43G/ENT/CIP/12/B/N/02S022 SUSTAINABLE TOURISM Grant Agreement SI Kick-off meeting Olvera (Cádiz) Spain 7 th May, 2013

Transcription

1 Greenways Product 43G/ENT/CIP/12/B/N/02S022 SUSTAINABLE TOURISM Grant Agreement SI Kick-off meeting Olvera (Cádiz) Spain 7 th May, 2013 Contacts: Arantxa Hernández Colorado & Carmen Aycart Luengo ahcolorado@ffe.es caycart@ffe.es Fundación de los Ferrocarriles Españoles (Spanish Railways Foundation)

2 Partners' Organizations Lead partner/coordinator: Fundación de los Ferrocarriles Españoles (FFE) (Spain) Partners : European Greenways Association (European level) Rogaland County Council (Norway) University of Central Lancashire. Institute of Transport & Tourism. (UK) Grupo de Accion Local Polinesine Delta Po (Italy) Federazione Italiana Amici della Bicicletta (Italy) Comunidade Intermunicipal da Região Dão Lafões (Portugal) Associação Portuguesa de Corredores Verdes (Portugal) Vidzeme Tourism Association (Latvia) Sierra Greenway Foundation (Spain) Madrid Regional Transport Consortium (Spain) Besides, the following Small Enterprises (Spain) Rutas Pangea Iberus Deporventura 14 partners from 6 countries

3 Partners' Organizations Lead partner/coordinator: Fundación de los Ferrocarriles Españoles (FFE) (Spain) Spanish Railways Foundation, public body, since 1985 Patronage: its President is the RENFE s President, and its Vicepresident is the ADIF s President (Railways Infrastructures Manager). Members: Regional Railways Companies, Subway,. Objectives: Research, maintenance of the railways cultural heritage... and Coordination and promotion of the Spanish Vías Verdes / Greenways Programme since 1993 EGWA General Secretary since 2009 (EGWA Presidency )

4 The Vías Verdes in Spain are the result of converting disused railways lines into routes suitable for non-motorised transport that are as accessible, safe and easy-to-use for walkers and cyclists : 102 Greenways = km

5 European Greenways are independent communication paths for the exclusive use of non-motorized traffic which are very accessible for any type of user because they have few or no slopes and are often built on disused railway lines and canal towpaths. They give easy access to places in all Europe (through tunnels and over viaducts). These infrastructures are the most commonly used in cycle tourism networks because they are safe, accessible and user-friendly.

6 Greenways Product - Objectives The main objective of the project is the development and consolidation of the tourism product Greenways of Europe, with the purpose of helping to establish, promote and market the tourism offer of European Greenways. In this way the idea is to pass from tourism resource to tourism product, through the creation of integrated tourism packages based on these trails. For this purpose the project includes initiatives to drive public-private collaboration and the integration of micro and small local enterprises.

7 Objectives -To Position Greenways in the regional, state and international tourism market through the creation of integrated tourism packages. -To increase the flow of tourists (domestic and international) who visit the Greenways of Europe by promoting sustainable, active and quality tourism. - To establish the brand image of European Greenways stressing the great value of these trails as environmentally sustainable tourist destinations. -To Promote Intermodality with public transport as a sustainable means of accessing Greenways.

8 Target Groups Local service and equipment providers: Essential for providing a full offer for Greenways, mainly in rural areas. Tour operators and agencies specialized in nature and activities tourism. Essential for the sector s professionals who specialize in selling organized tourism packages. Greenway management authorities. Directly influence promotion policies and the tailoring of services to Greenway users. Users and Potential Greenways tourists: Growing interest in active tourism and cycle tourism and, in particular, in Greenways. Just some examples: Bristol-Bath Greenway (UK, 27 km): more than 2.8 million trips in 2010 Bourgogne en Vélo (France): network of nearly 700 km of cycle paths, 60% of which are Greenways: 1 million users a year in Girona Greenways (Spain, 125 km): 1.8 million users a year in 2012.

