Statutory Compliance Checklist

Transcription

1 Date of Issue: April 2017 Statutory Compliance Checklist This document is for clergy and churchwardens to help them in the maintenance of their Churches. Refer to supplementary notes for further guidance. Building owners have certain legal responsibilities to anyone using their buildings including the general public. This covers documents or processes that should be followed. The Church should determine which are relevant to their Church and tick the column accordingly. Section 1: This is the minimum requirements that the Church should have in place. Issue / Area Relevant [ tick ] Frequency 1.1 Access Plan Every 3 years and whenever alteration works are carried out. 2.1 Asbestos Management Survey Should be in place. Re-survey recommended every 3-5 years Water Hygiene: Risk Assessment Every 2 years or when there is significant change to the system or use of the building Water Hygiene: Testing And Precautions Various - See Supplementary Notes for further information Water Hygiene: Thermostatic Mixing Valves On Water Outlets And Showers Various - See Supplementary Notes for further information Water And Surface Temperature Gas Appliances: Boiler Maintenance Gas Appliances: Other Appliances As necessary Gas Appliances: Pipe Work Fuel Oil And Biomass Storage Electrical: Fixed Electrical Installations Every 5 years Electrical: Portable Appliance Testing Lightning Conductors Every 11 months. Page! 1 of! 2

2 Date of Issue: April 2017 Issue / Area Relevant [ tick ] Frequency 5.3 Public Liability. 5.4 Employers Liability (If Applicable). 7.1 Fire Risk Assessment Should be in place. annually or when changes are made increasing the potential fire hazards and risks. 7.2 Emergency Lighting Various - See Supplementary Notes for further information. 7.3 Fire Detection And Alarm Systems. 7.5 Fire Extinguishers. 7.6 Hoses 7.7 Sprinkler Systems 8.1 Health & Safety Plan / Audit Should be in place. annually or when changes are made. 8.2 H&S: Mansafe Testing. 8.3 H&S: Fixed Ladders. 8.4 H&S: PPE 6 months or manufacturers recommendation. Page! 2 of! 2

3 Statutory Compliance Checklist (SUPPLEMENTARY NOTES) This document is to be read in conjunction with the Statutory Compliance Checklist. Issue / Area 1 ACCESS (INCLUSIVE) 1.1 Access And Disability Plan Complete an Access Audit / Plan to identify areas where the service is inaccessible and develop solutions to achieve equality of access. Equality Act 2010 Every 3 years and whenever alteration works are carried out. Current audit report. 2 BUILDING FABRIC 2.1 Asbestos Overall duty is to manage asbestos in premises. Each site should have an asbestos management survey. Statutory Control of Asbestos Regulations 2012 Re-survey recommended every 3-5 years. Current asbestos management survey. Completed asbestos log book. Each site must have a site specific asbestos management plan, including asbestos risk register and action plan. Asbestos management plan, risk register and action plan. Demolition / refurbishment survey for areas undergoing construction, renovation or maintenance where intrusive work is planned. Prior to intrusive works taking place. Demolition/ refurbishment survey for areas where intrusive work is planned. Asbestos removal or remedial works. Where management survey recommends action or as part of refurbishment or demolition. Clearance certification and hazardous waste consignment notes for any removal works carried out. Regular monitoring of visible asbestos to determine condition. monitoring record. 2.2 Church Logbook Up to date logbook of work taken place. As necessary 2.3 Terrier Kept up to date and available. As necessary Page! 1 of! 8

4 3 BUILDING SERVICES 3.1 Mechanical Services General Maintenance Commission and maintain a system of planned preventative maintenance to ensure the correct functioning and longevity of all equipment. As necessary Records of maintenance are kept, including date of inspection / maintenance, date next inspection or maintenance due and record of defects and rectification. 3.2 WATER Water Hygiene: Risk Assessment Water Hygiene risk assessment carried out and reviewed The control of Legionella bacteria in water systems L8 Every 2 years or when there is significant change to the system or use of the building Legionella risk assessment including asset register of components and schematic diagram of the system. Identification of likely risks and measures to reduce/control the hazard Water Hygiene: Testing And Precautions Flush through of little used outlets. Temperature testing of hot and cold stored water systems. The control of Legionella bacteria in water systems L8 Weekly Monthly Log book containing records of tests including dates and remedial actions where tests are outside accepted parameters. De-scaling of shower heads. Quarterly Supply temperature check. 6 Monthly Sampling and chlorination of system and regular routine maintenance required Water Hygiene: Thermostatic Mixing Valves On Water Outlets And Showers In service safety check to be carried out to check whether any deterioration has occurred in the performance of the Thermostatic Mixing Valve (TMV). Provision and Use of Work Equipment 6 monthly Maintenance record showing date of maintenance and any defects and their rectification. Maintenance of all Thermostatic Mixing Valves. or following identification of a fault Water And Surface Temperature Heat emitters and exposed surfaces of pipe work not to exceed regulation temperatures. Records of maintenance activity. Page! 2 of! 8

