FIRE RISK ASSESSMENT Waterstones High Street, Solihull, West Midlands, B91 3SW.

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1 Waterstones High Street, Solihull, West Midlands, B91 3SW. BAFE Certificate Number:

2 CONTENTS: BAFE SP205 Certificate of Compliance 3 Introduction 5 Risk Assessment Methodology 6 PAS 79 Fire Risk Assessment 7 Action Plan 29 Relevant Standards and Guidance 34 The purpose of this fire risk assessment is to provide an assessment of the risk to life from fire, and, where appropriate, to make recommendations to ensure compliance with fire safety legislation. The report does not address the risk to property or business continuity from fire. The submission of this report constitutes neither a warranty of future results by Compliance Surveys nor a guarantee against risk. The report represents only the best judgement of the fire safety advisor involved in its preparation, and is based, in part, on information provided by others. No legal responsibility whatsoever is accepted for the accuracy of such information. BAFE SP 205 CERTIFICATE OF CONFORMITY We are certificated under the BAFE Fire Protection Industry Scheme SP 205 Part 1 Life Safety Fire Risk Assessment and are authorised to issue a certificate of conformity for this fire risk assessment. 2

3 Certificate Number LS Life Safety Fire Risk Assessment Silver Approved Scheme CERTIFICATE OF CONFORMITY This certificate is issued by the Approved Company named in Part 1 of the Schedule in respect of the fire risk assessment provided for the person(s) or organisation named in Part 2 of the Schedule at the premises and / or part of the premises identified in Part 3 of the schedule. SCHEDULE Part 1 NSI Life Safety Fire Risk Assessment Silver Approved Organisation Part 2 Part 3 Veteran Fire Safety Ltd BAFE Registration Number NSI Name of Client Waterstones Address of premises for which the fire risk assessment was carried out High Street, Solihull West Midlands B91 3SW Part or parts of the premises to which the fire risk assessment applies All of the building. Part 4 Brief description of the scope and purpose of the fire risk assessment This fire risk assessment review is intended to determine the risk-proportionate fire precautions required to protect building occupants including employees, contractors, visitors and members of the public and to protect people in the immediate vicinity of the building. Part 5 Part 6 Effective date of the fire risk assessment Recommended date for review of the fire risk assessment 20 October October 2018 We, being currently a NSI Approved organisation in respect of fire risk assessment identified in the above schedule, certify that the fire risk assessment referred to in the above schedule complies with the Specification identified in the above schedule and with all other requirements as currently laid down within BAFE SP205 Scheme in respect of such fire risk assessment. Signed (for and on behalf of the issuing Approved organisation) Job Title Kevin Iliffe GIFireE Managing Director Life Safety Fire Risk Assessment Silver is an Approval Scheme of Insight Certification Ltd, Sentinel House, 5 Reform Road, Maidenhead, Berkshire, SL6 8BY BAFE, Bridges 2, The Fire Service College, London Road, Moreton-in-Marsh, GL56 0RH RS /12 (Word 2007) 3

