RETA, IIAR, IARW, WFLO, IAFC and ASTI are Coalition Members; these associations will be posting updates in the near future.

Transcription

1 DRAFT - This version of the One Plan is being worked on by the One Plan Coalition. We will most likely develop a final agreement by Fall of If you are interested in details contact me personally at garyws@charter.net RETA, IIAR, IARW, WFLO, IAFC and ASTI are Coalition Members; these associations will be posting updates in the near future. One Plan Table of Contents and Index Section #I - Plan Introduction Elements: Plan Oversight, Facility Details, Contacts, Authority, Emergency Action Plan and Emergency Response Plan Strategic Goals Sections #II Core Plan Elements (Emergency Event): Discovery, Initial Response, Sustained Response, Termination Section #III Annexes (Emergency Event): 1) Facility Locality Information (P&ID and Digital Pictures; 2) Notification Plan; 3) Response Management 4) Other Emergency Response Concerns - Fire Control; Natural Disaster Readiness; Utility Emergency Response; Terrorism, Vandalism, Criminal Activity; Other Hazardous Materials (beyond ammonia) Stored and Used on Site; Section #IV Additional Information (Non Emergency Information): 5) Incident Documentation; 6) Training and Exercise Drills; 7) Response Critique, Plan Review, Plan Modifications Procedures; 8) Prevention, Mitigation, Preparation Process 9) Regulator Compliance and Cross Reference Matrices; 10) Crisis Management and Business Recovery 1

2 One Plan: Section #I Plan Introduction Elements 1. Plan Oversight: Planning Team; Current Revision and Review Schedule; Sign off Approvals 2. Facility Identification Information: Facility name, phone, fax, website, ; Mailing and Physical address of the facility to include county, parish, borough, latitude/longitude, and directions (GIS information) 3. Owner/operator/agent: Physical location, mailing address, and phone numbers 4. Hazardous Materials: Identifying information (e.g., ID numbers, SIC Code, oil storage, startup date, amount of ammonia and other hazardous materials) 5. Key contact(s): Phone, , address (home and work); Plan development/maintenance; Emergency Call out On site and public safety 6. Strategic Approach: Purpose and Scope of Plan Coverage The Strategy Emergency Action Plan: evacuation, fire control, and notification; optional incidental, defense under 300 PPM, trained technician to work with the contract or public safety hazmat team Emergency Response Plan: incidental, defense, offense defined for the level of PPE and training established in the strategy; optional to develop a full service hazmat team that can work independently 2

3 1. Plan Oversight Emergency Plan Development Team: An emergency plan development team made up of a Plan Coordinator and Advisory Committee should be appointed by the facility owner and/or chief executive officer. Those assigned to the Plan Oversight team shall meet routinely while creating the Emergency Plan. The team shall meet at a minimum of two (2) times per year to review and update the plan. One Plan Development Date: Facility Owner: Chief Executive Officer: Semi Annual Plan Review Planned Actual Changes Page/Paragraph Sign off Initial and date Review Review Facility CEO Plan Coord. Date: Date: Owner Section I Section II Section III Section IV 3

4 Plan Coordinator: The role of a Coordinator has a deeper and on going level of responsibility over the Advisor role. The Coordinator is responsible for the development and oversight of their assigned Coordinator role. The Advisor role is a committee supporter and leads action on achieving the plan requirements and does not necessarily have on going coordination or plan implementation roles. The assignments to the Emergency Plan Development Team may serve in one or more positions listed below. Team members may also seek support from those who have expertise and ability to help accomplish the planned activities. The team meetings should be set up to support the coordination and communication between team members. The Program Coordinator may recommend that advisory roles be established as coordinators should the demand require such. Advisory Committee: The Program Coordinator will select an Advisory Committee (approved by the facility CEO and/or owner) made up of individuals that have appropriate expertise and knowledge of the facility and operations so as to plan the elements of the emergency plan. The role of the Advisory Committee is to give input or assist in coordination of the preparation, implementation, evaluation, and revision of the plan. Name: Date Appointed Evacuation Advisor: Operations Advisor: Emergency Services Advisor: Administrative Advisor: Safety Advisor: Security Advisor: Health Advisor: Environmental Advisor: 4

5 Role Descriptions: Program Coordinator Role: The Program Coordinator shall lead efforts to develop, oversee, and amend the emergency plan. The Program Coordinator shall be responsible for setting the executive policy, program goals and objectives, plan procedures, records management, and coordinate with plan approval authorities. The Program Coordinator shall also set and oversee the budget, set timelines for plan implementation and evaluation, and will be responsible for update of the plan. Evacuation Advisor: Evacuation coordination and employee accountability: Manages the warning system for alerting fire, ammonia emergencies, communications and coordination between evacuation coordinators and the facility emergency coordinator; sets up systems to gage wind direction and methods of determining evacuation or shelter in place options; sets up awareness training for all employees, stressing reporting an emergency, knowing basic chemical and physical characteristics; LANCE protocol; and, escape, evacuation or shelter in place readiness; assures that employees, contractors, visitors and others visiting the facility are accounted for; reporting system for notifying the facility emergency coordinator of the status of the evacuation or shelter in place as well as to report missing persons or those in need of rescue. Develop the evacuation plan document and site maps. Emergency Services Advisor: Fire control readiness: Service and readiness of the fire extinguishing systems (fire extinguishers, sprinkler system, fire hydrants, fire detection systems, etc.) also in charge of maintaining fire safety readiness, integrity of fire doors and walls, housekeeping and fire access, exiting, and fire alarm system readiness. Develop the fire control plan document and site maps. Liaison with public safety and regulatory plan implementation: The ESD attains fire service and regulatory sign off for emergency response plan activities. The ESD also provides training and coordination with the emergency services and regulatory community, and plays an active role in organizing changes and improvements between the public response agencies and the facility response team. Operations Advisor: Emergency response team coordinator: Training, equipping and planning readiness for those assigned to respond to and control fire and ammonia related 5

