facility located at 1315 Meridian Boulevard, Mammoth Lakes, California. 07/13/2017 MCWD Finance Committee Meeting

3 Agenda Item: C-1 July 20, 2017 Check Register for the Month of June 2017 Springbrook Software Report (Check # )

4 MCWD Accounts Payable Check Register Notes June 1 to 30, 2017 CK # CK $$ Vendor Notes $9, Carmichael Business Technology Replacement Computers $5, United Rentals Inc Safety Trainings $20, US Geological Survey Water Quality Program $11, Gatrell Equipment Corp Used Electric Scissor Lift $10, Watersmart Software, Inc Software Support ~ Conservation Customer Portal $10, Mammoth Mechanical Services, Inc Engineering Bldg AC ~ Final Payment 22 Customers received rebates totaling $15, This includes 72 Toilets (MMSA - 22, Holiday Haus - 23) and 5 Clothes Washers June 2017 Gross Payroll ~ $ 272, June 2017 Net Payroll ~ $ 187, June 2017 Employer Paid Payroll Taxes ~ $ 3, June 2017 Employer Paid 401a ~ $ 54, (20% of Gross) June 2017 Employer Paid 401a Match ~ $ 5, (1.92 % of Gross) June 2017 Employee Paid 457b ~ $ 30, (11.1 % of Gross) June 2017 Other Employer Paid Benefits ~ $ 95,626.46

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22 Merchant Name Fund GL Acct Cardholder Trans. Date Amount Description AMAZON.COM AMZN.COM/BILL M. LOGAN 5/ Basketball and hoop Net For District League Total HOMEDEPOT.COM M. LOGAN 4/ Tire Inflator HOMEDEPOT.COM M. LOGAN 4/ Battery Pack for Tire Inflator Total VONS FUEL P. HAYES 4/ Veh #84 SHELL OIL P. HAYES 5/ Veh # Total BILLS APPLIANCE REPAIR C. WEIBERT 5/ Appliance Repair Engineering Kitchen THE CAST OFF C. WEIBERT 5/ Engineering Kitchen Supplies AMAZON.COM C. WEIBERT 5/ Engineering Kitchen Supplies SEARS.COM M. LOGAN 5/4 1, Refrigerator, Electric Range Power cord DIY HOME CENTER #01 MA R. MOTLEY 5/ parts to repair the letter I on front of building Total 1, OUR WATER WORKS CAR WA P. HAYES 4/ Veh # Total VONS STORE C. WEIBERT 5/ Engineering Kitchen Supplies AMZ MILES KIMBALL CO C. WEIBERT 5/ Engineering Kitchen Supplies AMAZON.COM M. LOGAN 5/ Blender for lunch room ADOBE EXPORTPDF SUB P. HAYES 5/ Software Subscription STAPLS S. HAKE 5/ Office Supplies SMARTNFINAL S. HAKE 5/ Kitchen Supplies STAPLS S. HAKE 5/ Office Supplies Total D J WALL-ST-JOURNAL P. HAYES 5/ Monthly Subscription Total LYNDA.COM, INC I. YAMASHITA 4/ Online software training subscription-bh WATERSMART INNOVATIONS I. YAMASHITA 5/ Water conservation conference-iy LYNDA.COM, INC I. YAMASHITA 5/ Online software training subscription-bh LYNDA.COM, INC I. YAMASHITA 5/ Online software training subscription-iy 53 RESTAURANT P. HAYES 5/ Meal with Board President VONS STORE S. HAKE 5/ Meeting Snacks VONS STORE S. HAKE 5/ Meeting Snacks SCHAT'S