9 In a nutshell, the Greenways Product... Will help developing and promoting competitive and sustainable transnational tourism products as Greenways of Europe. So this project is transnational, thematic, sustainable, visible and competitive Duration project: 18 months (From 01 / 04 / / 09 / 2014)

10 Greenways Product project : From the Resource to the Product :

11 Activities & Tasks Work Programme 2 WP 2 - Methodology for creating a tourism product Workshops and Training: WP 2.1. Report on specific methodology to create a Greenways-based tourism product The outcome of this action will be a report which will serve as a guide not only for public managers of the Greenways and local tourism resources but also for the private enterprises at a local or regional level which provide services to the users of these routes. This report will be delivered to the project partners and to all the public and private entities who wish to access it. It will be available in English and Spanish (PDF format) on the project s microsite and on USB. Partners involved: FFE & Pangea Deadline: September 2013

12 Activities & Tasks Work Programme 2 WP 2 - Methodology for creating a tourism product Workshops and Training: WP 2.2. Four Workshops for exchanging experiences and best practices (often coinciding with other events): The workshops will be organize in order to obtain information about cases of best practices, to share experiences and know-how among partners and other stakeholders, and to disseminate outcomes and promote the creation of a tourism product based on Greenways: Workshop 1 + kick off meeting. Greenways for the development of tourism. Olvera (Cádiz). 8 th May FFE & Fundación Vía verde de la Sierra (FVVS) Workshop 2. Promotion and Communication Workshop Viseu (Portugal). 13 th Sept European Greenways Association (EGWA) & CIM Dao Lafoes & Associacio Portuguesa Corredores Verdes (APCV) Workshop 3 + Interim Meeting. New Clients, new business. FITUR Madrid (Spain). From 22 and 26 January 2014 (to be confirmed). FFE & EGWA Workshop 4. Tourism Product Workshop. Riga (Latvia). May 2014?. Vidzeme Tourism Association (VTA)

13 Activities & Tasks Work Programme 3 WP 3 - Creation and development of concrete tourist offers / packages: The aim is to foster cooperation between the businesspeople, entrepreneurs and public agencies linked with European Greenways on the basis of public-private work meetings and other actions such as the design of various tourism packages and specific offers aimed at different target groups (seniors, cycle tourists, the disabled, etc.). The idea is to be able to create a favourable climate between the public and the private sector prior to the launch of the European Greenways tourism product on the market.

14 Activities & Tasks Work Programme 3 WP 3 - Creation and development of concrete tourist offers / packages: WP 3.1. Meetings with public and private agencies on local / regional enterprises and managers of Greenways. We propose... ME 1. June or July Organized by VTA ME 2. October or November Organized by GAL Delta del Po ME 3. January Organized by FFE & FVVS & SME s (Rutas Pangea, Iberus, Deporventura). In the framework of FITUR, International Trade Tourism Fair, Madrid. ME 4. March or April Organized by CIM Dao Lafoes ME 5. June or July Organized by Rogaland

15 Activities & Tasks Work Programme 3 WP 3- Creation and development of concrete tourist offers / packages: WP 3.2. Design of tourism packages/offer for different targets and with diverse themes. As an outcome of the meetings planned between the public and private sectors (WP 3.1), 5 tourism packages will be designed for different targets and with diverse themes in order to serve as good examples of what it means to produce a good tourism product ready for marketing in the future. These tourism packages will include information about the Greenways resource, the services offered (accommodation, catering), complementary services (bike rental, baggage transport, etc.), cultural resources and activities in the area (visits to museums, outdoor activities, etc.), and a guide to possible prices. Among the packages that could be designed are:

16 Activities & Tasks Work Programme 3 WP 3- Creation and development of concrete tourist offers / packages: WP 3.2. Design of 5 tourism packages/offer for different targets and with diverse themes. Some examples: TP 1. Greenways for cyclist and walkers TP 2. Grenways for ALL (seniors, disabled people) TP 3. Greenways and natural areas TP 4. Greenways and Cultural Heritage TP 5. Greenways and Long Distance Routes... Partners involved: FFE, VTA, Gal Delta del PO, FVVS, CIM Dao Lafoes, Rogaland, SME s (Pangea, Iberus, Deporventura) + ALL as collaborators Dates: From May September 2014