4 1 This certificate is used subject to NSI Regulations and Rules of the NSI LIFE SAFETY FIRE RISK ASSESSMENT SILVER Approval Scheme. 2 NSI reserves the right to conduct an audit by an authorised NSI representative during normal business hours, with the permission of the customer, of the fire risk assessment and its related premises in order to ensure that the said risk assessment complies with BAFE Scheme document SP205-1 (the Scheme) Section 7 and generally. 3 NSI requires every NSI LIFE SAFETY SILVER Approved Company to issue a Certificate of Conformity in accordance with the Scheme for all fire risk assessments it carries out that wholly or partly address life safety. 4. The Certificate of Conformity when completed is a clear statement that the Approved Company conducted the fire risk assessment for life safety, it is suitable and sufficient and compliant with the BAFE SP205-1 Scheme document and is certified by a registered competent fire risk assessor. 5 Where life safety and other aspects of fire protection are addressed in the same fire risk assessment a Certificate of Conformity shall be issued but the certificate shall make clear that the certificate applies only to the life safety aspects of the fire risk assessment and not further or otherwise. 6 Should the customer be dissatisfied with the fire risk assessment covered by this certificate, he/she should at first contact the Approved Company at its local office. If satisfaction is not obtained, the customer should address a written complaint to the customer services department at the head office of the Approved Company. If the customer remains dissatisfied, he/she may address a written complaint, outlining the nature of his/her dissatisfaction and the circumstances of the fire risk assessor company's response, to the Customer Care Manager at NSI. NSI will not normally consider complaints unless the Approved company has been given the opportunity to resolve the dispute as set out above. Subject thereto and as hereinafter provided, NSI will endeavour to assist in the resolution of the dispute between the contracting parties, provided always that NSI will not deal with or be involved in any discussions or negotiations with either party with regard to financial or other loss, claims or potential loss claims, outstanding payments or construction and/or interpretation of the Approved Company s terms and conditions of contract. NSI shall not be liable for any act or omission arising from any assistance it may provide as hereinbefore provided unless such act or omission is shown to have been fraudulent or deceitful. 7 This Certificate confirms conformity with the requirements of BAFE Scheme document SP205-1 applicable at the date of issue by the issuing company. NSI does not undertake to investigate any query or complaint in relation to future changes to BAFE scheme documents, policies or other regulations that render the fire risk assessment in need of further updating. In that event, the appropriate update should be carried out by a company holding NSI LIFE SAFETY Approval. 8 NSI does not accept any responsibility or liability for any fire risk assessment produced by the Approved Company 9 Unless the issuing company's obligation to NSI in respect of the fire risk assessment are undertaken by another NSI Approved Company, NSI will not enforce its Rules or Standards on the Approved Company or on its successor in business in respect of any fire risk assessments after the issuing company ceases to hold NSI LIFE SAFETY Approval. 10 The Certificate is issued subject to the terms and conditions of the company issuing the certificate for the fire risk assessment service. 11 On this certificate and in these terms and conditions, where the context permits, the reference to the issuing company shall include any Approved Company who shall undertake the issuing company's obligations to NSI in respect of the fire risk assessment. Footnote. SP205 is a Scheme Document published by the British Approvals for Fire Equipment (BAFE). RS /12 (Word 2007) 4

5 INTRODUCTION The purpose of this report is to present the findings of the assessment in relation to the risk to life from fire in the building and to make recommendations to the responsible person to comply with the fire safety legislation. The report does not address the risk to property or business continuity from fire. Issues raised however may have the following implications. Significant financial implications Significant impact on business continuity Statutory non compliances Potential for significant exposure (public liability/employers liability) regarding claims Potential losses, fires, accidents, incidents and injuries. Any comments or queries regarding this report should be directed at the author. Joe Clayton FSIDip Fire Safety Advisor Compliance Surveys Fire Risk Assessment validated by: Kevin Iliffe GIFireE MIFSM 5

6 RISK ASSESSMENT METHODOLOGY A risk assessment is an organised and methodical look at: The premise. The activities carried out there. How likely is it that a fire could start and cause harm to anyone. The method used to undertake the fire risk assessment follows Publicly Available Specifications (PAS 79). We have used a nine-step structured approach and corresponding documentation for conducting and recording the significant findings of the fire risk assessment of the building, and also parts of buildings to which the Regulatory Reform (Fire Safety) Order 2005 applies. The intention of PAS 79 is to enable employers and those acting on their behalf, to carry out the suitable and sufficient fire risk assessment required by the Regulatory Reform (Fire Safety) Order 2005, to enable the employer to satisfy associated fire legislation. Fire risk assessments carried out in accordance to PAS 79; address the safety of all building occupants including employees, visitors, guests, contractors and members of the public. Accordingly the fire risk assessment carried out in accordance with PAS 79, are likely to provide a good basis for the responsible person to ensure good management of fire safety is established, maintained and reviewed. 6

7 REGULATORY REFORM (FIRE SAFETY) ORDER 2005 Employer or other responsible person: Person with day to day responsibility for fire safety: Position: Persons consulted: Assessor: Waterstones Jo Downer/ Adam Kirtland Shop Managers Sales Staff Joe Clayton FSIDip Date of Fire Risk Assessment: 20/10/2017 Date of previous Assessment: 22/10/2014 Suggested date for review 1 : 20/10/2018 The purpose of this report is to provide an assessment of the risk to life from fire in these buildings, and where appropriate to make recommendations to ensure compliance with fire safety legislation. The report does not address the risk to property or business continuity from fire. 1) This fire risk assessment should be reviewed by a competent person by the date indicated above or at such earlier time, as there is reason to suspect that it is no longer valid or there have been significant changes. 7

