EMERGENCY PROCEDURES & EVACUATION PLAN

Transcription

1 EMERGENCY PROCEDURES & EVACUATION PLAN Name & address of the premises Directorate SportyPeople Schools/Leisure Centre s/hired Facilities/ Hut/Sports Clubs/Recreation Grounds Section Description of building e.g. office, hostel, school Schools Coaching Primary Schools/School Hall/Scout Hut/Leisure Centre/ Sports Club/Open Park & Field Person Responsible for day-to-day management of the premises Headteacher Date plan produced and/or amended 1 st September 2018 Name of person producing plan (print name) Headteacher Job title Signature Duties and identities of staff with specific responsibilities during an evacuation e.g. the Evacuation Controller, Fire Wardens, 1 st Aiders All staff are trained during staff induction to sign into the building at reception. All Senior Coaches are trained in Emergency First Aid All Coaching Staff discovering the fire, should call the fire brigade. Action to be taken by a person discovering a fire or smoke RAISE THE ALARM immediately by activating the nearest Fire Alarm Callpoint to start evacuation procedures NO attempt should be made to tackle the fire unless extinguisher training has been given Leave the building by the nearest exit Report to the Assembly Point which is the field or car park (furthest away from the building/ fire/threat) DO NOT stop to collect personal belongings DO NOT re-enter the building until told it is safe to do so Fire warning system (description of type of alarm used e.g. bell/siren/voice etc, types of signals and location of system panels) The school/leisure Centre have emergency Fire buttons in corridors and in all rooms that have been identified as being high fire risk. The addressable Fire Alarm control panel is situated in the reception lobby Sounders have been installed throughout the building to give a high pitch electronic sound Or a bell ringing continuously. Evacuation procedures (description of procedures to be followed) Emergency Procedures & Evacuation Plan 1! of 10!

2 Evacuation must start as soon as the Fire Alarm is heard. All belongings should be left unless essential. The nearest and safest escape route should be used. Staff should check all surrounding rooms to make sure everyone is accounted for then start evacuation of the pupils and visitors Ensure all doors close behind you as you leave. The following escape routes should be used: Staff and pupils should leave to the nearest fire exit of the building using the pushbar on the external exit doors leading from the classrooms/building and make their way to the nearest Assembly Point Car Park or Field (but away from seen danger) Once at the Assembly Point staff members must collect their register and carry out a rollcall. Information must then be given to the Evacuation Controller/Emergency Services on any missing pupils or staff members. Arrangements for the safe evacuation of persons identified as being especially at risk, such as disabled people, lone workers, young persons, members of the public e.g. use of Evac-chairs, buddy systems, additional fire wardens for public areas etc. Coaches must liaise with the school regarding the arrangements for their staff and read if provided schools emergency evacuation plan. Location of Assembly Point(s) Schools Car Park (furthest point away from school/ building) AND/OR Outdoor Playground or Field OR Other assembly point is : How the Fire Service (and any other emergency services) are to be called and who is responsible for doing this The Coaching Staff and or School Receptionist is responsible for contacting the Emergency Services during normal school hours. Coaching Staff and Out of hours the person discovering the fire will call the Emergency Services. The full address and telephone number of the school is written down in reception: As soon as the alarm sounds, 111 must be dialled The coach will then be asked by the operator which service they require. The Fire Service should be clearly stated. If injuries are known then & the Ambulance Service should be stated as well The Coach will then be directed to Fire Service Control Centre. They will then be asked to give a brief summary of the situation. The full address and telephone number of the school will then be asked for and confirmation of this address will be given by the operator. The coach may be asked to stay on the line in some cases but this is very rare The coach should then leave the building, assisting any visitors as she leaves Provision for out of hours when fire wardens, evacuation controllers may be unavailable, including provision for staff who work late, cleaners, contractors and visitors who may be on the premises. This Emergency Plan along with the Fire Risk Assessment and plans of the escape routes have been discussed with them. Emergency Procedures & Evacuation Plan 2! of 10!

3 Procedures for liaison with the Fire Service on arrival and during the evacuation (who, where, what etc) The Coach will meet the Fire Service and give details on missing persons and any Hazardous Substances on site. Procedures for keeping access areas for the fire and rescue service clear The Premises Manager/Leisure Centre Staff/Sports Clubs/Council should carry out a daily check of the service road to make that exit routes are kept clear. Arrangements for fighting fire e.g. whether staff are trained to use fire extinguishers or not The School/Leisure Centre/Sports Club/Hired Facility has adopted a strict policy on fighting fires. NO untrained staff member or pupil should tackle a fire. Even if training has been given, fires should only be tackled if safe to do so and no bigger than the size of a waste paper bin. Details of where staff training records are kept and arrangements for providing such training All training is given annually or when new staff start through their induction programme. Contingency Plans for when Life Systems are out of order If the Fire Alarm systems is inoperable whilst the school is in use then the coach will sound his/her whistle, if unavailable then he/she would escort the group to the assembley point whilst calling for the emergency services. The School/hired facility is responsible for the Life Systems which should be in working order. If not then existing measures are in place of when alerted of danger the coach will escort group to assembley safe point. In extreme circumstances the sports session may be cancelled but this decision is made by the senior coach with permission from SportyPeople Director. Emergency Procedures & Evacuation Plan 3! of 10!

