Request for Proposal: Art Along the Way Sculpture Area Sensory Garden Playground Project Proposal Deadline: April 5, 2015

Transcription

1 Request for Proposal: Art Along the Way Sculpture Area Sensory Garden Playground Project Proposal Deadline: April 5, 2015

2 Sensory Garden Playground Overview The Sensory Garden Playground is a project of the Play For All Playground & Garden Foundation. It is a four phase project that embraces universal accessibility and the spirit of inclusion. Located south of Wheaton in Danada South Park near the intersection of Warrenville and Naperville Roads, the Sensory Garden Playground offers the benefits of play and nature for all visitors. The Sensory Garden Playground project is a free of charge public facility funded through a mix of grant awards, public and private donations, as well as limited local tax support for the construction and maintenance of the facility. The strategically designed Sensory Garden Playground incorporates multiple play areas, exercise spaces, and gardening opportunities for public enrichment and enjoyment. The facility incorporates an equestrian theme. This reflects the heritage of the land once owned by Dan and Ada Rice, philanthropists who raised their prize winning thoroughbred horse. The Sensory Garden Playground is being developed in four phases and includes, but is not limited to the following: Phase I: Pony Stables Playground (2-5 years old) Paved Walking Paths Accessible Playground Space Geared for Children 2-5 Years Old, Includes Ground Level Play Areas, Raised Playground Spaces, Cozy Dome, and Specialized Swings Central Gathering Area with Mare & Foal Climbing Structure Shaded Space with Benches for Families to Gather Sound Garden Large Chimes, Drums, and Bells Fragrance Garden Containers, Raised Planter Beds, and Textured Labyrinth Space Art Along the Way Five Art Sculptures Located Near the Entrance to the Facility and Leading into the Park Site Phase II: Horse Farm Playground (5-12 years old) Accessible Playground Space Designed for Children 5-12 Years Old, Includes Ground Level and Raised Playground Spaces with Multiple Slides and Climbing Components Additional Age-Appropriate and Accessible Swings High-back Swings for Older Children and Adults Phase III: Adventurescape Boulder Climb Area Ropes and Rock Climbing Area Phase IV Accessible Tree House Sensory Integrated Multi-Purpose Sports Field Water Play Area

3 Sensory Garden Playground Phasing & Art Along the Way Budget Phase I has been completely funded and the grand opening of the areas included as part of this phase are scheduled to be open in Spring Additional phases will be developed as funding is secured. The Art Along the Way component will be constructed in accordance to the timeline defined in this document and meets the mission of the. The total budget for the Art Along the Way is $50,000 for a minimum of three and a maximum of five sculptures. Donated sculptures will receive an official tax letter from the Play For All Playground & Garden Foundation and receive applicable donor benefits. Five percent (5%) of all awarded design(s) will be retained for a period of one year to cover any unanticipated repairs due to flaws in construction. After one year, the work will be evaluated and the remaining funds will be released to the artist(s). The s Mission Statement The Play for All Playground & Garden Foundation s mission is to create barrier-free and universally accessible outdoor play spaces and gardens in DuPage County. Through the cognitive, social, and physical values of play, the Foundation will promote a spirt of inclusion, enhance the quality of life, as well as support involvement in recreation and wellness activities for all people and abilities. The is a 501(c)3 organization, the tax identification number is: Purpose of Art Along the Way Art Along the Way is a component of the Sensory Garden Playground that will encourage appreciation for art and recreation/play, inspire a spirit of inclusion and imagination for all ages and abilities, as well as foster a welcoming and playful entrance environment for visitors to engage with during their visit. Artwork shall introduce children to fine art through safe, accessible, and interactive elements. A minimum of three and a maximum of five sculptures will be placed near the facility s entrance path (see exhibit A: Map). Artist & Sculpture Eligibility Artists Professional sculptures, artists, landscape architects, architects, and art schools are invited to submit a proposal. Students and novices may submit a proposal but must meet all of the requirements outlined in this document. Insurance Proposals must include a Certificate of Insurance naming the Play For All Playground & Garden Foundation, Wheaton Park District, and The Forest Preserve District of DuPage County as additional insured. COI s must be $1,000,000 per occurrence. Installation Artist(s) is/are responsible for the transportation/delivery and installation of the sculpture. Artist(s) is/are responsible for all costs related to the transportation/delivery and installation of the sculpture including anchoring the art piece for safety in accordance with local, state, and national playground standards. Materials

