AGENDA SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF PARK RIDGE

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1 CITY OF PARK RIDGE 505 BUTLER PLACE PARK RIDGE, LL TEL: 84 7 I FAX: 847/ TDD: 847/ AGENDA SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF PARK RIDGE PARK RIDGE CITY HALL COUNCIL CHAMBERS 505 BUTLER PLACE PARK RIDGE, ILLINOIS Thursday, July 14,2011 at 6:00p.m. I. ROLLCALL ll. REVIEW OF JUNE 21, 2011 STORM m. QUESTIONS/COMMENTS IV. ADJOURNMENT CITIZENS WISHING TO SPEAK REGARDING A NON-AGENDA ITEM SHOULD FILL OUT A FORM LOCATED IN BACK OF THE COUNCIL CHAMBERS AND SUBMIT IT TO CITY CLERK BETTY HENNEMAN. CITIZENS WISHING TO SPEAK ON AN AGENDA ITEM WILL BE RECOGNIZED IN THE NORMAL SEQUENCE ON THE AGENDA. PLEASE TURN OFF ELECTRICAL DEVICE(S) SO THE COUNCIL MEETING CAN PROCEED WITHOUT INTERRUPTION. Our Mission: THE CITY OF PARK RIDGE. IS COMMITTED TO PROVIDING E-XCELLENCE IN Cm SERVICES IN ORI)ER TO UPHOLD A HIGH QUALITY OF LIFE, SO Ol'R COMMUNFrY REMAINS A WONDERFUL PLACE TO LIVE AND WORK.

2 City Council Agenda Cover Memorandum Meeting Date: July 14, 2011 Item Title: Special City Council meeting to review storm Action Requested: D [;gj D D Approval For discussion Feedback requested For your information Staff Contact: Jim Hock, City Manager Phone Number: Address: jhock@parkridge. us Background: The Mayor has scheduled a Special meeting of the City Council to review the wind storm of June 21, Representatives from Com Ed will be present to explain their response to the storm and the City Manager will discuss the incident review of the Emergency Operations Center during the power failure. A written report will be distributed to Council and the public prior to the meeting. The Mayor has also requested the City Council to review the Emergency Notification to Resident policy #47 adopted by Council February 7, Recommendation: Review and discuss Budget Implications: Does Action Require an Expenditure offunds: 0 Yes [;gj No lfyes, Total Cost: IfYes, is this a Budgeted Item: DYes [;gj No Attachments: 2011 Com Ed statistical report Emergency Notification to Resident policy

3 Eric Duray External Affairs Skokie Office CotnEdu An E.xclo-n Company

4 Park Ridge Reliability Performance Year-End Report 6.00 SAIR CWih System WI do MlqOI' Slorms [JTownSAIFI 0ComEdSAIFI SAIR Non-Storm CAIDI CWilhSyfitemWdeMajorSCorms I!ITownCAIDI 0 CornEd CAIDI 400 CAIDI Non-Storm {) SAIR by Causa Note: Reliability statistics reflect "interruptions" or "outages" as defined by the General Assembly's Illinois Administrative Code- Title 83: Public Utilities, Chapter 1: Illinois Commerce Commission Subchapter c: Electric Utilities Part 411 Electric Reliability - Section Definitions System Wide Major Storms: 10/212006, 8/23/2007, 8/4/2008 and 6/18/2010 Produced by Reliability Reporting- 3/10/2011

5 Definition of Reliability Performance Indices On the following page, CornEd provided 5 charts containing reliability indices for your municipality. CHART 1 - SAIFI (Average Number of Interruptions Per Customer) Chart shows the average number of interruptions per customer on an annual basis for your municipality for the past 5 years. For comparison purposes, this chart also shows the average number of interruptions per customer for the Com Ed system. CHART 2 - SAIFI Non-Storm (Average Number of Interruptions Per Customer) Same as CHART 1, however, reportable storms* have been excluded from the indices. CHART 3 - CAIDI (Average Length of Customer Interruptions in minutes) Chart shows the average length of customer interruptions in minutes on an annual basis for your municipality for the past 5 years. For comparison purposes, this chart also shows the average length of interruptions for the Com Ed system. CHART 4 - CAIDI Non-Storm (Average Length of Customer Interruptions in minutes) Same as CHART 3, however, reportable storms* have been excluded from the indices. CHART 5 - SAIFI by Cause Chart shows the average number of interruptions per customer by interruption causes for the past 3 years. Causes reflect 'interruptions' or 'outages' as defined by the General Assembly's Illinois Administrative Code - Title 83: Public Utilities, Chapter 1: Illinois Commerce Commission Subchapter c: Electric Utilities Part 411 Electric Reliability - Section Definitions. *We recognize that storms can have a significant impact on the reliability indices. As a result, we also have computed these indices excluding interruptions during certain storms. To make these computations, we have used the 83 Illinois Administrative Code Part (a) reporting threshold (1 0, 000 customers experiencing interruptions for three hours) for determining when a "storm" has occurred Annual Franchise Report