8 GENERAL INFORMATION 1.0 THE PREMISE 1.1 NUMBER OF FLOORS INCLUDED IN THE RISK ASSESSMENT APPROXIMATE FLOOR AREA Approx. 300m² foot print only Approximate floor area of the building, or a typical floor of the building, or part of the building, that is the subject of the fire risk assessment. 1.3 USE OF THE PREMISE The premise is used for the sale of books and a small amount of electrical goods to members of the public. 1.4 GENERAL DESCRIPTION OF PREMISES: The premise has a high street location and is constructed of mainly non-combustible materials. The front of the shop is 90% glazing. The ground and first floors are used for retail. Staff rooms, stock rooms and offices are on the first floor. There is also a goods in area on the ground floor. The main activities carried out in the premise are the sale of books to members of the public. The premises are mainly open from 09:00hrs until 18:00hrs this can be flexible. The fire loading in the building is average for a business of this type and the accumulation of waste materials is kept to a minimum, staff clear out rubbish daily. The complexity of the building is simple and straightforward. The travel distances are within that recommended for a shop. Escape is available in at least two directions throughout the building. The occupants of the building will be awake but may not be familiar with the layout. The occupants can range from children; young people through to elderly persons, there could also be people with disabilities and mobility problems. Staff will assist as required. There have been no known fire incidents in this building or any arson related incidents in the area. The housekeeping in the building in general was good. The building is fitted with an addressable fire alarm system that incorporates fire detection to BS5839, in the protected escapes routes and in other areas throughout the premise. Manual call points are located at appropriate points throughout the building. Fire alarm panel is located in the ground floor electrical cupboard. Sufficient emergency lighting is fitted throughout the building and is maintained in line with 8

9 BS5266: Part 1. Access for the fire service is good and they will be familiar with the area, there are street main hydrants for fire fire-fighting. Electrical systems are periodically tested in line with current legislation. Portable electrical appliances are inspected visually on a regular basis, periodic PAT testing is carried out as appropriate. Plant & equipment is regularly maintained and where required repairs are undertaken as soon as practical. Any work such as hot work will only be carried out under a Permit to Work system and only by a competent person, following completion of a risk assessment. CCTV cameras are installed throughout the store. Fire Assembly point is by the Jewellers at the end of the service road. 9

10 2. OCCUPANCY 2.1 Approximate maximum number: Approximate maximum number of 12 at busy time employees at any one time: 2.3 Maximum number of members of public: Associated times/hours of occupation: 09:00hrs to 18:00hrs 3. OCCUPANTS ESPECIALLY AT RISK FROM FIRE 3.1 Sleeping occupants: None 3.2 Disabled occupants: Possibly 3.3 Occupants in remote areas and lone workers: None 3.4 Young persons: Possibly 3.5 Others: Young person s People who are unfamiliar with the building layout including children, visitors, customers, new staff and contractors. The risk to relevant persons in the vicinity of the building is low. 4. FIRE LOSS EXPERIENCE No known fire loss experience on this site. 10

11 5. OTHER RELEVANT INFORMATION Comments: No Comments. 6. RELEVANT FIRE SAFETY LEGISLATION 6.1 The following fire safety legislation applies to these premises: The Regulatory Reform (Fire Safety) Order 2005: 6.2 The above legislation is enforced by: The Fire and Rescue Service 6.3 Other guidance and legislation that makes significant requirements for fire precautions in these premises (other than the Building Regulations 2000): Buildings Regulations BS9999 Control of Substances Hazardous to Health Regulations Equality Act 2010 Health and Safety (Consultation with Employees) Regulations Health and Safety (First Aid) Regulations Health and Safety (Safety Signs and Signals) Regulations Health and Safety at Work act Personal Protective Equipment at Work Regulations Reporting of Injuries, Diseases and Dangerous Occurrences Regulations Dangerous Substances and Explosive Atmospheres Regulations 6.4 The legislation to which 6.3 makes reference is enforced by: Local Authority Inspecting Officers Comments: No Comments. 11

