DATE PURPOSE PREPARED REVIEWED SUBMITTED TO CLIENT

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3 2017 Bushfire Safety Consulting Pty Ltd. Document Information Prepared for Project Name Site Owners Marcus Sarich Red Hill Auditorium Ace Nominees Pty Ltd Document Control Bushfire Management and Evacuation Plan - LOTS 1 & 2 Toodyay Road, Red Hill VERSION DATE PURPOSE PREPARED REVIEWED SUBMITTED TO CLIENT V1 13/4/2016 draft B Davies R Carboon Electronic V2 25/09/2016 Client submission B Davies & R Carboon V3 30/11/2016 DFES feedback B Davies & R Carboon K Strahan K Strahan Electronic Electronic V4 02/05/2017 City feedback R Carboon K Strahan Electronic V5 19/09/2017 Submission R Carboon K Strahan Electronic V6 7/11/2017 Submission R Carboon K Strahan Electronic Front cover photo: Aerial photograph of project site Bushfire Safety Consulting Pty Ltd PO Box 84 STONEVILLE WA 6081 Tel: enquiries@bushfiresafety.net Web: Disclaimer: This report has been prepared in good faith and is derived from sources believed to be reliable and accurate at the time of publication. Nevertheless, this publication is distributed on the terms and understanding that the author is not responsible for results of any actions taken based on information in this publication or for any error in or omission from this publication. Page i

4 EXECUTIVE SUMMARY This Bushfire Management and Evacuation Plan (BMEP) has been prepared to support a retrospective development application for the Red Hill Auditorium. The assessment has been triggered by temporary buildings located on site becoming permanent. It is noted that planning approval has previously been issued for the land use and other site improvements. The site plan outlining the study area location is shown in Appendix A. The site is located on Red Hill, 8 km north-east of Midland Town Centre in the City of Swan. The study area includes existing infrastructure which includes a stage, adjoining artist facilities, open air theatre and a large car/bus parking area. The facilities on Lot 2 and the adjacent undeveloped Lot 1 Toodyay Road is herein referred to as the site (Appendix B). The site is used on average times per year in the period September - April and can accommodate up to a maximum of 5000 visitors. The site is also used for smaller events and crowds less than 1000 people. The site is considered as a vulnerable and high risk land use under Policy measure 6.6 of SPP 3.7 because of the large number of people potentially at the site during a bushfire incident, it presents evacuation challenges which are addressed in the bushfire evacuation plan for the site. Events will be automatically cancelled on days of Extreme or Catastrophic Fire Danger Rating. When the FDR exceeds Extreme, venue management will contact the City of Swan Fire Control Officer and discuss the type and scale of event planned and whether cancellation is still required or a small event can be carried out with acceptable risk mitigation. Remnant vegetation on the site includes predominantly woodland and shrubland vegetation. Forest vegetation occurs east and south of the site where the middle storey structure is more intact (Appendix C). All areas within 100 metres (m) of the site boundary have been assessed for vegetation classification and bushfire hazard rating levels. The Asset Protection Zone (APZ) requirements as well as the predicted indicative Bushfire Attack Level (BAL) Contour Plan have been assessed and shown in Appendices F and G. A Bushfire Evacuation Plan (Attachment 1) has been developed for the site to ensure staff have clear procedures to monitor for fires during events and triggers and actions to implement if a fire starts within 10 kilometres of the site. An adequate water supply is provided at the site and two access ways are achieved (Appendix I). It is expected that the implementation of this BMEP will reduce the threat to site occupants, visitors and fire fighters in the area associated with this BMEP. Page ii

