Midway Independent School District. Action: X Consent Agenda: X Presentation: Information:
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1 Midway Independent School District Action: X Consent Agenda: X Presentation: Information: Supporting Documents: X Date for Consideration: April 17, 2012 Subject: Competitive sealed proposals for purchasing Janitorial Supplies MISD Board of Trustees: April 17, 2012 Agenda Item Background Information Bid/proposal: Scope: Anticipated purchases: Length of contract: #06 Custodial Supplies Chemicals, paper, soap, plastics & janitorial-related supplies. Dispensing systems for chemicals, paper & soap. No equipment. $200,000 anticipated purchases per year. 1 year beginning May 1, 2012; Annual renewal for up to four additional 1- year periods by mutual agreement. Significant contract terms or provisions: Type of bid: Dates advertised: Date of bid opening: We were asking for complete janitorial supply services for a multi-year period. Heavy emphasis was placed on ability to provide dispensing equipment, delivery service, training, on-line ordering and other services. Competitive sealed proposal. February 8, 2012 & February 15, 2012 Thursday, March 08, 2012 # of bids/proposals received: 10 # pulled (non-spec; vendor request; etc.) 2 # tabulated: 8 Summary of proposals: We were very happy with the responses received. The recommended contract provides for the vendor supplying dispensing equipment at no charge to the district and all of the related services requested. Pricing will adjust based on manufacturer price increases. There was an extensive evaluation piece to this proposal process. The top-ranked six of the eight vendors submitting proposals were interviewed by a team consisting of Karl Kacir, Corry Crager, Kevin Summers and 3-6 head custodians in each presentation. Each of the interviews ran approximately 3 hours, during which vendors reviewed their products and demonstrated dispensing equipment, microfiber products, and other aspects of their proposal. Price comparisons are attached along with the proposals of the six firms interviewed. Fiscal Implications Purchases will be out of budgeted funds for janitorial supplies. We anticipate annual savings of over $50,000 due to better pricing, use of dispensing equipment, standardization of campus use, and other measures we are taking. Administration Recommendation Award of purchasing contract to Bain Paper Supply for 1 year with annual renewal for up to four additional 1-year periods by mutual agreement. Contact Person Karl Kacir
2 MIDWAY INDEPENDENT SCHOOL DISTRICT #06 - JANITORIAL SUPPLIES, COMPETITIVE SEALED PROPOSAL MARCH 8, 2012 PART 1 - CHEMICALS Ln Bid item Item Code Manufacturer/Description U/M Dilution Ratio (1:X) Est Units / Yr T & G OLMSTED-KIRK MATERA NCL/Prolink Spartan Betco Proposed Price Extended Cost Proposed Price Extended Cost Proposed Price Extended Cost 1 Air Freshner Air Freshner PRO-LINK Knock Out Water Soluble Deodorant-Spring GL NO BID EARTH SENSE ODOR 64 oz, NEUTRALIZER 6/cs , Air