6 problems. In charge of implementing training and readiness for responders to utilize LANCE, SIMPLE, 30 Minute Plan and One Plan emergency response readiness. Implement the training and responder readiness to implement this emergency action or response plan. Document the response team needs and make sure that response protocols are properly understood and implemented by the response team. Administrative Advisor: The Administrative Advisor maintains the emergency response plan update schedule, facility contact information and notification procedures. The Administrative Advisor sets up an administrative plan to implement the notifications to and to environmental regulator notifications with a method of tracking the notification times and other information requested by the facility emergency coordinator and response team leaders. The Administrative Advisor will update and file required reports and oversee the set up of incident debriefings and administrative follow up on plan changes and improvements. Safety Advisor: Facility and employee safety coordinator: Sets up safety zones and controls, implements employee safety and personal protective equipment (PPE) readiness to include fit testing, medical evaluation, and training needed to stay certified and prepared to utilize PPE. Trains and equips safety team members so that those assigned can play the role of Safety Officer during an emergency event. Security Advisor: Site security and emergency event support: Evaluates security needs and access control requirements, methods of checking in and communicating with off site responders, develops a liaison with emergency services setting up safe response routes and access to the command post. Health Advisor: Health services: Develops an employee personal protective equipment and medical readiness check sheet; works with the Safety Advisor to make sure that emergency responders are ready to participate on team activities. Works with the Safety Officer to train employees on health related concerns associated with ammonia exposure. Develops a method of triage and treatment for ammonia related injuries, cardiac, and heat stress related medical problems. Environmental Advisor: The Environmental Advisor develops plans to assess the downwind and downstream release effects of an ammonia release. Develops methods of modeling ammonia clouds and tracking the perimeter of the release; defines and maps out the downwind and downstream release areas of concern to include downwind life threats, and downstream sewages, storm drain, and physical flow of ammonia liquid (to include water run off from ammonia and fire control operations). Maintains monitoring equipment and 6

7 computer based models of the environmental effects of a potential release. The Environmental Advisor works with environmental regulators and the facility emergency coordinator in reporting the environmental effects of a given release. 2. Facility Identification Information (use this section for your Notification Procedure) Facility Name: Location Details: Facility Address: (Physical location): Facility Address: (Mail): Facility County, Parish, Borough: Facility Latitude/Longitude: Use this website to find your Latitude and Longitude: usa.com/advfind.aspx Facility Primary Response Route and Access: The route that uses normal traffic patterns and provide primary access point and meeting spot Facility Secondary Response Route: Alternate route from the primary route secondary access point and meeting spot Facility Cross Streets: The cross streets located upwind and downwind of the facility location Nearest Landmarks: Buildings, parks, well known locations, physical items that stand out Facility Contact: Phone: Fax: Other Website: 3. Owner/Operator/Agent Owner(s): Physical Location: Mailing Address: 7

8 Phone (Primary, Secondary, Cell): 4. Hazardous Materials Stored or Used on Site General Description: Identify the nature of operations amount of materials stored and the date of startup of facility operations that utilize hazardous materials: Example: Industrial Refrigeration operation utilizing approximately 15,000 pounds of anhydrous ammonia as a refrigerant; store approximately 150 gallons compressor oils, 25 gallons of solvents, and 200 gallons of ethylene glycol for floor temperature stabilization. Facility start up date: General Description: Hazardous Materials Inventory: Follow your Tier II Annual Report (March) Name of Chemical ID #/SIC Code Amount of Product Location and Use 8

9 Identify the location where MSDS sheets can be found for each product in the Hazardous Materials Inventory: 5. Key Contacts Facility Emergency Response Team Contacts: Contact Information Input by: Date: Name Facility Emergency Coordinators: Technician Certified Hazmat Responders: Home Address/Physical Location Home Phone/Cell Phone/Pager Contact Operations Support Fire Control: Utility Control: Evacuation: Safety: Decontamination and Rehab: Security: Health/EMS: Logistics: Salvage and Clean up: Systems Recovery: Administrative Support Notification Coordinator: Documentation 9

10 Coordinator: Finance: Legal: Regulatory Liaison: Insurance: Contract Support Emergency Response: Hazardous waste: Hazmat Supplier: Systems Service: Back up Refrigeration: Electrical: Product Transport: Alternative Storage Sites Other Key Contacts 10