5 TABLE OF CONTENTS 1 INTRODUCTION Purpose of Plan Background / The Site Accreditation Planning Context (Statutory and Policy Framework) DESCRIPTION OF SUBJECT AREA (SITE) General Climate and Fire Weather BUSHFIRE ASSESSMENT Bushfire Hazard Assessment Vegetation Type and Structure Slope Bushfire Hazard Assessment Existing Site Conditions BAL Contour Map Post Development Conditions FIRE MITIGATION STRATEGIES Element 1: Location of the Development Element 2: Siting of the Development Element 3: Vehicular Access Element 4: Water Evacuation and Risk Management Planning Public Education and Community Awareness Fire Safer Areas Assessment of Fire Management Strategies Implementing the Bushfire Management Plan Property Owner and Manager Responsibilities City of Swan s Responsibilities CONCLUSIONS REFERENCES GLOSSARY TABLE OF TABLES Table 1: Asset Protection Zone Table 2: Indicative BAL assessment for proposed lots Page i

6 TABLE OF FIGURES Figure 1: Mean maximum recorded temperatures and mean rainfall for Perth Airport Meteorology Station between 1944 and Figure 2: Rose of wind direction and wind speed in km/h for December, January and February between 1944 and 2014 at the Perth Airport Meteorology Station... 5 Figure 3: The five fuel layers in a forest environment that could be associated with fire behaviour... 6 Figure 4: Class A forest south of the carpark Figure 5: Class A forest near the southeast corner of the site Figure 6: Class B woodland east of the carpark... 7 Figure 7: Class B woodland foliage cover show in in Figure 6 7 Figure 8: Class B Woodland north of the auditorium 8 Figure 9: Canopy foliage cover north of the auditorium.. 8 Figure 10: Class B Wandoo Woodland in John Forrest National Park south of the site.. 8 Figure 11: Canopy foliage cover in wandoo woodland shown in figure Figure 12: Class C Shrubland adjacent to areas of outcrop top the north of the site... 9 Figure 13: Shrubs on the embankment, northern boundary of the auditorium 9 Figure 14: View down towards Class B woodland beyond the Class C shrubland embankment. 9 Figure 15: Fuel Reduction Cells to achieve compliance with the City of Swan Fire Hazard Reduction Notice 15 Figure 16: Confirmation fuel reduction burning is compatible with broader landscape protection at the site 16 Figure 17: 50mm and 100mm camlock fittings. 20 TABLE OF APPENDICES Appendix A: Site Location Appendix B: Red Hill Auditorium Appendix C: AS3959 Vegetation Classification Appendix D: Topography & Effective slope Appendix E: Bushfire Hazard Level Rating Appendix F: BAL Contour Plan Appendix G: Asset Protection Zone Plan Appendix H: Asset Protection Zone and Landscape Retention Area Appendix I: Traffic Management and Water Supply Appendix J: No Parking Zones Appendix K: Bushfire Management Plan Checklist ATTACHMENTS Attachment 1 Red Hill Bushfire Evacuation Plan Page ii

7 1 INTRODUCTION 1.1 Purpose of Plan The purpose of this Bushfire Management and Evacuation Plan (BMEP) is to provide guidance on how the potential bushfire threat at the site can be mitigated to acceptable levels using land use planning and building controls. The site contains a car park (Class 7a structure), food stands (Class 6), the limestone retaining wall amphitheatre (Class 10b), the stage (Class 9b) and Artists rooms (Class 10a) The buildings are primarily private being used for food preparation and service/ stage and artists rooms. The visiting public are confined to the open amphitheatre, car park, toilets and roads. This BMEP has been prepared to support the retrospective development application for the site. Fully implemented, the recommendations contained in this Plan will greatly improve the bushfire management of the site and surrounding area through the provision of a demonstrably significant reduction in the bushfire related risk level to the community and property. The BMEP includes: A description of the site, the surrounding area, fire climate and bushfire history; A bushfire hazard assessment; Maps and plans of fire reduction measures. Recommendations address a range of topics including: Vehicle access requirements; Strategies to establish and manage vegetation to asset protection zone standards; Water supply and fittings; Identification of a shelter on-site location until it is safe to evacuate the site; Strategies to monitor for bushfires; and Triggers to identify pre-emptive closure and a safe time to evacuate the site. 1.2 Background / The Site This site currently exists as two lots totaling 21 hectares in size and lies approximately 8km north-east of the Midland Town Centre (Appendix A) in the City of Swan. The site plan is shown in Appendix B. The site is owned by Ace Nominees Pty Ltd and is legally described as Lots 1 and 2 Toodyay Road, Red Hill. The site is near to the Red Hill (waste station) land to the east, Toodyay Road and the Pioneer Quarry to the north and John Forest National Park to the south. 1

