COUNTY OF MONMOUTH STATE OF NEW JERSEY

Transcription

1 RFB# F COUNTY OF MONMOUTH STATE OF NEW JERSEY PREVENTIVE MAINTENANCE, TESTING, ION, SERVICE AND REPAIR OF FIRE ALARM SYSTEMS AT VARIOUS MONMOUTH COUNTY LOCATIONS FOR THE PERIOD JULY 1, 015 THROUGH JUNE 30, 017 F INCLUDES: NOTICE TO BIDDERS SPECIFICATIONS DESIGNATED SUBCONTRACTOR LIST ADDENDUM ACKNOWLEDGMENT EEO LANGUAGE EEO QUESTIONNAIRE SIGNATURE PAGE IRAN DISCLOSURE FORM GENERAL CONDITIONS PROPOSAL PAGE(S) NON-COLLUSION AFFIDAVIT STATEMENT OF OWNERSHIP BUSINESS REGISTRATION REQUIREMENT BID DOCUMENT CHECKLIST SAMPLE CONSENT OF SURETY AUTHORIZED: March 1, 015 ADVERTISED: May 1, 015 GARY J. RICH, Sr. DIRECTOR OF THE BOARD OF CHOSEN FREEHOLDERS MARION MASNICK CLERK OF THE BOARD TERI O'CONNOR COUNTY ADMINISTRATOR GERRI C. POPKIN DIRECTOR OF PURCHASING NAME OF BIDDER: ADDRESS: Phone: Fax: PLEASE INCLUDE ONE (1) UNBOUND ORIGINAL BID WITH SIGNATURE(S) AND TWO COPIES Page 1 of 47 Public Work (Revised 0/15) CM-AS

2 COUNTY OF MONMOUTH STATE OF NEW JERSEY NOTICE TO BIDDERS Sealed bids will be received by the Division of Purchasing of the County of Monmouth, New Jersey and opened and read IN PUBLIC IN THE PURCHASING CONFERENCE ROOM, LOCATED ON THE SECOND FLOOR, IN THE SPECIAL SERVICES COMPLEX, 300 HALLS MILL ROAD, on May 7, 015at 10:30 AMfor the following: PREVENTIVE MAINTENANCE, TESTING, ION, SERVICE AND REPAIR OF FIRE ALARM SYSTEMS AT VARIOUS MONMOUTH COUNTY LOCATIONS FOR THE PERIOD JULY 1, 015 THROUGH JUNE 30, 017 F Request for Bid packets must be downloaded on the County website, at under Upcoming RFB s (Request for Bids). All notices of revisions or addenda to the specifications for bids will be posted on the Division of Purchasing s website, namely Notices of revisions or addenda will also be provided to prospective bidders in writing by certified mail or by certified facsimile transmission or by a delivery service. N.J.S.A. 40A:11-3(c)(). In addition to the notices, the actual revisions or addenda will also be posted to Purchasing s website. Bids must be made on standard RFB forms in the manner designated and required by the specifications; enclosed in sealed envelopes bearing the name and address of the bidder, designating the name of the bid on the outside, addressed to the Purchasing Agent of the Division of Purchasing, County of Monmouth, SPECIAL SERVICES COMPLEX, 300 HALLS MILL ROAD, Bids must be accompanied by a consent of surety in which the surety company agrees to post a Contract Bond or, if permitted in the General Conditions, a Performance Bond only, for 100% of the contract amount, if the contract is awarded to its principal. A further guaranty (surety) accompanying all bids shall be given in the amount of ten percent (10%) of the bid, but not in excess of twenty thousand dollars ($0,000.00) made payable to the Treasurer of the County of Monmouth and shall be given in the form of a Certified Check, Cashier s Check or Bid Bond from a reputable insurance company. THIS 10% GUARANTY IS MANDATORY. THIS IS AN OPEN-END SUPPLY CONTRACT. The goods and/or services are on-call if and when needed. The quantities bid are estimates and the County reserves the right to increase quantities, using unit prices, by up to 0% or decrease quantities by 100%. Regardless of the stated term of the contract, the County may terminate the contract whenever the amount incurred under the contract equals or exceeds 100% of the estimated quantity(ies) specified in the RFB. Page of 47 Public Work (Revised 0/15) CM-AS

3 The Contractor will be required to comply with requirements of N.J.S.A. 10:-1 (Anti- Discrimination in Employment on Public Works), N.J.S.A. 10:5-31, et seq. (N.J.A.C.17:7) (Equal Employment Opportunity), 4 U.S.C. 1101, et seq. (Americans with Disabilities Act), N.J.S.A. 5:3-44, et seq. (New Jersey Business Registration) and the New Jersey Prevailing Wage Act, N.J.S.A. 34: , et seq. The County of Monmouth reserves the right to reject any or all bids in accordance with applicable laws and regulations. By order of the Board of Chosen Freeholders of the County of Monmouth. GARY J. RICH, Sr., Director MARION MASNICK, Clerk of the Board GERRI C. POPKIN, Director of Purchasing Page 3 of 47 Public Work (Revised 0/15) CM-AS