4 Artist(s) must utilize materials suitable for outdoor environment. They must be durable, safe for public, stable for mounting and include an interactive capability for varying skills and ability levels. Sculpture(s) must meet ADA guidelines. Accessibility/Interactive Design Please view requirements at Theme All sculptures are to embrace a spirt of inclusion and imagination as well as be familyfriendly. Playground Safety Requirements Artist should review the child safety guidelines in the Public Playground Handbook found on the resource page at The artwork cannot interfere with the movement, safety, and security of visitors, park maintenance staff, or safety/emergency personnel. Selection & Installation Process Originality Artistic merit Ability to inspire play Compliance with national playground safety standards and guidelines (playgroundsafety.org) Appropriate to the site and its environment Appropriate to the mission of Play for All Playground & Garden foundation Permanence and durability of structure and surface components Artist s qualifications as demonstrated by past works, references and statement of interest Design and installation cost proposal (within budget allotment up to $50,000 for a minimum of 3 and a maximum of 5 pieces) Timeline The following is the timeline for the Play Along the Way project and is subject to change at the discretion of the : March 10 March 10 April 5 April 5 April 6-23 May 1 May May 15 October 1 October 5 October 15 October 1, 2016 Request For Proposal Distributed Proposals Accepted Deadline for Proposals Review of Proposals by Selection Committee Announcement of Final Selection(s) Execution of Contract with Final Selected Artist(s) to include a pre-construction Meeting with Artist(s) Installment of Sculptures by Artist(s) with Committee Site Inspection by Committee and final payment to artist(s) Grand Opening of Art Along the Way Release of 5% retainer to Artist(s) Art Along the Way Proposal Requirements All proposals are to be submitted/postmarked by midnight (CST) on April 5, 2015 Proposals received after this date will not be considered. Proposals that are being mailed or dropped off are to be submitted on a disk or flash drive. sensoryplay@wheatonparks.org.

5 Mail ATTN: Margie Wilhelmi Sensory Garden Playground Art Along the Way Committee 855 W. Prairie Avenue, Wheaton, Illinois Walk-in (8:30am-4:30pm, Mon-Fri Only) ATTN: Margie Wilhelmi Sensory Garden Playground Art Along the Way Committee 855 W. Prairie Avenue, Wheaton, Illinois In order to be considered for review, proposals must include the following elements: Completed Application Artist s Resume Artist s Statement/Cover Letter I-9 Form Proposal o Sculpture Description Emphasizing the Following Elements Accessibility, Sensory Integrated Play Components, ADA & Safety Standards Color & Material Selection Fabrication Process o Conceptual Designs - # of Images o Itemized Budget (Please include all expected expenses including materials, labor, installation, delivery, insurance, consulting fees, etc.) o Timeline o Maintenance Instructions o Site Preparation & Anchoring Requirements Photos of Three Prior Sculptures Certificate of Insurance Naming the Following as Additional Insured: 855 Prairie Avenue, Wheaton, Illinois Wheaton Park District 102 Wesley Street, Wheaton, Illinois The Forest Preserve District of DuPage County 3S580 Naperville Road, Wheaton, Illinois Questions, Site Visit, Sculpture Site Map & Contacts Proposal Questions Rob Sperl, or rsperl@wheatonparks.org Proposal Submittals See Above Site Visits Displayed in this RFP is a site map, showing the location for the desired sculptures. The site is open to the public and available to visit between sunrise and sunset.

6 Art Along the Way Artist Application By submitting a proposal or proposals, the artist/team gives the Play For All Playground & Garden Foundation permission to use, reproduce content and images from the proposal for purposes of documentation and marketing of project activities in newsletters, brochures, websites, social media, and other publications and media as decided. The Play for All Playground and Garden Foundation reserves the right to cancel this request for proposals at any time, to elect not to award the work listed, to reject any or all of the responses, to waive any informality or irregularity in any response received, and is the sole judge of the merits of the respective responses received. The Play for All Playground and Garden Foundation reserves the right to award any task or portion of this work to separate proposers. Company/Organization Name First Name Last Name Address City, State, Zip Code Mobile Telephone Website Facebook Describe the materials you will be utilizing in the sculptures? And, how sculpture(s) will be anchored Describe Your Experience Working in Public Art Describe Your Experience Working with Visitors Living with Autism or Other Special Needs In 150 Words or Less, Describe Your Sculpture Concept(s) (utilize a separate sheet of paper if needed)

7 Reference 1 Name/Relationship Reference 1 Address, Telephone, Reference 2 Name/Relationship Reference 2 Address, Telephone, Reference 3 Name/Relationship Reference 3 Address, Telephone, Acknowledgement Statement Signature Date