17 Activities & Tasks Work Programme 4 WP 4 - Marketing and Sales Tourism Product: The aim is to position the brand Greenways of Europe by means of tourism marketing activities. WP 4.1. Organization of 4 combined Fam trips + Press trips... In order to promote and disseminate European greenways. We propose... Fam trip / Press trip 1. September Organized by CIM Dao Lafoes and APCV (in the framework of the European Greenways Award) & EGWA collaboration FT/PT 2. March Organized by GAL Delta del Po & FIAB FT/PT 3. April Organized by FFE & Deporventura FT/PT 4. May Organized by VTA WP 4.2. Report on the main tour operators interested in cycle tourism (Europe, Canada, USA). In Spanish and English. PDF Format. FFE & Pangea + ALL as collaborators. From May October 2013

18 Activities & Tasks Work Programmes 5 WP 5 - Transnational Trails Network - Cycle routes and Long Routes: Following the objectives to raise awareness of cycle tourism in Europe and its contribution to sustainable tourism, the inclusion of a Work Programme in this project on transnational cycling routes was considered to be of utmost importance. WP 5.1. Production of three maps of Eurovelo and European Greenways. Branching out Eurovelo through European Greenways This activity aims to expand on the information on other points of connection and convergence of other cycling routes, such as the Greenways which currently connect with the Eurovelo network. Specifically two cases are proposed by way of best practices or as a baseline for increasing awareness of these interconnections:

19 Activities & Tasks Work Programme 5 WP 5 - Transnational Trails Network - Cycle routes and Long Routes: - MAP1. North Sea Cycle Route in Norway + Greenways. Rogaland - MAP2. Iron Curtain Trail in Latvia + Greenways. VTA - MAP3. Italian EuroVelo itineraries + Greenways. In addition will be created a website with this information in Italy. FIAB This material will be produced in English and in PDF for to be disseminated online and on USB. The period to develop this activity is from December 2013 to Agust 2014

20 Activities & Tasks Work Programme 5 WP 5 - Transnational Trails Network - Cycle routes and Long Routes: WP 5.2. Mobile Conference on Greenways and Eurovelo Organized by Rogaland County Council on the North Sea Cycle Route(Norway).The main focus will be on long distance routes and Greenways. The aim is for project participants and other representatives from the public and private sectors interested in the goals of this project to try out routes on a bike for 3 days, including technical sessions of 2 or 3 hours a day and subsequent technical visits by bike to other points of interest on the route (associated establishments, enterprises, etc.). It will take place at the end of the project, during month 17 or 18 (September 2014) so that the final outcomes of the experience can be presented during the conference: studies carried out, materials produced, screening of the video, etc.

21 Activities & Tasks Work Programme 6 WP 6 - Communication and Dissemination: Contact: Mercedes Muñoz - EGWA director direction@aevv-egwa.org -

22 European Greenways Association (EGWA) was created in 1998 (Namur/Belgium), to spread and promote greenways internationally and specially in Europe. In 2009 Secretariat moved to Madrid (Spain), where the executive seat is located. 45 organisations from 13 countries are EGWA members.

23 What EGWA does? To promote greenways Awards Conferences Observatory Greenways Day, in the framework of the European Mobility Week And Best Practices Guides, European projects REVER (Green network), NAVIKI, Greenways, (4Tour, Product) information exchange, initiatives diffusion, networking, cooperation, advise, lobbying, ( )

24 Project Greenways4Tour: Main products European Greenways Observatory: ww.greenwayseurope.org Guides to good practice and leaflets: for greenway promotion and other communications concerning greenways; for accessibility, with recommendations on how to facilitate greenway usage by all types of user; for greenway services, giving guidance on the necessary provisions for cyclists and people with disabilities, focusing on the facilities and accommodation nearby. Also short video, newsletters and workshops

25 Activities & Tasks Greenways Product Work Programme 6 Work Programme 2 Methodology to create a tourism product Workshops and training Main partners involved: FFE / EGWA / DAO LAFOE / APCV / VTA / FVVS Workshop 2. Promotion and Communication Workshop This meeting will be held in Portugal 13th September 2013 to coincide with the presentation of European Greenways Awards with the idea of creating positive synergies in the dissemination of the Greenways activities currently in operation. It will be prepared by the EGWA and the Portuguese partners of this project: CIM Dao Lafoes and APCV. Fifty participants are expected to attend. Workshop 3. New clients, new business This meeting will be held at FITUR, the Madrid tourism fair, in January This will enable members taking part in the consortium to attend this major international fair, strengthen relations with the tourism sector, attend events organized within this forum, and create positive synergies between this project and other projects of the international tourism sector. This workshop will be run by EGWA, in collaboration with the FFE.