Freshner, Carpet Big D Deodorant Powder 1 lb, 12/cs , NO BID 1, Cleaner, PRO-LINK 23% Heavy Duty 32 oz, 4 Bowl Bowl Cleaner PRO-LINK Single Pass 12/cs , , , Cleaner, Carpet Carpet Extraction Cleaner Dilution ratio GL , , , Cleaner, General Taye Kleen No Rinse Neutral Cleaner GL , , , Cleaner, Glass Cleaner, WINDOW CLEAN, Not concentrated GL, 4/cs , , , Special, PRO-LINK Gum, Tar & Grease 22 oz BT, 8 Gum Removing Gel 12/cs Cleaner, Special, Spill Absorbant Big D D'Vour 1 lb, 6/cs , , , Cleaner, Special, Whiteboard Cleaner, Stainless Steel PRO-LINK Chalkboard Cleaner, Aerosol. PRO-LINK Oil-Based Stainless Steel Cleaner Aerosol. Liquid form is Shela Shine NCL Citrol Natural Citrus Degreaser Deodorizer Dilute 19 oz, 12/cs , , oz, 12/cs , , Degreaser based on need. GL , , DE-LIMER concentrate, USDA 13 Delimer compliant QT Detergent, Dishwashing Detergent, 15 Laundry Daylight Dishwashing Detergent, equiv to Dawn GL LAUNDRY DETERGENT - COMPLETE, equiv to Tide HE 50-lb PL , , , NCL Neutral Q Disinfectant Cleaner Deodorant GL , , , Disenfectant Disenfectant 17, Bleach LIQUID BLEACH % GL , , , Floor Finish SYNTHETIC SPORTS FINISH 5 gal PRO-LINK Base Floor Finish Sealer 5 gal Floor Finish PRO-LINK Spray Buff 2000 Gal
3 MIDWAY INDEPENDENT SCHOOL DISTRICT #06 - JANITORIAL SUPPLIES, COMPETITIVE SEALED PROPOSAL MARCH 8, 2012 PART 1 - CHEMICALS Ln Bid item Item Code Manufacturer/Description U/M 21 Floor Finish Floor Finish, Stripper Dilution Ratio (1:X) Est Units / Yr T & G OLMSTED-KIRK MATERA NCL/Prolink Spartan Betco Proposed Price Extended Cost Proposed Price Extended Cost Proposed Price Extended Cost NCL 24/7 Extended Performance Floor Finish 5 gal , , , NCL Bare Bones No-Rinse/No- Scrub Liquifying Strip 5 gal , , , CHEMICALS 67, , , SUPPLIES 106, , , ESTIMATED DELIVERY CHARGES TOTAL 174, , ,002.92
4 MIDWAY INDEPENDENT SCHOOL DISTRICT #06 - JANITORIAL SUPPLIES, COMPETITIVE SEALED PROPOSAL MARCH 8, 2012 PART 1 - CHEMICALS GULF COAST Spartan STAPLES Sustainable Earth Bain Paper Betco JAN-PACK TALLEY Buckeye Ln Bid item Item Code Manufacturer/Description U/M Dilution Ratio (1:X) Est Units / Yr Proposed Price Extended Cost Proposed Price Extended Cost Proposed Price Extended Cost Proposed Price Extended Cost Proposed Price Extended Cost 1 Air Freshner Air Freshner PRO-LINK Knock Out Water Soluble Deodorant-Spring GL EARTH SENSE ODOR 64 oz, NEUTRALIZER 6/cs , , Air Freshner, Carpet Big D Deodorant Powder 1 lb, 12/cs 1 22 Cleaner, PRO-LINK 23% Heavy Duty 32 oz, 4 Bowl Bowl Cleaner PRO-LINK Single Pass 12/cs Cleaner, Carpet Carpet Extraction Cleaner Dilution ratio GL Cleaner, General Taye Kleen No Rinse Neutral Cleaner GL Cleaner, Glass Cleaner, WINDOW CLEAN, Not concentrated GL, 4/cs 1 75 Special, PRO-LINK Gum, Tar & Grease 22 oz BT, 8 Gum Removing Gel 12/cs Cleaner, Special, Spill Absorbant Big D D'Vour 1 lb, 6/cs 1 40 Cleaner, Special, Whiteboard Cleaner, Stainless Steel PRO-LINK Chalkboard Cleaner, Aerosol. PRO-LINK Oil-Based Stainless Steel Cleaner Aerosol. Liquid form is Shela Shine NCL Citrol Natural Citrus