DUTCH BAKE S. HAKE 5/ Meeting Snacks VONS STORE S. HAKE 5/ Meeting Snacks GIOVANNIS RESTAURANT S. HAKE 5/ Staff Lunch for Purge Day Total EXXONMOBIL P. HAYES 5/ Veh #84 SHELL OIL P. HAYES 5/ Veh # Total LUCID SOFTWARE INC M. NESS 5/ Flowcharting Software Total HOLIDAY INN HOTEL & SUIT C. MURRAY 5/ Lodging for Water Loss seminar CHEVRON C. MURRAY 5/ Fuel for travel to Bakersfield, Water Loss seminar MCDONALD'S F J. BEATTY 5/ Lunch, Jeff Clay, AWWA MILTS COFFEE SHOP J. BEATTY 5/ Lunch, Jeff Clay, AWWA THE CAFE J. BEATTY 5/ Breakfast w Tom Ming, PensionMark MMIS IHG TEST J. BEATTY 5/ Dupl charge reversed MMIS IHG TEST J. BEATTY 5/4 (43.81) Dupl charge reversed HOLIDAY INN HOTEL & SUIT J. BEATTY 5/ Dinner, Jeff Clay, AWWA MANGIAMO PRONTO J. BEATTY 5/ Dinner - GFOA conference BUBBA GUMP DENVER J. BEATTY 5/ Lunch - GFOA conference UNITED J. BEATTY 5/ luggage charge HYATT HOTELS DENV CC F&B J. BEATTY 5/ Dinner - GFOA conference RENO-TAHOE AIRPORT AUTH J. BEATTY 5/ Parking Reno Airport PARKPLACE AM PM J. BEATTY 5/ Fuel, Travel to-from Reno VISA Purchases - May 1 July Board Packet

23 Merchant Name Fund GL Acct Cardholder Trans. Date Amount Description HYATT HOTELS DENVER CC J. BEATTY 5/24 1, Hotel, GFOA Conference BEST WESTERN AIRPORT M. LOGAN 5/ Night Stay Mike Logan for Fred Pryor Seminar Total 1, VONS STORE C. WEIBERT 4/ May 2017 Safety Drawing VONS STORE C. WEIBERT 5/ June 2017 Safety Drawing Total ATSSA C. WEIBERT 5/ ATSSA Arechiga Make Up Exam SMART AND FINA C. WEIBERT 5/ May 2017 Training VONS STORE C. WEIBERT 5/ May 2017 Training VONS STORE C. WEIBERT 5/ May 2017 Training VONS STORE C. WEIBERT 5/ May 2017 Training VONS STORE C. WEIBERT 5/ May 2017 Training VONS STORE C. WEIBERT 5/ May 2017 Training SUBWAY C. WEIBERT 5/ May 2017 Training VONS STORE C. WEIBERT 5/ May 2017 Training VONS STORE C. WEIBERT 5/ May 2017 Training VONS STORE C. WEIBERT 5/ May 2017 Training VONS STORE C. WEIBERT 5/ May 2017 Training Total HOLIDAY INN HOTEL & SUIT C. MURRAY 5/ Lodging for Water Loss seminar CHEVRON C. MURRAY 5/ Fuel for travel to Bakersfield, Water Loss seminar Total SHOPWRANGLER.COM M. BUSBY 4/ Work pants # M. BUSBY 5/ Work pants TIMBERLAND ECOMM R. MOTLEY 5/ boots for my feet Total AMAZON MKTPLACE PMTS M. BUSBY 4/ Tools hex sockets AMAZON MKTPLACE PMTS M. BUSBY 5/ Tools Torx bits AMAZON MKTPLACE PMTS M. BUSBY 5/ Tool wrenches, drivers and extensions AMAZON MKTPLACE PMTS M. BUSBY 5/ Tools torque wrench Total WEINGARTZ SUPPLY - ONLINE K. WEILAND 5/ Snowblower Auger and cutting edge replacement Total DIY HOME CENTER #01 MA H. WALDEN 5/ Hydraulic fluid for manlift. NAPA OF MAMMOTH H. WALDEN 5/ Belts for Big Blue generator. NORCO SERVICE CENTER R. MOTLEY 5/ repairs to tire for