OHSE Committee Meeting
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1 Department of Materials Engineering OHSE Committee Meeting Minutes of Meeting No. 2/2014 of the Materials Eng OHSE Committee, held at 11am on Tuesday 8 April 2014 in Building 82 Meeting Room Present: John Forsythe (Chair), Paul Fibras, Jana Habsuda, Chris McNeill, Silvio Mattievich, Margaret Rendall, Ashley Roberts, Ian Wheeler, Edna Tan Action Apologies: Nick Boyd, Qizhi Chen, Rod Mackie, Jian-Feng Nie, Yong Peng, Jack Wang 2. Confirmation of previous minutes The minutes of the previous meeting were accepted as a true record. 3. Matters arising from previous minutes Ian to buy a few Wet Floor portable floor stands and to store them next to spill kits. Also to to let everyone know that it is available. Outstanding item. Ian to chase up the orders for safety glasses containers and to determine the type of lab coat hangers required. Safety glasses containers have been installed near the main lab entrances. The Building Committee has authorised Ian to install coat hangers for lab users. Ian will check out the coat hangers that Ashley installed in her labs. John to people that the cabinets below the fume hoods are allowed to store things but not dangerous chemicals. Outstanding item. ALL members are encouraged to suggest some questions to be included in the new safety test. Suggestions were received and a new safety test has been developed. Currently the test has 16 multiple choice questions and more questions will be added. Edna will circulate the new safety test to members for feedback. ET John to Irek Kozicki about being nominated to sit in Building 70 building committee. Outstanding item. John to Jess Lyndon and Julian Ratcliffe about being nominated as Materials Wellbeing Champions John has spoken to Julian but Julian felt that he cannot take on any more responsibilities. John will speak to Jess. John to ask Stefan Bian if he is interested to join the Safety Committee as Research Fellow Representative. Minutes for the OHSE Committee Meeting 2/2014
2 Outstanding item. At the same time, Yong has requested to step down from the Committee. Jack to put up a sign on 36 TGA door that the door must be kept locked. Outstanding item Jana highlighted an outstanding item about people not using the online booking system and went ahead to use the equipment. There were discussions about encouraging academics to put their bookings online, putting up reminders about the online booking, to penalise people for not booking, etc. John will send out an about the online booking system. Currently the system which has the list of authorised users, has a technical bug which John is getting it resolved. Another item was to ensure individuals clear their experiments left in the labs before they leave Monash. The Completion of Activities form has been updated to include clearance from individual lab supervisors. John will send out an to lab supervisors to inform them about this practice. JW 4. Safety Officer Report (John Forsythe) Workplace Safety Inspections The metallography lab has completed the safety inspection. The 2 nd round of workplace safety inspection will be held in a month s time. Feedback was received that the inspection template is not relevant to New Horizons labs and requested the template can be changed accordingly. Margaret commented extra requirements can be added to the template but the basic requirements must remain. Margaret will check with OHS whether they have any major plans to change the template. Ian will speak to other Resource Managers on their workplace safety inspection system. MR Risk Management There was no updates about the lab coat cleaning as the Finance person has been absent from the Building Committee meetings. Hazard and Incident Reports There was an incident involving an undergrad who placed a pippet bulb onto a glass pippet. While doing so the glass pippet snapped in his hand. One end of the broken pippet entered his finger, which caused bleeding and required bandaging. He used the eye shower which should activate security but security did not turn up. Ian to investigate. OHS Training John requested for Risk Management training for staff/postgrads as it is long overdue. Margaret said OHS can conduct a session for Engineering postgrads if there are sufficient numbers. Margaret will liaise with Edna to find a date and venue. MR Building Evacuations There will be another NH evacuation scheduled for semester 1. Ian suggested to carry out a gas alarm evacuation instead of a fire alarm evacuation so people knows the procedure for gas alarm evacuation. Margaret will arrange for John and Ian to meet with William Potenza who is in charge of campus emergencies MR Minutes for the OHSE Committee Meeting 2/2014
3 Staff & Student Induction Nil. OH&S Plan Review The safety manual is currently being revised and will circulate to members for feedback. Audits Nil. 5. Resource Manager Report (Ian Wheeler) The metallography lab s tables will be modified to workable height. Some first aid kits were found to have missing contents and not replenished. The department has engaged a company to check the first aid kits every 6 months. However, people must inform Ian Wheeler if the contents are running low. Also, any use of the first aid kits should be accompanied by an incident report. John to send out an on this. 6. OHSE Consultant Report (Margaret Rendall) Please read the Consultant Report that was circulated. 7. Specialty Officers Reports Jana queried about the tagging and testing of electrical cords in the department. Ian advised that it was done in January and all new additions do not require checking in the first year. Ian will check with the Building Committee about bags storage for the undergrads working in the labs. Recently the socks had been disconnected from the metal air ducts in Yibing s labs and cause it to vibrate/rock which might eventually lead to a collapse. Ian to investigate. Ashley noticed many people not wearing their basic PPE. She will check with Chemical Eng on their system of issuing tickets to such situation. AR 8. Other Business There were discussions about providing a RA together with MSDS when purchasing chemicals via P2P. This is for people handling the chemicals and for the users to know how to dispose it. 9. Next Meeting 12 May 2014 Minutes for the OHSE Committee Meeting 2/2014
4 Summary of Action items: Ian to buy a few Wet Floor portable floor stands and to store them next to spill kits. Also to to let everyone know that it is available. Ian to check out the coat hangers that Ashley installed in her labs. John to people that the cabinets below the fume hoods are allowed to store things but not dangerous chemicals. Edna to circulate the new safety test to members for feedback. John to Irek Kozicki about being nominated to sit in Building 70 building committee. John to ask Stefan Bian if he is interested to join the Safety Committee as Research Fellow Representative. Jack to put up a sign on 36 TGA door that the door must be kept locked. John to lab supervisors and lab userson the use of the online booking system. John to inform lab supervisors that people who are leaving will be required to get clearance from individual lab supervisor on the Completion of Activities form. Margaret to check with OHS whether OHS has any major plans to change the Workplace Safety Inspections template. Ian to speak to other Resource Managers on their workplace safety inspection system. Ian to follow up with Anita Pelacchi about lab coat cleaning. Ian to investigate why security was not activiated when the eye shower was used in an incident. Margaret to arrange a Risk Management session for Engineering postgrads if there are sufficient numbers. Margaret to arrange for John and Ian to meet with William Potenza who is in charge of campus emergencies John to lab users that they must inform Ian Wheeler if the first aid kit contents are running low. Also, any use of the first aid kits should be accompanied by an incident report. Ian to check with the Building Committee about bags storage for the undergrads working in the labs. Ian to investigate the metal air ducts in Yibing s labs which vibrate/rock after the socks were disconnected. Ashley to check with Chemical Eng on their system of issuing tickets to lab users who do not wear the basic PPE. Minutes for the OHSE Committee Meeting 2/2014
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