SCHOOL RENOVATION PROJECT REPORT

Transcription

1 SCHOOL RENOVATION PROJECT REPORT MADRASAH DARUL IMAN SCHOOL RENOVATION PROJECTSTAGE # REPORT PREPARED BY ROTARACT CLUB JAKARTA METROPOLITAN D3410 ROTARY YEAR SOUTH JAKARTA 12120

2 MADRASAH DARUL IMAN RENOVATION PROJECT YEAR #2 (2017) Written by Grace Felicia President Elect Rotaract Club Jakarta Metropolitan Rotary Year PROJECT REPORT Starting from the 13 th of February 2017, our new member of Rotaract Jakarta Metropolitan named Grace Grayson had helped us out in looking for donation. The mechanism for the donation is that we spread an e-poster (please see the pictures attached) to our social media assets and give an explanation regarding the project. We were only asking for IDR 5,000 for minimum of donation and we did this type of fundraising until the 5 th of May Grace also got a partnership with Frozbanana (a startup company which sells frozen bananas with topping) to help-out with this project. The mechanism was: with each purchase of one birthday product, they will give Rotaract IDR 5,000. The period of this campaign was from 10 th of February 2017 up to 10 th of May (see pictures attached). On the 17 th up to the 18 th of March 2017, the principal of the school had hired a few local people to work on the doors as well as the windows. Previously, the doors and windows were made from wood and there was some decaying process can be seen on those items. From the donation that we have gotten from Rotary Rockingham, we changed the windows and doors into aluminum frames

3 and added new glass on both the windows and doors. The plastering on the ceilings and walls were done as well. (please see pictures attached). On the 19 th of March 2017, the Rotaractors from Rotaract Jakarta Metropolitan (amkroni, Ghea, and Grace) did a site visit to the school to see the work progress. We also talked to the school principal regarding a few things that still needs to be done and the quotation needed to finish up this project. On the 28 th of March 2017, the workers had finished installing the aluminum frames of the windows and doors throughout the whole school. The glass on the windows and doors was also installed during this day. (see pictures attached). On the 31 st of March 2017, the workers had changed some of the pavement in front of the class rooms and installed series of tiles. The activity at the school was resumed to normal and the school looked more proper, now that the tiles had been installed (see pictures attached). On the 2 nd of April 2017, the workers had painted half of the school (front part) with the color of light blue. During the day, the workers resumed to do another coat of plastering on the walls and ceilings to make sure that they are proper to be painted later. (see pictures attached) Starting from 10 th of April 2017, the work on the school had stopped, since the rest of the school project will be finished by Rotary Rockingham, Rotaract Jakarta Metropolitan, along with the help from #diberiuntukmemberi (a new social movement group created by young people who wants to help-out the society). During this period, the Rotaractors took care of the Rockingham Rotarians accommodation during their visit to Indonesia. We booked Kampoeng Wisata Cinangneng for 8 nights and Neo Tendean for 10 nights. We also did an internal meeting to discuss about the timeline of the project, labors division, and details regarding the project (materials that we still need, quotation needed from the school, club finance, etc.) On the 25 th of April 2017, Grace had a meeting with #diberiuntukmemberi to discuss about their involvement during this project and how they can help-out. #diberiuntukmemberi agreed to provide us with some materials (paints, rollers, extensions, sand papers, thinners, etc.), as well as giving a few people to help-out during the D-day when the project is going to be executed. On the 1 st of May 2017, Michael Nella (President-elect of Rotary Rockingham) has agreed to provide #diberiuntukmemberi with a bus to be used as transport to the location of the school, where the project is going to be executed. In return, #diberiuntukmemberi provided us with 5 buckets of wall paints, 6 rollers, 4 extensions, 8 paintbrushes, 1kg of thinner, 4 pieces of paint trays, and 3 small cans of grey fence paint). On the 11 th of May 2017, the Rotarians from Rotary Rockingham landed in Soekarno Hatta (Jakarta International Airport) around 21:30 PM (GMT ). Grace picked them up at the airport and then drove them to FM7 resort hotel near the airport. After checking in, we had an internal meeting between the Rotarians from Rockingham and some of the members of Rotaract Jakarta Metropolitan. The meeting started around 22:00 PM and lasted for a couple of hours. At first, it was a casual talk, just to catch up with everybody. Afterwards, the meeting was continued with the discussions regarding