6 Glossary of Interruption Causes Animal Related - interruptions due to any type of wild or domesticated animal causing damage to material or equipment or making contact with energized overhead wires resulting in a short-circuit. It must be apparent upon a normal field inspection that an animal was the root cause of the interruption. CornEd/Contractor Personnel Errors- interruptions categorized by one of the following descriptions: Accident - interruptions resulting from accidental actions made by CornEd Personnel or CornEd Contractors; for example, overhead conductors making contact with replacement conductors during repairs. Dig-in - interruptions caused by CornEd Personnel or CornEd Contractors making contact with underground cable while digging. Error- interruptions caused by CornEd or CornEd Contractors while performing switching, testing or other duties. Customer Related- interruptions typically caused by failure of customer-owned equipment, interruption by service/tariff contract, access to equipment denied, non-payment of bill, at the customer's request, or a customer who tampered with their electrical service. Intentional - interruptions categorized by one of the following descriptions: Emergency Repairs - pre-determined interruptions which do not fall into the timely notification limits of Intentional-Scheduled. For example, a circuit breaker is opened to remove a metallic balloon from the electrical lines, or an interruption caused by the request of a fire department. Protection of System Integrity- interruptions CornEd determines necessary to protect the system from overload and/or to maintain system stability. Scheduled Construction, Maintenance, or Repair- interruptions for which the time and duration of the outage can be pre-determined and permits timely notification of affected customers. For example, CornEd may get a request from a Municipal Authority or Fire Department to remove power to a building or CornEd may need to perform maintenance switching in order to complete a scheduled repair on the electric distribution system. Other- interruptions that either do not fit into existing cause categories or occur infrequently enough that it requires them to be grouped together to be counted. Other Alternative Retail Electric Supplier/Other Utility- interruptions caused by an Alternative Retail Electric Supplier or another utility. Overhead Equipment Related -interruptions categorized by one of the following descriptions: Broken Fuse Link - interruptions caused by a fuse link not related to an overcurrent situation. When this occurs, the fuse will break usually near the end of the fuse link where it exits the fuse tube and is bolted to the assembly. Since the fuse link has physically broken, rather than melted from an overcurrent situation, it can generally be found intact. Contamination -Interruptions due to build up of airborne particles and other impurities that affect the operational design specifications of material or equipment. Malfunction - interruptions from material or equipment failure Annual Franchise Report Reflects Illinois Commerce Commission cause categories 1 of 2

7 Public- interruptions categorized by one of the following descriptions: Accident by Others - interruptions caused by accidents such as a crane making contact with the overhead wires, a plane hitting the overhead wires, etc. Dig-in by Others- interruptions caused by anyone other than CornEd personnel or CornEd contractor making contact with underground cable when digging. Fire- interruptions caused by a public fire such as a house fire that damages CornEd equipment. Foreign Object- interruptions caused by a foreign object, such as a kite or metallic balloon. Vandalism - Interruptions due to willful damage of CornEd equipment. Vehicles - interruptions caused by a vehicle, such as a vehicle striking a pole. Transmission and Substation Equipment Related -interruptions categorized by one of the following descriptions: Contamination - interruptions due to build up of particles and other impurities that affect the operational design specifications of material or equipment. Substation Equipment- interruptions occurring on equipment inside CornEd's substation property, such as transformers and circuit breakers. Transmission System Outage - interruptions occurring on transmission system equipment, such as high voltage wires. Tree Related -interruptions categorized by one of the following descriptions: Broken limb -interruptions where large limbs or branches have been broken, caused by wind, lightning, ice, snow, etc. and have come in direct contact with overhead wires. Tree Contact- interruptions that occur due to trees contacting overhead wires. This is intended to mean locations where limbs, which are not broken, have come in direct contact with overhead wires. Uprooted Tree- interruptions where trees have been uprooted due to wind, lightning, ice, snow, etc. and have contacted overhead wire. Underground Equipment Related- interruptions categorized by one of the following descriptions: Contamination -interruptions due to build up of airborne particles and other impurities that affect the operational design specifications of material or equipment. Malfunction- interruptions from material or equipment failure. Underground Failure- interruptions caused when an underground cable or associated equipment fails. Unknown- interruptions whose causes could not be determined. Weather Related - interruptions categorized by one of the following descriptions: Extreme Cold - interruptions during an extended period of low temperature that impacts the normal operation of electrical equipment. Extreme Heat - interruptions during an extended period of high temperature and humidity that impacts the normal operation of electrical equipment. Flooding -interruptions caused by an overflowing of water onto an area that is normally dry. Ice/Snow- interruptions where the ice or snow on overhead wires or poles is the main contributing, factor. Normally the outage would not have occurred if the ice or snow were not present even though high wind may exist. lightning- interruptions during a lightning storm may be given this code as the cause, even though there may be no physical evidence. A brief inspection of damaged equipment will, in some cases, immediately reveal the cause to be lightning. For example, a fuse that blew during a lightning storm. Windffornado- interruptions caused by high wind damaging equipment Annual Franchise Report Reflects Illinois Commerce Commission cause categories 2 of2