Degreaser Deodorizer Dilute 19 oz, 12/cs oz, 12/cs Degreaser based on need. GL 1 80 DE-LIMER concentrate, USDA 13 Delimer compliant QT Detergent, Dishwashing Detergent, 15 Laundry Daylight Dishwashing Detergent, equiv to Dawn GL 1 20 LAUNDRY DETERGENT - COMPLETE, equiv to Tide HE 50-lb PL 1 65 NCL Neutral Q Disinfectant Cleaner Deodorant GL Disenfectant Disenfectant 17, Bleach LIQUID BLEACH % GL Floor Finish SYNTHETIC SPORTS FINISH 5 gal 1 5 PRO-LINK Base Floor Finish Sealer 5 gal Floor Finish PRO-LINK Spray Buff 2000 Gal , , , , , , , , , , , , , , , , , , , NO BID , , , , , , , , , , NO BID 3, , , , , , , , , , , , , , , , , , , ,312.00
5 MIDWAY INDEPENDENT SCHOOL DISTRICT #06 - JANITORIAL SUPPLIES, COMPETITIVE SEALED PROPOSAL MARCH 8, 2012 PART 1 - CHEMICALS Ln Bid item Item Code Manufacturer/Description U/M 21 Floor Finish Floor Finish, Stripper Dilution Ratio (1:X) Est Units / Yr NCL 24/7 Extended Performance Floor Finish 5 gal NCL Bare Bones No-Rinse/No- Scrub Liquifying Strip 5 gal 1 65 CHEMICALS SUPPLIES ESTIMATED DELIVERY CHARGES TOTAL GULF COAST Spartan Proposed Price Extended Cost STAPLES Sustainable Earth Proposed Price Extended Cost Bain Paper Betco Proposed Price Extended Cost Proposed Price JAN-PACK Extended Cost Proposed Price TALLEY Buckeye Extended Cost , , , , , , , , , , , , , , , , , , , , , , , , ,134.80
6 MIDWAY INDEPENDENT SCHOOL DISTRICT #06 - JANITORIAL SUPPLIES, COMPETITIVE SEALED PROPOSAL MARCH 8, 2012 PART 2 - RELATED SUPPLIES T & G OLMSTED-KIRK MATERA GULF COAST Est Units / Yr Proposed Price Ln Bid item Item Code Manufacturer/Description U/M 1 Brooms Malish Angle Broom - Large EA Brooms Broom maid mixed Fiber Wood Handle EA NO BID Brushes, Toilet TOILET BRUSH 4536, horseshoe EA Bucket, Misc Brute Round Bucket - 14 qt., Gray EA Bucket, Misc Rubbermaid Dirty Water Bucket For WaveBrake Combos-RD EA Bucket, Mop Bucket, Mop Rubbermaid BRUTE Mop Bucket - 44 Qt., Yellow EA , , , Wringer MOP WRINGER SYR GREEN EA Equip 7009T17BLA 1/2 Cu Yd Service Truck EA Equip Rubbermaid Floor & Carpet Sweeper EA Equip Rubbermaid Maid Caddy EA Equip Rubbermaid "Caution" 2-Sided Floor Safety Sign EA Rubbermaid Lobby Pro Upright Dust 12 Equip Extended Cost Proposed Price Extended Cost Proposed Price Extended Cost Proposed Price Extended Cost Pan EA PRO-LINK Eliminator Max Burgundy Strip Pad - 20" EA Floor Pads Floor Pads PRO-LINK Red Buff Pad - 13" EA Floor Pads PRO-LINK Black Strip Pad - 17" EA Floor Pads PRO-LINK Baby Blue Strip Pad - 20" EA Floor Pads PRO-LINK Black Strip Pad - 20" EA PRO-LINK Natural Fiber Burnish Pad - 20" EA Floor Pads Floor Pads PRO-LINK Red Buff Pad - 20" EA Floor Pads PRO-LINK White Polish Pad - 20" EA Floor Pads PRO-LINK Sand Screen - 17", 100 grit EA Floor Pads PRO-LINK Baby Blue Burnish Pad, 27" EA Floor Pads MCO " Brown Stripper Floor Pads EA Gloves Safety Zone latex Non-Medical Disposable, Large, Powdered 100/bx Gloves Safety Zone latex Non-Medical Disposable, Medium, Powdered 100/bx Gloves Safety Zone Powder Free Vinyl Disposable Gloves, Large 100/bx , , , , Gloves