4 GENERAL CONDITIONS 1. The attached RFB must be used and fully completed.. The award of contract shall be by resolution of the Board of Chosen Freeholders within sixty (60) days after receipt of bids, unless otherwise extended at the request of the County with the consent of the bidder or bidders. 3. The bidder must indicate any variance to the specifications, terms and/or conditions. If variances are not shown in the RFB, the bid will be evaluated based on full compliance with the specifications. 4. The County reserves the right to waive any informalities in the bids. 5. The County of Monmouth is exempt from most Federal, State and Municipal excise, sales and other taxes. 6. The Contractor shall bill the County by submitting detailed invoices and certified vouchers to the County s Using Department(s). The County will make payment of amounts justly due and owing to the Contractor within sixty (60) days thereafter, unless a sooner payment is required under the New Jersey Prompt Payment Law (N.J.S.A. A:30A-1, et seq.). 7. In case of default by the bidder or contractor, the County of Monmouth may procure the articles or services from other sources and hold the bidder or contractor responsible for any excess cost occasioned thereby in addition to any other damages to the County of Monmouth. 8. The contract will contain the following provisions: A. The Contractor will indemnify and hold harmless the County of Monmouth, its Board of Chosen Freeholders, its Constitutional Officers (Sheriff, County Clerk, and Surrogate), and their respective servants, volunteers, and agents (collectively the County ) for and from any and all losses, costs, damages, claims, suits and/or liabilities arising from any and all State or Federal actions of whatever kind, including Section 1983 claims, including counsel fees and costs of suit (collectively the losses ), to which the County may be put by reason of any claim for damages of any kind to persons, business entities, or property due, in whole or in part, to the carelessness or negligence of the Contractor. It is the expressed intent of the parties hereto that the Contractor shall defend and indemnify the County even for the County s own alleged or actual partial negligence up to and until such a time as a trier of fact, be it a judge, jury, or binding arbiter, determines that the losses were the result of the sole and complete negligence of the County. B. The Contractor will also indemnify and hold harmless the County for and from any and all losses to which the County may be put by reason of the Contractor s failure to pay its workers, suppliers, or subcontractors for labor or materials provided to the County. Page 4 of 47 Public Work (Revised 0/15) CM-AS

5 GENERAL CONDITIONS CONTINUED C. The Contractor further agrees that the County reserves its right to monitor and actively participate in the defense of any and all claims against the County, at its own expense, if, in its sole discretion, it chooses to do so. 9. The Contractor shall purchase and maintain the insurance coverages described below, in a form and with a company that are satisfactory to the County. A. Worker s Compensation and Employer Liability Worker s Compensation and Employer s Liability covering all of the contractor s employees engaged in the performance of the contract, in accordance with the requirements of the laws of the State of New Jersey, including voluntary compensation/all States endorsement, if applicable. B. Commercial General Liability Commercial General Liability for bodily injury and property damage. Coverages shall include Completed Operations, Product Liability, Blanket Contractual, Independent Contractors, Broad Form Property Damage, and Explosion, Collapse and Underground (XCU), if applicable. Limits of not less than $1,000,000 for both bodily injury and property damage are required. A combined single limit of $1,000,000 is acceptable. C. Business Automobile Liability Business Automobile Liability for bodily injury and property damage, with limits of not less than $1,000,000 per person or occurrence. A combined single limit of $1,000,000 is acceptable. Coverage must include hired and non-owned vehicles. A MCS-90 certificate shall be provided if hazardous materials or waste will be transported during the performance of the work. D. Umbrella Liability Umbrella Liability of not less than $1,000,000 over and above the Employer s Liability, Commercial General Liability, Business Automobile Liability. The Umbrella Liability coverage shall be no less broad that those of the underlying coverages. All of the above policies except Worker s Compensation shall name the County of Monmouth as an additional insured. The County may modify or waive the above requirements, in appropriate circumstances. This may include allowing the Contractor to assume some or all of the risks through a bona fide program of self-insurance. If the any of the above policies requires deductibles, the Contractor shall pay all costs not covered because of such deductibles. Page 5 of 47 Public Work (Revised 0/15) CM-AS

6 GENERAL CONDITIONS CONTINUED Coverages, whether written on an occurrence or a claims-made basis, shall be maintained without interruption from date of commencement of the Work until two years following the County s acceptance of the Work. The County will not execute the Agreement until the County receives an acceptable Certificate of Insurance, naming the County as the Certificate holder. The initial Certifcate(s) must be furnished to the County within 1 business days of the Contractor s receipt of notice that it has been awarded the Agreement. Renewal or Replacement Certificate(s) shall be furnished to the County not less than ten (10) days prior to the expiration of the current Certificate(s). Within a reasonable time, the Contractor must supply the County with a copy of blanket or special endorsements, as required to comply with the above requirements, for all policies, including current, renewal and replacement policies. 10. Time for Submission of Checklist Documents. The documents required under heading A of the Bidder s Checklist must be submitted with the bid. The County shall set a deadline for the submission of any documents which are not submitted with the bid and which are listed under the headings B and C on the Bidder s Checklist. The County may in its discretion extend the deadline, upon request by the Bidder. If a document is not submitted by the deadline or the extended deadline, if any, the bid will be rejected. 11. List each unit price and extension on the bid proposal form. Prices shall be net, including any charges for packing, crating, containers, etc. and all transportation charges fully prepaid, inside delivery, by the contractor F. O. B. destination and placement at locations specified by the County. No additional charges will be allowed for any transportation costs resulting from partial shipments made at the vendor s convenience when a single shipment is ordered. ALL PRICES MUST INCLUDE ALL SHIPPING CHARGES AND INSIDE DELIVERY. 1. Prevailing Wage & Labor Laws. The New Jersey Prevailing Wage Act (P.L. 1963, Chapter 150) and provisions of the State Labor laws must be complied with by the successful bidder. 13. The bidder, by submitting a bid, attests to the fact that neither the bidder nor any of its sub-contractors are prohibited from receiving the award under N.J.S.A. 34: (regarding State of New Jersey list of debarred Contractors and Sub-Contractors). 14. The County reserves the right to accept any one of equal or tie bids or proposals in accordance with N. J. S. A. 40A:11-6.1(d). 15. Bids may be hand-delivered or mailed to the Monmouth County Division of Purchasing. The County assumes no responsibility for bids received after the designated date and time and will return late bids to the bidder unopened. Page 6 of 47 Public Work (Revised 0/15) CM-AS