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10 COUNCIL POLICY STATEMENT Policy No. General Subject: Specific Subject: Date Approved: Date Revised: 47 General Emergency Notifications to Residents February 7, 2011 PURPOSE The purpose of this policy is to provide a guideline of the use of the City's Everbridge Mass Notification system for the notification and alerting of the employees and the public to issues of health, safety, and welfare, critical information, and prob~ems relating to major incidents and other significant events. POLICY STATEMENT It shall be the policy of the City of Park Ridge to notify the employees, residents, and businesses within the City in a timely and efficient manner. Although residents have the option to not participate in this calling notification system, the City strongly encourages all community members to be a part of this initiative in order to receive prompt and valuable information. INTRA-DEPARTMENTAL NOTIFICATIONS: Call groups and administrators will be established on a department-by-department basis as determined by the Department Head: 1. It shall be up to the individual Department Head to establish his/her own internal policies regarding notification procedures. 2. Examples of Intra-Departmental Notifications would be hire-backs or call outs. 3. The system shall not be used for personal use. Examples would include but not be limited to items for sale, personal gatherings, etc. PUBLIC NOTIFICATIONS: 1. The City Manager shall authorize which personnel are given access to the resident notification system. 2. Examples of Public Notifications: The following, non-exclusive listing reflects the types of conditions for which either full or limited (directed only toward specific affected areas) notification may be warranted depending on the particular circumstances presented: CPS 47-1 of3

11 a. Extraordinary/unanticipated results of severe weather conditions b. Extraordinary flood warnings c. Extraordinary/unanticipated conditions following natural disasters such as an earthquake d. Confirmed terrorist threats or activity e. CERT Notification for activation of the team f. Missing persons/ Amber Alerts affecting City residents g. Imminent danger from fire h. Hazardous material incidents affecting City businesses or residents i. Bomb treats, after the assessment of risk J. Hostage situations k. Criminal manhunts 1. Water boil orders m. Crime alerts and watches n. Vicious, fierce or dangerous animals running at large in the City o. Non-routine special meetings notices p. Other life-threatening situations q. Watermain breaks and collapsed sewers 3. Non-Emergency, non-life-threatening public notifications a. These are notifications that must be made in a timely manner, but not immediately. The department head of the respective department that is performing the notification must approve these notifications. b. Prior to the notification, appropriate personnel at City Hall must be notified so that they are prepared for any calls from residents. 4. Priority Public Notifications and time sensitive notifications a. Whenever a priority notification is deemed warranted, appropriate, and necessary in light of known information and circumstances presented, the Notification System will be activated in a reasonable timeframe, taking into account the need to: (i) ensure the accuracy and integrity of the informational content of the notification; (ii) avoid unduly alarming the public; and (iii) balance the urgency of the situation when the time of day that such conditions are encountered. b. In an emergency situation, any one of the following people can authorize a priority notification: i. City Manager ii. Deputy City Manager iii. Fire Chief IV. Police Chief v. Director ofpublic Works CPS 47-2 of3

12 c. Prior to the notification, appropriate personnel at City Hall must be notified so they are prepared for any calls from residents. d. Upon activation of the system, all department heads and elected officials shall be notified as soon as possible of the message and the reason for it. 5. Use ofnotification system by outside agencies a. In extraordinary, emergency or exigent circumstances, the City Manager or the Chief Executive Officer or Board President from other governmental units, including but not limited to Cook County, City of Chicago, State of Illinois, and Park Ridge Park District, may request that the City Manager activate the City's Notification System for a Priority Notification. Whenever such use of the Notification System is proposed, the City Manager or designee shall make a determination whether the circumstances presented warrant activation in conformance with these policies and procedures. b. The system shall not be authorized for any non-governmental agency or for political purposes. 6. Notification Cancellations a. A notification can be canceled at any time. However, since the system notifies all residents within 20 minutes, a cancellation must be activated within a small timeframe after initiation. CPS47-3of3