8 1.3 Accreditation This Plan has been prepared by Bushfire Safety Consulting. Bushfire Safety Consulting is owned and operated by Rohan Carboon and Dr Ken Strahan. Rohan and Ken have provided all technical input and review for this bushfire assessment. Rohan has undergraduate degrees in Environmental Management and postgraduate qualifications in Bushfire Protection and has been providing bushfire risk and hazard assessment and mitigation advice to the urban planning and development industry for more than 7 years. He first worked professionally in community bushfire safety education in 1999 and has been involved in land management including bushfire suppression since Ken Strahan has twenty years experience in emergency management research for a number of major emergency management organisations including the Victorian Country Fire Authority, the Office of the Emergency Services Commissioner (Victoria), Country Fire Service (SA) Office of Premier and Cabinet (NSW) and a large number of local councils. His work was cited extensively by the Black Saturday Bushfire Royal Commission. He has recently completing a PHD thesis researching community responses during bushfire events including the Perth Hills bushfire in Bushfire Safety Consulting is a Corporate Bronze Member of the Fire Protection Association of Australia. Ken is in the process of obtaining BPAD Level 2 accreditation under the Fire Protection Association of Australia s new accreditation scheme. Rohan is currently applying for Level 3 accreditation Planning Context (Statutory and Policy Framework) The following key legislation, policies and guidelines are relevant to the preparation of BMPs State Bushfire Prone Map The Office of Bushfire Risk Management (OBRM) has established a single data standard for mapping bushfire prone areas that has been adopted for all State and Local Government Areas. A bushfire-prone area is an area defined as an area that is subject to, or likely to be subject to, bushfire attack. Being declared bushfire prone initiates the application of AS Construction of Buildings in Bushfire Prone Areas (Standards Australia 2009 as amended), and State Planning Policy 3.7: Planning in Bushfire Prone Areas. The entire site is declared bushfire prone under this process State Planning Policy (SPP) 3.7: Planning in Bushfire Prone Areas This provides the overarching policy for bushfire planning throughout the State. The policy refers to the relevant guidelines and standards that must be addressed in land use planning decisions and the design of proposed developments in areas identified as bushfire prone. Policy measure 6.2 in SPP 3.7 applies to development applications within designated bushfire prone areas relating to land that has a Bushfire Hazard Level above low and/or where a BAL rating above BAL-LOW applies. 2

9 A Development Application (DA) in an area to which policy measure 6.2a) applies that has or will on completion have a rating of BAL-12.5 to BAL-29 inclusive, may be considered for approval where the development can be undertaken in accordance with policy measures 6.5. Policy clause 6.5 outlines information to accompany development applications. Policy measure 6.6 addresses vulnerable land uses which are relevant to this application and outlines the information to accompany a DA including the preparation of an emergency evacuation plan for proposed occupants of the site Guidelines for Planning in Bushfire Prone Areas V1.1 (2017) The Department of Planning have recently released the Guidelines for Planning in Bushfire Prone Areas V1.1 (2017). The requirements of this document are accommodated within this BMP. The Guidelines for Planning in Bushfire Prone Areas V 1.1(2017) is intended to inform and guide decision makers, referral authorities and proponents to achieve acceptable bushfire protection outcomes, including expectations at the different stages of planning Bush Fires Act 1954 The Bush Fires Act 1954 sets out provisions to reduce the dangers resulting from bushfires; prevent, control and extinguish bushfires; and for other purposes. The Act addresses various matters including prohibited burning times, enabling Local Government to require landowners and/or occupiers to plough or clear fire breaks, to control and extinguish bushfires and establish and maintain Bush Fire Brigades. Accordingly, the City of Swan publishes an annual Fire Regulations Notice that can be downloaded from: AS : Construction of buildings in bushfire-prone areas (Standards Australia 2009, as amended) and the Building Code of Australia (BCA) These documents set out the assessment methodology to determine the exposure of buildings to radiant heat flux level and flames and likely ember attack. Construction requirements for buildings in bushfire-prone areas are also provided depending on the BALrating of a building. AS has six categories of Bushfire Attack Level, namely BAL- LOW, BAL-12.5, BAL19, BAL-29, BAL-40 and BAL-FZ. These categories are based on heat flux exposure thresholds. The method for determining the BAL involves a site assessment of vegetation, setback distances and local topography. The assumed Fire Danger Index (FDI) for Western Australia is 80. The BAL identifies the appropriate construction standard that applies as a minimum standard in AS for certain classes of buildings. There is no requirement to retrofit any buildings at the site to comply with AS3959 construction standards. 3