7 GENERAL CONDITIONS CONTINUED 16. A properly completed Statement of Ownership must be provided at the time of bid. 17. Unless otherwise specified, brand names if any, are mentioned for identification purposes only. An equivalent may be accepted if proved to be a true equivalent. The brand or model, etc. must be stated on the bid, otherwise the bid item(s) will be deemed to be exactly as specified. 18. In accordance with N.J.S.A. 40A:11-18 only manufactured and farm products of the United States, wherever available may be used. 19. Bids must be enclosed in a sealed envelope bearing the name and address of the bidder. THE NUMBER AND NAME OF THE BID MUST BE DESIGNATED ON THE OUTSIDE OF THE ENVELOPE. 0. A Certificate of Ownership made out to the County of Monmouth must be furnished at the time of delivery in the case of vehicles or other titled equipment. 1. Non-Collusion Affidavit must be completed and included with bid.. If there is a discrepancy between the extended price and the unit price, the unit price shall prevail and the County retains the right to re-compute the extended price. The County also retains the right to check the addition of all extended prices regardless of whether or not there is a discrepancy between the extended prices and the unit price. If the total sum of the extended price is incorrect, as a result of bidders faulty arithmetic calculations, the County will substitute the correct price and inform the vendor of the change. 3. The successful contractor will not assign or subcontract the work specified and covered under the terms of the Agreement or any part thereof, without the consent of the County, except for any subcontractors named in the RFB. 4. The successful bidder must comply with the attached requirements: (a) Mandatory Anti-Discrimination in Employment on Public Works Exhibit A (b) Equal Employment Opportunity Exhibit B (c) Business Registration Exhibit C 5. Unit price must not exceed four (4) decimal places. 6. ADVISORY TO ALL VENDORS Notice of Pay to Play Disclosure Requirement P.L. 005, Chapter 71, Section 3 Reporting (N.J.S.A. 19:44A 0.7) Page 7 of 47 Public Work (Revised 0/15) CM-AS

8 GENERAL CONDITIONS CONTINUED Any business entity that has received $50,000 or more cumulatively in contracts from New Jersey governmental entities in a calendar year is required to file an annual disclosure report with ELEC. These reports are due by March 31 following the year being reported. At a minimum, a list of all business entities that file an annual disclosure report will be listed on ELEC s website at If you have any questions please contact ELEC at ELEC (toll free in NJ) or The Bid must include a list of any Designated Subcontractors that the Bidder will use to perform the work. 8. Bidders and any Designated Subcontractors must have a current Public Works Contractor Registration Act Certificate at the time of bid. 9. The successful Bidder and its Designated Subcontractors must obtain a New Jersey Business Registration Certificate prior to the award of a contract. 30. A Bid guarantee shall accompany the bid in the amount of 10% of the bid but not in excess of twenty thousand dollars ($0,000.00) and may be supplied at the option of the bidder, by a Certified Check, Cashier s Check or Bid Bond from a reputable insurance company authorized to post such bonds in the State of New Jersey. This 10% guaranty is mandatory. 31. Bids must be accompanied by a consent of surety in which the surety company agrees to post a Contract Bond for both (a) Performance and (b) Labor and Material Payment, equal to 100% of the contract amount if the contract is awarded to its principal. Exception: In appropriate circumstances, including the procurement of a vehicle(s) or heavy equipment, a consent of surety to issue a Performance Bond may be provided in lieu of a consent of surety to provide a Contract Bond. The consent of surety may not contain any conditions or reservations, other than the condition that the contract be awarded to the Contractor, and should be substantially in accordance with the attached sample. 3. The Contract Bond or, if appropriate, the Performance Bond will be required after award and prior to the issuance of an executed Contract and Purchase Order. Separate Performance and Labor and Material Payment Bonds may be submitted in lieu of a Contract Bond, so long as each is for 100% of the contract amount. 33.Return of Bid Security. All bid security checks will be returned to the bidders in compliance with the time frames designated in the Local Public Contracts Law. Page 8 of 47 Public Work (Revised 0/15) CM-AS

9 GENERAL CONDITIONS CONTINUED 34.Bidder, in submitting bid, understands and agrees that the bid security may be forfeited as liquidated damages if the vendor is the successful bidder, receives the award, and thereafter fails to execute the agreement or satisfy other bidding requirements. 35.This is an open-end contract. The goods and/or services are on-call if an when needed. The quantities bid are estimates and the County reserves the right to increase quantities, using unit prices, by up to 0% or decrease quantities by up to 100%. Regardless of the stated term of the contract, the County may terminate the contract whenever the amount incurred under the contract equals or exceeds 100% of the estimated quantity(ies) specified in the RFB. 36.Persons who receive advertisements, bid documents, revisions or addenda to advertisements or bid documents from a secondary source, such as a bidding service, do so at their own risk as to the timeliness, completeness and accuracy of the information they receive. The County is not responsible for sending notices of revisions or addenda to advertisements or bid documents to anyone who receives the advertisements or bid documents from a secondary source and of whom the County is not aware. 37. WITHDRAWAL OF BIDS MISTAKE: A BIDDER may seek to withdraw its Bid after Bids are opened, if there is a mistake in the Bid, in accordance with the standards and procedures stated in N.J.S.A. 40A: CANCELLATION WITHOUT CAUSE If this is an on-call supply contract for a stated period of time or a service contract, whether or not for a stated period of time, the County may cancel the contract or portions thereof, without cause, upon written notice to the contractor. If an on-call supply contract is cancelled or partially cancelled by the County under this provision, the contractor shall be entitled to payment only for the goods called for by the County prior to the cancellation, at the contract rate(s), upon delivery of those goods to the County, but not for the overhead and profit associated goods not called for by the County. In the alternative, at its option, the County may also cancel any or all called for orders for goods, provided that the County will compensate the contractor for the contractor s reasonable overhead and profit related to such orders, but not for the overhead and profit associated with any other goods not called for by the County. Likewise, a service contractor shall be entitled to payment for services duly requested by the County and rendered by the contractor prior to the cancellation, also at the contract rate(s), but not for the overhead and profit associated with services not performed. If a contract is partially cancelled, the remainder of the contract shall continue in effect, subject to reasonable adjustment to cover the contractor s actual increased costs, if any, in supplying the remaining goods or services. Page 9 of 47 Public Work (Revised 0/15) CM-AS