12 FIRE HAZARDS AND THEIR ELIMINATION OR CONTROL 7. ELECTRICAL SOURCES OF IGNITION Reasonable measures taken to prevent fires of electrical origin? 7.1 More specifically: Fixed installation periodically inspected and tested? Portable appliance testing carried out (PAT)? Suitable policy regarding the use of personal electrical appliances? Suitable limitations of trailing leads and adaptors? No, see action plan Fixed wiring last tested 02/02/15. Pat testing is carried out annually. Last tested 02/16 making it out of date. 8. SMOKING 8.1 Reasonable measures taken to prevent fires as a result of smoking? 8.2 More specifically: Is smoking prohibited in the building? Is smoking prohibited in appropriate areas? Are there suitable arrangements for those who wish to smoke? This policy appeared to be observed at time of inspection? The Waterstones shop is a no smoking environment; this is strictly enforced by staff. 12

13 9. ARSON 9.1 Does basic security against arson by outsiders appear reasonable 2? 9.2 Is there an absence of unnecessary fire load in proximity to the building or available for ignition by outsiders? The basic security against arson at this building was deemed satisfactory at the time of the inspection. 10. PORTABLE HEATERS AND HEATING INSTALLATIONS 10.1 Is the use of portable heaters avoided where practical? 10.2 If portable heaters are used: Is the use of the more hazardous types (e.g. radiant heaters log appliances) avoided? Are suitable measures taken to minimize the hazard of ignition of combustible materials? 10.3 Are fixed heating installations subject to regular maintenance? There were no portable heaters in use in this building at the time of the inspection. 11. COOKING 11.1 Are reasonable measures taken to prevent fires as a result of cooking? 11.2 More specifically: Filters changed and ductwork cleaned regularly? Suitable extinguishing appliances available? N/A Microwave in use in the staff room. 2) Reasonable only in the context of this fire risk assessment. If specific advice on security (including security against arson) is required, the advice of a security specialist should be obtained. 13

14 12. LIGHTNING 12.1 Does the building have lightning protection? Not Known Lightning protection does not appear to be provided at this building. 13. HOUSEKEEPING 13.1 Is the standard of housekeeping adequate? 13.2 More specifically: Combustible materials appear to be separate from ignition sources? Avoidance of unnecessary accumulation of combustible materials or waste? Appropriate storage of hazardous materials? Avoidance of inappropriate storage of combustible materials? No, see action plan Combustible material stored in ground floor electric cupboard. 14. HAZARDS INTRODUCED BY OUTSIDE CONTRACTORS AND BUILDING WORKS 14.1 Are fire safety conditions imposed on outside contractors? 14.2 Is there satisfactory control over works carried out in the building by outside workers (including hot work permits) 14.3 If there are in-house maintenance personnel, are suitable precautions taken during hot work, including use of hot work permits? Contractors required to work in Waterstones shops are selected from an approved supplier list and organised centrally on behalf of Waterstones. 14

15 15. DANGEROUS SUBSTANCES 15.1 Are the general fire precautions adequate to address the hazards associated with dangerous substances used or stored within the premises? 15.2 If 15.1 applies, has a specific risk assessment been carried out, as required by the Dangerous Substances and Explosive Atmospheres Regulations 2002? N/A N/A No Comments. 16. OTHER SIGNIFICANT FIRE HAZARDS THAT WARRANT CONSIDERATION INCLUDING PROCESS HAZARDS THAT IMPACT ON GENERAL FIRE PRECAUTIONS 16.1 Hazards N/A No Comments. 15

16 FIRE PROTECTION MEASURES 17. MEANS OF ESCAPE 17.1 Is it considered that the building is provided with reasonable means of escape in case of fire? 17.2 More specifically: Adequate design of escape routes? Adequate provision of exits? Exits easily and immediately openable where necessary? Fire exits open in direction of escape where necessary? Avoidance of sliding or revolving doors as fire exits where necessary? Satisfactory means for securing exits? Reasonable distances of travel: Where there is a single direction of travel? Where there are alternative means of escape? Suitable protection of escape routes? Suitable fire precautions for all inner rooms? Escape routes unobstructed? 17.3 Is it considered that the building is provided with reasonable arrangements for means of escape for disabled people?, see action plan There is shelving in the 1 st floor rear escape route. Considering the level of risk we accept some amount of storage can be placed on the shelves providing it does not interfere with the escape width. 16

