Project Business Case

Transcription

1 Project Business Case Key Project Information Project Name Project Description NZ World War 1 Memorial Forests - Part 2 (The Somme, Passchendaele and completion of Gallipoli) The planting of memorial forests around the Coromandel Peninsula to honour the NZ soliders who died in WW1, with at least one forest in each community board area. Stage 1 consists of trees, and Stage proposes an additional trees. CAPEX Budget Nil OPEX Budget $201,152 AC/ILOS split (where relevant) N/A Funding Source (where known) $122,205 from NZ Lotteries (confirmed and received), $ from Perpetual Guardians*, $2,482 from Wintec*, $1200 from DOC* and $57,005 from TCDC (with $25,500 provided via labour/provision of services) Project Manager Jacqui Thorby Senior Supplier Senior User(s) Alan Tiplady, Ben Dunbar- Smith Project Executive * = DOC, Wintec and Perpetual Guardian may provide some of their contribution through provision of labour/services rather than cash. Derek Thompson, Scott Farrell Benjamin Day Project Board Benjamin Day, Alan Tiplady, Ben Dunbar-Smith, Derek Thompson Contents of the Business Case The purpose of the Project Business Case is to provide the Project Executive and Project Board with a concise overview and business justification for the project to be undertaken. Index to Business Case document 1) Executive Summary. 2) Location map of forests 3-5) Site descriptions and explanation of how the project will be delivered 6-8) Detailed scope and costings by site 9) Project Timeline 10) Authorisation Business Case - (Stage 2- WW1 Forests) 1 Doc set no

2 1) Executive Summary At its 28 th January 2015 meeting, Council approved the Project Initiation Documentation (PID) report for the World War 1 Memorial Forest. The project to plant memorial forests within each of the five community board areas, and to work towards planting one tree for each soldier who died in WW1 (18,166 trees).the PID report set out in detail the project plan for a four year planting programme to 2018, and on-going maintenance for the remainder of the 10 year period. The Jan 2015 document included sources of funding and the proposed planting programme. From the options provided, Council selected the Option C ($452,556) as the preferred Option - namely using volunteers for initial planting and maintenance, but contractors for site preparation and long-term maintenance. Council agreed to fund $65,000 in the year. A grant of $40,000 was secured from the Waikato Regional Council. Combined with the $65,000 authorised expenditure, this raised capital of $105,000 - of which $87,408 was expended in including Community Board contributions. The TCDC has subsequently approved a budget of $49,224 in the 2015/16 financial year to continue project work. As of 3 February 2016, a total of $25,059 has been expended with a forecast of an additional $17,500 for new signage/maintenance in the financial year. This $22,000 can largely be funded from the unspent portion of the WRC grant. In the Long-Term Plan deliberations, Council agreed to underwrite the project for the first three years ( , and ), and to fund the on-going maintenance at up to $18,000 a year for the remaining years While Council is underwriting the project, it is seeking additional funds from external funders. This includes raising monies from sale of trees to members of the public. A bid for $122,205 of Lotteries funding has now been successful. This will allow the commencement of Stage 2 of the WW1 planting programme (subject to Council endorsement to continue with the WW1 project at its 24 th February 2016 meeting). Project Cost Estimates for Stage 2 Site TCDC DOC Perpetual Guardian Wintec Total Partner Lotteries Total Project Cost % project partners (must be at least 1/3) Passchendaele - Mercury Bay New Cemetery $14,735 $0.00 $0.00 $0.00 $14,735 $20,025 $34, % Somme - Stella Evered $20,547 $0.00 $18,260 $0.00 $38,834 $63,885 $102, % Gallipoli - Cathedral Cove - Stage 2 $21,723 $1,200 $0.00 $2,482 $25,405 $38,295 $63, % Total Running Total Across All Projects $57,005* $1,200 $18,260 $2,482 $78,947 $122,205 $201, % * Note: Budget allocation in LTP for year = $71K.Of the $57,005 required for the TCDC contribution to the project, $25,500 is provided to the project by provision of services to the Stage 2 project goals. Business Case - (Stage 2- WW1 Forests) 2 Doc set no