26 Activities & Tasks Work Programme 6 Work Programme 6 Communication and Dissemination Main Partners involved: FFE / EGWA WP 6.1. Diffusion on the Internet. A microsite on the EGWA website about the project and a page in the main social networks (Facebook and Twitter) will be created to publicize the project, its goals, its outcomes and its deliverables and outputs, and a YouTube Channel will be set up. This channel will be created on YouTube so that web managers can add any videos they deem appropriate and, in particular, the video that will be made within the framework of the project. This Internet microsite will also be publicized on the websites and other communication channels of all the project partners. The website will be in English mostly, but may include a basic content in the different languages of the participants.

27 Activities & Tasks Work Programme 6 Work Programme 6 Communication and Dissemination Main Partners involved: FFE / EGWA WP Brochure on the European Greenways Products project. Creating a short, clearly set-out brochure with the most important information and Greenways benefits for key players at tourism organizations and SMEs; distributing this brochure online (and if necessary in printed form) at professional meetings and conferences, trade markets, etc. It will be produced in PDF and in English to be disseminated online and on USB. WP 6.3. Create a short video about the European Greenways product. This material will be disseminated on the project website, on YouTube channels, at fairs, meetings, conferences, etc. It will show the advantages of sustainable tourism based on Greenways and a successful experience of the tourism product. It will last between 3 and 5 minutes and will contain preexisting footage of European Greenways. It will also be produced in English and will be included on the USB stick of project deliverables. This action will be developed by the FFE.

28 Activities & Tasks Work Programme 6 WP. 6.4 Activities for diffusion such as: - European Greenways Product Award for the best tourist product in European Greenways. Within the framework of the European Greenways Award organized by the EGWA every two years, in 2013 a special category will be created in this edition of the event to award a prize for the best Greenways tourism product in Europe. This award will help publicize a real case of the marketing of this tourism product as a good example and experience. The intention is for the prize-giving to coincide with the workshop on communication and promotion (Portugal, September 2013) in order to create new synergies among the managers and promoters of European Greenways (see WP 2.2).

29 6 th EUROPEAN GREENWAYS AWARD, 2013 Will recognize examples of best practices in greenways under 3 categories: Excellence awards Exemplary initiatives Special award, (*) Tourism product in greenways. A single award will be granted for a tourism product linked to greenways, aimed at either one or more of these trails. The objective is to promote the development and commercialization of high quality integrated tourism products related to greenways and to give visibility to these initiatives. ( ) (*) This special award is part of the activities included in the Greenways Product project, cofinanced by co-financed by the Competitiveness and Innovation Framework Programme of the European Union. Awards ceremony & workshop: 12th & 13th of September 2013, Viseu (Portugal)

30 Activities & Tasks Work Programme 6 WP. 6.4 Activities for diffusion such as: - European Greenways Day. During the European Mobility Week. In the call for submissions for the 12th European Greenways Day (2013) promoted by the EGWA as part of European Mobility Week (16-22 September, 2013), a specific activity will be organized, focusing on Greenways as a sustainable mobility tourism product. E.g. a citizen participation activity on Greenways with access by rail (to be determined).... We are going to propose to pospone the European Greeways Day to the EMW (September 2014)

31 Working to ensuring the visibility of the project To broadcast this project amongst our members and partners organisations. Including reference of the Greenways Product project in our seminars and conferences. Keeping informed organisations interested in promoting their Greenways.

