Special Events Safety and Risk Management

Transcription

1 Special Events Safety and Risk Management Kathy Capps Manager, Learning Development and Risk Management James Brian Taylor EHS Coordinator

2

3 HEADLINES THAT UPSET US! RIDE OPERATOR ARRESTED, CHARGED WITH RECKLESS ENDANGERMENT CHILD HOSPITALIZED AFTER ACCIDENT ON KIDDIE RIDE SCRAMBLER RIDE INJURES 3 WATER SLIDE COLLAPSE INJURES 15 OVERLOADED FERRIS WHEEL COLLAPSES THREE INJURED IN KIDDIE RIDE FLIP GIRL, 3, EJECTED FROM RIDE AT FAIR FIRE AT HAUNTED HOUSE IN NEW JERSEY KILLS 8 TEENS TEMPORARY GRANDSTAND COLLASPSES AT FRENCH SEMI-FINAL 18 DEAD

4 SESSION OBJECTIVES Identify KEY safety functions for Special Events. Identify KEY regulatory concerns that must be considered during Special Event planning and implementation. Review & discuss proactive risk management measures to address exposures for potential liabilities. Provide tools and resources to strengthen your safety program related to Special Events.

5 SPECIAL EVENTS What is a Special Event? A special event is defined as a non-routine activity within a community that brings together a large number of people. Examples of special events include but are not limited to: parades, circuses, fairs, exhibitions, concerts, carnivals, haunted houses, marathons and sporting events. What makes them unique?

6 SPECIAL EVENT CONSIDERATIONS Special Event Planning Special Event Staffing Special Event Emergency Planning Vendors Special Event Transportation Needs/Concerns Special Event Crowd Control Special Event Site Safety

7 Special Event Planning Begin with the basics (and far in advance if possible): What kind of event/program? Who is the audience? Number of attendees expected? Who is the sponsor? Be selective: Avoid high risk events or transfer the risk What facility is being used? Develop documented procedures Include all operational areas, set goals and time lines

8 Permits & Licenses Parade Entry Form & Waiver Fire Department: General Assembly, Pyrotechnic, Flammables, Hot Work, Open Flame, Tents, Inflatables, Compressed Gasses and Stages with Covers Police Department: Assembly, Discharge (Weapons) Local Ordinances: Check during the planning stages Department of Labor: Amusement Division Alcohol NC Veterinarian Certification Records Contracts Special Event Planning - Continued Regulations (State, Local, or Federal)

9 Insurance Insuring the Event Holder i.e. COI s, Hold Harmless Agreements, & Policy Endorsements Who can sign/approve? Is the entity named as an additional insured with vendors and contractors? Waivers Special Event Planning - Continued

10 Special Event Staffing Assignment of Responsibilities: Who is in Charge? Notifications-Staff, Volunteers, Attendees, Vendors, Local Authorities Media Contact Training Firewatch, Crowd Manager, Ride Operator, Medical Equipment (PPE, Task Specific Equipment) Volunteers

11 Special Event Emergency Planning

12 Emergency response Medical and first aid Fire Missing person Severe weather Active shooter Special Event Emergency Planning Accident reporting and investigation

13 Need to understand your expectations/rules/regulations ahead of time Need to be held accountable for compliance Food/Beverage Rides Animals Pyrotechnics Merchandise/crafts Demonstrations Education/awareness

14 Special Event Transportation Needs/Concerns Parking and traffic control Use of parking attendants (contractors or employees) Shuttles Vehicle safety ADA parking spaces or

15 Ingress and egress Access for persons with disabilities Event flow Security - Expect the Unexpected Public safety concerns Event after hours (24 hour security) The choice to use employees, private or local law enforcement should be made depending on the following factors: Type of event Number of expected patrons Size and length of time of event Experience Special Event Crowd Control

16 Special Event Crowd Control In 2012 the North Carolina State Fire Prevention Code added a new section requiring trained crowd managers (1 TCM for every 250 persons in attendance) at any event greater than 1,000 people. At least one supervisor must have the Supervisor s TCM Certification