11 6. Strategic Approach Choose your approach (Choice #1 or Choice #2) by placing a check mark on the appropriate symbol for Emergency Action Plan or Emergency Response Plan? Choice #1 Emergency Action Plan: Evacuation/SIP, fire control, and notification Options: Each option checked below must be supported by a facility response plan, training and appropriate personal protective equipment for those who participate in the option): Incidental Response for immediate control given appropriate personal protective equipment and safety of those in the danger area less than 300 PPM personal exposure Defensive strategy set up to engage LANCE and SIMPLE protocols under 300 PPM exposure, trained with appropriate personal protective equipment and at least an Operational level of certification Trained Facility Emergency Coordinator to work with public safety in a Unified Command Trained Technicians to engage with public safety response team to support emergency control operations under the direction of the Public Safety Incident Commander Choice #2 Emergency Response Plan: All that is defined in Choice #1 Emergency Action Plan plus your choice of the options listed below: Rescue Strategy: Allowing entry to perform rescue given specific training on rescue techniques and with the following levels of protection: Level of ammonia contamination allowed for entry (limits of PPE, training, and potential for a life saved PPE chemical suit, SCBA, radio, handheld monitor 2 in 2 out back up Responder Equipment Recue harness, rescue air support for victim Reconnaissance and Offensive Strategy: Allowing entry for rescue, recon, isolation, control, containment, and other related duties that are guided by an Incident Action Plan, Safety Plan and the command and control system designated by the Incident Command System. The limits of the offensive strategy will be determined by the following: 11

12 Staffing levels: Minimum of a Facility Emergency Coordinator and four technicians; describe your response team staffing levels: PPE entry suits described as follows (manufacturer type of suit and date of purchase): PPE specifications rated as follows: PPM protection (permeation time minimum of one hour): Degradation Temperature high and low in F: Respiratory protection provided: Self Contained Breathing Apparatus: Method of monitoring utilized and maximum levels monitored: Decontamination, Rehab, EMS, Safety responder PPE and equipment readiness: Communications: Recommend a minimum of two channel radio communications for "operations" and for "support" functions: Emergency Equipment Inventory (supporting command, control, and operations) to include: fans, zone and zone control markers, chairs, decon equipment, EMS support, back up air bottles, additional PPE, overalls for those decontaminated, and other equipment you have to support your emergency operations described as follows: 12

13 One Plan Section #II Core Plan Elements Strategy: Incidental, Rescue, Reconnaissance, Defense, Offense Goal: Recognize hazards and risks and engage LANCE and SIMPLE; Stabilize and repair the problem using proper PPE and Protocol; Terminate and debrief the incident Approach: Four phases described below that engages action on a problem that is incidental, out of control, contained, controlled, reducing in impact and finally stabilized 1. Discovery Size up (incidental, out of control, stabilized, recovering), LANCE and SIMPLE mentally, incidental control and defensive strategy implementation Reference the Emergency Response Cards Discovery and Initial Response 2. Initial Response Emergency event, public safety size up, set up command, zones and controls, review LANCE and SIMPLE to complete the defensive strategy; set up for entry and Offensive strategy with a written IAP and Safety Plan 3. Sustained Response Implementing offensive strategy; situation status completed, zones and controls in place, back-up, hose line in place, written IAP and Safety Plan Supported with P&ID and digital picture clarity communicated between command team (IC to Operations, Safety, Entry Team, etc.); use the Facility Emergency Response Plan and the Emergency Response Cards 4. Termination System stabilized, problem area overhauled, environmental impacts mitigated, command transitioned from Incident Commander back to Facility Emergency Coordinator who will maintain the IAP and Safety Plan for restart and will make sure the system is put back into service without failure; conduct debriefing, adjust the Prevention, Mitigation, Preparation, Response, and Recovery Plans appropriately Strategy: Incidental, Rescue, Reconnaissance, Defense, Offense Incidental: Hazards are monitored and risks are manageable; no immediate life threats and evacuation can be delayed; exposure is within the operator s level of training and PPE; no threat of serious fire or explosion, and the immediate action to control the problem is understood and can be accomplished within a short period of time Rescue: Trained and equipped with proper PPE and rescuer support and back up Reconnaissance: Utilizing portable ammonia monitoring equipment, PPE and communications Defensive and Offensive action plans are clearly communicated and achievable within the time frame of PPE, air supply and responder physical capability 13