32 European Greenways Award or Mentions in 2009/2011 Thanks for your attention.

33 Activities & Tasks Work Programme 7 WP 7 - Intermodal Transport & Access to Greenways: Main Partners involved: CRTM / DELTA DEL PO / FIAB / ITT WP 7.1 Best practices guide on intermodality. Public transport + Greenways The aim is to produce a Best Practices Guide on intermodal cases of public transport in Europe + Greenways and the transport of bikes to and between Greenways. European best practices will be selected, including two specific cases: Madrid (Spain) and Delta del Po (Italy). This material will be produced in PDF and in English for dissemination online and on USB. Best practices will be identified by all partners and collated by CRTM.

34 Activities & Tasks Work Programme 7 WP 7 - Intermodal Transport & Access to Greenways: Main Partners involved: CRTM / DELTA DEL PO / FIAB / ITT WP.7.2. Workshop 5. Intermodality and Slow Tourism. This workshop, organized by GAL Delta del PO could take place in Italy during the spring of 2014 and will close with a technical visit to a new Italian Greenway whose opening is scheduled for In this event conclusions or works in progress of WP7.1 (Best Practices Guide) may be presented.

35 Activities & Tasks Work Programme 8 WP 8 - Economic and other Impacts of Greenways: Guide of economic and other impacts of Greenways By Dr. Richard Weston (UCLAN)

36 Institute of Transport & Tourism Dr Richard Weston

37 Institute of Transport & Tourism Who we are University of Central Lancashire, Preston UK Institute of Transport & Tourism Members: Dr Richard Weston Dr Jo Guiver Nick Davies Aurora Pulido-Ortega Emeritus Professor of Tourism Les Lumsdon

38 Institute of Transport & Tourism What we have done The European Cycle Route Network EuroVelo, European Parliament (2009 & 2012) The Economic Impact of Cycle Tourism in the North East of England, with Sustrans The North Sea Cycle Route (EuroVelo 12), including a survey guidance manual Almost 20 local, regional, national & international cycling studies in the last 8 years

39 Greenways Product What are we going to do in Work Package 8? 6 main tasks: Activities & Tasks Work Programme 8 Review of the literature Data collection Modelling of monitoring process How to use the data economic impact How to use the data social and environmental impact Monitoring and evaluation toolkit

40 Activities & Tasks Work Programme 8 ANY QUESTIONS?

41 Questions & Discussions Coffe Break

42 Work Programme 1 Management and Coordination In order to achieve all of the project goals within the given duration and budget, the project will be subject to an efficient management process, consortium management, monitoring/controlling, quality management, and reporting (including budget management). WP1.1 Consortium Management / Communication Face-to-face meetings and a Google Doc platform are the predominant channels for consortium management and multilateral communication within the consortium. Written communication (by ) is better than telephone and will be used to communicate regularly in a bilateral manner. Please send your at ahcolorado@ffe.es always in copy to: caycart@ffe.es

43 Work Programme 1 Management and Coordination Face-to-face Meetings proposed (one/each 6 months): - Kick-off meeting. 7th May Olvera. Cádiz. Spain - Interim Meeting. End of January Madrid. Spain. In the framework of FITUR, International Tourism Trade Fair - Final Meeting. September Stavanger. Norway

44 Work Programme 1 Management and Coordination WP1.2. Monitoring and controlling / WP 1.3 Quality Management These tasks consists of a continuous observation of the project execution progress and results. Potential problems will be identified in a timely manner and corrective action will be taken, when necessary, to advance the quality execution of the project. Please, don t hesitate to contact and communicate all you need in case of any doubt, delay or suggestion it will be the only way to solve the problems on time! WP1.4. Reporting There will be 3 reports, all with respect to activity and with respect to finance. Partners will be expected to send staff timesheets, financial reports of spends for the period including copies of receipts and boarding passes. Financial and technical reviews will be posted on the agenda for the partnership meeting.