Safety Zone Powder Free Vinyl Disposable Gloves, Medium 100/bx , , , , Liners PRO-LINK Thick Skin Liner - 38x58, 1.7 mil, Black 100/cs , , , , Liners 24x33 6mc Hi-Density Can Liners 1000/cs , , , , Liners 33x40 13mc Hi-Density Can Liners 500/cs , , , , Liners 40x48 14mc Hi-Density Can Liners 250/cs , , , , Mops RCP6435BRO Brute Steel Roller Sponge Mop EA PRO-LINK Premium Launderable Dust 34 Mops Mop 5"x18" EA Mops Carlisle Flo-Pac Vinyl Coated Metal Dust Mop - Clip On EA
7 MIDWAY INDEPENDENT SCHOOL DISTRICT #06 - JANITORIAL SUPPLIES, COMPETITIVE SEALED PROPOSAL MARCH 8, 2012 PART 2 - RELATED SUPPLIES T & G OLMSTED-KIRK MATERA GULF COAST Ln Bid item Item Code Manufacturer/Description U/M Est Units / Yr Proposed Price Extended Cost Proposed Price Extended Cost Proposed Price Extended Cost Proposed Price Extended Cost PRO-LINK Premium Launderable Dust 36 Mops Mop 5"x36" EA PRO-LINK Premium Launderable Dust 37 Mops Mop 5"x24" EA PRO-LINK Premium Launderable Dust 38 Mops Mop 5"x48" EA PRO-LINK Reflections Finish Mop - 1" 39 Mops Medium, White EA Mops WET MOP - SYR BLUE LRG. EA Mops MOP HANDLE-SYR-LIE FLAT 60" EA Mops WET MOP - SYR RED LRG. EA Paper PRO-LINK White Multifold Paper Towels 16/250/cs PRO-LINK Natural Multifold Paper 44 Paper Towels 15/250/cs , , , , Paper SCA TORK Universal Perforated 2-Ply Towels 210 Rl/12 cs , , , , Paper GEORGIA PACIFIC Cormatic Bathroom Tissue 3.95" x 4.05" 36/cs , , , , Paper GEORGIA PACIFIC Hardwound Roll Towel - Brown 8.25"x700 ', 6/cs CS , , , , Soap STOKO Spray Instant Hand Sanitizer 400ml, 12/cs CS , , , , Soap STOKO Estesol Hand Cleaner 2000ml, 6/cs , , , , Spray Bottle Delta Industries 922 Standard Trigger EA Trash Can Brute Round Container w/o Lid - 55 Gal, Gray EA , , , , Trash Can Brute Twist-On/Twist-Off Dolly - Black EA , Trash Can Rubbermaid Soft Wastebasket /4 QT, Beige EA , , Urinal Screen Big D Urinal Screen w/non-para Block 1500 FL, Mint EA Wipes CLOROX Disinfecting Wipes - 75 ct./6 per case, Fresh Scent 75 ct, 6/cs , , , , , , , , Liners 18, , , , Paper 51, , , , Soap 8, , , ,920.00
8 MIDWAY INDEPENDENT SCHOOL DISTRICT #06 - JANITORIAL SUPPLIES, COMPETITIVE SEALED PROPOSAL MARCH 8, 2012 PART 2 - RELATED SUPPLIES STAPLES BAIN JAN-PAK TALLEY Ln Bid item Item Code Manufacturer/Description U/M Est Units / Yr 1 Brooms Malish Angle Broom - Large EA 75 2 Brooms Broom maid mixed Fiber Wood Handle EA 25 3 Brushes, Toilet TOILET BRUSH 4536, horseshoe EA 20 4 Bucket, Misc Brute Round Bucket - 14 qt., Gray EA 12 5 Bucket, Misc Rubbermaid Dirty Water Bucket For WaveBrake Combos-RD EA 6 6 Bucket, Mop Bucket, Mop Rubbermaid BRUTE Mop Bucket - 44 Qt., Yellow EA 27 7 Wringer MOP WRINGER SYR GREEN EA 5 8 Equip 7009T17BLA 1/2 Cu Yd Service Truck EA 2 9 Equip Rubbermaid Floor & Carpet Sweeper EA Equip Rubbermaid Maid Caddy EA Equip Rubbermaid "Caution" 2-Sided Floor Safety Sign EA 20 Rubbermaid Lobby Pro Upright Dust 12 Equip Pan EA 36 PRO-LINK Eliminator Max Burgundy Strip Pad - 20" EA Floor Pads Floor Pads PRO-LINK Red Buff Pad - 13" EA Floor Pads PRO-LINK