10 GENERAL CONDITIONS CONTINUED 39. The County reserves the right, in its discretion, to reject unbalanced bids. 40. The contract will contain the following provision: "The contractor shall maintain all documentation related to products, transactions or services under this contract for a period of five years from the date of final payment. Such records shall be made available to the New Jersey Office of the State Comptroller upon request. (N.J.A.C. 17:44-.)" Public Work (Revised 0/15) Page 10 of 47 CM-AS

11 EXHIBIT A MANDATORY ANTI-DISCRIMINATION IN EMPLOYMENT ON PUBLIC WORKS LANGUAGE N.J.S.A. 10:-1 CONSTRUCTION, ALTERATION OR REPAIR OF ANY PUBLIC BUILDING OR PUBLIC WORK OR FOR THE ACQUISITION OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES CONTRACTS During the performance of this contract, the contractor agrees as follows: In the hiring of persons for the performance of work under this contract or any subcontract hereunder, or for the procurement, manufacture, assembling or furnishing of any such materials, equipment, supplies or services to be acquired under this contract, no contractor, nor any person acting on behalf of such contractor or subcontractor, shall, by reason of race, creed, color, national origin, ancestry, marital status, gender identity or expression, affectional or sexual orientation or sex, discriminate against any person who is qualified and available to perform the work to which the employment relates. No contractor, subcontractor, nor any person on his behalf shall, in any manner, discriminate against or intimidate any employee engaged in the performance of work under this contract or any subcontract hereunder, or engaged in the procurement, manufacture, assembling or furnishing of any such materials, equipment, supplies or services to be acquired under such contract, on account of race, creed, color, national origin, ancestry, marital status, gender identity or expression, affectional or sexual orientation or sex. There may be deducted from the amount payable to the contractor by the contracting public agency, under this contract, a penalty of $50.00 for each person for each calendar day during which such person is discriminated against or intimidated in violation of the provisions of the contract. This contract may be canceled or terminated by the contracting public agency, and all money due or to become due hereunder may be forfeited, for any violation of this section of the contract occurring after notice to the contractor from the contracting public agency of any prior violation of this section of the contract. No provision in this section shall be construed to prevent a board of education from designating that a contract, subcontract or other means of procurement of goods, services, equipment or construction shall be awarded to a small business enterprise, minority business enterprise or a women s business enterprise pursuant to P.L. 1985, c. 490 (C.18A:18A-51 et seq.). Page 11 of 47

12 EXHIBIT B MANDATORY EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE N.J.S.A. 10:5-31 et seq. (P.L. 1975, c. 17) N.J.A.C. 17:7 MAINTENANCE CONTRACTS During the performance of this contract, the contractor agrees as follows: The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will ensure that equal employment opportunity is afforded to such applicants in recruitment and employment, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Such equal employment opportunity shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause. The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. The contractor or subcontractor will send to each labor union, with which it has a collective bargaining agreement, a notice, to be provided by the agency contracting officer, advising the labor union of the contractor's commitments under this chapter and shall post copies of the notice in conspicuous places available to employees and applicants for employment. The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act. Page 1 of 47

13 The contractor or subcontractor agrees to make good faith efforts to meet targeted county employment goals established in accordance with N.J.A.C. l7:7-5.. The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not limited to, employment agencies, placement bureaus, colleges, universities, and labor unions, that it does not discriminate on the basis of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, and that it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices. The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personnel testing conforms with the principles of job-related testing, as established by the statutes and court decisions of the State of New Jersey and as established by applicable Federal law and applicable Federal court decisions. In conforming with the targeted employment goals, the contractor or subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court decisions. The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents: Letter of Federal Affirmative Action Plan Approval Certificate of Employee Information Report Employee Information Report Form AA30 (electronically provided by the Division of Purchase & Property, CCAU, EEO Monitoring Program and distributed to the public agency through the Division of Purchase & Property, CCAU, EEO Monitoring Program s website at The contractor and its subcontractors shall furnish such reports or other documents to the Division of Purchase & Property, CCAU, EEO Monitoring Program as may be requested by the office from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Division of Purchase & Property, CCAU, EEO Monitoring Program for conducting a compliance investigation pursuant to Subchapter 10 of the Administrative Code at N.J.A.C. 17:7. Revised /9/15 Page 13 of 47

14 EQUAL EMPLOYMENT OPPORTUNITY QUESTIONNAIRE ON PROCUREMENT AND SERVICE CONTRACT (THIS FORM IS NOT NECESSARY FOR A CONSTRUCTION CONTRACT) YES OR NO 1. Our Company has a current federal affirmative action plan approval. If yes, please submit a copy of said approval.. Our Company has a New Jersey State Certificate of Employee Information Report. If yes, please include copy. 3. We do not have a current Federal Plan Approval or State Certificate. We will complete and file Form AA30 on line at and provide a filed copy to the County. PLEASE NOTE: One of the above MUST be submitted IF YOU ARE THE SUCCESSFUL BIDDER AND RECEIVE THE AWARD. THIS IS REGARDLESS OF THE NUMBER OF EMPLOYEES YOU HAVE. NAME: SIGNATURE: X TITLE: DATE: THIS FORM SHOULD BE COMPLETED, SIGNED AND RETURNED WITH YOUR BID. Revised /3/15 Page 14 of 47