17 Special Event Site Safety Indoor Outdoor Night event Access Points Consider: Surrounding facilities and infrastructure

18 Special Event Site Safety Sanitation # of facilities, hand washing, # of ADA restrooms Waste Management Multi-day Events: Preparation of the Facility & Daily Inspections

19 SPECIAL EVENT COMPONENTS Planning for the event vs. Components of the actual event (What actually goes on at a special event? )

20 GENERAL ELECTRICAL SAFETY NEC Article 525.6: Electrical equipment and wiring on portable equipment will be provided with mechanical protection. NEC Article (A): Type. Cords and cables shall be listed x- hard and for wet locations when used outside. NEC Article (E): Cord Connections. Cord connections can not be laid on the ground and will not be placed in audience traffic paths or areas accessible to the public without guards. All extension cords will be GFCI protected and tested under a ground fault assurance program. NC Fire Code does not permit cords to be run through doors or window openings.

21 ELECTRICAL SAFETY - GENERATORS NEC : Equipment Grounding. All generators must be grounded, but never on the load side. Generators must be protected from public accessibility. Generators shall never be refueled while operating, and will be shut down 5 minutes prior to refueling. Light towers and general purpose generators must be grounded per manufacturer s instructions/specifications.

22 FOOD AND BEVERAGE CONCESSIONS NC Fire Code : No open flames within 20 feet of a tent, canopies or membrane structures. NC Fire Code : Portable LP-gas containers will be protected and located in an approved location. NC Fire Code : Outdoor cooking that produces sparks or grease laden vapors will not be performed. This includes popcorn machines. NC Mobile Food Truck Book Current Health Inspection Certification: Posted Food and beverage storage Dept. of Agriculture Baked goods

23 ALCOHOL CONCESSIONS Liquor Liability Insurance Training Enforcement Control of non-concession alcohol consumption

24

25 AMUSEMENT RIDES AND CARNIVALS Inflatable rides NEC Article GFCI Protection: Maintain protection at all times. NEC Article (B)(1): Portable structures shall not be located within 15 feet in any direction of conductors that operate at 600 volts or less with the exception of the supply power source. G.S All ride operators must be trained, authorized and 18 years of age. Ride attendants may be 16 years of age if working with a qualified ride operator. Manufactures Specifications: Review all manufacturer s data concerning correct set up and specific data concerning weather, temperature and tie down procedures.

26

27 AMUSEMENT RIDES AND CARNIVALS Mechanical rides NC Fire Code : A mandatory operational permit is required to conduct a fair or carnival. Mechanical rides: NCDOL requires an inspection prior to operation. NC Fire Code : Fire safety plan NEC Article (A): Each Portable Structure (rides, tents and concessions) shall have a disconnect switch within sight and no more than 6 feet from the operator s station. The switch or circuit breaker must be of a lockable type where accessible by unqualified personnel or patrons. Mechanical amusement rides must be grounded either to a rod at 48 inches deep or side plate at 24 inches deep.

28 ANIMALS Exhibits Rides G.S A "Animal contact exhibit" means any exhibit at an agricultural fair where there are animals displayed for the purpose of petting, holding, feeding, or other physical contact by humans, including but not limited to, petting zoos, pony rides and poultry handling exhibits. Warning Signage (3/8 inch lettering) Fencing (29 inches tall) Waste Disposal (run-off must be protected) Hand Washing Station (within 10 feet of the animal attraction exit) Health Certificate and Vaccinations (shall be maintained on site) Verification Records (must be kept for one year)

29 DEMONSTRATIONS AND EXHIBITIONS

30 DEMONSTRATIONS AND EXHIBITIONS Aerial Considerations/Drones FAA State NCDOT Local ordinances

31 DEMONSTRATIONS AND EXHIBITIONS Crafts

32 WALKING, RUNNING, AND BIKING EVENTS Waivers Route map published and approved Given to participants? Course Inspected? Clearly marked? Road closures and traffic Written plan? Barricades checked and monitored? Special emergency medical or other services needed Local permits and permissions

33 Haunted Houses and Escape Rooms

34 PARADES Parade entrants: Have signed waivers Have signed parade entry/exhibit standards High risk entrants have also provided insurance Cooling tent available for overexposure to heat or sun Entrant criteria based on time, place and safety Road closure/traffic control coordinated through law enforcement Pre-planning completed with EMS/Fire for access Written parade chart with each entrant s position Inspection of entrants for non-conforming or unregistered entrants Special needs of horses or other animal entries addressed Parade route inspected, repaired and documented, barricaded?

