Foundation of the State Arboretum Blandy Experimental Farm 400 Blandy Farm Lane, Boyce, Virginia 22620

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1 Foundation of the State Arboretum Blandy Experimental Farm 400 Blandy Farm Lane, Boyce, Virginia January 2018 Dear Vendor, I hope you are warm and well. It is time to start thinking about Garden Fair! This will be our 29 th year for this wonderful event that always occurs on Mother s Day weekend, and this year is May Some things to please note: Vendor Appreciation Dinner-We hope you will enjoy our second annual Vendor Appreciation Dinner on Friday, May 11. We are going to do things a little differently this year to make it more convenient for you and so more vendors can participate. Instead of hosting a dinner after Preview Night, we are going to offer a boxed meal, available for pick up at the Membership tent at the beginning of Preview Night. That way, you can eat your meal when it is convenient for you, either during the event, when it is over, or on your way home. Each vendor is entitled to up to two meals. If you have more people working on Friday night, please contact Koy Mislowsky at ext (There is a place to RSVP on the Garden Fair application.) Attention Food Vendors Like last year, food vendors are not required to be open during Preview Night. Because our Foundation serves food to our members at that event, the vendors who sell food make very little, if any money. However, food vendors are still required to be set up by 5 pm on Friday. All vendors must submit the following paperwork by March 5, 2018 in order to participate: o Completed, signed, and dated Application o Signed and dated Guidelines o Payment for booths, electric service and/or tables. o Certificate of Insurance, if selling goods and services that covers May 11, 12 and 13, 2018 (see guidelines #6) due April 9, A late fee of $10.00 is charged if your application and payment is received after the final deadline. Your booth is not truly confirmed unless we have received your payment. You will notice we are not sending an Arborfest Packet out along with the Garden Fair information this year. We are in the process of refreshing and rethinking that event. We will send out the Fall event information later. Thank you to those vendors who have supported ArborFest in the past. Hotel Accommodations For your convenience, we have worked out arrangements with the Fairfield Inn & Suites. The rates are attached. Please read the guidelines carefully as we have made some changes. We want this to be a fun, fair and profitable experience for all. Again this year we also have the option to complete your application online using an easy online application and payment via secure credit card process. Find Garden Fair info and links on our Vendor Info Page This form and online payment saves us administrative costs. You may also complete the fillable pdf, print, and mail.

2 Please note all vendors with oversized vehicles, trailers etc. must set up on Thursday. We want to make sure those with larger vehicles are able to get onto the field and into their vendor space without incident. Remember, the deadline for applying this year is Wednesday, March 5, We always have a waiting list for Garden Fair so please register early. Garden Fair 2017 was hugely successful because of you, our fabulous vendors! We look forward to another great event in 2018! Call if you have any questions about the applications, guidelines or about Garden Fair in general. Best wishes for a peaceful Winter season. I look forward to Spring and hope to see you at Garden Fair! Sincerely, Roberta Johnson, Garden Fair Vendor Coordinator Phone: rlj414@gmail.com Koy Mislowsky, FOSA Events & Volunteer Coordinator Phone: ext fosaevents@virginia.edu Robin Arnold, FOSA Administrative Specialist Phone: ext 224 Office Hours: M-F 1-5 pm rarnold@virginia.edu Call if you need to pay by bank/credit card by phone

3 BLANDY OFFERS 6 ELECTRIC STATIONS Breakers for these outlets are located in the panel with them. Examples are below: 50 Amp 220 Volts 30 Amp 220 Volts 20 Amp 120 Volts GFCI

4 State Arboretum of Virginia at Blandy Experimental Farm Alien Invasive Landscape Plants in Virginia The following list contains alien invasive plants that are grown and/or used in the landscape/nursery industry. Plants that are not grown, distributed and planted by the industry (such as Alliaria petiolata, Garlic Mustard) do not appear on the list. The following sources provided information to develop this list: Invasive Plant Atlas Mid-Atlantic Exotic Pest Plant Council and Digital Atlas of Virginia Flora Please note that cultivars of these plants can also be invasive. Trees: Shrubs: Acer platanoides Albizia julibrissin Evodia daniellii (Tetradium daniellii) Melia azedarach Morus alba Phellodendron amurense Populus alba Pyrus calleryana Quercus acutissima Salix alba Ulmus pumila Berberis thunbergii Buddleja davidii Cytisus scoparius Deutzia scabra Elaeagnus pungens Euonymus alatus Euonymus europaeus Hibiscus syriacus Ligustrum amurense Ligustrum obtusifolium Ligustrum ovalifolium Ligustrum sinense Ligustrum vulgare Lonicera fragrantissima Lonicera standishii Lonicera tatarica Rhodotypos scandens Rubus phoenicolasius Spiraea japonica Viburnum dilatatum Norway Maple Mimosa or Silktree Korean Evodia or Bee-Bee Tree Chinaberry White Mulberry Amur Corktree White Poplar Callery, Ornamental or Bradford Pear Sawtooth Oak White Willow Siberian Elm Japanese Barberry Butterfly Bush Scotch Broom Fuzzy Deutzia Thorny Olive or Silverberry Burning Bush European Spindletree Rose of Sharon Amur Privet Border Privet California Privet Chinese Privet European or Common Privet Winter Honeysuckle Standish or Fragrant Honeysuckle Tatarian Honeysuckle Jetbead Wineberry Japanese Meadowsweet Linden Viburnum