4 RISK ASSESSMENT - FIRE SAFETY HAZARD RISK CONTROL MEASURES TIMESCALE Locked fire escape Staff and visitors are unable to evacuate the premises in the event of a fire or other emergency. High Ensure School/Leisure Centre has in place a procedure to ensure that all external fire escape doors are tested and coaches to test also at Venue. Immediate Blocked fire escape routes Creates a bottle-neck for staff evacuating the premises and slows the speed of evacuation down. High Discuss with school/ leisure centre and arrange for rubbish/storage to be cleared from corridors etc. Immediate Obstacles present a trip hazard and risk of injury. High As above Short term Staff fire evacuation practice necessary Staff unaware of what to do in the event of a fire. Medium Check understanding of emergency procedure with staff and school/leisure centre. Short term Regulatory breach of legislation (this would only be a problem in the event of an inspection or complaint). Low Emergency procedure to be discussed as staff training / Coaches checklist Non compliant signage Word-only signage may not be understood by foreigners. Regulatory breach of safety legislation (this would only be a problem in the event of an inspection or complaint). Low Low Discuss with school/ leisure centre of ordering new signage with pictogram of running man. Medium term Emergency Procedures & Evacuation Plan 4! of 10!

5 FIRE SAFETY POLICY 1. General statement We are a responsible employer and take our fire safety duties seriously. For this reason we have formulated this policy to help us comply with our legal obligations to staff and visitors under the Fire Precautions (Workplace) Regulations 1997 (as amended). These include the provision of a safe place of work where fire safety risks are minimised. Due to its importance, this fire safety policy also forms part of the company s overall health and safety policy. 2. Employees duties All employees have a duty to take reasonable steps to ensure that they do not place themselves or others at risk of harm. They are also expected to co-operate fully with us in complying with any procedures that we may introduce to protect the safety and well-being of our staff and visitors. 3. Communication We will keep staff informed of any changes that are made to our fire safety procedures and fire risk assessment. 4. Procedures We have introduced the following procedures in order to maintain high standards of fire safety. a fire risk assessment has been undertaken which will be reviewed annually. However, more frequent reviews will occur if there are changes that will impact on its effectiveness. These may include alterations to the premises or new work processes the fire evacuation procedures by schools/leisure centres will be practiced annually training will be provided, as necessary, to any staff given extra fire safety responsibilities, such as fire marshals it is our policy that coaching staff should not use fire extinguishers unless trained. all new members of staff and temporary employees will be provided with induction training on how to raise the alarm and the available escape routes (delete if not relevant) all escape routes will be clearly signposted and kept free of obstructions at all times by the School/ Leisure Centre all fire-related equipment will be regularly serviced and maintained by the School/Leisure Centre. If any employee notices defective or missing equipment, they must report it to a manager alarm systems will be tested by schools/leisure centres regularly. Staff will be told when a test is scheduled. any other safety systems will be checked by schools/leisure centres regularly to ensure correct operation, where necessary, e.g. emergency lighting this policy forms part of employees conditions of employment. Failure to comply may be treated as a disciplinary matter. Emergency Procedures & Evacuation Plan 5! of 10!

6 On discovering a fire if you discover a fire, raise the alarm immediately PROCEDURES IN THE EVENT OF A FIRE if you have been trained and feel that it is safe to do so, attempt to fight the fire using the equipment provided if this fails, evacuate immediately. Ensure that no-one is left in the room and close the door behind you ensure that you or the designated person has called the fire brigade play your part in the roll-call so you are safely accounted for. If you hear the fire alarm operate any essential shutdown devices, e.g. machinery immediately leave using the nearest available fire exit report to the assembly point for a roll-call if you are with a visitor, ensure they accompany you. Fire marshals encourage staff around you to evacuate and to proceed to the assembly point report to the person in charge, noting any absentees. Person in charge (Senior Coach) gather all information regarding the evacuation establish if it is a genuine fire or false alarm ensure that the fire brigade has been called Senior Coach liaise with the fire brigade Emergency Procedures & Evacuation Plan 6! of 10!