14 Goal: Identify hazards and risks and engage LANCE and SIMPLE; stabilize the emergency event and repair the problem using proper PPE and response protocol then terminate the incident with proper safety for restart, and debrief the incident Approach: The response plan is organized into four phases beginning with Discovery and moving to Initial Response, Sustained Response and then Termination phase. The key to success of emergency operations if to engage in the Discovery phase effectively, which includes: size-up, implementing LANCE and implementing Defensive SIMPLE. The key to a good size up is to give the What and Where of the incident: 1) type of emergency: fire, overpressure, or release - incidental, out of control, peaked, recovering and type of release: aerosol stream or dense gas, vapor or liquid, followed with level of concern: Level 1: Incidental, small release with no immediate threat; Level 2: Contained but not controlled, minimal off-site consequence (less than 25 PPM), and Level 3: Out of control and not contained, going off-site above 50 ppm. The What and Where is followed with a methodical plan for responder engagement (LANCE and Defensive SIMPLE) to safely and effectively control of the problem. Defining the Core Plan The Core Plan is presented in a document called the 30 Minute Plan. This plan provides a focus for each of the four phases of emergency response - Discovery, Initial Response, Sustained Response, and termination. The 30 Minute Plan was created with the understanding that the planning period for each response team action plan should not exceed 30 minutes. The front of the plan summarizes the four phases of response while the back of the plan provides a sample Incident Action Plan, Safety Plan and Organizational Plan (utilizing ICS command forms). The Core Plan is supported with the One Plan Emergency Response Cards, based upon the one Plan" logic. Approach using the 30 Minute Plan and Emergency Response Cards (see the last two pages of this Section for details on how to implement LANCE and SIMPLE) 1. Discovery The leak investigation, service, repair, maintenance, or call out for an emergency event occurs and you must do a Size up: What and Where? Incidental, out of control, stabilized, or recovering? Aerosol dense gas, aerosol stream, vapor or liquid? Level of threat (1, 2, or 3)? Implement LANCE and then Defensive SIMPLE 14

15 Implement LANCE and perform incidental control if possible to do safely (within SOP) Implement Defensive SIMPLE Implement LANCE, take a breath, and implement Defensive SIMPLE from a safe location 2. Initial Response The incident has progressed to an Emergency event and public safety should be arriving: What do you recommend that we do next? See the 30 Minute Plan and Emergency Response Cards Discovery and Initial Response Consider the SIMPLE approach and implement it methodically from a safe position Perform a size up with the Incident Commander: Explain What and Where, LANCE and defensive SIMPLE and communicate the issues Define the strategy for the Initial Response: Rescue, Recon, Defensive implementation of SIMPLE; offensive implementation of SIMPLE See Situation Status SIMPLE Plan Emergency Response Cards Set up command and set the zones and controls: review Incident Command Hot Zone Safety and Personal Protective Equipment Safety Zones and Controls Emergency Response Cards Defensive strategy: Consider defensive actions that achieve initial control by use of the LANCE and SIMPLE response concerns Estimate the release amount and notify environmental regulators: and make sure that the local, state, and federal regulators are notified; see the Notification and Release Estimator Emergency Response Cards Set up for Offensive command plans: Begin the set up for entry and Offensive strategy with a written IAP and Safety Plan; reference the Situation Status, Incident Command, and Personal Protective Equipment Emergency Response Cards 15

16 3. Sustained Response Establish Unified Command between the Facility Emergency Coordinator and the Incident Commander Develop a written Incident Action Plan (IAP) and Safety Plan utilizing the SIMPLE response logic Establish Command Staffing and develop the zones and controls so as to engage future IAP and Safety Plan requirements Review the Emergency Response Cards as recommended in the Initial Response phase, and Utilize the Emergency Plan information contained in Section III of this Emergency Plan Planning team to develop the next 30 Minute Plan: the command team should be creating the future plan(s) as the current IAP is being implemented NOTE: Entry Team readiness includes absolute understanding of the following: Clearly defined IAP objective (doable within 10 to 15 minutes), a Safety Plan that indicates zones and controls and oversees PPE accountability, decon, EMS, back-up support, hose line, communications, hand held monitoring of levels of ammonia, digital pictures, building exit pathways, etc. Review your Emergency Response Cards and your Facility Emergency Plan! 4. Termination Make sure that the system is stabilized, problem area overhauled, environmental impacts mitigated, command transitioned from Incident Commander back to Facility Emergency Coordinator Set up PPE and Safety as if the incident were in Discovery Phase again; Strategy: Investigate leak problems and make sure that all hot spot problem areas are fully overhauled and mitigated Maintain the IAP and Safety Plan with a minimum of Level D PPE (full skin protection, respirator, monitor, etc) for re-start Utilize the facility SOP s for re-start making sure the system is put back into service and running smoothly Conduct a debriefing, adjust the Prevention, Mitigation, Preparation, Response, and Recovery Plans appropriately See Section IV of this Emergency Plan Engaging L.A.N.C.E. is an acronym that is used as a mental tool to size up and act swiftly to engage the first steps to controlling an incidental or emergency event. The following is a summary of the acronym requirements: 16