15 EXHIBIT C NEW JERSEY BUSINESS REGISTRATION REQUIREMENTS - CONSTRUCTION All New Jersey and out of state business organizations must obtain a Business Registration Certificate (BRC) from the Department of Treasury, Division of Revenue, prior to conducting business in the State of New Jersey. Proof of valid business registration with the Division of Revenue, Department of Treasury, State of New Jersey, must be submitted for the bidder and any designated subcontractors (N.J.S.A. 40A:11-16, including plumbing, HVAC, electrical and structural steel). No contract will be awarded without proof of business registration with the Division of Revenue. The contract will contain provisions in compliance with N.J.S.A. 5:3-44, as amended, outlined below. The contractor shall provide written notice to its subcontractors and suppliers of the responsibility to submit proof of business registration to the contractor. The requirement of proof of business registration extends down through all levels (tiers) of the project. Before final payment of the contract is made by the contracting agency, the contractor shall submit an accurate list and proof of business registration of each subcontractor or supplier used in the fulfillment of the contract, or shall attest that no subcontractors were used. For the term of the contract, the contractor and each of its affiliates and each subcontractor and each of its affiliates (N.J.S.A. 5:3-44 (g) (3) ) shall collect and remit to the Director, New Jersey Division of Taxation, the use tax due pursuant to the Sales and Use Tax Act (N.J.S.A. 54:3 B-1, et seq.) on all sales of tangible personal property delivered into this state. A business organization that fails to provide a copy of a registration as required pursuant to section 1 of P.L. 001, c.134 (N.J.S.A. 5:3-44 et seq.) or subsection e. or f. of section 9 of P.L. 1977, c.110 (N.J.S.A.5:1-9), or that provides false business registration information under the requirements of either of those sections, shall be liable for a penalty of $5.00 for each day of violation, not to exceed $50, for each business registration copy not properly provided under a contract with a contracting agency. Sample Business Registration Certificates are attached. Other forms, such as a Certificate of Authority to collect Sales and Use Taxes or a Certificate of Employee Information Report Approval, are not proof of Business Registration. Any questions in this regard can be directed to the Division of Revenue at (609) Form NJ-REG can be filed online at: Page 15 of 47

16 THESE ARE SAMPLES OF BUSINESS REGISTRATION CERTIFICATES. OR Page 16 of 47

17 STATEMENT OF OWNERSHIP (N.J.S.A. 5:5-4.) The BIDDER is (check one): I certify that: Individual Partnership P.A. P.C. L.L.C. L.L.P. Corporation Joint Venture Other (specify): No individual person or entity owns a 10% or greater interest in the Bidder. OR The names and addresses of all persons and entities who own a 10% or greater interest in the Bidder or any listed entities are as follows: NAMES: ADDRESSES: Check here if additional sheets are attached. Check here to certify that no person or entity, except for those already listed above or on any attached sheets, owns a 10% or greater interest in the bidder or any listed entities. NAME OF BIDDER: SIGNED BY: PRINT NAME & TITLE: DATE: X NOTE: If an entity owns a 10% or greater interest in the Bidder, list all owners of 10% or greater interest for each such entity. Repeat the process of disclosure as necessary for each tier or level of ownership until the name and address of each individual person who owns a 10% or greater interest in each listed entity has been disclosed. Revised 10/06 Page 17 of 47

18 NON-COLLUSION AFFIDAVIT (N.J.S.A. 5:34-15) STATE OF ) COUNTY OF ) ss: Re: PREVENTIVE MAINTENANCE, TESTING, ION, SERVICE AND REPAIR OF FIRE ALARM SYSTEMS AT VARIOUS MONMOUTH COUNTY LOCATIONS FOR THE PERIOD JULY 1, 015 THROUGH JUNE 30, 017 F I, (name) of full age, being duly sworn according to law, on my oath depose and say: I am the (title) of (name of bidder), the bidder for the above named project, and that I executed the said bid with full authority so to do; that the bidder has not, directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free, competitive bidding in connection with the above named project; and that all statements contained in the bid and in this affidavit are true and correct, and made with full knowledge that the County of Monmouth relies upon the truth of the statements contained in the bid and in the statements contained in this affidavit in awarding a contract for the project. I further warrant that no person or selling agency has been employed or retained to solicit or secure such contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee, except bona fide employees or bona fide established commercial or selling agencies maintained by my firm for the purpose of securing business. Signed: X Subscribed and sworn to before me this day of, 0. Notary Public of My commission expires, 0. Revised 10/06 Page 18 of 47

19 County of Monmouth, State of New Jersey Division of Purchasing DISCLOSURE OF ENERGY SECTOR INVESTMENT ACTIVITIES IN IRAN New Jersey Public Law 01, Chapter 5 Solicitation Number: F Bidder / Respondent: Project Description: PREVENTIVE MAINTENANCE, TESTING, ION, SERVICE AND REPAIR OF FIRE ALARM SYSTEMS AT VARIOUS MONMOUTH COUNTY LOCATIONS FOR THE PERIOD JULY 1, 015 THROUGH JUNE 30, 017 PART 1 CERTIFICATION CHECK THE APPROPRIATE BOX: A. I certify that neither the Bidder / Respondent nor any of the Bidder s / Respondent s parents, subsidiaries, or affiliates, as defined in C.5:3-56(e), is on the Chapter 5 List created and maintained by the New Jersey Department of the Treasury, as a person or entity engaging in the energy sector investment activities in Iran described in C.5:3-56(f). The Chapter 5 List may be found at OR B. The Bidder / Respondent and/or one or more of its parents, subsidiaries or affiliates is a person or entity on the Chapter 5 List referred to above. A detailed and precise description of the relevant activities of the listed Bidder / Respondent and/or listed parents, subsidiaries or affiliates is provided in Part below. PART ADDITIONAL INFORMATION COMPLETE PART ONLY IF B. IN PART 1 IS CHECKED: The following is an accurate and precise description of the energy sector investment activities in Iran of the Bidder / Respondent and/or listed parents, subsidiaries or affiliates, on the Chapter 5 List (attach additional pages as necessary to make full disclosure): Name of Person(s) or Entity(ies) on the Chapter 5 List: Relationship to Bidder / Respondent: Description of Activities: Duration of Engagement: Anticipated Cessation Date: Bidder / Respondent Contact Name: Contact Phone Number: Check here if additional pages are attached and state number of attached pages: (Number of pages attached.) CERTIFICATION FOR PART 1 AND, IF APPLICABLE, PART : I, being of full age, hereby certify that the foregoing information and any attachments hereto are to the best of my knowledge true and complete. I certify that I am authorized to execute this certification on behalf of the Respondent. I acknowledge that the County of Monmouth will rely on the information contained herein and thereby acknowledge that I and the Bidder / Respondent are under a continuing obligation from the date of this certification through the completion of any contracts with the County to notify the County in writing of any changes to the answers or information contained herein. I certify that the foregoing statements made by me are true. I am aware that if any of the foregoing statements made by me is willfully false, I am subject to punishment and the Bidder / Respondent is subject to the penalties stated in C. 5:3-59 and C. 40A: Full Name (Print) Title: Signature: Date: Page 19 of 47