35

36

37 FIREWORKS NC Fire Code : Fireworks Display. The permit holder must furnish bond or certificate in the amount deemed adequate by a fire code official. NC Fire Ready Box: Weather resistant container with a selfclosing or automatic-closing cover that protects firework shells. NC Fire Code : Theft or loss of fireworks shall be reported to the fire code official, local law enforcement and US Department of Treasury Bureau of Alcohol, Tobacco and Firearms within 24 hours. NC Fire Code : Misfires. Records must be maintained for all misfires. NC Fire Code : Accidents. All fireworks accidents must be reported to the fire code official immediately. Fire watch: A fire watch must be maintained for 30 minutes after last pyrotechnic device was discharged.

38

39 TEMPORARY STRUCTURES Ladders, towers and stages 29 CFR (d)(2)(i): Ladders shall be inspected and maintained in good condition. Defective ladders shall be withdrawn from service. 29 CFR (e)(3)(i): Ladders. All extension ladders shall be erected at 4:1 pitch, extend at least 3 rungs beyond the landing area and tied off. Towers should be erected by a competent person and designed by a professional engineer. Stages shall be erected by a competent person. North Carolina Fire Code: Stages with covers 400 square feet or larger require a permit.

40

41 TEMPORARY STRUCTURES Tents NC Fire Code : Tents, canopies and membrane structures. Tents 700 square feet and larger and canopies of 1800 square feet or larger shall not be erected, operated or maintained without first obtaining a permit and approval from a fire code official. NC Fire Code : Smoking. No smoking signs shall be conspicuously posted. NC Fire Code : Fire Extinguishers. Portable fire extinguisher shall be provided as required by section 906 of the NC Fire Code.

42 WEAPONS Are they being used as part of the event? Are they on display? Are they for sale? What type? Signage, control of access, local ordinances?

43 REGULATORY STANDARDS NCDOL 1926 Standard for Construction NCDOL 1910 Standard for General Industry NCDOL Amusement Division NEC 2015 Article 525 Carnival, Fairs and Similar Events NC Fire Code 2018 (uses IFC 2015) NFPA 72 Mass Notification System NFPA Code for Fire Work Display NFPA 1124 Code for Storage and Transportation NFPA 1126 Use of Pyrotechnics Before a Proximate Audience NFPA 160 Use of Flame Effects Before an Audience LEPC Emergency Planning TIER II Regulations ATF Orange Book 55 NCDOT Transportation of Explosives NC General Statute Chapter 95, Article 14B Amusement Device Safety Act NC Agriculture Commission 02 NCAC 52K, G.S A, Aedin s Law

44 RESOURCES: Where do I go for HELP? Event Safety Alliance (ESA) Your Insurance Company/Risk Manager Internet ESA s The Event Safety Guide Special Event Planning Guidebook or Special Events Handbook The City of San Diego Special Event Planning Guide The City of Chicago 2012 Special Events Resource Guide: Special Events Contingency Planning Manual (FEMA) North Carolina Emergency Management

45 10 STEPS TO SAFETY FOR SPECIAL EVENTS 1. Establish Goals 2. Designate Key Personnel 3. Focus on Safety 4. Identify and Evaluate Special Event Risks 5. Use Risk Sharing Tools and Secure Financing 6. Provide Security 7. Plan for Emergencies 8. Document Plans 9. Report Incidents 10. Incorporate Lessons Learned to Prevent Future Incidents

46 THANK YOU!