17 Life Safety Alert Search out exits Define the hot zone (where people may experience more than PEL) Rescue live victims if prepared if trained and prepared with PPE Contact the Facility Emergency Coordinator and the back-up team Facility Emergency Coordinator will do a size up and determine the need for a command team Safety, Evacuation, Notification team leaders and take charge of implementing L.A.N.C.E. and S.I.M.P.L.E. Notify Follow facility SOP and local fire and environmental requirements when determining when to call 9-1-1; the call should be made with the intent of using the public safety support to stop problems when they are small Check the Annex # 2 Notification Plan and the Emergency Response Cards for details about making the call to emergency response and regulators Control and Contain Incidental control if safe to proceed, a trained operator has proper PPE, no threat to those in the hot zone or downwind, and the control of the release will be a single move that will significantly reduce the impact of the release; PPE is to include total skin protection, an ammonia monitor, radio, face/respiratory protection, and gloves Consider closing the King Valve to stop the flow of ammonia at the high side receiver so that ammonia doesn t flow through the system Incidental control could include using a clamp or cover to reduce the impact of the release Close the door on the way out Evacuate or Shelter in Place Communicate the need to evacuate and give a clear assessment of where the ammonia vapors are traveling; evacuation coordinators must move employees, visitors, contractors, etc. lateral and upwind on sheltered in place. Utilize the public 17

18 address system and an evacuation radio channel to communicate the evacuation orders Evacuation Coordinators are to notify the Facility Emergency Coordinator of the status of those who have been evacuated or sheltered in place Use the system to communicate emergency responder critical life safety information Engaging S.I.M.P.L.E. See Annex III in the Emergency Response Plan for details Sources of Ignition: Develop an Electric Control and Utility control plan using diagrams that shows the power and utility flow to the Control Zone from the public utility service drop, through the facility control system (transformer, regulators, circuit panel, etc.) that feeds the room; show a digital picture of the utility supply route on the opposing page in the Emergency Plan Establish Sources of Ignition Control Zone digital pictures and provide text box descriptions of sources of ignition such as boilers, cutting and welding operations, furnaces, forklifts, etc. Determine Monitoring System Capability: location and the level of ammonia monitoring capability for the fixed system and hand held monitors that are in service and available for use Ventilation System: show the location of the day to day and emergency ventilation systems available in the Control Zone; also indicate the number of portable fans and the CFM air movement of those fans Isolate the release Locate the Key Control Valves: Locate the proper Control Zone and Section Diagram from the index guide sheet that shows the page number location of each of the Section details provided in the Control Zone Refer to the Leak Control SOP that describes the key concerns for isolating Sections in the Control Zone Refer to the Control Zone and Section Detail P&ID diagrams and digital pictures; with upstream and downstream valve control 18

19 Identify all exit points for the Control Zone and indicate if the doors are normally unlocked or locked Manage Pressure Refer to the Leak Control SOP that describes how to control pressure to each of the Sections in the Control Zone Check the detail diagrams and digital pictures that show how to implement the following pressure control options: Compressor control for high side problems Move high to low pressure within the system Pump down system to reduce pressure to the leak Control the volume of ammonia to the problem area Positive Pressure Ventilation Refer to the Downwind and Downstream Control Plan for the downwind vapor release and drainage plan from a release from each of the Control Zone locations; the drainage plan is to include storm water, industrial waste, and facility sewage system line and flow diagrams Refer to the ventilation plan for moving contaminated air from all rooms and confined areas within each Control Zone Identify ways to mitigate the exhaust vapor air dispersion with a fan or use of high Volume water spray (rain down by rolling the hose-lines) LANCE again with emphasis in NOTIFICATION of regulators Review the LANCE requirements listed on the 30 Minute Plan subsection listed in Section #II of this Emergency Plan; Review your LANCE size up at Least every 15 to 30 minutes and update your Command Team Fill out a notification form for your local, state and federal regulatory notifications (15 minute clock!); the form will include contact information and a summary form for the information to be exchanged Recommend that a Documentation Officer be assigned to track the location of all incident data and make sure that all response data (IAP and Safety Plan as well 19

20 as all notification and other response data). The Documentation Officer will assess the information collection needs during the incident and then collect the data before the incident terminates. Emergency Response Plan Develop a written IAP and Safety Plan using the ICS forms Check the index listing of the ICS forms, response guides, and ICS forms ICS forms are set up so that a sample form opens on the left side of the binder and a blank form is located on the opposing page. The IAP and Safety Plan forms are also on the back of the 30 Minute Plan form. 20

21 One Plan Section #III Annexes 1. Facility Locality Information Visuals needed to accomplish LANCE and SIMPLE control: GIS and P&ID, Digital Pictures of control zones (areas of the facility where the release could be contained) and sectional zones (components that could be isolated and pressure managed); all information would clarify valve tagging and zone organization so that the SIMPLE plan could be accomplished in easy, timely, and understandable ways at the Command Post during Unified Command development of the IAP and Safety Plan. Plans include: emergency control switches, methods of controlling sources of ignition, ventilation system controls, key control valves (with index and pictures), fire control (location of extinguishers and built-in fire control systems, hydrants, fire walls, ventilation points, etc.) 2. Notification Plan: Internal and external notifications with instructions for administrative assignment of the notification responsibility 3. Response Management: Leak, Line Break, Bleed-off SOP and other SOPs used to control, contain, and restart the system; ICS approved forms that can be used to document the IAP, Safety Plan, to include guide sheets (for Incident Command, Operations and Entry, Safety, Planning, Staging, Medical, Exposure, Patient, and Decontamination), Finance, procurement, administration and blank forms as follows: ICS 202 Incident Action Plan; ICS 201 forms that include Incident Briefing, Summary Action, Current Organization, Resources, and 214 Unit Log 4. Other Emergency Response Plan Concerns: Fire Control; Natural Disaster Readiness; Utility Emergency Response; Terrorism, Vandalism, Criminal Activity, Other Hazardous Materials (beyond ammonia) Stored and/or Used on Site. Annex #1 - Facility Locality Information 1.1. Information needed to accomplish LANCE- See the 30 Minute Plan for an operational overview. It is recommended that the LANCE and SIMPLE worksheet be utilized (copy provided later in this Annex) Incidental Control procedures to include details on PPE, ammonia monitoring and methods of control and containment General Instructions for Site Plan for Exit, Evacuation Plan, Fire Service Access, and Fire Control: Attain aerial photo of your facility and the surrounding area (at least 1,000 feet). This can be accomplished with some free internet software offered by Google 21