20 SAMPLE WORDING FOR CONSENT OF SURETY WHICH MUST BE ISSUED AND SIGNED BY YOUR BONDING COMPANY It is hereby understood and agreed that will become surety on the Name of Surety Company bond of the, for the work described above provided the Principal/Bidder principal is the successful bidder. If the contract is awarded to the Principal, Name of Surety Co. will issue the required bond(s) for said work in the full amount of said contract. NOTE: A CONSENT OF SURETY MUST ACCOMPANY YOUR BID OR IT WILL BE IMMEDIATELY REJECTED. Page 0 of 47

21 COUNTY OF MONMOUTH ADDENDUM NO. ACKNOWLEDGMENT PROJECT ENTITLED: acknowledgment is hereby made of the receipt of Addendum No. containing information for the above referenced project. BIDDER: BY: SIGNATURE: TITLE: DATE: NOTE: WHEN AN ADDENDUM IS ISSUED, THIS ACKNOWLEDGMENT MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL AT THE TIME OF BIDDING. Page 1 of 47

22 BIDDER S CHECKLIST BID NO.: F Owner s CHECKMARKS Items submitted with bid Bidder s INITIALS A. FAILURE TO SUBMIT ANY OF THESE ITEMS WITH THE BID IS MANDATORY CAUSE FOR REJECTION X Bid (unbound original) ( additional copies requested, but not mandatory) X Bid guarantee (bid bond or guaranteed funds) X Surety certificate (consent of surety) X List of designated subcontractors X Acknowledgment of receipt of addenda or revisions (if any) X Statement of Ownership X Non-Collusion Affidavit Other: B. ITEMS PREFERRED AT TIME OF BID, BUT MANDATORY PRIOR TO AWARD OF CONTRACT X Copy of Public Works Contractor Registration Act Certificate for the bidder and any designated subcontractors, effective on the date of bid X Copy of the N.J. Business Registration Certificate or other acceptable proof of Business Registration for the bidder and any designated subcontractors X Iran Disclosure Form References / List of previous and/or active relevant work Resume(s) Financial Statement Catalogs/Price Lists Product Samples Certification of Available Equipment Contractor s Qualification Statement Other: C. OPTIONAL X Equal Employment Opportunity Questionnaire County Cooperative Contract Option PRINT NAME OF BIDDER: SIGNED BY: PRINT NAME AND TITLE: DATE: COMPLETE AND SUBMIT THIS CHECKLIST WITH THE BID Revised 3//11 Page of 47

23 County of Monmouth RFB# F REQUEST FOR BID This Is Not An Order Monmouth County Purchasing Special Services Complex 300 Halls Mill Road Freehold, NJ 0778 (73) Fax (73) Contact: Anne Nicastle x7933 PREVENTIVE MAINTENANCE, TESTING, ION, SERVICE AND REPAIR OF FIRE ALARM SYSTEMS AT VARIOUS MONMOUTH COUNTY LOCATIONS FOR THE PERIOD JULY 1, 015 THROUGH JUNE 30, 017 RFB must be received no later than: May 7, :30AM For Delivery to: AS INDICATED IN JOB SPECIFICATIONS Delivery Date: 07/01/15-06/30/17 ITEM# DESCRIPTION QUANTITY/UNIT UNIT PRICE ANNUAL: FIRE ALARM IONS WITH PREVENTIVE MAINTENANCE. ALL IONS SHALL INCLUDE AN NFPA-7 ION REPORT TOTAL PRICE 1 AGRICULTURAL BUILDING 4000 KOZLOSKI ROAD CENTRAL MAIL ROOM TRAILER 115 DUTCH LANE ROAD 3 CHILD ADVOCACY CENTER 500 KOZLOSKI ROAD 4 COMMUNICATIONS/911 BUILDING 500 KOZLOSKI ROAD 5 COUNTY CLERK OFFICE 30 MECHANIC STREET 6 COURTHOUSE (EAST, WEST, SOUTH WINGS) 71 MONUMENT PARK 7 EASTERN BRANCH LIBRARY 1001 HIGHWAY 35 SHREWSBURY, NJ 8 FIRE ACADEMY 107 HIGHWAY 33 HOWELL, NJ 9 FIRE ACADEMY PISTOL RANGE 107 HIGHWAY 33 HOWELL, NJ Page 3 of 47

