OPW Guidelines for Event Safety Management Plan. St Stephens Green Park Iveagh Gardens
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1 OPW Guidelines for Event Safety Management Plan St Stephens Green Park Iveagh Gardens October 2014
2 The Event Safety Management Plan 3 sets of all documents/drawings should be submitted with an application and include the following:- Names and responsibilities of the event controller, event safety officer and their deputies Draft site emergency plan Draft traffic management plan Draft safety strategy statement Draft environmental monitoring programme Risk Assessment of Site / Course De rigging and removal schedule of whole set up Provision for making good of any damage to the Park (including flora and fauna) ************ A detailed breakdown of the plan should take into consideration the following factors depending on the event site the proposal relates to and expected numbers. 1.0 General 1.1 Description of the event 1.2 Qualifications/competencies of event Promoters 1.3 Current tax clearance certificate 1.4 Verification where charitable status is claimed. Also in this context a certified financial statement by an accredited Auditor will be required of distribution of all revenue generated by an event. 2.0 Safety Policy 2.1 Safety Policy Statement 2.2 Safety Planning & Management 2.3 Pre event meetings 2.4 Post event meeting 3.0 Key Personnel 3.1 Garda Siochana 3.2 Local Authority personnel 3.3 Eastern Health Board/Ambulance Service 3.4 Civil Defence 3.5 Supervisory Stewards 3.6 Event planning & Management Personnel 3.7 O.P.W. 4.0 Responsibilities of Key Personnel 4.1 Event Controller 4.2 Deputy Event Controller 4.3 Emergency Controller 4.4 Event Safety Officer 4.5 Deputy Event Safety Officer 4.6 Venue Management Team 4.7 Production Manager
3 4.8 Chief Steward 5.0 Stewarding Plan 5.1 Duties of Stewards 5.2 Steward Identification & Deployment 5.3 Steward Pre-Event Briefing 5.4 Training /Briefing of Stewards 5.5 Site-Zones/ Allocation of Stewards 6.0 Traffic Management Plan 6.1 Pre event set up road/gate closures, route for event traffic, diversions, signage 6.2 Event ditto 6.3 Post event ditto 6.4 Briefings for residents and institutions in the Park minimum of 1 month s notice in writing 6.5 Access arrangements for residents and institutions in the Park 6.6 Parking arrangements for crew 6.7 Emergency service access/egress routes 6.8 VIP and other accredited parking 6.9 Roads to be coned off 7.0 Crowd Control 7.1 Access to Park 7.2 Access to various locations within the Park 7.3 Vehicular Access to Site 7.4 Ticket Checks 7.5 Public Address System 7.6 Barriers / Cones etc 7.7 Front of Stage Enclosure 7.8 Monitoring the Crowd 7.9 Meeting Point 7.10 Egress routes 8.0 Spectators with Disabilities 8.1 Access to Venue 8.2 Parking 8.3 Viewing area 8.4 Assistance 8.5 Dedicated Sanitary Facilities 9.0 Emergency Plan 9.1 Definitions 9.2 Purpose of Emergency Plan 9.3 Activation of Emergency Plan 9.4 Emergency Controller 9.5 Park Emergency Zones 9.6 Emergency Access & Egress
4 10.0 Emergency procedures 10.1 Fire 10.2 Bomb Threat 10.3 Crowd Disturbance 10.4 Evacuation Procedure 11.0 Medical Provision 11.1 Operational Plan 11.2 Eastern Region Ambulance Service 11.3 St. Johns Ambulance 11.4 Civil Defence 11.5 Medical Centre 11.6 Site Medical Officer 11.7 Doctor Service 11.8 First Aid Points 11.9 Ambulance Parking Locations Identification of Medical Staff Toilet Facilities for Medical Staff 12.0 Health & Welfare Issues 12.1 Sanitary Provision 12.2 Maintenance Staff 12.3 Drinking Water 12.4 Acoustic Levels 12.5 Catering 12.6 Lost Children 12.7 Lost Property 13.0 Fire Safety Precautions 13.1 Fire Equipment 13.2 Catering Units 13.3 Special Effects 13.4 Litter & Waste Disposal 13.5 Stage 13.6 Grass Cutting 14.0 Environmental Monitoring 14.1 List of protected structures and measures to protect same 14.2 Protection measures and monitoring of same for Flora & Fauna 14.3 Grass/ground protection 14.4 Litter clean up 14.5 Water monitoring 15.0 Control Room & Communication Facilities 15.1 Central Control Room 15.2 Public Address/ Sound System 15.3 Telephone 15.4 Radio Communications
5 16.0 Temporary Structures 16.1 Structure / Installations 17.0 Lighting & Auxiliary Power 17.1 Lighting levels 17.2 Certification 18.0 Testing & Inspection 18.1 Before, During & After the Event 19.0 Wet Weather Contingency Plan 20.0 Notification of Park Institutions/Residents and also resident groups on the perimeter of the Park
6 Appendices A B C D E F G H I Maps/ Drawings Site Location Map Event Location Layout Event Emergency Plan Traffic Management Plan Production Lead up & dismantle Contact Names & Phone Numbers Steward Sheet List of Signs & Locations List of Barriers & Locations Risk Assessment
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THOMAS P. DiNAPOLI COMPTROLLER STATE OF NEW YORK OFFICE OF THE STATE COMPTROLLER 110 STATE STREET ALBANY, NEW YORK 12236 GABRIEL F. DEYO DEPUTY COMPTROLLER DIVISION OF LOCAL GOVERNMENT AND SCHOOL ACCOUNTABILITY