22 simply go to and type in Google Earth a screen will appear that offers map and satellite images for complex or pin pointed regional searches; click on downloads and you will receive an easy to use satellite image of your facility that you can zoom in and develop flat and 3D images of your facility and the surrounding community. After zeroing in on your facility use the file button to save your image. The program will save your image as a J-Peg file that can then be edited where text details and printed versions of the file can be accomplished. If you have problems attaining the download contact ASTI through our address at asti@ammonia-safety.com and we will furnish you with the Google satellite images of your facility on a J-Peg format. Edit the pictures with the following text inserts: Prevailing Wind Recommended location of the command post Evacuation gathering points Fence lines and gate access points Location of the compressor room, loading dock, administrative offices, and cold store warehouse areas Exit points to the exterior of the facility Fire service access, hydrants, and fire department connection for built in fire protection services Evacuation Plan: Site and building plan details, diagrams, and digital picture portrayal of the evacuation plan; the plan should contain the following: Identify how the evacuation will be communicated and the type of alerting technique for fire and ammonia releases. Clearly indicate other types of warnings utilized so as to not confuse the fire and ammonia warning. Set a procedure for developing a clear assessment (size up of the incident) and how the ammonia vapors are traveling; evacuation coordinators must move employees, visitors, contractors, etc. lateral and upwind on sheltered in place. Utilize the public address system and an evacuation radio channel to communicate the evacuation orders. Evacuation Coordinators are to notify the Facility Emergency Coordinator of the status of those who have been evacuated or sheltered in place 1.2. Building Plan, Pipeline and Instrumentation Diagrams (P&ID), and digital pictures for Control Zone/Section Details: Attain a building floor plan with room identification and exit points. Divide the building into Control Zones and provide each of the Control Zone diagrams with an identifier. The Control Zone should be a room or area that can be contained for implementation of LANCE and SIMPLE response protocols. ASTI recommends the following Control Zones as described in the Tanks Valves Pipelines refrigeration description card in the Emergency Response Cards: Compressor Zone (high side) COMPRESSOR - CP Zone 22

23 Condenser Zone (high side) CONDENSER - CR Zone Receiver Zone (high to low pressure zone) RECEIVER - R Zone Evaporator Zone (low pressure zone) EVAPORATOR - E Zone Develop a Pipeline and Instrumentation Diagram (P&ID) for each of the Control Zones. Define each of the components and the valve locations for primary control valves such as: the King Valve and hot gas control valve to the condensers in the Compressor Zone, or the liquid supply and vapor return in the Evaporator Zone. The Control Zone P&ID will serve as the index for the Section Detail diagrams described in the next paragraph of this Emergency Plan. Establish Section Detail P&ID Diagrams for each part of the Control Zone that would be considered when implementing the SIMPLE protocol or other Incident Action Plan activity that may occur within the Control Zone, specifically for isolating and managing pressure. The Section Details would include the following: A Section Detail P&ID would include a segment of the system that could be isolated upstream and downstream and has enough vapor space and/or a relief valve to prevent trapping liquid ammonia for a possible overpressure circumstance. The goal of the Control Zone and Section Detail P&ID is to help the emergency response team locate the correct valves to operate while isolating and managing pressure. When there are Section Detail components that have the same basic design (valve size, location, and design of the control systems), such as duplicated compressor, condenser, or evaporator packages, you can design one Section Detail P&ID for the Control Zone; the Control Zone diagram will show the location of each of the duplicated packages, the Control Zone diagram should identify the component valve tag numbering system for the duplicated packages, e.g. Compressor package #1, #2, #3, etc. When displaying the Control Zone P&ID and the Section Detail P&ID diagrams within the Emergency Plan it is important to also show a digital picture of the diagram on the opposing page. When the Emergency Plan binder is opened to a Control Zone or Section Detail the P&ID diagram will be located on the left side of the Emergency Plan binder and the corresponding digital picture would be on the right side binder. Valve tag details and special operating instructions should be added as text boxes on the digital picture. The goal of the picture is to show proper methods of isolating components (upstream and downstream) without trapping liquid Utility Control Plan for the Facility and each Control Zone: This TAB is designed to support operations when achieving utility control during an emergency event. Develop plans for the electrical supply system and other utility supply systems, 23