3 2) Location Map of World War One Memorial Forests Coromandel town (2) "Supreme Sacrifice" 1000 Hauraki Rd Plus 39 RSA trees to honour Coromandel WW1 dead Whitianga "Passchendaele" 2000 TCDC's new cemetery Purangi estuary "The Somme 2300 trees Cathedral Cove "Gallipoli" 1500 trees this year - Stage 2 (1279 trees) and Track Thames "Messines Ridge" 1300 TCDC/DOC reserve at Thames Memorial above town On hold pending Treaty settlement. Thames "Thames war dead" 247 small Rhodes Park site on TCDC/WRC land Tairua War Dead- 48 trees Pauanui "Sinai-Palestine" 200 out of 640 TCDC and WRC land along Tangitarori walkway Whangamata "Le Quesnoy" 122 TCDC reserve at northern entrance to town Business Case - (Stage 2- WW1 Forests) 3 Doc set no

4 3) The Passchendaele Memorial Forest New Mercury Bay Cemetery Introduction The new Mercury Bay Cemetery is a 5.08ha site that is currently under construction and is administered by the Thames Coromandel District Council (TCDC). Access to the site is being developed, and it is proposed that a Passchendaele Memorial Forest area will be integrated into the design plan. The TCDC is working with the Mercury Bay Returned Service Association regarding this site, as there is a particular RSA designated area on site. Artist s impression of the Memorial Forest honouring the Battle of Passchendaele. The Proposed Memorial Forest Site at the New Mercury Bay Cemetery The Mercury Bay cemetery has not yet been opened, and is still under construction. However, as part of the Anzac Day ceremonies, a place was made to commemorate the 39 soldiers from Mercury Bay who gave their lives in World War One. In addition to the Returned Serviceman's area, it has been decided to also allocate an area of up to 1.5ha to create a Passchendaele Memorial Forest area. The Passchendaele battle saw the loss of some 2000 soldiers. To date TCDC has planted approximately 500 trees for the cemetery, and Stage 2 will now see an additional 1500 trees to complete the Passchendaele memorial. This will provide a memorial forest of Totara, Kauri, Rimu, Maori Princess Pohutukawa, Karaka, and RewaRewa. This extended planting area will provide a memorial forest gateway to the natural burial area, ash groves, and the amenity area. Business Case - (Stage 2- WW1 Forests) 4 Doc set no

5 The image below shows the site area for the Passchendaele Memorial Forest site marked in dark green. Partner Contributions to this site The TCDC will contribute to the establishment and on going maintenance of the sites as follows: Thames Coromandel District Council (land owner) Designating approximately 1.5 hectares of land for the 1500 trees Providing the site concept plan integrating the Memorial Forest into the overall plan Developing required infrastructure on site including pathways, access roads Provided the Passchendaele signage Manage the on-going maintenance contract in conjunction with contractor Smart Environment Funding from Lotteries to Complete the Project To enable the Passchendaele Memorial Forest to be established additional funding is required for the project to contribute towards the following items: Purchase of native trees Site preparation and contractor costs to establish and plant trees Interpretation sign about the battle Business Case - (Stage 2- WW1 Forests) 5 Doc set no

6 Cost overview: The costs of the Passchendaele site are estimated at $34,760. This includes: $20,025 from NZ Lotteries $14,735 from TCDC Detailed costings are provided in the next section of the Business Case 4) The Somme Memorial Forest Stella Evered Memorial Park Introduction The Stella Evered Memorial Park is a private reserve administered as a publically accessible natural resource via a Deed of Trust by the Perpetual Guardian. In keeping with the Deed of Trust the Perpetual Guardian have made available to the Thames Coromandel District Council an area of approximately 3.2 hectares of land to be established as a Memorial Forest in remembrance of New Zealand soldiers that lost their lives in the First World War. The Proposed Somme Memorial Forest Site The area is a moderately steep gully system lying east to west with a small stream that flows to the Purangi estuary. The retirement from grazing, establishment of a native forest with a developed wetland and a focus on providing wildlife habitat with public access contributes directly to the purpose for which the Memorial Park was intended and reflects the lifelong interest for whom the reserve was named after. The photos below are views of the Somme Memorial Forest designated area. Business Case - (Stage 2- WW1 Forests) 6 Doc set no