7 FIRST AID AT WORK POLICY 1. General statement It is our policy to ensure that appropriate first aid arrangements are in place for our staff and any visitors to our premises. This includes providing sufficiently trained employees for our business needs and maintaining an adequate supply of first aid equipment. It also involves providing enough information to staff to enable first aid assistance to be sought during normal working hours. Where work is regularly undertaken outside these hours, then adequate first aid cover will be provided. 2. The legal position Our duty to provide first aid at work is governed by the Health and Safety (First Aid) Regulations These require us to carry out a risk assessment in order to determine what first aid facilities and personnel are necessary to meet the needs of our business. We are also required to review this assessment periodically to ensure that current provision is adequate. In order to comply with these Regulations, our assessment has considered a number of factors, including the following: size of the business type of business past history of accidents proximity of business location to emergency medical services needs of travelling and/or lone workers first aid cover in times of sickness or annual leave. (Add or delete as necessary.) 3. Responsibilities of first aid personnel In order to carry out their duties effectively, first aid personnel have the following duties and responsibilities. Emergency First-aiders are responsible for: responding promptly to all requests for assistance summoning further help if necessary looking after the casualty until recovery has taken place or further medical assistance has arrived reporting details of any treatment provided. Looking after the travel first aid equipment and ensuring that schools also have a first aid kit nearby. It is the responsibility of the Senior Coach to know and inform other coaches where this is. Emergency Procedures & Evacuation Plan 7! of 10!

8 Appointed persons are responsible for: in the absence of a first-aider, taking charge when a person has been injured or falls ill calling an ambulance where necessary (Add or delete as necessary.) 4. Procedures The following are general first aid related procedures to be followed by all staff: if you are aware that an employee/child has been taken ill, or has had an accident, James Adams for assistance. You should not attempt to give first aid treatment yourself unless emergency aid qualified. no employee should use their private car to transport a casualty to hospital. If an ambulance is not required, then a taxi is to be used if you need to access a first aid kit for personal use, do not remove it from its designated place any loss or damage to first aid equipment must be reported to James Adams (Director) if a first aid kit is poorly stocked, this should be reported to James Adams (Director) (Add or delete as necessary.) 5. Staff training All senior staff undertaking first aid duties will be given emergency first aid training in accordance with current legal requirements. This means that a first-aider will attend an emergency first aid course. Where necessary, all line managers will be expected to organise shifts and rosters to enable staff to attend. We will do our best to ensure that sufficient notice of both initial training courses and any refreshers are given to managers to assist with this planning. 6. Information for employees We acknowledge that first aid arrangements will only operate efficiently where they are understood, both by employees and others who may be working on our premises. These include part-time and temporary staff. For this reason, information on how to summon first aid is provided for all new staff. This and further information is also included in our staff handbook. Information on the current first-aider/appointed person will be provided on staff notice boards. These can be found in the following locations (insert details). SportyPeople Office First aid boxes can be found in the following areas: (insert details). Schools First Aid Room & Leisure Centre Reception. Emergency Procedures & Evacuation Plan 8! of 10!

9 FIRST AID KIT CHECKLIST OF CONTENTS First aid kit checklist Y N 1. Basic items As a minimum, do we have the following: a first aid container which protects its contents from damp and dust? individually wrapped sterile adhesive dressings of varying sizes (the combination of sizes will depend on your own needs)? where food handlers are employed, detectable blue dressings?... two sterile eye pads?... four individually wrapped triangular bandages?... six safety pins?... six medium sized individually wrapped sterile unmedicated wound dressings (roughly 12 cm x 12 cm)? two large sterile individually wrapped unmedicated wound dressings (roughly 18 cm x 18 cm)? one pair of disposable gloves?... a leaflet giving general guidance on first aid, e.g. HSE leaflet Basic advice on first aid at work? Extra items Our assessment may identify the need for certain other items. If so, do we need: extra plasters for environments where sharp tools are used?... scissors?... tape?... individually wrapped moist wipes (useful for dusty areas, such as workshops)?... blankets (for outdoor workers)?... sterile water or saline in a sealed, disposable container?... Location of First Aid Kit at the School: If not School do we have a Travel First Aid Kit:- Yes No (please circle) (if none of the above please inform M J Adams Director) Emergency Procedures & Evacuation Plan 9! of 10!

10 RULES FOR FIRST-AIDERS/APPOINTED PERSONS First-aiders and/or appointed persons (delete as appropriate) play an important role in our business. For this reason, we have devised some simple rules which should be followed at all times. STAFF SHOULD ALWAYS: act in accordance with their training at all times respond promptly to any request for assistance summon further medical help where necessary look after the casualty until they have recovered, or further assistance has arrived ensure their own safety at all times fill out the accident book/form as to the symptoms complained of and the treatment given ensure that the travel first aid boxes/kits are kept adequately stocked keep their manager informed of annual leave dates, wherever possible. STAFF SHOULD NEVER: keep medicines in any first aid boxes attempt to give treatments that they are untrained for attempt to make a diagnosis of a medical complaint or injury recommend a medicine to anyone seeking first aid admit that we are responsible for an accident. The issue of liability is determined solely by our insurers/ lawyers following an investigation into all circumstances surrounding an accident provide first aid without a current certificate. Emergency Procedures & Evacuation Plan 10! of 10!