17 18. MEASURES TO LIMIT FIRE SPREAD AND DEVELOPMENT 18.1 Is it considered that there is: Compartmentation of a reasonable standard 3? Reasonable limitations of the linings that may promote fire spread? As far as can be reasonably ascertained, fire dampers are provided as necessary to protect critical means of escape against a passage of fire, smoke and combustion products in the early stages of a fire? 3), 4 N/A The compartmentation was considered suitable at the time of the inspection. 19. ESCAPE LIGHTING 19.1 Reasonable standard of emergency escape lighting system provided 4? The emergency lighting system is installed to BS 5266 and consists of a mix of maintained and non-maintained self-contained luminaires which operate on local or mains failure. 20. FIRE SAFETY SIGNS AND NOTICES 20.1 Reasonable standard of fire safety signs and notices? In general good standard of fire safety signage. 3) Based on visual inspection of readily accessible areas, with a degree of sampling where appropriate. 4) A full investigation of the design of HVAC systems is outside the scope of this fire risk assessment. 17

18 21. MEANS OF GIVING WARNING IN CASE OF FIRE 21.1 Reasonable manually operated electrical fire alarm systems Provided 5/6? 21.2 Automatic fire detection provided? 21.3 Extent of automatic fire detection generally appropriate for the occupancy and fire risk? 21.4 Remote transmission of alarm signals? No No Comments. 22. MANUAL FIRE EXTINGUISHING APPLIANCES 22.1 Is there a reasonable provision of portable fire extinguishers? 22.2 Are hose reels provided? 22.3 Are all fire extinguishing appliances readily accessible? There are sufficient fire extinguishers fitted in this building, they are tested and maintained by a competent person. Last serviced 01/ RELEVANT AUTOMATIC FIRE EXTINGUISHING SYSTEMS 23.1 Type of system? N/A No Comments. 5) Based on visual inspection, but no test of illuminance levels or verification of full compliance with relevant British Standards carried out. 6) Based on visual inspection, but no audibility tests or verification of full compliance with relevant British Standard carried out. 18

19 24. OTHER RELEVANT 7) FIXED SYSTEMS 24.1 Type of system? N/A No Comments Suitable provision of fire-fighters switch(s) for high voltage luminous tube signs, etc. No Comments. 7) Relevant to life safety and this risk assessment (as opposed purely to property protection). 19

20 25. PROCEDURES AND ARRANGEMENTS MANAGEMENT OF FIRE SAFETY 25.1 Fire safety is managed by 8 : Jo Downer/ Adam Kirtland 25.2 Competent person(s) appointed to assist in undertaking the preventative and protective measures (i.e. relevant general fire precautions)? No Comments Is there a suitable record of the fire safety arrangements? There is a fire safety policy in place and all staff are familiar with its contents Appropriate fire procedures in place? More specifically: Are procedures in the event of fire appropriate and properly documented? Are there suitable arrangements for summoning the fire and rescue service? Are there suitable arrangements to meet the fire and rescue service on arrival and provide relevant information, including that relating to hazards to fire-fighters? Are there suitable arrangements for ensuring that the premises have been evacuated? Is there a suitable fire assembly point(s)? Are there adequate procedures for evacuation of any disabled people who are likely to be present? The emergency plan for the building is located in the fire logbook, all staff are made aware of its contents on a regular basis during staff training sessions. 8) This is not intended to represent a legal interpretation of responsibility, but merely reflects the managerial arrangement in place at the time of this risk assessment. 20

21 25.5 Persons nominated and trained to use fire extinguishing appliances? The extinguishers are covered during the training DVD which is viewed by all staff Persons nominated and trained to assist with evacuation, including evacuation of disabled people? Staff have received training in the use of the evacuation chair and will assist people as required providing it does not compromise their own safety Appropriate liaison with fire and rescue service (e.g. by fire and rescue service crews visiting for familiarization visits)? Waterstones managers encourage local crews to visit the shop for familiarisation and topography training if required Routine in-house inspections of fire precautions (e.g. in the course of health and safety inspections)? Regular in-house inspections are carried out by managers and Waterstones H&S staff and they are documented in the fire log book. Management and staff are fully aware of the fire safety features provided and their purposes. 21