7 These two photos show the Western lower half of the gully system. Business Case - (Stage 2- WW1 Forests) 7 Doc set no

8 Site map below for Stella Evered showing the proposed walking access track around the proposed Somme area shown as the dotted area. What is required to establish the Somme Memorial Forest Site? An initial concept design and planting plan has been developed for the site which has assisted in identifying: Areas of land that will be used within the Stella Evered Memorial Park for the establishment of the Somme Memorial Forest The existing infrastructure that can contribute to the site and what additional development is required Suitable tree species that will be used on site Establishment and on-going maintenance costs Partner Contributions to this site Each of the partners are proposing to contribute to the establishment and on-going maintenance of the Somme Memorial Forest site as follows: Perpetual Guardian (administrators of the Stella Evered Memorial Park) Approximately 3.2 hectares of land 750m of fenced, metalled and maintained vehicle access Car parking for up to 30 plus vehicles A double unity flush public toilet system One kilometre of public foot and servicing access developed to day use standard Specific items identified by Perpetual Guardian that are essential to the project are: 240m of stock proof fencing of the designated area An enhanced/developed wetland area as a component of the Memorial Forest Public access/stock control Business Case - (Stage 2- WW1 Forests) 8 Doc set no

9 Thames Coromandel District Council (local authority) Transport of trees to the site Signature trees Design of the planting area Memorial forest signage Assistance with project management and supervision Waikato Institute of Technology (horticultural staff and students) Preparation of concept site and planting plan Some site preparation Planting and on-going maintenance support Funding by Lotteries to Complete the Project To enable the Somme Memorial Forest to be established additional funding is required for the project to contribute towards the following items: Purchase and transport to site 2300 native trees Planting plus plant food for 2300 tree First year release trees Blanking Failed 10% loss 2 year release follow up Site Preparation, staking, tagging and fertilising trees in ground Day Visitor Access Track 420m Day Visitor Service Access Track 910 m Memorial Forest Interpretation and Viewing Area Cost overview: The overall cost of this planting is estimated at $102,719. This cost is made up of: Lotteries funding $63,885 TCDC $20,547 Perpetual Guardian $18,260 Wintec $2,482 (Planting support) Detailed costings provided in the next section of this Business Case Business Case - (Stage 2- WW1 Forests) 9 Doc set no

10 5) The Gallipoli Memorial Forest Cathedral Cove Introduction Cathedral Cove is an iconic tourist site at Hahei on the Coromandel Peninsula. As part of World War One commemorations, the Thames-Coromandel District Council (TCDC) and its partners decided to create a "living memorial" to the Gallipoli soldiers. This will involve planting 2779 specimen trees at a site above Cathedral Cove - one for each soldier who died. The planting is divided into two stages. The first stage involves the planting of 1500 trees on a site known as "The Paddock" which sits above the Cove. This site has much in common geographically with the actual Gallipoli site with its sheer high cliffs adjoining the sea. In addition it is one of New Zealand s most highly trafficked visitor sites for both domestic and international tourists. Gallipoli in 1915 Gallipoli today Business Case - (Stage 2- WW1 Forests) 10 Doc set no

11 First Stage Planting In the 2015 planting season the first stage of the Gallipoli memorial forest has been planted. The Paddock site can accommodate 1500 trees, and the Thames Coromandel District Council has been working with the Waikato Institute of Technology (Wintec), the Department of Conservation (DOC) and the local iwi, Ngati Hei. This Stage 1 planting was officially opened by the Minister of Conservation and Minister of WW1 Celebrations, Hon Maggie Barry on Arbor Day June 5 th Minister of Conservation and Minister of Arts Culture and Heritage, Hon Maggie Barry at the formal launch of the World War One Memorial Forest project at the Gallipoli Memorial Forest site, Cathedral Cove. Work is now underway on planting the remaining trees for "The Paddock" site. The planting plan, which provides for coastal species such as Pohutukawa, Puriri and Tetoki, is shown below: Track through Memorial Forest Business Case - (Stage 2- WW1 Forests) 11 Doc set no

12 The proposal for Stage 2 of the Gallipoli site With 1500 of the 2779 trees already planted in Stage 1, there are still an additional 1279 trees to be planted to complete the memorial forest. This is where TCDC and its partners have received funding from the Lotteries Fund for the coming season. In addition TCDC also proposed the funding for a pathway for Stage 1 so that visitors can access the primary site within the Memorial Forest with expansive views. Pathway to view the Memorial Forest TCDC has obtained Lotteries funding for a walkway down though the Stage 1 Gallipoli forest, which will conclude in a viewing space that allows uninterrupted views into Cathedral Cove. This walkway is shown on the attached map on the previous page. This 430 metre long walkway will be constructed to Department of Conservation standard - and will conclude with the construction of a metalled area where people can get an unobstructed view into Cathedral Cove. At the lower end of the proposed walkway, there are spectacular views into Cathedral Cove itself. This is where the proposed metalled area is situated - which will provide a viewing site for tourists. Planting for Stage Two Planting for Stage Two (an additional 1279 trees) will also occur on DOC land adjacent to the Paddock site. This will involve planting on DOC land which is currently covered in pines. DOC is intending to remove the pines in the November-December 2015 period with TCDC financial assistance. This planting plan is shown on the following map. Business Case - (Stage 2- WW1 Forests) 12 Doc set no