10 Evacuation Planning Handbook 4 (Australian Government Attorney-Generals Department) Australian Emergency Management Institute This document sets out the process to develop a bushfire evacuation plan for community facilities and residential areas. The document details issues such as decisions to evacuate, warnings, withdrawal, shelter and returning home Australian Standard (AS ) Planning for Emergencies in Facilities The objective of the standard is to enhance the safety of people in facilities by providing a framework for emergency planning utilising the built facility as appropriate. 2 DESCRIPTION OF SUBJECT AREA (SITE) 2.1 General The site contains an open-air theatre, an enclosed (three sides) stage area, a physically linked artists area with adjacent demountable rooms/office/storage spaces (shipping containers, a bar area constructed out of shipping containers on the eastern edge of the theatre that has adjacent portable ablution units, and a food service area on the southern side of the theatre. The theatre area and associated structures are enclosed by chain link fence. Ground vegetation is a patchy mix of leaf litter and grasses. Woodland (Class B) and shrubland (Class C) vegetation occurs to the north and west of the amphitheatre, while forest (Class A) vegetation classes occur to the south and east of the facilities. The site slopes down to the west and northwest towards Toodyay Road. The site is accessed via a sealed driveway from Toodyay Road. Community bushfire safety is a shared responsibility between state and local governments, fire agencies, communities and individuals. The planning and building controls outlined in this BMP, when implemented, will reduce the risk to people and property within the site. How future managers of the site interpret the risk, prepare and maintain the property and buildings and what decisions and actions they take (i.e. evacuate early or relocate to a safer place) will greatly influence the consequences of any bushfire. 2.2 Climate and Fire Weather The behaviour of bushfires is significantly affected by weather conditions and they burn more aggressively when high temperatures combine with low humidity and strong winds. The fire risk is greatest from summer through autumn when the moisture content in vegetation is low. Summer and autumn days with high temperatures, low humidity and strong winds are particularly conducive to the spread of fire. Research indicates that virtually all house and infrastructure losses occur during severe, extreme or catastrophic conditions (i.e. when the Fire Danger Index is over 50) (Blanchi et al., 2010). 4

11 The Bureau of Meteorology website 1 states that extreme fire weather conditions in the Perth region typically occur with strong easterlies or north-easterly winds associated with a strong high to the south of the state and a trough offshore. Easterly winds represent about 60 per cent of extreme fire weather days (events) compared to less than 5 per cent associated with southerly winds. About 15 per cent of Perth events occurred in a westerly flow following the passage of a trough. Data from the Perth Airport Bureau of Meteorology weather station (16 kilometres southwest of the study site) indicate the area experiences warm dry summers and cool wet winters (Figure 1), and is classified as a Mediterranean climate. Mean maximum temperatures vary from 32 degrees Celsius in February to 18 degrees Celsius in July. Katabatic winds are common near the site on summer mornings. These are winds that blow downhill from the Darling Scarp west towards the coast. They can be strong and blow well into the next morning. Data from the Perth Airport Bureau of Meteorology weather station indicate that the predominant winds in the summer months at 3pm near the study site are south-westerly (Figure 2). Easterly and south-easterly winds are more common in February. Wind strength, direction and frequency is associated with winds from the south-west and occur 30 to 40% of the time. Figure 1: Rose of wind direction and wind speed in km/hr for December, January and February between 1944 and 2010 at the Perth Airport Meteorology Station Figure 2: Mean maximum recorded temperatures and mean rainfall for Perth Airport Meteorology Station between 1944 and

