MONRO PAVILION RISK ASSESSMENT FORM. Date(s) Monday 1 Wednesday 3 July. External Contact & Nos Sarah Taylor - Venue Information

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1 MONRO PAVILION RISK ASSESSMENT FORM Nature of Event Berkshire School Games College Contact & Mob Nos Jade Money Venue Lay-out & Capacity Theatre (100) Classroom (35) Reception (120) Boardroom (30) Cabaret (40) Round tables (64) Other ( discuss with Events) Date(s) Monday 1 Wednesday 3 July External Contact & Nos Sarah Taylor - Venue Information No Blackout 50 plasma Room lighting options Hardwired / Wireless internet Undercover balcony Stand x 90 seats 6 x changing rooms 2 x referees changing room Male x 1 / Female x 1 / Disabled x 1 Toilets Storage rooms x 2 Keys held at Porters Lodge or Sports club Time(s) each day Nos 100 Disabled Access Good Ground floor - Access from car park First floor use of lift ( 1 wheelchair capacity). Disabled Toilets - Ground floor foyer Disabled Parking 2 bays North Front Introduction The aim is to provide and maintain responsible levels of health and safety in this venue for any event. It is impossible to assess all of the risks that the visitors may be exposed to and it must be recognised that this risk assessment is assessed at a general level, it is a living document & must be used inline with the organisers own risk assessment based on the programme adopted / set which must be updated. Risk Ratings = Low, Moderate & High Assessor - Area Hazard Risk Persons involved Electrical Trailing Tripping, External electrical falling wires Risk Control Measures Rating Low Ensure leads are covered and taped particularly attention Action Technicians /

2 Overloading of plugs with adaptors Inappropriate / dangerous electrical items Lighting failure Candles, matches Fire, blown fuse Fire, burns Tripping / falling Internal & External Internal & External to entrances / exits. Moderate Check plugs to ensure no overloading of sockets Electrical items not to be placed close or near to / cloth / dried flowers / curtains Moderate Electrical equipment brought into the venue must be PAT testedonus on hirer Attendees Low Function owner to evacuate using nearest fire exits see evacuation plan Fire Attendees Moderate Use of any form of naked flame / candle to be highlighted to the Events Administrator when booking for approval Only T lights to be used and protected by glass vase / container. Use of candles to during install Technicians / during install and request evidence from third parties plus 3 rd party insurance cover pass onto Events Event Owner to ensure they are familiar with fire orders / assembly point and evacuation procedures. to highlight any intended use of naked flame / candles in advance of event to Events Dept.

3 Steps & Access authorised by the Ops Bursar or Events Manager only & risk assessed accordingly Fire Burns, death Attendees Moderate Venue is a no smoking venue Independent fire & security alarm Table / Chairs set up General hazard Block exits / trip hazards / Slipping, tripping injury Alarms tested regularly Venue information available on fire evacuation procedures & fire assembly point plus Security call out if alarm activates Adequate provision of fire fighting equipment & detection in the venue Function owner to organise evacuation if alarm activates Attendees Low Domestic Manager to advise & set venue layout in conjunction with Hirer & venue format & spec Keep fire exits clear of furniture Attendees Moderate Disabled access good level access from car park to ground floor Use of lift to 1 st Floor Ensure all entrance doors are unlocked All fire exits and rear corridor must be clear to receive fire evacuation brief and details when booking venue & Security call out number in event of evacuation / emergency Domestic Manager / Event Owner Security to unlock main entrance doors

4 Outside areas Cars Parking Intruders Being run over, being struck by a car Risk of attack, break in to cars and into buildings of obstruction Attendees Moderate Rear car park limited use Sports club parking Vehicle Signage supplied by Security Pedestrian signage supplied by Security Event Owner to supplement with Stewards if required. Allocate disabled parking bay in rear car park if required Attendees Low Adequate security lighting, checked regularly to ensure good lighting in dark areas. Nightly checks by security. Security to provide signage as highlighted in event spec Security Roads & Paths Slipping / tripping injury Balcony Grandstand Risk of overcrowding / falling Risk of slipping / falling / overcrowding Attendees Low Follow directions / signs Well lit route at night Areas cleared of leaves regularly Attendees Low Monitor numbers accessing balcony using Stewards Fire doors unlocked Tables / chairs in tidy format Maintain access along balcony Attendees Low Monitor attendance to avoid overcrowding Maintain clear passage ways use of stewards routes in advance to monitor / control numbers Use of stewards at top of steps / exits to assess user numbers and provide

5 for large events Keep spectators behind white rails stewards if high First Aid: Medical centre staffed during term time / Security are trained in basic first aid Security Porters Lodge / Security Day ( ) / Security Dog Night ( ) Emergency Fire Assembly Call 999 and inform Security (contact number above) Triangle behind Monro Pavilion refer to Fire Evacuation & Assembly point plan Upper Additional Information ( Parking / Access )