5 3.3 GAS Boiler Maintenance Must be maintained in accordance with the manufacturers recommendations. Gas Safety (Installation and Use) Maintenance records are kept including: Date of maintenance. Safety inspections are to include internal gas pipe work, including all ancillary equipment including the pipes, valves, regulators, boosters and compressors. Date by which next maintenance is due. Records of defects and rectification. Service document should also record the Gas Safe registration of the technician carrying out the work Gas Appliances Must be maintained in accordance with the manufacturers recommendations. Gas Safety (Installation and Use) L56: Safety in the installation and use of gas systems and appliances Records of examination and maintenance are kept, including date of inspection / maintenance, date next inspection or maintenance due record of defects and rectification Gas Pipe Work Safety inspections of internal gas pipe work (including all ancillary equipment including the pipes, valves, regulators, boosters and compressors). Gas Safety (Installation and Use) Records of examination and maintenance are kept. Tightness testing of internal gas pipe work. 5 yearly 3.4 ELECTRIC Air Conditioning And Ventilation Units and systems should be maintained according to the manufacturer s guidance. Units and systems may require an inspection under the Energy Performance of Buildings Regulations or bi-annual (not exceeding 5 years) F-Gas records. Maintenance records Electrical: Fixed Electrical Installations Testing of all fixed wiring and distribution baords Electricity at Work BS7671 IEE Wiring Regulations Every 5 years Written records including date of test, date next test due, defects found and records of repairs to rectify defects Electrical: Portable Appliance Testing Visual inspections Electricity at Work 6 monthly Log of any faults. combined inspection and testing Varied, but generally annually. Frequency is determined by risk assessment. Test stickers placed on items. Documented records of items tested. Page! 3 of! 8

6 3.4.5 Temporary Electrical Installations Small installations less than 6.5 kw Larger installations need professional installation BS Code of practice for temporary electrical systems for entertainment and related purposes Before first use dependant on length of installation further inspections will be required. Installation and commissioning certificates including earth leakage test records. 3.5 OIL Fuel Oil And Biomass Storage Must be maintained in accordance with the manufacturers recommendations. The Control of Pollution (Oil Storage) (England) Regulations 2001 Guidance Note for the Control of Pollution (Oil Storage) (England) Regulations 2001 Records of examination and maintenance are kept, including date of inspection / maintenance, date next inspection or maintenance due record of defects and rectification. 3.6 OTHER Septic Tanks / Cesspits Must be maintained in accordance with the manufacturers recommendations Lightning Conductors Inspection and testing BS 6551, 1992 Every 11 months full test to assess adequacy of earthing, evidence of corrosion, alterations to structure (by competent persons to BS 7430) 4 GROUNDS / TREES / ECOLOGY 4.1 Ongoing Maintenance To maintain the external grounds of the building. Recommended: Monthly (grass etc) N/A Quarterly (plants / hedges etc) 4.2 Trees Arboriculturist / tree surgeon to carryout inspection of grounds and trees. BS3998:2010 Tree Work Visual inspection by Church immediately after strong weather events to determine if any trees are unsafe Report Qualified Tree Surgeon to carryout removal of any trees as recommended by Arboriculturists Report or for safety reasons following strong weather events. When necessary in accordance with Arboriculturists guidance and following strong weather events if necessary 4.3 Protected Species Page! 4 of! 8

7 5 INSURANCES 5.1 Church Building Insurance Insurance Certificate 5.2 Contents Insurance Insurance Certificate 5.3 Public Liability To provide cover for incidents that occur on your premises and / or incidents that take place off-site, at events or activities organised by the Church. The Public Liability Insurance Act, 1991 Insurance Certificate 5.4 Employers Liability (If Applicable) To ensure against liability for injury or disease to their employees arising out of their employment. The Employers Liability (Compulsory Insurance) Act 1969 Insurance Certificate 6 OPERATIONS & MAINTENANCE 6.1 O&M Plan Must be kept up to date and readily available As necessary 7 FIRE & MEANS OF ESCAPE 7.1 Fire Risk Assessment Carryout a fire risk assessment and keep it up to date. Based on the findings of the assessment, you need to ensure that adequate and appropriate fire safety measures are in place to minimise the risk of injury or loss of life in the event of a fire. Regulatory Reform (Fire Safety) Order 2005 Should be in place. annually or when changes are made increasing the potential fire hazards and risks. 7.2 Emergency Lighting Disconnect the mains lighting to enable a function test of the emergency lighting units. Usually involves turning on and off the fish key. Electricity at Work BS5266: PART Monthly Results normally recorded in the Fire log book Carry out full rated 3 hour load test, including battery test and maintenance. Normally carried out by a competent contractor. Test certificate date of test and results of annual test Page! 5 of! 8

8 7.3 Fire Detection And Alarm Systems Testing of call points and sounders on rotation. Regulatory Reform (Fire Safety) Order 2005 Weekly Results to be recorded in the Fire log book. Inspection and service by competent contractor. BS :2013 (or 25% quarterly) Appropriate test and inspection certificate. 7.4 Fire Doors Operation of release devices Regulatory Reform (Fire Safety) Order 2005 Condition checks Weekly Monthly Results to be recorded in the Fire log book. 7.5 Fire Fighting Equipment: Fire Extinguishers Visual check to ensure equipment is in its assigned location and has not been discharged. Thorough inspection and testing by competent contractor BSEN 3 Extinguisher Commissioning and Maintenance to BS : 2009 Monthly Results to be recorded in the Fire log book. Test certificate. Extended service (test discharge) 5 yearly Test certificate. Overhaul (hydraulic test) 10 yearly Test certificate. 7.6 Fire Fighting Equipment: Hoses Hoses are no longer recommended, where appropriate decommission and remove fire hoses. Where hose reels remain in sit, they must be maintained to ensure that water flow is adequate and that all parts are in good working condition. BS 5306: Part 1: 2006 BS 671-3: 2009 Test certificate. Where hose reels are in place, a flexible tubing pressure test must be carried out. 5 yearly Test certificate. Page! 6 of! 8

9 7.7 Fire Fighting Equipment: Sprinkler Systems inspection of system by competent contractor. BS EN lists various other monthly, quarterly, six-monthly etc. checks and test for things such as flow switches, remote signalling and water supply, and further guidance is available from insurers and sprinkler servicing companies. BS EN LPCB TB203 Care and Maintenance of automatic sprinkler systems To be logged in the Sprinkler log book and work sheet filed. BSEN12845 and its accompanying technical bulletins advise that sprinkler systems should be tested once a week. Seek advice from a competent maintenance company for the full testing, inspection and maintenance requirements as different systems may have different requirements. Weekly Results to be recorded in the Fire log book. 7.8 Fire Shutters And Curtains Regular testing to ensure effective operation. Regular maintenance in line with the manufacturers recommendations. BS7273: Code of practice for the operation of fire protection measures Actuation of release mechanisms for doors BS EN for installation BS EN covers maintenance inc the need for log book Following installation and then 6 monthly or when faults are detected At least annually or when faults are detected Log book containing name and contact details of manufacturer and installer. Identification of power unit and safety devices. Results of installation testing and records of all maintenance and defect rectification. Appendix B of the Building Regulations Approved Document B 8 HEALTH & SAFETY 8.1 H&S Plan / Audit Regular audit of Health and Safety issues pertinent to the Church to be carried out (as per below examples) The Health and Safety at Work etc Act 1974 As necessary Report Page! 7 of! 8

10 8.2 Mansafe Testing It is a legal requirement for all safety equipment, including fall protection systems, to be routinely tested by a suitably qualified person. Working at Height Regulations 2005 Provision and Use of Work Equipment PPE: minimum once every 6 months. Abseil/roped access points: minimum once every 6 months. Fall restraint / fall arrest cable systems: minimum once every 12 months. Report ladder restraint anchors: minimum once every 24 months. 8.3 Fragile Roofs Fragile roof access to be clearly signed and guarded to prevent falls through them. Periodic inspection of signage required. Working at Height Regulations 2005 As part of termly / quarterly health and safety inspection regime Termly monitoring inspection forms 8.4 Signage Health and Safety warning signage clearly present and visible to raise awareness of potential risks and hazards. As part of termly / quarterly health and safety inspection regime Termly monitoring inspection forms 8.5 Working At Height: Ladders Ladders should be inspected before use and at regular intervals according to the manufacturer s instructions. Working at Height Regulations 2005 Provision and Use of Work Equipment Periodic visual inspection of ladders should be recorded including date, person inspecting. Any defects and record or repair or destruction. Ladders should easily be identifiable, e.g. through the use of inspection tags. 8.6 Working At Height: Scaffold Access Towers Inspection after assembly in any position. Maintenance and inspection as per manufacturer s recommendations. Working at Height Regulations 2005 Provision and Use of Work Equipment After assembly and before first use After any event that may affect stability Every 7 days whilst erected Records of inspections to be kept at least until next inspection. 8.7 Working At Height: Guard Rails Must be properly inspected and maintained. Working at Height Regulations 2005 ly Records kept. Page! 8 of! 8