12 Interpreting wind speed vs. direction plot Wind roses summarize the occurrence of winds at a location, showing their strength, direction and frequency. The percentage of calm conditions is represented by the size of the centre circle - the bigger the circle, the higher is the frequency of calm conditions. Each branch of the rose represents wind coming from that direction, with north to the top of the diagram. Eight directions are used. The branches are divided into segments of different thickness and colour, which represent wind speed ranges in that direction. Speed ranges of 10 km/h are used. The length of each segment within a branch is proportional to the frequency of winds blowing within corresponding range of speeds from that direction (BOM, 2010). 3 BUSHFIRE ASSESSMENT Bushfires are common in the City of Swan and local brigades respond to numerous bushfires in the district annually. Large landscape scale bushfires occurred near the site in Red Hill in February 2011 and in John Forrest National Park in October, Given that bushfires are common in the City of Swan this BMP plays a critical role in ensuring that the site appropriately mitigates the risk from bushfire. 3.1 Bushfire Hazard Assessment The methodology used to assess bushfire hazard is outlined in the Guidelines for Planning in Bushfire Prone Areas V1.1 (2017) Assessing bushfire hazards at the site-specific level takes into account the predominant class of vegetation on the site and surrounding area for a minimum of 100m, as shown in Appendix C. Fuel layers in a typical forest environment can be broken-down into five segments as illustrated in Figure 2 below. These defined fuel layers are used in the following descriptions regarding vegetation types, fuel structure and bushfire hazard levels. Source: Gould et al. (2007) Figure 3: The five fuel layers in a forest environment that could be associated with fire behaviour 6

13 3.1.1 Vegetation Type and Structure The site is situated in an area of remnant and partially disturbed native bushland. Class A Forest fuel types occur in restricted domains to the east and south-east and along half of the southern boundary (Figures 4 & 5). Jarrah and Marri (E. marginate and C. callophylla respectively) dominate the overstorey with a range of mid-storey species dominated by parrot bush (B. sessilis) juvenile jarrah and marri, grass trees (X. preissii), acacia sp., and locally Sheoak (A. fraseriana). Dead trees and abundant near surface and mid-storey trash constitute up to 5% of the forest domains. A pronounced vertical structure, such as is shown in Figure 3, is present in the forest domains. The continuity of forest fuel types is interrupted by Class B woodland vegetation (Figures 6 & 8). Overstorey species include Marri and Jarrah, whereas the understorey is dominated by abundant leaf litter (15mm average thickness) and near surface vegetation types including Grass trees (X. preissii), Hibbertia sp., Couch Honeypot (B. lindleyana), Hakea sp., and native grasses. Invasive exotic grasses are present, but form a subordinate population restricted to areas immediately surrounding the existing car park. The foliage cover in these woodland areas is captured in Figures 7 and 9. Figure 4: Class A forest south of the car park. Figure 5: Class A forest near the SE corner of the site. Figure 6: Class B woodland east of the car park. Figure 7: Class B Woodland foliage cover from Fig 6. 7

14 Figure 8: Class B woodland north of the auditorium. Figure 9: Canopy foliage cover north of the auditorium A Wandoo (E. wandoo) woodland is present along the central part of part of the southern boundary (Figure 10). Here the near surface fuels are dominated by leaf litter and include dispersed Grass Trees (X. preissi) and Zamia (M. riedlei) and other low shrubs such as Hibbertia sp. The canopy foliage cover in the Wandoo woodland is captured in Figure 11. Up to approximately 50% of the vegetated areas to the west and north of the site and south of Toodyay Road consists of rocky outcrops that contain little or no vegetation. Where present it is dispersed and dominated by native grasses and low sclerophyllous shrubs (Figure 12). Beyond these areas only shallow, residual sandy soils are present over subcropping bedrock. Figure 10: Class B Wandoo woodland in John Forrest National Park south of the site. Figure 11: Canopy cover in Wandoo Woodland shown in figure 10 8

