HAZARD HAZARD DETAILS RISK GROUP ACTIONS PLANNED RISK LEVEL ADDITIONAL ACTIONS PROPOSED.
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1 Start Date Finish Date Location Dual Carriageway. Warning signs. Access Road Single Carriageway. Post stewards. Unclassified. High visibility clothing. Track. One way system. Police action. Council action. Main Entrance & Exit Easy to find? Sufficient turning space for lorries & trailers to prevent restricting access road? Good ground conditions? Clear view from both ways? Wide enough for 2 vehicles? Alternative road gates? Direction signs/send map. Widen entrance. No stopping at entrance. One way system. Staggered arrival times Post stewards. Fill large pot holes. Improve visibility - trim hedges etc. Camp Site Traffic Safe vehicle routes? Safe pedestrian routes? Safe horse/pony routes? Safe/secure parking area? Gas cylinders on vehicles? Any public right of way? Parking area to be clearly marked Parking attendants on arrival Restrict vehicle use on site Signs for public rights of way Rope/cone bad areas. Responsible key holder Site Speed limit Person In Charge... Branch... Instructor... First Aid... By (Print Name) Signed By (Print Name) Signed Page 1 of 5
2 Stable Block Extinguishing media present? Rehearse fire drill Fire instructions displayed? Provide and test fire alarm No smoking signs displayed? Stable yards, unloading & riding areas Segregated hay/bedding store? fenced and gated. Muck heap adequate? Tools safely put away? Horse areas fenced and gated? Restrict access to unsafe areas Stable yards tidy? Regular checks/inspections of all areas Members Accommodation Extinguishing media present? Fire instructions displayed? No smoking signs displayed? Fire exits Safe electricity & gas systems Tidy with adequate space? Washing toilet facilities Security? See fire risk assessment Rehearse fire drill Provide and test fire alarm Notify fire brigade Check site procedures for testing and maintaining electrical & gas systems. View records if appropriate. Restrict access to unsafe areas Adult supervision Notify police of location and numbers Cleaning of washing & toilet facilities. All Terrain Vehicles (ATVs) Are they necessary? Well maintained? Refer to PC Guidance. 1) Driver 17+ 2) Driver holds current licence. ) Driver has no serious driving convictions 4) Helmet to be worn 5) Speed to be controlled 6) No passengers By (Print Name) Signed By (Print Name) Signed Page 2 of 5
3 Slips, Trips & Falls Instruction Marquee pegs/guy ropes? : Electric cables, P A leads, hoses etc? Rough Ground Parked farm equipment Instructors Competent? On PC register? Helpers available? Adequate space Facilities suitable for each ride's ability 7) Trained operators only 8) Safe terrain 9) Drivers authorised 10) Motor insurance necessary? Warning cones. Warning signs. Bury or cover cables etc. Brief instructors daily Observe each ride daily Move riders in ride not suitable for their ability or pony. Supervisors Brief supervisors daily Competent? Adequate communications Child protection issues Evening entertainment Male & Female? Self declaration forms completed. Sufficient activities to fill free Local Police/Social Security checks time? Alcohol policy agreed. Safe play areas available Visitors asked to report on arrival Supervision other than instruction. First Aid & Adequate toilet facilities? Adequate washing facilities? First Aid cover adequate for whole period. Welfare Medical & veterinary cover? Veterinary cover adequate for whole By (Print Name) Signed By (Print Name) Signed Page of 5
4 Accident book? Accident notice displayed? Emergency procedure agreed? Communications? Refer to PC Guidance. period. Vehicle access to all areas. Two way radio communications. Mobile phone reception on site. Land line available or back up mobile phone(s) Inform instructors and other supervisors of emergency procedure Indoor School Equipment Stored in arena? Entrance/Exit doors. Arena Surface Spectator area. Warm up area users of stabling etc? Lighting Inspect school and spectator areas before start of rally Entrance/Exit doors supervised Supervision of warm up area. Lighting used as required Substances Are materials safely stored? Store under 'lock & key'. including Petrol, Are materials safely used? Wash hands after use. Diesel Unauthorised use prevented? Display Pony Club Generic COSHH & LPG Protective clothing required? Assessment. Training required? Adults only to touch gas appliances and cylinders Manual Handling Are heavy loads to be carried? Are heavy items to be moved? Wheel barrows and/or trolley Hoses for water Encourage team work By (Print Name) Signed By (Print Name) Signed Page 4 of 5
5 Food Hygiene (Branch Caterers) Catering Adequate food hygiene procedures? Suitable tables & preparation surfaces? Washing facilities for utensils? Hand washing facilities Safe situation for them? Fire Instructions displayed? Fire extinguishers present? Electrical systems tested? Gas systems tested? Food hygiene certificate Keep hot food hot & cold food cold. Seek advice from local authority if in doubt. Helper with Hygiene certificate? Ensure correctly sited Basic Food Hygiene Certificate Domestic catering for small numbers Electricity Electrical installations? Ensure installation and equipment has Generator? been recently checked. Electrical appliances? Use RCD protection on portable Lighting? equipment. Do not allow children to bring mains electrical items to camp. By (Print Name) Signed By (Print Name) Signed Page 5 of 5
6 By (Print Name) Signed By (Print Name) Signed Page 6 of 5
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