24 e.g. natural gas supply, to support efforts to control sources of ignition and electrical threat during an ammonia incident or fire emergency. 1. Provide a facility power grid diagram showing the flow of electrical power from the power pole to the transformer, circuit panel, and to each control zone. Do the same for other utility services that exist within the facility. 2. Provide digital pictures of key locations for utility control; point out hazards and watch-outs for performing utility control. Identify restricted operations and the contract information for those who are trained to operate utility controls that have special risk SIMPLE implementation containing the building plan, Pipeline and Instrumentation Diagrams (P&ID), and digital pictures for Control Zone/Section Details related to SIMPLE with subsection details as follows: Sources of Ignition: Engine room emergency control system; Electrical control plan and other details about sources of ignition for the facility and each Control Zone Isolating the Release: P&ID plans and any specific details about controlling releases, to include location of the King Valve and other key control valves (hot gas control, king valve, upstream and downstream control, valves for compressor packages, condensers, low and high receivers, oil pots, pump packages, and evaporator systems); provide special instruction for pipeline control through loading docks and other areas where life hazard is located nearby. Managing Pressure: Compressor control, diffuser control system operations, location of relief valves with change-over valve; LANCE Again; and Emergency Response Plan) Positive Pressure Ventilation: Location of engine room emergency controls for ventilation systems; a ventilation plan for each of the rooms containing ammonia pipelines and system components. The downwind and downstream impacts should be defined and operational controls defined for downwind/downstream problems. Ventilation and Drainage Control Plan showing downwind and downstream threats and Control Zone protocols for ventilation and drainage for control zone, facility, and downwind threats: 1. Provide an aerial picture of the facility and downwind; point out high risk facilities that need early notification should an emergency event occur that is going downwind. Also provide the drainage plan that shows the location and drainage of storm water, industrial waste, and facility sewage system lines. Develop a v- pattern that would indicate a release the early risk area for an average sized ammonia release scenario; approximately 1500 long (about three city blocks) and 750 wide at the far end of the v-pattern. 24

25 2. Provide instructions, diagrams, and digital pictures of the set up for performing ventilation of each of the Control Zone locations. Indicate the type of fan and CFM air movement capability. Identify the fan support available from other resources (neighboring facilities, rental companies, and from public safety). Also indicate the method of channeling ventilated air safely to the outside without risking damage of other product located between the room to be ventilated and the outside environment. Provide duct system or identify where wall and/or ceiling ventilation cut out locations would occur. LANCE Again: Review the LANCE acronym making sure that all steps are properly fulfilled and that the local, state and federal regulators have been notified; refer to the Section 1.1. and Annex II Notification Plan Emergency Response Plan: This reference calls the responder to review the facility Emergency Response Plan (e.g. this One Plan) to document an incident action plan and safety plan 25

26 Annex #2 - Notification Plan: 2.1. Internal notifications with instructions for administrative assignment of the notification responsibility: provide a list of contact information for internal employee, contractor, and other support players potentially needed during an emergency event External notifications of local, state, and federal regulators: The need for external notification is listed as L" = L.A.N.C.E. Again in the S.I.M.P.L.E. protocol, it s during that part of the response effort that the Facility Emergency Coordinator must make sure that the notification of local, state, and federal regulators is accomplished. The federal regulatory requirement is requires notification within 15 minutes of recognition/response to the incident; in some locations local and state regulators call for immediate notification of any release that is above the Personal Exposure Limit (PEL of 25 PPM in some states and 50 PPM in most others) Internal notifications Key Contacts (copied from Section I of this One Plan) Facility Emergency Response Team Contacts: Contact Information Input by: Date: Name Facility Emergency Coordinators: Technician Certified Hazmat Responders: Home Address/Physical Location Home Phone/Cell Phone/Pager Contact Operations Support Fire Control: Utility Control: Evacuation: Safety: Decontamination and Rehab: Security: 26

27 Health/EMS: Logistics: Salvage and Clean up: Systems Recovery: Administrative Support Notification Coordinator: Documentation Coordinator: Finance: Legal: Regulatory Liaison: Insurance: Contract Support Emergency Response: Hazardous waste: Hazmat Supplier: Systems Service: Back up Refrigeration: Electrical: Product Transport: Alternative Storage Sites Other Key Contacts 2.2. External notifications Information that the NRC Needs 27

28 Who you are: Your name, address and phone number: The name, address and phone number of the responsible party, if known: Note: NRC accepts anonymous calls What happened: What material was released? How much was released? Injuries, life loss, and environmental damages or threatened damages? Where it happened: City, County, State Location, nearest street corner or landmark. When it happened: When did it happen? When did you discover it? Why it happened: How did it happen? What caused the discharge? Your needs: The name of the NRC contact, the case #, and the call back details; also note time and date of the call AMMONIA SPILL NOTIFICATION PROCEDURES IN THE EVENT OF AN AMMONIA RELEASE ESTIMATED ABOVE 100 POUNDS IN 24 HOURS EMERGENCY NOTIFICATION REQUIRED: The mandatory reporting requirements establish that a report of the release to federal, state and local designated reporting agency if any one of the following occurs because of the release of ammonia: 1. Causes injury requiring hospitalization or death on or off site 2. Results in fire or explosion which could be reasonably expected to affect the public safety beyond the boundaries of the facility 3. Exceeds the reportable quantity, which for ammonia is 100 pounds over a 24 hour period of time. NOTE: If there is any question that the release is above 100 pounds, report the release. A 2 relief line blowing at or above 150 PSI can easily reach the 100 pound limit in a matter of a few minutes. Check the details of the emergency notification requirements by contacting your State agency and local (LEPC designated) reporting agency. State agency contacts can be found at the following website: 28