13 New planting area Partner Contributions to these two projects The Department of Conservation, the Thames Coromandel District Council and the Waikato Institute of Technology have been working in partnership on this proposed site. Each of the partners are proposing to contribute to the establishment and on-going maintenance of the Gallipoli Forest site as follows: Department of Conservation The Department of Conservation are the land administrators for the Cathedral Cove Recreational Reserve and are contributing the following: Approximately 8 hectares of land. Removal of pines from Stage 2 Thames Coromandel District Council (local authority) Transport of the 1279 trees over farmland to the site Signature trees Landscape design for the Stage 2 site Project management costs including overseeing planting Memorial sign x 2 10% contingency for tree die-back Waikato Institute of Technology (horticultural staff and students) Preparation of concept site and planting plan Funding from Lotteries to Complete the Project To enable the Gallipoli Memorial Forest to be established additional funding is sought from Lotteries for the following items: - For the trees and related establishment costs required for Stage 2 of the planting programme Business Case - (Stage 2- WW1 Forests) 13 Doc set no

14 - For the walkway and the viewing platform through the Stage 1 forest, including an interpretative sign about Gallipoli Cost overview: Total cost of Stage 2 of Gallipoli: $63,700 Lotteries $38,295 TCDC $21,723 DOC $1200 Business Case - (Stage 2- WW1 Forests) 14 Doc set no

15 Detailed costing for each individual Stage 2 site and Contributions to the Projects 6) Battle of Passchendaele Memorial Forest (2000 trees) (New Mercury Bay Cemetery) Note: TCDC have already planted 500 trees as part of Stage 1. This leaves 1500 trees out of the 2000 for Passchendaele to be planted in Stage 2. Project Area Cost Proposed Contribution Passchendaele: Purchase and transport to site 1500 trees (PB3 at average $5 per tree) Proposed Funder Supporting Quote Information (attached with application) $7500 $7500 Lottery Fund Quotes provided: Waitaia Nursery Mercury Bay Garden Centre Ardmore Nurseries Waihi Nursery Ground preparation and Spraying ($2.50 per tree X 1500) $3750 $3750 Lottery Fund Operational Cost provided by TCDC Parks and Reserves Team Manager Staking and fertiliser ($3.85 per tree x 1500) $5775 $5775 Lottery Fund (Please note that TCDC are bound by the Parks maintenance contract with Smart Environment and cannot bypass using this contractor for services) First year spray and release $1.25 per tree x 3 sprays per year Purchase and plant larger signature trees X 2 (PB95 at $150 per tree) Passchendaele Memorial Forest sign Interpretation sign about the battle TCDC General Project Management Costs $2500 $2500 TCDC $300 $300 TCDC $2,435 $2,435 TCDC Art Effects Quote (only suitable local supplier that has already been engaged) $3000 $3000 Lottery Fund Estimated cost using the guidance of the Art Effects quote for signage and to engage contract designer $8,500 $8,500 TCDC TCDC costed staff time 10% Contingency Allowance for tree loss $1000 $1000 TCDC TCDC standard contingency allowance TCDC Contribution: $14,735 (plus cemetery design not costed but significant contribution) Total Partner Contribution: $14,735 Lottery Fund Contribution: $20,025 Total cost of project: $34,760 Business Case - (Stage 2- WW1 Forests) 15 Doc set no