24 County of Monmouth RFB# F REQUEST FOR BID This Is Not An Order Monmouth County Purchasing Special Services Complex 300 Halls Mill Road Freehold, NJ 0778 (73) Fax (73) Contact: Anne Nicastle x7933 PREVENTIVE MAINTENANCE, TESTING, ION, SERVICE AND REPAIR OF FIRE ALARM SYSTEMS AT VARIOUS MONMOUTH COUNTY LOCATIONS FOR THE PERIOD JULY 1, 015 THROUGH JUNE 30, 017 ITEM# DESCRIPTION QUANTITY/UNIT UNIT PRICE TOTAL PRICE 10 HALL OF RECORDS 1 E. MAIN STREET 11 HALL OF RECORDS ANNEX 1 E. MAIN STREET 1 HEALTH DEPARTMENT 3435 ROUTE 9 13 HUMAN SERVICE BUILDING 3000 KOZLOSKI ROAD 14 LIBRARY HEADQUARTERS 15 SYMMES ROAD MANALAPAN, NJ 15 POLICE ACADEMY 000 KOZLOSKI ROAD 16 PROBATION OFFICE 33 MECHANIC STREET 17 PROJECT OPEN HOUSE 40 MONUMENT STREET 18 PROSECUTOR'S OFFICE 710 MAIN STREET ASBURY PARK, NJ 19 PROSECUTOR'S OFFICE - MCPO 13 JERSEYVILLE AVENUE 0 PUBLIC WORKS/SCAT GARAGE - BUILDING A 50 CENTER STREET 1 PUBLIC WORKS/FLEET SERVICES - BUILDING B 50 CENTER STREET Page 4 of 47

25 County of Monmouth RFB# F REQUEST FOR BID This Is Not An Order Monmouth County Purchasing Special Services Complex 300 Halls Mill Road Freehold, NJ 0778 (73) Fax (73) Contact: Anne Nicastle x7933 PREVENTIVE MAINTENANCE, TESTING, ION, SERVICE AND REPAIR OF FIRE ALARM SYSTEMS AT VARIOUS MONMOUTH COUNTY LOCATIONS FOR THE PERIOD JULY 1, 015 THROUGH JUNE 30, 017 ITEM# DESCRIPTION QUANTITY/UNIT UNIT PRICE TOTAL PRICE PUBLIC WORKS/BODY SHOP - BUILDING C 50 CENTER STREET 3 PUBLIC WORKS/SCAT OFFICE - BUILDING D 50 CENTER STREET 4 PUBLIC WORKS/TRUCK WASH - BUILDING E 50 CENTER STREET 5 SHARK RIVER BRIDGE OCEAN AVENUE AVON, NJ 6 SHORE COMMUNICATIONS 185 CORLIES AVE. NEPTUNE, NJ 7 SPECIAL SERVICES BUILDING 300 HALLS MILL ROAD 8 TRAFFIC SAFETY COMPLEX 40 CENTER STREET 9 VETERANS MEMORIAL BUILDING 50 E. MAIN STREET 30 YOUTH DETENTION CENTER 119 DUTCH LANE ROAD SEMI-ANNUAL: FIRE ALARM IONS WITH PREVENTIVE MAINTENANCE. ALL IONS SHALL INCLUDE AN NFPA-7 ION REPORT 31 LINKAGES HIGHWAY 33 EAST TINTON FALLS, NJ QUARTERLY: FIRE ALARM IONS WITH PREVENTIVE MAINTENANCE. ALL IONS SHALL INCLUDE AN NFPA-7 ION REPORT 3 GERALDINE L. THOMPSON CARE CENTER HOSPITAL ROAD ALLENWOOD, NJ Page 5 of 47

26 County of Monmouth REQUEST FOR BID This Is Not An Order RFB# F Monmouth County Purchasing Special Services Complex 300 Halls Mill Road Freehold, NJ 0778 (73) Fax (73) Contact: Anne Nicastle x7933 PREVENTIVE MAINTENANCE, TESTING, ION, SERVICE AND REPAIR OF FIRE ALARM SYSTEMS AT VARIOUS MONMOUTH COUNTY LOCATIONS FOR THE PERIOD JULY 1, 015 THROUGH JUNE 30, 017 ITEM# DESCRIPTION QUANTITY/UNIT UNIT PRICE TOTAL PRICE 33 JOHN L. MONTGOMERY CARE CENTER DUTCH LANE ROAD PARTS AND MATERIALS 34 IN THE "TOTAL PRICE" COLUMN FOR THIS ITEM ENTER THE NET COST TO THE COUNTY COMPUTED AS FOLLOWS: ESTIMATED PARTS AMOUNT AT MANUFACTURER'S SUGGESTED LIST PRICE: $1, LESS DISCOUNT OF %OFF (IF ANY) ( ) NET COST TO COUNTY (ESTIMATED) $ * */PUT THIS AMOUNT IN THE "TOTAL PRICE" COLUMN FOR THIS ITEM. THE ACTUAL CONTRACT AND PURCHASE ORDER MAY USE A SOMEWHAT DIFFERENT AMOUNT AS AN ALLOWANCE FOR PARTS, BUT BIDS WILL BE EVALUATED ON THIS AMOUNT LABOR: THE COUNTY WILL NOT PAY SEPARATELY FOR TRAVEL TIME OR MILEAGE EXPENSES GOING TO OR FROM COUNTY SITES. LABOR RATES QUOTED SHOULD INCLUDE AN ALLOWANCE FOR TRAVEL TIME AND MILEAGE EXPENSES 35 LABOR - REGULAR (8:30AM - 4:30PM) HOURS ON SITE 100 ONLY HOUR(S) 36 LABOR - OVERTIME - WEEKENDS AND HOLIDAY 30 HOURS ON SITE ONLY HOUR(S) TOTAL: ***** SEE ATTACHED SPECIFICATIONS ***** THIS BID WILL NOT BE AWARDED ON A LINE ITEM BASIS. ALL ITEMS MUST BE BID IN ORDER TO BE CONSIDERED. Page 6 of 47

27 LIST OF DESIGNATED SUBCONTRACTORS BIDDER warrants that, if it is awarded the Contract, the Designated Subcontractors named below will be the actual subcontractors who will perform the enumerated classes of work. The Bidder may name itself for any of the Work it is qualified to perform, without naming a Designated Subcontractor for that portion of the work. Plumbing and Gas Fitting and All Kindred Work: (name) (address) Steam Power Plants, Steam and Hot Water Heating and Ventilating Apparatus and All Kindred Work: (name) (address) Electrical Work: (name) (address) Structural Steel and Ornamental Iron Work: (name) (address) Page 7 of 47