22 26. TRAINING AND DRILLS 26.1 Are all staff given adequate fire safety instruction and training on induction? Fire safety training is carried out at induction, the training includes a walk around the building and the escape routes Are all staff given periodic refresher training at suitable intervals? The fire training is refreshed annually, this also includes a fire safety DVD Does all staff training provide information, instruction or training on the following: Fire risks in the premises? The fire safety measures in the building? Action in the event of fire? Action on hearing the fire alarm signal? Method of operation of manual call points? Location and use of fire extinguishers? Means for summoning the fire and rescue service? Identity of persons nominated to assist with evacuation? Identity of persons nominated to use fire extinguishing appliances? No Comments Are staff with special responsibilities (e.g. fire wardens) given additional training? The manager will act as the fire warden in the event of an evacuation or the assistant manager in their absence. 22

23 26.5 Are fire drills carried out at appropriate intervals? Evacuation drills are carried out six monthly, the last drill was completed satisfactory on 14/05/ When the employees of another employer work in the premises: Is their employer given appropriate information (e.g. on fire risks and general fire precautions)? Is it ensured that the employees are provided with adequate instructions and information? All persons are given information on the site procedures and receive the relevant training for the tasks they are employed to carry out. 23

24 27. TESTING AND MAINTENANCE 27.1 Adequate maintenance of the premise? The premise is suitably maintained Weekly testing and periodic servicing of fire detection and alarm systems? No, see action plan The fire alarm system was last serviced 28/06/16 according to the last documentation. Making it out of date Monthly and annual testing routines for escape lighting? No, see action plan The emergency lighting was last serviced 28/06/16 according to the last documentation. Making it out of date Annual maintenance of fire extinguishing appliances? The portable extinguishers were last maintained 01/ Periodic inspection of external escape staircases and gangways? N/A No Comments Six monthly inspection and annual testing of rising mains? N/A No Comments Weekly and monthly testing, six monthly inspections and annual testing of fire-fighting lifts? N/A No Comments. 24

25 27.8 Weekly testing and periodic inspection of sprinkler installations? N/A No Comments Routine checks of final exit doors and/or security fastenings? The final exit doors and security fastenings are checked weekly Annual inspection and test of lightning protection system? No Comments Other relevant inspections or tests: Fire doors are checked by an external contractor six monthly and recorded in the fire logbook. 25

26 28. RECORDS 28.1 Appropriate records of: Fire drills? Fire training? Fire alarm test? Escape lighting tests? Maintenance and testing of other fire protection systems? No, see action plan No, see action plan N/A See action plan. 26

27 The following simple risk level estimator is based on a more general health and safety risk level estimator of the type contained in BS 8800: Potential consequences of fire Likelihood of fire Slight harm Moderate harm Extreme harm Low Trivial risk Tolerable risk Moderate risk Medium Tolerable risk Moderate risk Substantial risk High Moderate risk Substantial risk Intolerable risk Taking into account the fire prevention measures observed at the time of this risk assessment, it is considered that the hazard from fire (probably ignition) at this building is: Medium In this context, a definition of the above terms is as follows: Low: Unusually low likelihood of fire as a result of negligible potential sources of ignition. Medium: Normal fire hazards (e.g. potential ignition sources) for this type of occupancy, with fire hazards generally subject to appropriate controls (other than minor shortcomings). High: Lack of adequate controls applied to one or more significant fire hazards, such as to result in significant increase in likelihood of fire. Taking into account the nature of the building and the occupants, as well as the fire protection and procedural arrangements observed at the time of this risk assessment, it is considered that the consequence for life safety in the event of a fire would be: Moderate Harm In this context, definitions of the above terms are as follows: Slight harm: Moderate harm: Extreme harm: Outbreak of fire unlikely to result in serious injury or death of any occupant (Other than occupants sleeping in a room, in which a fire occurs). Outbreak of fire could result in injury of one or more occupants, but it is unlikely to involve multiple fatalities. Significant potential for serious injury or death of one or more occupants. 27