4 how to execute the projects. Rotaractors from Jakarta Metropolitan gave the Rotarians updates from our previous internal meeting. We were discussing about how many men power do we need to execute the project, what are the materials that we still needed and what kind of materials that we have had so far. The meeting was ended, considering the time and there were people who needs to go back home and they have work the day after. On the 12 th of May 2017, the Rotarians and Rotaractors (Amkroni and Grace) whom stayed at FM7 the night before gathered for breakfast at the hotel. We then continued our drive to the school approximately around 08:30 AM and reached Madrasah Darul Iman around 14:00 PM. During our drive, We stopped at a supermarket nearby to had some lunch and bought some food supplies to be brought to the hotel Kampoeng Wisata Cinangneng. When we reached the school, we took out some supplies that were brought from Jakarta and put them in one of the empty classroom. Afterwards, we talked to the school principal regarding the work progress had been done earlier and our timeline to finish up the school. We also did some assessment of the work progress had been done and what were the next steps necessary that we needed to do the next day. Afterwards, we went back to Kampoeng Wisata Cinangneng to checked ourselves in and then continued by dinner. 13 th of May 2017 was the big day for all of us. The Rotarians and Rotaractors (Amkroni and Grace) got to the school by 08:30 AM. We started to paint the first classroom. Stephen Castelli and Amkroni were in-charge of moving the furniture (desks and chairs) from the classroom to the courtyard where the furniture will be cleaned and varnished. Michael Nella and Grace painted the ceilings of the first classroom. 10:00 AM, the #diberiuntukmemberi team finally arrived at Madrasah Darul Iman. There were 21 volunteers that came to help-out execute the project. Michael Nella, then briefed them about the labor divisions and then the work continued. There were people doing the furniture; they were cleaning up the furniture and varnished it. Some of the groups were separated into 2 large groups where one group were working on the first classroom (painting the ceilings, painting the walls, scrapping some of the loose plasters) and the second group were working on the second classroom. 12:00 PM, the #diberiuntukmemberi team took a lunch break, where we mingled with the Rotarians and some of the people from school and get to know each other better. Some of the hardworking volunteers resumed their work and decided to take their lunch break a bit later than everyone else. 13:00 PM, some of the Rotaractors had finally arrived! They got onto their work right away. Some were varnishing the furniture, and some were doing some financial matters (cross-checking the quotations, paying the bills, calculating how much money does our club still have, how much money do we still need to finish up the project). 14:00 PM, and so the work continues The first classroom was almost finished. The team were already doing a second coat of paint on the walls, also the ceilings. The classroom looked lit up and looked more spacious, since we were using a bright cream color for the walls. However; the second

5 classroom encountered a bit of obstacle since the plastering, both on the walls and ceilings were starting to peeled-off when we tried to apply some paints on them. The second classroom team were now scraping some of the peeled-off plasters from the ceilings and walls. Some of them resumed painting the walls and ceilings that were looking proper. The other team who were working on the courtyard were working as hard as the teams working inside the classrooms. They didn t care about the heat of sun or the strong smell of varnished, they were working like machines. I could see from the classroom that they were working in a perfect harmony and very synchronized. I could see desks and chairs were being moved to the other side of the courtyard where all the furniture that had been cleaned and varnished were resting underneath the sun, waiting to dry. The other part I was noticing was how everyone were very fired up. No one cared about getting dirty nor helping-out to those in needs. Even though we were separated into teams, we would back each other up when the other team needed us. It was even more fun, since some of teams were putting up songs from their phones. You could hear the teams singing while doing their work, even some of them were dancing around while painting the walls and ceilings. 16:45 PM, the work has finally stopped. Everyone was looking tired, despite from that, we also needed the paints to dry first before we could do other things. Michael Nella gave his appreciation speech to all the teams, both Rotaractors and #diberiuntukmemberi. The speech was continued by Rotaract induction of Grace Grayson. The day was ended after the induction was finished and we were taking family photos. 17:00 PM, the Rotarians and Rotaractors went back to the hotel. We cleaned ourselves up and then continued by dinner together. During the dinner, we did evaluation of how the day went by and how we could improve ourselves for our next project. On the 14 th of May 2017, the Rotarians and Grace gathered to have breakfast together at the hotel and then we continued our journey back to the school. Stephen Castelli was painting on the edge that cut the ceilings and walls. Michael and Grace were cleaning up the floors and some wrecks left behind from our previous work day. Afterwards, Michael and Grace went to the second classroom to do another coat of paint on the walls. We also scraped some of the peeled-off plasters and covered it up with the wall-filler. We stayed at the school until 13:00 PM and decided to go back to the hotel to cleaned ourselves up and continued by lunch. Grace went home afterwards. Starting from 15 th of May to 19 th of May 2017, the Rotarians were working to finish up the school with the help from local workers. They have changed the gate, paint the fences, cleaned up the pathway on the side part of the school, also cleaned up the plants in the courtyard. (see pictures attached) On the 20 th of May 2017, the Rotarians checked themselves out from Kampoeng Wisata Cinangneng and headed back to Jakarta. They arrived at 16:00 PM and checked themselves into Neo