16 7) The Somme Stella Evered Memorial Park (2300 trees) Project Area Cost Proposed Contribution Purchase 2300 native trees $5 per tree Transport trees to site over farmland Ground preparation and spraying $2.50 per tree for 2300 trees Proposed Funder $11,500 $11,500 Lottery Fund $1000 $1000 TCDC $5750 $5750 Lottery Fund Supporting Quote Information (attached with application) DOC Quantity Survey as per Special Project Leader (note the quantity survey indicates 2500 trees but at this stage 2300 are required) Planting 2300 trees $2.50 per tree Staking and fertiliser $3.85 per tree $5750 $5750 Lottery Fund $8855 $8855 Lottery Fund Operational Cost provided by TCDC Parks and Reserves Team Manager First year release trees $1.80 per $4140 $4140 Lottery Fund tree for 2300 trees Blanking Failed 10% $1150 $1150 Lottery Fund allowance for 230 PB3 2 year Follow up $2,400 $2,400 Lottery Fund x 1500 trees Day Visitor Access Track 420m $8,442 $8,442 Lottery Fund Day Walk Standard Service $12,474 $12,474 Lottery Fund Visitor Access Track 910 m Memorial Forest Interpretation $3,424 $3,424 Lottery Fund and Viewing Area Fencing removal of old fencing $7,140 $7,140 Perpetual Guardian and construct new fences 240m Stream native wetland redevelopment $8,100 $8,100 in The Somme site Kissing Gates x 2 for stock control $1,360 $1,360 10% Contingency Allowance $6,364 $4,704 TCDC $1,660 Perpetual Guardian Signature trees x 2 $300 $300 TCDC Design planting area $1200 $1200 TCDC Landscape design quote Project management costs including supervising project and planting $8500 $8500 TCDC TCDC costed staff time Memorial forest sign X 2 ($2435 per sign) TCDC Contribution: $20,574 Perpetual Guardian: $18, 260 Total Partner Contribution: $38,834 Lottery Fund Contribution: $63,885 Total cost of project: $102,719 $4,870 $4,870 TCDC Art Effects Quote (only suitable local supplier that has already been engaged) Business Case - (Stage 2- WW1 Forests) 16 Doc set no

17 8) Gallipoli Cathedral Cove Site (2779 trees) Stage 2 of the planting plan for 1279 trees - including a track through the trees, and a lookout site above Cathedral Cove. Note that the Stage 1 trees (1500) are being planted in the 2015 season. The Stage 2 planting will occur in the 2016 year on Department of Conservation land once the pines have been removed. Stage 1 of the planting of the first 1500 trees has cost TCDC $23,460 including tree purchase, site preparation and mulching - with Wintec and Smart Environmental doing the planting. Project Area Cost Proposed Contribution Proposed Funder Supporting Quote Information Stage 2: Purchase the remaining 1379 per tree $6895 $6895 Lottery Fund Quotes provided: Waitaia Nursery Mercury Bay Garden Centre Ardmore Nurseries Waihi Nursery Transport trees to site (over farmland) Site $5 per tree x 1379 trees (due to difficulty of site access, and clearance of pines) $1000 $1000 TCDC Operational Cost provided by TCDC Parks and Reserves Team $6895 $6895 Lotteries Manager Planting of 1379 trees (@$2.50 per tree) Staking and fertilising $3.85 per tree x 1379 $3447 $3447 Lotteries Costed as paid contractor rate $5309 $5309 Lotteries Operational Cost provided by TCDC Parks Manager First year release trees ($1.80 due $2482 $2482 Wintec to access) Signature trees x $150 per tree $300 $300 TCDC Development and construction of DOC standard No 3 metalled 430m long walking track into area $23m $9,890 $9,890 Note $23 m allowed instead of the $20.1m as this site more complex. Lottery Fund Travel and course costs DOC Quantity Survey as per Somme site provided by Special Project Leader. This is a DOC standard track and lookout specification requirement specification and costing on DOC owned land. Construction of a metalled area on the walking track around area one $3424 $3424 Lottery Fund Landscape Design for the site $1,200 $1,200 TCDC Landscape design quote Removal of pines from Stage 2 sites $1,200 $1200 DOC DOC estimate (less sale of pines) Project Management Costs including overseeing planting $8500 $8500 TCDC staff time Estimated Operational Cost provided by TCDC Parks and Reserves Team Manager Memorial Forest signs X 2 $4,870 $4870 TCDC Art Effects Quote (only suitable local supplier that has already been engaged) Interpretation sign on site $2435 $2435 Lottery Fund As estimated by TCDC 10% Contingency Allowance (across all elements above) $5,853 $5,853 TCDC Standard Allowance TCDC Contribution to Stage 2: $21,723 DOC: Use of land and removal of pines: $1200 Wintec: $2,482 Total Partner Contribution: $25,405 Lottery Fund Contribution: $38,295 Total cost of project: $63, Business Case - (Stage 2- WW1 Forests) 17 Doc set no