john deer Total DIY HOME CENTER #01 MA K. WEILAND 5/ brass fitting inventory DIY HOME CENTER #01 MA K. WEILAND 5/ Skill Saw blade WELDINGDIRECT.COM R. MOTLEY 4/ welding supplies for shop DIY HOME CENTER #01 MA R. MOTLEY 5/ brooms and mounting hardware for shop Total ADOBE ACROPRO SUBS R. MOTLEY 5/ adobe editing software Total APL ITUNES.COM/BILL M. BUSBY 5/ Phone data management/storage Total 0.99 BEST WESTERN ORCHID SU J. ARECHIGA 5/ Aaron travel to supervisor training class Total KEEN INC J. PEDERSEN 5/ Safety toe boots, returned. KEEN INC J. PEDERSEN 5/ Safety toe boots, returned Total SHELL OIL J. PEDERSEN 5/ Gas when District pumps were down Total 8.00 VISA Purchases - May 2 July Board Packet

24 Merchant Name Fund GL Acct Cardholder Trans. Date Amount Description OFFICE DEPOT # J. MULBAY 5/ Printer Supplies - Permit Coordinator Total SHELL OIL D. SPERRY 5/ MCWD Pumps Down Total DIY HOME CENTER #01 MA G. VANORSDOL 5/ Plumbing for Well 6 DIY HOME CENTER #01 MA H. WALDEN 5/ Fittings for Plant 2 chlorine analyzer valve Total OCT WATER QUALITY ACADEMY R. CONBOY 5/ OCT Training Class for T Total CHEVRON D. SPERRY 5/ Travel to Training for T3 JERSEY MIKES SUBS# D. SPERRY 5/ Meal, Travel to Training for T3 DEL TACO # D. SPERRY 5/ Meal, Travel to Training for T3 CARL'S JR # D. SPERRY 5/ Meal, Travel to Training for T3 PIZZA HUT D. SPERRY 5/ Meal, Travel to Training for T3 MIGUEL'S JR D. SPERRY 5/ Meal, Travel to Training for T3 MCDONALD'S F D. SPERRY 5/ Meal, Travel to Training for T3 FAIRFIELD INN MISSION D. SPERRY 5/ Lodging, Travel to Training for T3 FORT INDEPENDENCE TRAVEL D. SPERRY 5/ Fuel for Travel for training HARVEYS CASINO STATELINE G. VANORSDOL 4/ Hotel for CRWA training - GV Total BASS # G. VANORSDOL 5/ Staff Clothing Total SHELL OIL D. SPERRY 5/ MCWD pumps down Total IN ALLYN TECHNOLOGY GROU C. MURRAY 5/24 2, Data plan for Lakes Basin Creek transducers Total 2, OCT WATER QUALITY ACADEMY G. VANORSDOL 5/ Conference Registration OCT WATER QUALITY ACADEMY R. CONBOY 5/ OCT Training Class for T Total CHEVRON D. SPERRY 5/ Travel to Training for T3 JERSEY MIKES SUBS# D. SPERRY 5/ Meal, Travel to Training for T3 DEL TACO # D. SPERRY 5/ Meal, Travel to Training for T3 CARL'S JR # D. SPERRY 5/ Meal, Travel to Training for T3 PIZZA HUT D. SPERRY 5/ Meal, Travel to Training for T3 MIGUEL'S JR D. SPERRY 5/ Meal, Travel to Training for T3 MCDONALD'S F D. SPERRY 5/ Meal, Travel to Training for T3 FAIRFIELD INN MISSION D. SPERRY 5/ Lodging, Travel to Training for T3 FORT INDEPENDENCE TRAVEL D. SPERRY 5/ Fuel for Travel for training HARVEYS CASINO STATELINE G. VANORSDOL 4/ Hotel for CRWA training - RC Total HIGH COUNTRY LUMBER J. GUARNEROS 5/ CONCRETE TOOL AND