28 Accordingly, it is considered that the risk to life from fire at this building is: Tolerable Risk Level Trivial Tolerable Moderate Substantial Intolerable Action and timescale No action is required and no detailed records need be kept. No major additional controls required. However, there may be a need for consideration of improvements that involve minor or limited cost. It is essential that efforts are made to reduce the risk. Risk reduction measures should be implemented within a defined time period. Where moderate risk is associated with consequences that constitute extreme harm, further assessment may be required to establish more precisely the likelihood of harm as a basis for determining the priority for improved control measures. Considerable resources may have to be allocated to reduce the risk. If the building is unoccupied, it should not be occupied until the risk has been reduced. If the building is occupied, urgent action should be taken. Building (or relevant area) should not be occupied until the risk is reduced. Note that, although the purpose of this section is to place the fire risk in context, the above approach to fire risk assessment is subjective and for guidance only. All hazards and deficiencies identified in this report should be addressed by implementing all recommendations contained in the following section. The risk assessment should be reviewed periodically. RISK RATING High Medium Low PRIORITY Immediate/As soon as practicable Within 3 to 6 months Advisory 28

29 ACTION PLAN It is considered that the following recommendations should be implemented in order to reduce fire risk to, or to maintain it at, the following level: Tolerable This section of the report identifies the necessary steps to be taken to reduce specific or inherent risks to a minimum and comply with the duties under the relevant fire safety legislation, British standards or best practice. It is considered that the following recommendations should be implemented to reduce fire risk or to maintain it at a reasonable level. The observations identified in the action plan have been colour coded to assist management in identifying the physical and management issues. Physical Issues Management Issues Ref No Note Priority Rating Observation A review of your previous Fire Risk Assessment has been carried out. Any risks which have not been actioned on the previous report should have been prioritised and recorded accordingly. Recommendation All of the recommendations identified on the previous report have been recorded as complete. Persons at Risk Date of control Signature Photo 29

30 Ref No Priority Rating M Observation Combustible material stored in ground floor electric cupboard. Recommendation Recommend these items are removed and electric cupboards are kept sterile. Persons at Risk Staff/ Visitors Date of control Signature Photo 7.1 M Pat testing is carried out annually. Last tested 02/16 making it out of date M There is shelving in the 1 st floor rear escape route. Considering the level of risk we accept some amount of storage can be placed on the shelves providing it does not interfere with the escape width. Recommend PAT testing is carried out to bring it back in line with Waterstones policy. Recommend hatch mark tape is stuck down to ensure the width of the escape route is maintained at all times. Staff/ Visitors Staff/ Visitors M The fire alarm system was last serviced 28/06/16 according to the last documentation. Making it out of date. Recommend the most recent maintenance certificate is ascertained or the system is serviced by a competent person if this is the actual date. Staff/ Visitors 30

31 Ref No Priority Rating M Observation The emergency lighting was last serviced 28/06/16 according to the last documentation. Making it out of date. Recommendation Recommend the most recent maintenance certificate is ascertained or the system is serviced by a competent person if this is the actual date. Persons at Risk Staff/ Visitors Date of control Signature Photo 31

32 STANDARDS/APPROVED CODES OF PRACTICES AND EUROPEAN NORMS In this report, reference may be made to the Category of Automatic Fire Detection installed or recommended to be installed in premises. These categories are taken from BS and the coverage they entail is summarised below. System documentation, including any purchase specification, tender document, design proposal, submission to enforcing authorities or insurers for approval and the certificate issued by the designers, installers or commissioners, should clearly identify the system category as well, and where appropriate the areas to be protected and any specific proposals for the type(s) of detector to be used. Category M requires manual call points on all exits as well as corridors where persons are not expected to walk more than 45m to operate one. Category L5 is designed for buildings that have a particular risk identified which warrants some special attention. For example if there is an area of high risk which is considered worthy of having some automatic detection, but a manual system is also needed, then it will be termed as L5/M. Category L4 provides detection within the escape routes only. All escape stairways, all corridors and any other areas that form part of the common escape routes. NOTE - Main access and egress stairways normally form part of escape routes and should be treated as escape stairways. Category L3 covers the same areas as an L4 category and in addition all rooms leading onto the escape route. The reasoning behind this is to alert people of the danger prior to full smoke logging of the corridor, so they can escape safely. Category L2 is a further enhancement of protection with all the areas covered by an L3 category, as well as all high-risk areas such as boiler rooms etc. Category L1 provides further protection throughout all parts of the building, and also where property protection is the prime reason for the system. For greater detail in the type, exact location and positioning of detectors as part of these systems; reference must be made to BS