18 9) Project Timeline The project timeline below shows the key work undertaken to date and the proposed project timeframes that are planned to fit within the Thames Coromandel Councils Long Term Budget plans to World War One Memorial Forests Project Team Milestones 2014/15 CONCEPT AND INITIATION PHASE (Thames Coromandel District Council Approved - $65,000, Waikato Regional Council Environmental Initiatives fund $40,000, plus in-kind project support TCDC, WRC, DOC, WINTEC) Timeframe September December 2014 Action Project Concept Development Council considered a proposal to establish a forest project as part of the Governments call for projects to commemorate 100 th anniversary of World War One. Initial Project Consultation Mayor and project staff engaged with local Community Boards, agencies and groups in each ward area to gauge interest in the project. A positive response resulted in the detailed project design phase. Memorial Forest Project formally initiated Economic Development Programme Manager appointed as Project Manager and internal team and partners for relevant sites were created. January 2015 May 2015 Council Project Definitions and proposed budget completed and approved by Council. Website project pages including the Donate the cost of a tree webpages launched allows people to keep up to date with the project and individuals and families to sponsor a tree for a particular soldier or an unknown soldier. GPS coordinates are given to sponsors to track the tree location. Concept designs for Memorial Forest sites initiated and developed with partners (see attached designs in each individual site project detail sheet in attached supporting information) Seven memorial site projects initiated including Thames War Dead, Whangamata, Pauanui, Tairua, Coromandel x 2, Cathedral Cove. Estimate for costs of Gallipoli Stage Two, Passchendaele and Somme sites - site meetings and quotes from key partners and suppliers sought. Signature trees planted As a mark of respect to local fallen soldiers RSA and community members planted initial signature trees as part of ANZAC Day in the new cemetery at Mercury Bay, Tairua's RSA cemetery, and in Whangamata on the Council reserve near Durrant Drive. June- August Official Project Launch 100 trees planted at Cathedral Cove Gallipoli site on 5 June launched by Conservation Minister Maggie Barry and attended by 100 members of the community including iwi, agency representatives, local school children. Planting at the following sites Le Quesnoy (Whangamata), Supreme Sacrifice Forest (Coromandel) and (Honouring the Thames War Dead) Thames, Gallipoli (Cathedral Cove) ongoing Preparation of funding round application Request letters of support from key partners and briefings War Memorial Forest Planting Project budget confirmed in TCDC Ten Year Plan Budget Final Sign off of Lotteries Application TCDC CEO, Mayor and key project partners 2 September Lottery World War One Commemorations, Environment and Heritage Fund Application submitted Business Case - (Stage 2- WW1 Forests) 18 Doc set no

19 November Official Ceremony Planned - for Le Quesnoy (Whangamata) to mark 100 th anniversary of the conclusion of the battle November 4th December Lottery Committee Decision Panel approves $122,205 Stage 2 SITE PLANTING AND ESTABLISHMENT PHASE (Gallipoli, Somme and Passchendaele) February 2016 June 2017 Tree planting Gallipoli, Somme and Passchendaele sites (subject to successful Lotteries funding and Council approval) Interpretation - All interpretative signage plans designed and being implemented Gallipoli site construction of walking track into newly planted area, Memorial Forest viewing area constructed, planting of Stage 2 of the forest. Note this is contingent on DOC removing pine trees in the 2015/16 summer Somme site Wintec student programme continued on site, preparation for planting Passchendaele site preparation for planting, implementation of cemetery design. Stage 3 The Battle of Messines + any other smaller forests that have been identified July 2017 June 2018 Planting at the Battle of Messines site above Thames (subject to Treaty settlement and iwi approval). Identification of other potential sites for smaller forests. Stage 4 Completion by Armistice Day 2018 July 2018 December 2018 Plan to have all elements of the Memorial Site plantings across the Coromandel Peninsula complete by Armistice Day Proposed Project Team Milestones (contingent on successful funding and implementation of project activities in years ) SITE MAINTENANCE AND ONGOING LEGACY PHASE Site maintenance on-going maintenance of all sites with key partners Ongoing legacy- continue to identify opportunities for the project such as new partnerships, educational and interpretation programmes etc. Business Case - (Stage 2- WW1 Forests) 19 Doc set no

20 10) Authorisation Project Executive Council Approved Benjamin Day Council Meeting 24 th February 2016 Minute Number Business Case - (Stage 2- WW1 Forests) 20 Doc set no