5 Vines/Groundcovers: Perennials: Grasses: Akebia quinata Ampelopsis brevipedunculata Clematis terniflora ( C. dioscoreifolia, C. maximowicziana, C. paniculata) Euonymus fortunei Glechoma hederacea Hedera helix Ipomoea purpurea Lonicera japonica Lysimachia nummularia Vinca major and V. minor Wisteria floribunda and W. sinensis Ajuga reptans Aldrovanda vesiculosa Polygonum cuspidatum (Fallopia japonica) Iris pseudacorus Lythrum salicaria Lythrum virgatum Myriophyllum aquaticum Ranunculus ficaria Arundo donax Imperata cylindrica Miscanthus sinensis Phalaris arundinaceae Phyllostachys aurea Pseudosasa japonica Annuals/Biennials: Hesperis matronalis Perilla frutescens Chocolate Vine or Five-leaf Akebia Porcelain Berry or Amur Peppervine Sweet Autumn Virgins Bower Winter Creeper Ground Ivy or Creeping Charlie English Ivy Common Morning-glory Japanese Honeysuckle Creeping Jenny or Moneywort Periwinkle Wisteria Bugleweed Waterwheel Japanese Knotweed or Fleeceflower Yellowflag Iris Purple Loosestrife European Wand Loosestrife Parrot Feather Lesser Celandine Giant Reed Cogongrass or Japanese Bloodgrass Maiden Grass or Chinese Silvergrass Ribbon Grass or Reed Canarygrass Golden Bamboo Arrow Bamboo Dames Rocket Beefsteak Plant or Perilla Mint 11/2017

6 Blandy Experimental Farm at the State Arboretum of VA $84 + Tax Featuring: King Studio Suites Free Hot Breakfast Free, Fast Wireless Internet Microwave and Refrigerator In Every Room Indoor Pool and Sun Deck Fitness Center Board Room with AV Suite Shoppe: Food & Beverage Walking Distance to Dining Marriott.com/WGOFI General Manager: Carolyn Brown, ffi.wgofi.gm@marriott.com Director of Sales: Kristina Arntz, Kristina@AikensGroup.com

7 Company Name: Contact Name: Mailing Address: Foundation of the State Arboretum GARDEN FAIR APPLICATION MAY 12-13, 2018 RAIN OR SHINE EVENT APPLICANT INFORMATION PLEASE FILL OUT COMPLETELY Phone: City: State: ZIP Code: Address: Please check Vendor Type: Food Vendor Serving Lunch Retail Vendor Food Vendor Serving Snacks/Desserts Non Profit Org with Sales Non Profit Org NO Sales List of Products to be offered for sale: (First time vendors must enclose or attach photos.) Electrical Needs: Clearly mark the type(s) of electricity you will need. Pictures of the electrical stations are enclosed to help you match your cords with our ports and the corresponding amperage. 20 amps/120 volts $25 50 amps/220 volts $75 Amount 30 amps/120 volts $ amps/220 volts $150 $ Booth Size: Food Vendors should state the total number of Linear feet you need across the front of the booth, include trailer hitches, support ropes and pegs. Retail and Non Profit Vendors should state the number of booths desired. Food Vendor Serving Meals Number of Linear Feet Needed at $38 X $mmmm$$ = $ Food Vendor Serving Snacks/Desserts Number of Linear Feet Needed at $22 X $$hhhhh$$ = $ Retail Vendor # of 15 W X 20 D booths at $385 each: numhhhhhhb $ Non Profit Organization No Sales # of 10 W X 20 D booth(s) at $55 each: Inserth Numb $ Non Profit Organization With Sales* # of 10 W X 20 D booth(s) at $55 each: Inserth Numb $ *15% of sales due to FOSA by May 31, Table Rental: 1 Table at $10 2 or more tables at $8 each: $ Total Amount Due by March 5; enter this amount if paying online. Include $10 late if submitting after. $ Exhibitor Setup: Tell us when you will arrive. Food Vendors & those with oversized vehicles, trailers, those with more than 2 axles, must setup on Thursday. Thursday Noon-4 p.m. Thursday Food Vendor Setup Noon-4 p.m. Thursday Vendors with Oversized vehicles/trailers and/or vehicles with more than 2 axles Friday 10:30-4 p.m. All Vendors must be setup by Friday 5 p.m. All Vendors (except Food Vendors) must be open 5-7:30 Friday, May 11. All Vendors including Food Vendors must be open 9 am to 4:3 0 pm Saturday and Sunday, May Vendor Registration Available Online: All Applications and signed guidelines must be postmarked or ed to fosaevents@virginia.edu no later than March 5, All paperwork must be submitted even when paying online. Refunds: Cancellations prior to April 9, 2018 may be eligible for a full refund. After this date, refunds will not be available. Certificate of Insurance Enclosed. Must cover dates of Garden Fair. Due April 9, 2018 I have read the vendor agreement guidelines and agree to abide by the conditions set forth therein. I agree to pay all fees, and provide a Certificate of Insurance to FOSA. RSVP YES for One/Two (please circle) Dinner Friday night May 11 (Additional Dinners arranged by calling Koy ext 246) Signature of applicant Date Print Name Submit Forms & Check Payable to: FOSA/Garden Fair, 400 Blandy Farm Ln, Boyce VA Phone: ext 224 Fax: fosaevents@virginia.edu Updated Dec 2017