33 STANDARD TERMS AND DEFINITIONS FIRE RESISTING (FIRE RESISTANCE) The ability of a component or construction of a building to satisfy, for a stated period of time, some or all of the appropriate criteria specified in the relevant British Standard. INTUMESCENT STRIPS A strip of material placed along the door edges (excluding the bottom edge), or frame, that will react to heat by expanding to form a seal to the passage of hot gases and flame. SMOKE SEAL A flexible strip of material (often used in conjunction with an intumescent strip) placed along the door edges or frame to limit the spread of cold smoke during the early stages of a fire. SELF CLOSING DEVICE A device which is capable of closing the door from any angle and against any latch fitted to the door. Rising butt hinges are not acceptable. AUTOMATIC DOOR RELEASE A device, linked to, (or operated by the sound of), the fire alarm system, that when fitted to a fire resisting self-closing door, enables it to be held open during normal working conditions. EMERGENCY ESCAPE LIGHTING That part of the emergency lighting system provided for use when the electricity supply to the normal lighting fails so as to ensure that the means of escape can be safely and effectively used at all times. RISK ASSESSMENT An organised appraisal of your work activities and workplace to enable you to identify potential fire hazards, and to decide who, (including employees and visitors), might be in danger in the event of fire. You will then evaluate the risks arising from the hazards and decide whether the existing fire precautions are adequate, or whether more needs to be done. It will be necessary for you to record your findings, (if you have more than five employees), and to review and revise when necessary. 33

34 RELEVANT STANDARDS AND GUIDANCE The following standards will aid the management of fire safety on the premises: Fire Safety Risk Assessment Government Guidance Suites 1 to 12 (free to download from BS 5266, Emergency lighting BS 5306 Fire extinguishing installations and equipment on premises BS Fire extinguishing installations and equipment on premises - Part 2: Specification for sprinkler systems. BS Fire extinguishing installations and equipment on premises - Part 8: Selection and installation of portable fire extinguishers - Code of practice. BS Safety signs, including fire safety signs - Part 4: Code of practice for escape route signing. BS 5588 (all parts), Fire precautions in the design, construction and use of buildings. BS Fire detection and fire alarm systems for buildings - Part 1: Code of practice for system design, installation, commissioning and maintenance. BS Fire detection and fire alarm systems for buildings - Part 6: Code of practice for the design, installation and maintenance of fire detection and fire alarm systems in dwellings. BS 6651 Code of practice for protection of structures against lightning. BS 7671 Requirements for electrical installations - IEE Wiring Regulations BS 7974 Application of fire safety engineering principles to the design of buildings. BS 9999 Fire safety in design, management and use of buildings BS 18004, Guide to achieving effective occupational health and safety performance BS EN 12845, Fixed fire-fighting systems. Automatic sprinkler system. Design, installation and maintenance. BS EN (all parts), Protection against lightning BS EN ISO Fire safety vocabulary 34

35 Life Safety Fire Risk Assessment BAFE scheme SP205 has been developed for Organisations who provide Life Safety Fire Risk Assessment services for others. This scheme is designed to give assurance to those commissioning fire risk assessments and give confidence in the quality and relevance of the services being provided. It is essential that the fire risk assessor is a competent person, and the fire risk assessor has a duty of care to the organization on which legislation imposes a requirement for the fire risk assessment. However, the ultimate responsibility for the adequacy of the fire risk assessment under the Regulatory Reform Order (Fire Safety) 2005, rests with the duty holder (which is normally a company) or responsible person rather than with the fire risk assessor. This Scheme recognises the importance of providing fire risk assessments that comply with an acceptable set of criteria. BAFE Registered organisations will have an annual surveillance audit by their certification body to ensure that they continue to comply with the scheme requirements. Their details will be shown on this website. This scheme has been developed by a group of industry experts to help the building responsible person' meet the requirements for Fire Risk assessments under the Regulatory Reform(Fire) Order 2006 and it is launched in May 2012 for Organisations who provide Fire Risk Assessment services. SP205 specifies that Organisations have the required technical and quality management capabilities and risk assessment staff meet appropriate standards. The scheme has been designed to meet the requirements of fire risk assessment providers large and small, recognising that there are many individuals working as assessors. BAFE has been working closely with the Competency Council to monitor and develop Risk Assessor competence criteria and is delivered by UKAS accredited Certification Bodies that assess and routinely monitor Organisations performance against the scheme criteria. 35