Black Strip Pad - 17" EA Floor Pads PRO-LINK Baby Blue Strip Pad - 20" EA Floor Pads PRO-LINK Black Strip Pad - 20" EA 142 PRO-LINK Natural Fiber Burnish Pad - 20" EA Floor Pads Floor Pads PRO-LINK Red Buff Pad - 20" EA Floor Pads PRO-LINK White Polish Pad - 20" EA Floor Pads PRO-LINK Sand Screen - 17", 100 grit EA Floor Pads PRO-LINK Baby Blue Burnish Pad, 27" EA 4 23 Floor Pads MCO " Brown Stripper Floor Pads EA 2 24 Gloves Safety Zone latex Non-Medical Disposable, Large, Powdered 100/bx Gloves Safety Zone latex Non-Medical Disposable, Medium, Powdered 100/bx Gloves Safety Zone Powder Free Vinyl Disposable Gloves, Large 100/bx Gloves Safety Zone Powder Free Vinyl Disposable Gloves, Medium 100/bx Liners PRO-LINK Thick Skin Liner - 38x58, 1.7 mil, Black 100/cs Liners 24x33 6mc Hi-Density Can Liners 1000/cs Liners 33x40 13mc Hi-Density Can Liners 500/cs Liners 40x48 14mc Hi-Density Can Liners 250/cs Mops RCP6435BRO Brute Steel Roller Sponge Mop EA 20 PRO-LINK Premium Launderable Dust 34 Mops Mop 5"x18" EA Mops Carlisle Flo-Pac Vinyl Coated Metal Dust Mop - Clip On EA 35 Proposed Price Extended Cost Proposed Price Extended Cost Proposed Price Extended Cost Proposed Price Extended Cost NO BID NO BID , , , NO BID NO BID NO BID NO BID , NO BID , , , , , , , , , , , , , , , NO BID 2, , , , NO BID 7, , , , NO BID 7, NO BID
9 MIDWAY INDEPENDENT SCHOOL DISTRICT #06 - JANITORIAL SUPPLIES, COMPETITIVE SEALED PROPOSAL MARCH 8, 2012 PART 2 - RELATED SUPPLIES STAPLES BAIN JAN-PAK TALLEY Ln Bid item Item Code Manufacturer/Description U/M Est Units / Yr PRO-LINK Premium Launderable Dust 36 Mops Mop 5"x36" EA Mops PRO-LINK Premium Launderable Dust Mop 5"x24" EA Mops PRO-LINK Premium Launderable Dust Mop 5"x48" EA Mops PRO-LINK Reflections Finish Mop - 1" Medium, White EA Mops WET MOP - SYR BLUE LRG. EA Mops MOP HANDLE-SYR-LIE FLAT 60" EA Mops WET MOP - SYR RED LRG. EA Paper PRO-LINK White Multifold Paper Towels 16/250/cs 50 PRO-LINK Natural Multifold Paper 44 Paper Towels 15/250/cs Paper SCA TORK Universal Perforated 2-Ply Towels 210 Rl/12 cs Paper GEORGIA PACIFIC Cormatic Bathroom Tissue 3.95" x 4.05" 36/cs Paper GEORGIA PACIFIC Hardwound Roll Towel - Brown 8.25"x700 ', 6/cs CS Soap STOKO Spray Instant Hand Sanitizer 400ml, 12/cs CS Soap STOKO Estesol Hand Cleaner 2000ml, 6/cs Spray Bottle Delta Industries 922 Standard Trigger EA Trash Can Brute Round Container w/o Lid - 55 Gal, Gray EA Trash Can Brute Twist-On/Twist-Off Dolly - Black EA Trash Can Rubbermaid Soft Wastebasket /4 QT, Beige EA Urinal Screen Big D Urinal Screen w/non-para Block 1500 FL, Mint EA Wipes CLOROX Disinfecting Wipes - 75 ct./6 per case, Fresh Scent 75 ct, 6/cs 150 Liners Paper Soap Proposed Price Extended Cost Proposed Price Extended Cost Proposed Price Extended Cost Proposed Price Extended Cost NO BID NO BID , NO BID , NO BID , , , NO BID 1, , , , NO BID 3, , , , NO BID 20, , , , NO BID 25, , , , , , , , , , , , , , , , NO BID 1, , NO BID , , , , , , , , , , , , , , , , , , , ,948.80
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