45 Work Programme 1 Management and Coordination WP1.4. Reporting There will be 3 reports, all with respect to activity and with respect to finance. First Interim Report: September 2013 (From 01/04/ /08/2013) Second Interim Report: March 2014 (From 01/04/ /02/2014) Final Interim Report: within 3 months following the closing date of the project: December 2014 at leatest (From 01 / 04 / /08/2014) in order to execute the final payment Main Deliverables of WP1: - 2 Interim tecnical implementation reports and financial statement - 1 Final technical implementation report (including all outcomes / deliverables) and financial statement and a breakdown between each beneficiary - Minutes of the meetings

46 Main Deliverables Publications, outputs & outcomes - 3 coordination meetings - 5 workshops -1 Conference - Report on specific methodology to create a tourism product based on Greenways. - Report on tour operators interested in cycle tourism and active recreation. - Best Practices Guide. Intermodality public transport + Greenways - Guide of economic and other impacts of Greenways. - 4 fam trip/press trips + Press articles arising from these press trips. - 5 tourism packages for European Greenways designed - 3 maps Eurovelo Routes + Greenways (+ 1 website Eurovelo + Greenways on Italy) - 1 microsite website of the project - 2sitesin social networks (Facebook and Twitter) - 1 YouTube channel - 1 brochure - 1 short video - 2 promotional activities for general public and management of Greenways - Press clipping, minutes, reports - Directory of stakeholders participants (public and private, journalist, etc)

47 Duration and Action Plan (18 months)

48 Duration and Action Plan (18 months)

49 Duration and Action Plan (18 months) Please, try to follow the schedule in order to develop correctly the project... or comunicate any delay of the tasks. Be responsable, honest and clear.

50 Questions & Discussions

51 FINANCIAL ASPECTS OF GRANT PROJECTS SUSTAINABLE TOURISM THEMATIC PRODUCTS G/ENT/CIP/12/B/N02S022 Brussels, 22/04/2013

52 Report analysis by the Financial team of EC 1. At the interim report stage(s) : after 6 months and 12 months when applicable in order to adjust if needed 2. At the final report stage in order to execute the final payment First Interim Report: September 2013 Second Interim Report: March 2014 Final Interim Report: within 3 months following the closing date of the project: December 2014 at leatest

53 Budget : 3 sections 1. Direct eligible costs : 3 Headings : 1.1. Staff assigned to the action 1.2. Other costs necessary to implement the action 1. Travel and subsistence 2. Equipment 3. Consumables 4. Miscellaneous 1.3. Services subcontracted to implement the action (maximum 50%) 2. Indirect eligible costs flat rate % of direct eligible costs (max. 7% ) in accordance with the estimated budget rate(s) (It s not necesary to justify this 7% of indirect costs) 1. Total project eligible costs

54 Budget : 3 sections Forward budget Maximum of EC Contribution: 75% Consolidated expenditure summary sheet Costs (EUR) 1.1 Beneficiaries' own staff personnel costs ** , Other costs , a - Travel and subsistence expenses , b - Equipment 0, c - Consumables and supplies 7.470, d - Miscellaneous / Other costs , Services subcontracted ,50 1. Total direct costs ( ) ,82 2. Indirect costs*** ,58 3. TOTAL ELIGIBLE COSTS (1 + 2) ,40 EC Maximum contribution - Percentage 75% EC Maximum contribution - Amount No formal amendment needed up to maximum 10% variation between headings Consolidated tables in EUR /exchange rate to be used InforEuro rate on the final date of the action

55 Eligibility of costs : general criteria 1. connected with the project (Annex I) & reported in the estimated budget (Annex II). The Commission should be consulted for any costs not reported. 2. necessary for the performance of the action of the agreement 3. reasonable and justified (sound financial management value for money cost-effectiveness) 4. generated during the lifetime of the action (april 2013 september 2014) 5. actually incurred by beneficiary/cobeneficiaries (supporting documents) 6. identifiable and verifiable (recorded in beneficiaries accounting systems)

56 Non eligible costs 1. debts, provisions for losses, etc. 2. VAT, unless proof that recovery of VAT is not possible = official document from the tax department for each partner involved, not just a declaration of the beneficiary VAT paid by a public body to operators who are subject to VAT (when purchasing goods/supplying services) is not eligible. 3. exchange losses 4. costs covered by another action or work programme receiving a Community grant 5. excessive or luxury expenditure