29 by clicking on the State for which you are reporting. NOTIFICATION LIST: The following agencies must be notified immediately upon discovery or notification of an un-permitted release or spill of ammonia, or any other extremely hazardous chemical. The following agencies should be notified in the order listed on the following checklist. NATIONAL RESPONSE CENTER: Reporting information is available on the NRC website: STATE AGENCY: Check and record the emergency number and review the reporting procedures. OSHA: For serious injuries or harmful exposures to workers. Check OSHA website for state agency contacts: LOCAL AGENCY: Contact your fire department or County Environmental Health Agency to determine the contact number and procedures for reporting a local hazardous material spill (ammonia specific information). NOTE: Check with your local environmental health regulator (city or county CUPA) they will have specific notification requirements. State and local reporting agencies may require a written report to be filed within a specific time frame. Failure to report could result in significant fines. Make sure to note the details of any required written reports in your notification procedure. CORPORATE & EMERGENCY RESPONSE TEAM: The corporate responders should be listed with office and home phone, address and cell phone. The list of emergency response team members should be kept up to date. Multiple copies should be placed in the emergency response plan and a copy given to the public safety Incident Commander so that the response team can get through police lines. EMPLOYEES: The evacuation and status of employees will depend on a roll call and confirmation of the safety of each employee. Keep an up to date list of all employees available for evacuation coordinators. NOTIFICATION INFORMATION EXPECTATIONS: Your name, location, organization, and telephone number. Name and address of the party responsible for the incident. Date and time of the incident. Location of the incident. 29

30 Source and cause of the release or spill. Types of material(s) released or spilled. Note that the Anhydrous Ammonia CAS No. is Quantity of material released or spilled. Description of what happened. Danger or threat posed by the release or spill. Number and types of injuries (if any). Weather conditions at the incident location. Medium or media impacted by the release. Time and duration of the release. Proper precautions to take. Known or anticipated health risks. Any other information that may help emergency personnel responds to the incident, like response route recommendations (upwind approach). DOCUMENTATION FORMAT: ALWAYS document your call record the time of the call and details discussed; make sure to get the reporting parties name, rank and contact number; make sure to record the report reference or case number to refer to in the future. Make sure to report factual information don t make assumptions about the cause or extent of the information. Make sure that the senior facility manager or site incident commander is contacted when the information requested involves cause of the incident or other information that is not fully understood at the time of the report. Contact your corporate engineering or other requested contact following the emergency reporting of an incident this should occur immediately after making mandated regulatory reports, NOT the next day! 30

31 Emergency Notification Form NATIONAL National Response Center: , STATE SERC: LOCAL LEPC: CORPORATE: EMERGENCY RESPONSE TEAM: NOTIFICATION REPORT: Date: Time: Callback Number: Reporting Party Name: Phone Number (Yours and Theirs): Organization (address, city, state): Accident Location (address and location room or area, geography): Nearest City Cross Street and Distance Thereto: Primary and Secondary Access to the Facility and Meeting Points: Incident Description Details - Describe what happened: Type of facility: Type of Release (aerosol, liquid, dense gas, vapor): 31

32 Life Safety, Evacuation, Downwind or Downstream Concerns: Chemical Name: Amount of Release in pounds: Release contained? Location: Source and Cause of the Release: Body of Water Affected: Contamination Factors (sheen, spread, direction of flow): Impact Information Dangers or Threats Posed: Fire: Overpressure: Release: Injuries/Fatalities (name and type of injury): Time and Duration of the Release: Evacuations: Damages: Roads, Airway, Waterway Closed: Community Impact: Wind and Weather Wind Speed and Direction: Humidity: Air Temp. Remedial Action Information Action Taken: Secured? 32

33 Release Rate: Precautions: Health Concerns: Additional Agency Information Federal Agency Notified Date/Time: Report Taker/Number: State/Local Agency Notified Date/Time: Report Taker/Name & Number: State Agency s Report Number Date/Time: Details and Notes: Other Contacts Alarm System; Fire Department Business Phone; Regulatory Contact Numbers; Utilities; Refrigeration Service, etc. Follow Up Written Reports (Section 304 of Title III Community Right to Know) Due within 48 Hours: OSHA for any Serious Injury or Death: Contact Information for State OSHA Contact: Chemical Emergency Planning and Response Commission Local Emergency Planning Committee Actual response actions taken Known or anticipated data or chronic health risks associated with the release Advice regarding medical attention necessary for exposed individuals. Follow up reports to be submitted to the following agencies: National Response Center 2100 Second St., S.W. Washington D.C