28 COUNTY OF MONMOUTH FIRE ALARM SYSTEMS ION, TESTING, PREVENTIVE MAINTENANCE & REPAIR INTENT The purpose of this bid package is to procure a contractor who will supply the services and materials described and specified herein to the County of Monmouth. SITE ION It shall be the responsibility of the bidder to make a thorough examination of the equipment described within the buildings listed prior to the submission of the bid. If the bidder wishes to make a tour of any facilities, the bidder should contact the project manager. No special considerations will be given after the bids are opened because of the bidder is not fully informed with regard to all existing conditions at the various sites. POSSIBLE CHANGES TO SERVICE REQUIREMENTS The County does not guarantee that all buildings listed on the schedule will continue to warrant service. As changes occur, the contractor may be directed to perform additional services or may be directed to discontinue service in certain areas or sites that no longer require it. Payment for significant additions or deletions shall be adjusted accordingly by change order. QUALITY The materials and supplies called for herein shall be the best of their grade and types, prepared according to the best available standards or accepted formulas, and thoroughly tested and subjected to rigid examinations and standards. Items not meeting these requirements shall be replaced at no cost to the County upon notice of the deficiency to the contractor. COMPLIANCE WITH APPLICABLE LAWS, RULES, STANDARDS, ETC. Materials, equipment and installation shall comply with all current rules and regulations of all applicable Federal, State, County and Local laws, ordinances and regulations. All work shall be executed in a workmanlike manner and shall present a neat and professional appearance when completed. All work under this contract shall be performed by properly trained and competent personnel and shall be in accordance with recommended procedures and industry standards. All tools and equipment required to perform the inspections and repairs are the responsibility of the bidder. Examples: bucket truck, lifts, ladders, computers, software, etc. WORKER IDENTIFICATION & CONDUCT OF WORKERS The contractor s and subcontractor s staff must wear photo identification displaying the company name and employee name on their person when performing work at any County buildings. All personnel or agents of the contractor must observe all rules and regulations in effect at the buildings. The personnel and agents of the contractor shall not be deemed to be employees or agents of the County. The County reserves the right to reject contractor s or subcontractor s employees who, in the County s judgment, are not adequately qualified to perform the work. The contractor s and subcontractor s personnel will be working in highly secured areas and, as such, will be subject to a security clearance by the Monmouth County Sheriff s office. WORK AREAS: SITE MAINTENANCE, SITE CLEAN-UP & SITE PROTECTION The contractor shall confine its operations to those areas designated by the respective County department heads or their designees. The contractor shall at all times keep the premises free from accumulation of waste materials or other debris caused by his operations. At the conclusion of the work, the contractor shall remove all waste materials, tools and equipment from the site. The Contractor shall, during the course of the work, take those precautions reasonably necessary to protect the interior and exterior of the County s buildings from water Page 8 of 47

29 or other damage. All tools and equipment required to perform the inspections and repairs are the bidder s responsibility. Examples: bucket truck, lifts, ladders, computers, software, etc. WARRANTY All work, parts and materials supplied by the contractor shall be unconditionally guaranteed against defects, including all labor, parts, materials, travel time and freight, for the duration of the contract or one (1) year beginning from installation and acceptance by the County, whichever is longer. Manufacturers warranties shall apply, if longer. Any such defects will be repaired or replaced at no charge to the County, so that all work, materials and parts shall remain in good working order and all adjustable equipment shall remain in proper adjustment. MODEL INFORMATION REQUIRED The manufacturer, make and exact models proposed as substitutes shall be submitted on the bidder s letterhead, if made part of the bid. If the proposed substitutes are not at least equal to the items specified, the bid will be rejected. Substitutions may be offered by the successful contractor after the bid, which may or may not be accepted by the County, in its discretion. INSTALLATION SCHEDULE The contractor shall provide the County with a detailed schedule of operations, including target dates for the installation and completion. The schedule will identify the installation foreman and his or her phone number(s). COORDINATION The contractor shall coordinate its work with the County s Fire Alarm System Administrator. All NFPA reports shall be left at the panel and a copy shall be forwarded electronically to the County s Fire Alarm System Administrator. All other information and deliverables (reports, notices, work tickets, invoices, etc.) shall be sent directly to the County s Fire Alarm System Administrator. The contractor shall coordinate its work with the Fire Alarm System Administrator. All work shall be performed so that any interruption of the normal operations shall be minimized. The contractor shall provide cellular telephone numbers for its managers, supervisors and technicians to the County s Fire Alarm System Administrator. NON-PERFORMANCE In the event that the contractor shall fail to comply with any of the conditions herein provided or specified deadlines as covered by the contract, the Division of Purchasing shall notify the contractor of such deficiency in order that the same be remedied within ten (10) days. If the deficiency is not corrected within the given time period, the County reserves the right to obtain the services of another contractor and back charge the contractor or pursue such other remedies as may be available, including termination and a claim for resulting damages. QUALIFICATIONS OF BIDDERS Bidders must meet the following criteria, failure to meet any of these items will result in the rejection of the bid as non-responsive: 1. Be a licensed Fire Alarm Contractor in the State of New Jersey, submit copy of license upon request.. Be regularly engaged in the inspection, testing, maintenance and repair of Fire Alarm Systems. 3. Employ factory-trained technicians who are certified in the repair and maintenance of the fire alarm systems identified on the attached "Fire Alarm Device List" and NICET level II certified. 4. All tools and equipment required to perform the inspections and repairs are the bidder s responsibility. Examples: bucket truck, lifts, ladders, computers, software, etc. Page 9 of 47