57 Heading 1.1 Staff assigned to the action: Forms 2 & 3 Only costs of staff working for the lead organisation and its partners internal staff = permanent and temporary staff hired under "employment contracts", i.e. governed by national labour laws Costs = actual salary + social security contributions + other statutory costs Calculated according to time spent working on the project & rate names and functions of the persons working on the project employment contracts (no service contracts in this heading) monthly timesheets (duly dated & signed) week-ends and overtime are not eligible salary slip (s) table showing elements & results of rate calculation Any change of the staff members team should be informed

58 Heading Travel & subsistence Only applicable to internal staff costs considered under heading (Form 5) Travel costs = in line with the beneficiary's usual practices or do not exceed the scales approved by the Commission: - travel by the most direct and most economic route - travel by rail: first class/travel by air: economy class, unless a cheaper fare can be used Subsistence costs: real costs on the basis of supporting documents flat-rate (= per diem/daily allowance) it is mandatory to provide the payment proof for this option. The flat rate amount should be in line with the beneficiary's usual practices/or Commission scales. The flat rate covers all subsistence expenses during missions, including hotels, meals and local transport (taxi and/or public transport)

59 Heading : Equipment (Form 6) This project doesn t have budget on this heading Use of existing equipment and beneficiary's installations : covered via the indirect costs

60 Heading : Consumables (Form 7) unlike equipment, items not entered as fixed assets, not written off only costs identifiable and assigned to the action can be reported as direct costs. postage, supplies and petty office equipment are covered by indirect costs Examples : small technical parts for a research action promotional material for dissemination, etc.

61 Heading : Miscellaneous (Form 8) Additional costs not falling under previous categories and directly linked to the implementation of the project Examples : subscription fees to conferences or events workshop, conference organisation costs (catering, rent of meeting room ) financial guarantee

62 Heading 1.3 : Subcontrating Examples : consultancy fees, external staff (experts, consultants, technicians, translators, ) travel costs for external staff, etc. Rules / thresholds to observe and demonstrate. Only tasks that are not core activities (no management activities) Maximum subcontracting threshold (50%)

63 Overheads / Indirect costs Flate-rate % of maximum 7% see Art. I.4.2 of grant agreement No supporting documents needed to justify these costs : communication and connection costs, postage, supplies and petty office equipment, structural and support costs of administrative, financial, technical and logistical nature (hiring, water, gas, electricity, insurance, ) If no indirect costs, no amount to be filled in this section (operating grant)

64 : Payments 1. Prefinancing : to start the action after the agreement final signature date. The prefinancing has already been made from the EC to the coordinator (last week). Now, FFE needs from all of you the Financial Identification Form duly signed and stamped in order to transfer the 50% prefinancing to each partner -EGWA -Delta del Po -FIAB -APCV - CRTM - Rutas Pangea -Iberus Check the mail received from me on 03/04/2103

65 Payments 2. Final payment : at the end of the project after receipt and approval of : 1) final payment request 2) final operational and financial report 3) supporting documents So... it's expect to be at end of 2014 or begining 2015

66 After the final payment All documents (originals of supporting documents) related to grant to be kept during 5 years after date of final payment (Art.II.20 of grant agreement) As lead beneficiary, we'll have to make arrangements with partners to ensure that we have all documents at our disposal during this whole period.

67 Within 1-2 years, possibility of an audit recovery of undue paid amounts additional payment in case EC rejected costs that should have been considered eligible

68 Communication Aspects EU flag + text: Project co-financed by the Competivenes and Innovation Framework Programme of the European Union EU flag + disclaimer text: Project co-financed by the Competivenes and Innovation Framework Programme of the European Union. The sole responsability of this publication lies with the author. The European Comission is not responsible for any use that may be made of the information contained therein. In case of any doubt, please send us in advance before publish, print, or produce any output / outcomes. to follow the rules concerning the use of the EU emblem available at e-emblem_en.pdf

69 Summary: Agreements and Next Steps: Questions, Discussions, Specifications Round of Feedback End of the meeting / Photo Session

70 Thanks for your Attention Arantxa Hernández Colorado / Carmen Aycart Luengo ahcolorado@ffe.es caycart@ffe.es