6 Tendean, where they will be spending 10 nights during their stay in Jakarta before heading back to Western Australia on the 30 th. The purpose of life is not to be happy. It is to be useful, to be honorable, to be compassionate, to have it make some difference that you have lived and lived well. Ralph Waldo Emerson I would like to thank Michael Nella and Stephen Castelli from Rotary Rockingham for giving their time, their energy, and their heart to this project. This project wouldn t be successful without them. Thank you for collecting all the money that we need to finish up this school project and thank you for inspiring us that being kind knows no bound. No race, no country, no religion could divide us if we have the heart to help-out our surroundings. I would also thank Rotaract Jakarta Metropolitan for inducting me to be one of you and for trusting me with a great responsibility: President for Rotaract Jakarta Metropolitan Thank you for making me feel like I m part of the family. Thank you for your hard work and supports on this project. I would also like to thank #diberiuntukmemberi for your support during this event. This project wouldn t be finished without your support and help. *** School Details Madrasah Darul Iman Kampung Gunung Leutik Rt.05/Rw.05 Desa Benteng Kecamatan Ciampea Kabupaten Bogor Ciampea, Kab. Bogor, West Java Person-in-charge Mr. Uci Principal Mr. Kholil Arraki School Representative Mobile: Team Rotary Club Rockingham (Michael Nella and Stephen Castelli) D Rotaract Club Jakarta Metropolitan D #diberiuntuk memberi This report is prepared by: Rtr. Grace Grayson (President Elect of Rotaract Jakarta Metropolitan D3410 Rotary Year ) Rotaract Jakarta Metropolitan D3410 Mobile : grace.grayson13@gmail.com ***

7 BUDGET PLAN

8 RENCANA ANGGARAN BIAYA RENOVASI MADRASAH DARUL IMAN RT 05/05 DESA BENTENG KEC. CIAMPEA KABUPATEN BOGOR Kusen jendela dan pintu sekolah Rp Aci tembok Rp Meja dan bangku (20set x Rp ) Rp Cat tembok (4drum x Rp ) Rp BAHAN BANGUNAN Pagar/ gerbang Rp Karpet (50m x Rp ) Rp Total Rp Terbilang : tujuh puluh Sembilan juta rupiah ENGLISH VERSION BUDGET PLAN RENOVATION MADRASAH DARUL IMAN RT 05/05 DESA BENTENG DISTRICT. CIAMPEA REGENCY.BOGOR Window frames & doors Rp Wall Plastering Rp Desks & Chairs (20set x Rp ) Rp Paint (4drum x Rp ) Rp RENOVATION MATERIALS School Gate Rp Carpet (50m x Rp ) Rp Total Rp Terbilang : seventy nine million rupiah

9 MODELLING PLAN

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11 BALANCE SHEET

12 FINANCIAL REPORT SCHOOL RENOVATION PROJECT STAGE #2 (YEAR 2017) MADRASAH DARUL IMAN KAMPUNG GUNUNG LEUTIK, DESA BENTENG CIAMPEA, KAB. BOGOR - WEST JAVA

13 FUNDRAISING & CAMPAIGN MATERIALS

14 WORKING PROGRESS & MILESTONES

15 Before the work process 14 March 2017

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21 Work Progress # March 2017

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24 Aluminum windows and doors were installed. Plastering on the ceiling and walls. Tiles were installed

25 Work Progress #3 31 March 2017

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27 Work Progress #4 1 April 2017

28 Work Progress #5 6 April 2017

29 FINAL LOOK / FINAL RESULTS ON THE SCHOOL

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32 TEAM INVOLVED Rtn. Michael Nella Rotary Club Rockingham D9465 Rtn. Stephen Castelli Rotary Club Rockingham D9465 Rtr. Grace Felicia Rotaract Club Jakarta Metropolitan D3410 President Elect RY Rtr. PP. Ghea Ragil Ambar Rotaract Club Jakarta Metropolitan D3410 Club Service Director RY Rtr. PP. Januar Fariki Rotaract Club Jakarta Metropolitan D3410 Professional Development Director RY

33 TEAM INVOLVED Rtr. PP. Fauziah Rahman Rotaract Club Jakarta Metropolitan D3410 Community Service Director RY Rtr. PP. Sindhu Batharagana Rotaract Club Jakarta Metropolitan D3410 Club Treasury RY Rtr. Pres. Akhmad Khoironi Rotaract Club Jakarta Metropolitan D3410 Club President RY