8 December 20, 2017 Garden Fair 2018 Foundation of the State Arboretum Vendor/Exhibitor Guidelines 1. The Foundation of the State Arboretum of Virginia (FOSA) sponsors Garden Fair each Spring. Vendor/Exhibitor participation is by invitation only and this event is held rain or shine. The event is Friday, May 11 from 5-7:30 p.m. and Saturday and Sunday, May 12-13, from 9 a.m. to 4:30 p.m. 2. The Foundation will provide Vendor space, a watering system, and toilet facilities. Beyond these measures, FOSA, the University of Virginia, Blandy Experimental Farm and the Sate Arboretum of Virginia assume no responsibility for any liability arising from Vendors/Exhibitors activities at Garden Fair and assume no responsibility or liability for materials, equipment, or other items brought by Vendors/Exhibitors to the Arboretum in association with Garden Fair. 3. Vendor/Exhibitors must provide their own exhibit tents, chairs, etc. We prefer you supply your own table(s), but they can be rented from the Arboretum (see application). Sales exhibits or booths, items for sale, and signs must be confined to the assigned area. This includes but is not limited to tent stakes, trailer hitches, ropes or tie downs, and cookers. Booth sizes may not be exceeded. Penalties for exceeding the booth size will apply and will be assessed on the field. No booth sharing or swapping is permitted without prior approval from FOSA which will be decided on a case by case basis. 4. Vendors agree to sell only propagated plants, and not to sell any wild collected plants. Additionally vendors agree not to sell any plant species, or cultivars thereof, that appear on the enclosed list titled Landscape Plants that are Alien Invasive Species in Virginia. Recognizing that sterile cultivars of Alien Invasive Plants are being developed, we will make exceptions to the above with prior approval. Submit requests to Kim Strader (kas3a@virginia.edu) for exceptions one month prior to the sale date. Submissions must include the complete plant name along with research documentation proving the plant is sterile. Additionally, the vendor must display a sign stating that this is a sterile cultivar. Failure to receive prior approval will result in the vendor being requested to remove the plant from the sales area. 5. Food and beverage sales are permitted only by special agreement from the Garden Fair Committee. 6. PLEASE NOTE: A Certificate of Insurance must be provided by vendors who are selling goods or services, listing the Foundation of the State Arboretum as the certificate holder. The certificate must show commercial, general liability coverage with limits of liability not less than $1 million dollars. Exhibitors and Nonprofit vendors, who are NOT SELLING goods or services, will be exempt from the Certificate of Insurance. 7. SETUP: Vendors/Exhibitors may setup on Thursday, May 10 from Noon to 4:00 p.m. and Friday May 11 from 10:30 a.m. to 4:00 p.m. Food vendors and Vendors with Oversized vehicles/trailers and/or vehicles with more than 2 axles must setup on Thursday to ensure event field access. During setup, please look for dashes of paint marking electric and phone lines. You must be at least two feet away from the painted markings before driving tent stakes, poles for birdhouses, or art etc. into the ground. Vendors, EXCEPT Food Vendors, MUST open for business at 5:00 p.m. on Friday for Preview Night. All vendors WILL BE OPEN 9:00 a.m. until 4:30 p.m. each day. 8. TAKE DOWN: Vendors/Exhibitors may begin take down at 4:30 p.m. on Sunday, May 13. All Vendor/Exhibitor materials must be removed no later than 1:00 p.m. on Monday, May All trailers and vehicles must be removed from the exhibit area by 5:00 p.m. on Friday, May 11. There will be no exceptions. Note: Please take great care with vehicles and other equipment to assure that the Arboretum grounds, trees, and plants are not damaged. 10. FOSA reserves the right to direct Vendors/Exhibitors to withdraw for failure to abide by these guidelines and to refuse entrance to future events. For further information or clarification, call Roberta Johnson, the Vendor Coordinator at or the FOSA office at extension 246. All parties participating must sign and date these guidelines: I have read the vendor agreement guidelines and agree to abide by the conditions set forth therein. I agree to pay all fees, and provide a Certificate of Insurance to FOSA. Authorized Signature: Date: Print Name: Company Name: