Location: HR Annexe, Payroll, HR Admin building, Turitea campus Assessors(s): Doug Pringle, Manager H&S Julie Lawn, elected H&S representative

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1 HAZARD MANAGEMENT FORM MASSEY UNIVERSITY Use this form to record hazards. Copy amendments to Unit Manager and Regional Health and Safety Advisor. The hazard register should be available to all staff and visitors. Department/: Human Resources, Office of AVC ( People and Organisational Development Director: Mr Alan Davis (Signed Date: updated 16 March 2010 Location: HR Annexe, Payroll, HR Admin building, Turitea campus Assessors(s: Doug Pringle, Manager H&S Julie Lawn, elected H&S representative Hazard Frequent extended use of fixed postures involved in computer use, potentially causing Discomfort, Pain and Injury (DPI. Outdoor environment - potential for slips, trips and falls from uneven or slippery outdoor surfaces, vandalism to lighting and outdoor furniture Hazard Score Significant hazard? to eliminate? to isolate? to minimize? Controls required (including existing Yes/No Yes/No Yes/No Yes/No 12 Yes No No Yes Use micropauses and exercises, take regular breaks that involve moving away from computer. Report any discomfort early to line manager using accident/incident form. Read information on DPI and workstation set-up on H&S website, ask line manager to follow up with H&S team if assistance needed. Management controls as detailed on H&S website to be followed for prevention and monitoring 2010 initiative information on workplace setup information to all staff in section 12 Yes Yes No Yes Observe ramps for moss, report to when seen for cleaning. Advise immediately when notice potholes or uneven surfaces on paths, slippery surfaces, evidence of vandalism initiative specific inspection with representative occupant from each building. Person responsible and date H&S Jan/Febcompleted 24 Feb 2010 by L Drury May 2010, elected rep to initiate

2 Psychological stress in response to deadlines, increased workloads, workplace change. Earthquakes - tall furniture, heavy file boxes and ring binders on high shelving. Muscular strain from lifting boxes of stationery, moving furniture, falls from tripping over boxes and equipment on floor, bending awkwardly due to lack of storage space in HR Annexe storeroom and Payroll building personnel file room. 10 Yes No No Yes staff to be made aware of need to report stress symptoms to manager. Staff to be directed to relevant policies and procedures at induction and as required: Harassment Prevention and Complaints Resolution Policy Employee Assistance Programme Policy Health and Safety information on stress University Workloads Policy and Procedures 8 Yes No No Yes Ensure shelving fixed to wall. Store bulky or heavy items on lower shelves, lighter items on higher shelving. Large/tall wall cabinets must be fixed to the wall. On moving cabinets in office, contact to move cabinets and reaffix to wall. Documented inspection of all cabinets 8 Yes No No Yes Store heavy items at waist level for easier handling. Ensure lighter items higher up on shelving, heavier items lower. If role requires frequent lifting and bending, attend Moving and Handling course, offered on campus through Health and Safety office. Contact venue management team to move large heavy items, they can provide special equipment and persons to do this. Added 29/10/09 Investigate suitable shelving arrangement for photocopier paper in personnel file storage room and colour printer. Investigate shelving arrangement in HR Annexe store/shower room to store current piles of envelopes, electrical equipment. Ensure boxes and equipment are not stored in floor space in front of cabinets, or in areas where people move. Managers on induction of new staff and when reported to manager. SMT by March 2010 H&S rep, HR Services Team Leader and Manager by end March 2010

3 Use of shredders, contact with sharp cutting blades 8 Yes No Yes n/a Ensure manufacturer s instructions followed. Machine designed to so adult fingers can t contact shredder in run nip and blades. Keep any loose clothing like neckties, scarves, sleeves, away from shredder. No children permitted in room with shredder. Furniture, electric cables, potential for slips and trips. Filing cabinets (open drawers, overbalancing Risk of fire from electrical equipment including heaters, computers, portable fans, monitoring equipment Risk of burn or electric shock from electrical kitchen appliances. Microwave Water heater Dishwasher Coffee machine Refrigerator Toasted sandwich maker Toaster 6 Yes Yes Yes Yes Locate cables under desks where possible, cables across walkways must be taped down or placed under carpet. 6 Yes No No Yes Open one drawer at a time in filing cabinets. Don t overfill files, archive files regularly. 6 Yes No No No Use equipment according to manufacturer s Ensure flammable products like paper, clothing, do not come into contact with heaters. Report any roof/wall leaks or liquid spillage near power points or equipment to line manager immediately, turn equipment off at wall power point, manager to organize contact with to examine for repair and safe use. Portable heaters should not be used due to high fire risk, if thermal comfort not adequate, report to line manager and for assessment and possible provision of wall-mounted heating. 6 Yes No Yes Yes Always use according to manufacturer s Annual electrical check LYN BY MARCH 2010 Ceiling Fans 6 Yes No No Yes Advise visitors to room in which ceiling fans are operating to be aware and not to raise arms or

4 Fatigue due to working extra hours when required, creating a higher risk of harm when leaving work premises, and driving. Potential for crushing injury from falling branches and trees. Metal filing clips, paper potential for cuts to fingers Potential for glass cuts from external doors with glass paneling, due to slamming against door jamb on extremely windy days. hold equipment higher than head. Operate as directed by manufacturer s 6 Yes No No Yes Alert staff to signs of fatigue, encourage to report to manager. Read University Guidelines for Managing Fatigue, available on Health and Safety section of HR web site. 6 Yes No No Yes Report any spontaneously fallen branches immediately to Helpdesk, and fill out internal incident/accident report. Check area monthly and report hazardous branches or trees to Helpdesk. 3 No No No No Ensure First Aid kit supplies up to date. Ensure staff aware of accident reporting procedure. Ensure adequate number of departmental workplace first aiders trained. 3 Yes No No Yes Safety glass to be used for all external door panels. H&S rep to request catch be fixed to doors to prevent strong winds opening and slamming doors of Payroll and H&S/HR Admin buildings, without locking door. 28 Feb 09- discussed with Regional H&S Advisor, no further action required. Security threats to person or property 3 Yes No No Yes When working out of hours, keep outside doors locked. Contact Massey Security ext 5030 to report any suspicious activity, or if assistance required. Stay in well lit areas around campus, if possible avoid walking alone after dark. Possibility of finger cuts when using guillotine. 2 Yes No No Yes HR guillotine manufactured in way that makes cuts to finger unlikely. Use guards where available. Replace guillotine with slider type H&S

5 COMPLETED ITEMS OR NON SIGNIFICANT HAZARDS Inhalation of fumes from photocopiers 2 No No Yes Yes Locate photocopiers in well-ventilated areas, if open window not practicable, discuss with the need for ventilation system. File room is mechanically vented, copier maintenance on contract DP 05/01/2010, review if change required. Fall from ceiling of fluorescent light fittings 8 Yes No Yes Yes Regional Facilities Management to review all light fittings of this type in HR section, to replace short screws with longer ones as required. Completed by contractor July 2009 Hazard Score = Consequence X Probability Where Consequence = 1 Minor Loss Probability = 1 Low (remotely possible 2-4 Serious Loss 2-4 Medium 5 Major Loss 5 High (it happens all the time