WHEELBARROW Total NAPA OF MAMMOTH J. BAKER 5/ Fuel cleaner for Truck #18 DIY HOME CENTER #01 MA J. GUARNEROS 5/ P.V.C. PATS DIY HOME CENTER #01 MA J. GUARNEROS 5/ A.B.S.AND P,V,C, PARTS DIY HOME CENTER #01 MA J. SLOVER 5/ flex hose for new water heater install Total NORCO SERVICE CENTER B. SULESKI 5/ Tire repair truck Total EREPLACEMENTPARTS.COM B. SULESKI 5/ Switch for threader Total CHEVRON M. BUSBY 5/ Wheels for lakes basin generator snow skids Total PR DIAMOND PRODUCTS INC J. ARECHIGA 5/ Cutting blades for pipe Total VISA Purchases - May 3 July Board Packet

25 Merchant Name Fund GL Acct Cardholder Trans. Date Amount Description CALPICO INC M. LOGAN 5/12 1, Pipe Casing spacers Total 1, CONFERENCECALLSERVICES S. HAKE 5/ Conference Call CONFERENCECALLSERVICES S. HAKE 5/ Conference Call CONFERENCECALLSERVICES S. HAKE 5/ Conference Call Total 8.18 HOMEDEPOT.COM M. LOGAN 5/8 1, Hammer Drill for const crew Total 1, MAMMOTH MOUNTAINEERING R. MOTLEY 5/ rope for removal and install of baffle wall Total DIY HOME CENTER #01 MA R. MOTLEY 5/ bolts and sealant for reactor repairs MCNICHOLS COMPANY R. MOTLEY 5/ grating for reactor repair at wwtp. HIGH COUNTRY LUMBER T. NELSON 5/ Drill bits for AB Project DIY HOME CENTER #01 MA T. NELSON 5/ PVC fittings for Ab project Total DC FROST ASSOCIATES INC M. LOGAN 5/8 5, Diffuser 0-rings Total 5, MCNICHOLS COMPANY M. LOGAN 5/17 1, Fiberglass WWTP Total 1, THE NELAC INSTITUTE B. HAFNER 5/ TNI Documents from The NELAC Institute Total RENAISSANCE PALM SPRIN B. HAFNER 4/ Lodging for CWEA Conference - Blair and Keith Hafner Total CALIFORNIA WATER ENVIRONM C. MURRAY 5/ Collection certification renewal Total KEEN INC J. PEDERSEN 5/ Safety toe boots, returned. KEEN INC J. PEDERSEN 5/ Safety toe boots, returned Total SHELL OIL J. PEDERSEN 5/ Gas when District pumps were down Total 7.20 OFFICE DEPOT # J. MULBAY 5/ HP Printer - Permit Coordinator Total BOE SALES AND USE TAX K. BEDOW 4/ Sales Tax Due OPC BOE SALES AND USE TAX K. BEDOW 4/ Sales Tax Due HIGH COUNTRY LUMBER K. WEILAND 5/ Lumber to build form for WAS pump concrete pad Total GRATING PACIFIC INC -A.NE M. LOGAN 5/26 1, WWTP Total 1, DIY HOME CENTER #01 MA R. MOTLEY 5/ hardware for hanging pictures and office remodel Total VONS STORE B. HAFNER 5/ Coffee supplies for Operations Bldg SP WINDOWTINT.COM B. HAFNER 5/ Window Tinting for Lab Office VARIDESK C. MURRAY 5/ computer monitor stand DIY HOME CENTER #01 MA C. MURRAY 5/ Supplies for office move ALL FILTERS LLC C. MURRAY 5/ Water filter for Ops office kitchen DIY HOME CENTER #01 MA R. MOTLEY 5/ cat 5 cable for clays office and conference room NITRILEGLOVES.COM T. NELSON 5/ Gloves for operations and Lab DIY HOME CENTER #01 MA T. NELSON 5/ Hose nozzles for WWTP AMAZON MKTPLACE PMTS T. NELSON 5/ Refunded WALMART.COM T. NELSON 5/ Chairs for Ops building DIY HOME CENTER #01 MA T. NELSON 5/ Hose nozzles for belt press AMAZON MKTPLACE PMTS T. NELSON 5/20 (76.02) refund AMAZON MKTPLACE PMTS T. NELSON 5/ wheels for hardwood Total 1, VISA Purchases - May 4 July Board Packet

26 Merchant Name Fund GL Acct Cardholder Trans. Date Amount Description RENAISSANCE PALM SPRIN B. HAFNER 4/ Lodging for CWEA Conference - Blair and Keith Hafner Total HIGH COUNTRY LUMBER J. GUARNEROS 4/28 1, RAPIDCRETE NONSHRINK GROUT Total 1, AMAZON MKTPLACE PMTS J. SLOVER 5/ TV Van converter for new monitors SHELL OIL J. SLOVER 5/ Charger for TV Van converter AMAZON MKTPLACE PMTS J. SLOVER 5/ New monitor for TV van AMAZON.COM J. SLOVER 5/ New monitor for TV van Total HIGH COUNTRY LUMBER J. GUARNEROS 5/ CONCTRETE FOR MENHOLES DIY HOME CENTER #01 MA J. GUARNEROS 5/ ENERGIZER 6V BATTERYS Total SHELL OIL B. SULESKI 5/ Fuel upper lakes-gasoline Total SHELL OIL B. SULESKI 5/ Fuel upper lakes-diesel Total DIY HOME CENTER #01 MA K. WEILAND 5/ Big Blue generator fuses hose clamps for fencing to protect east Mary lift station DIY HOME CENTER #01 MA K. WEILAND 5/ generator NAPA OF MAMMOTH K. WEILAND 5/ fuel line for east Mary generator Total DIY HOME CENTER #01 MA B. SULESKI 5/ Magnetic hook to hang keys for upper lift station DIY HOME CENTER #01 MA B. SULESKI 5/ Hoses for fuel tanks for upper lift station SUMMIT RACING MAIL ORDER B. SULESKI 5/ Aux fuel tank for E. Mary Generator NAPA OF MAMMOTH B. SULESKI 5/ Fuel line for E. Mary generator NAPA OF MAMMOTH B. SULESKI 5/ Oil change for E. Mary generator DIY HOME CENTER #01 MA B. SULESKI 5/ Mount for aux fuel tank E Mary Total D5 POWERSPORTS M. LOGAN 5/ Gas Cans for Lake Mary generator fill up`s Total Hardware for mounting generators to sled for Lakes DIY HOME CENTER #01 MA J. SLOVER 5/ Basin outage D5 POWERSPORTS M. LOGAN 5/ Gas Cans for Lake Mary Generator fill up`s NAPA OF MAMMOTH R. GONZALEZ 5/ parts for generator for the lakes DIY HOME CENTER #01 MA R. GONZALEZ 5/ parts for generator for the lakes Total Staff Total 31, ADOBE ACROPRO SUBS M. VENDORS 5/ Recurring Subscription - SH ADOBE MU CREATIVE CLD M. VENDORS 5/ Recurring Subscription - SH Total ADOBE MU CREATIVE CLD M. VENDORS 5/ Recurring Subscription - JM ADOBE MU CREATIVE CLD M. VENDORS 5/ Recurring Subscription - BH Total ADOBE ACROBAT STD M. VENDORS 5/ Recurring Subscription - TN Total AT&T DATA M. VENDORS 4/ Data Total DTV DIRECTV SERVICE M. VENDORS 5/ TV Total UPS X1W M. VENDORS 5/ Freight UPS X1W M. VENDORS 5/ Freight UPS X1W M. VENDORS 5/ Freight Total Vendor Total Combined Total 31, VISA Purchases - May 5 July Board Packet