15 Figure 12: Class C shrubland adjacent to areas of outcrop to the north of the site. Figure 13: Shrubs on embankment, northern boundary of the auditorium. Figure 14: View down towards Class B woodland beyond the Class C shrubland embankment. The auditorium is bordered on its northern, eastern and southern sides by short steep embankments with down slopes between 27 o -33 o (Figures 13 & 14). These have been planted with native shrub, scrub and tree species and surrounded by coarse mulch. The slopes represent a mix of juvenile Class C shrubland and Class B woodland plant species. Length of the slopes varies between about 5m and 14m Slope The site and surrounding area has a north westerly down slope within the range of 5-10 from the auditorium. The effective slope across the shrubland and woodland to the west also lies in this range. Spot slope measurements were taken on-site to confirm the topographical data. To the east and south of the auditorium and car park the effective slope is upslope 0-5 (Appendix D). 9

16 3.1.3 Bushfire Hazard Assessment Existing Site Conditions The vegetation class map (Appendix C) outlines the existing vegetation classifications on the study site and in the surrounding 100 m assessment area as identified in AS 3959:2009. Descriptions of the vegetation types, structure and fuel layers are outlined in Section 4.1. The bushfire hazard assessment levels were determined using Appendix 2 of the Guidelines for Planning in Bushfire Prone Areas V1.1 (2017). Excluded areas are restricted to the built-up site area. The Class A Forest and Class B Woodland classified vegetation surrounding the site has an extreme bushfire hazard rating due to the absence of any management. The Class C shrubland areas are defined as having a moderate bushfire hazard level according to the Guidelines for Planning in Bushfire Prone areas V1.1 (WAPC, 2017). All areas within 100 metres of moderate or extreme hazard levels are rated as moderate hazard level rating. The vegetation surrounding the site is permanent, however fuel loads can be intensively managed within the Asset Protection Zone (APZ) and reduced and maintained in a lower fuel condition across the site. The existing bushfire hazard levels on and surrounding the site is mapped in Appendix E BAL Contour Map Post Development Conditions A post development BAL contour plan has been prepared (Appendix F) which shows the predicted impacts of radiant heat levels relative to the site once the Asset Protection Zone (APZ) is established. With the establishment of a minimum 25 metre APZ around all amphitheatre facilities, the exposure of all structures near the auditorium will be BAL-29 or lower. 3.2 FIRE MITIGATION STRATEGIES This report adopts an acceptable solution and performance-based system of control for each bushfire protection criteria. This approach is consistent with Appendix 4 of the Guidelines for Planning in Bushfire Prone AreasV1.1 (2017). The management issues are: Location of the development Siting and Design of Development Vehicular access. Water Acceptable solutions are proposed for building siting performance principles and a performance principle is proposed for Element 3 Access and Element 4: Water Supply. Land use planning bushfire risk mitigation strategies are comprehensively detailed in the following sections by providing responses to the performance criteria that fulfil the intent of the bushfire hazard management issues outlined in the Guidelines for Planning in Bushfire Prone Areas V1.1 (2017). The compliance checklist is attached as Appendix K. 10

17 3.2.1 Element 1: Location of the Development Intent To ensure that developments are located in areas with the least possible risk of bushfire to facilitate the protection of people, property and infrastructure Acceptable Solution The site is located in an area that will, on completion of a minimum 25 metre APZ, accommodate all buildings and structures to an exposure level of BAL-29 or lower Element 2: Siting of the Development Intent To ensure that the siting and design of development minimises the level of bushfire impact Acceptable Solution A2.1: Asset Protection Zone (APZ) One of the most important fire protection measures influencing the safety of people and property is to create a low fuel containing Asset Protection Zone (APZ) around buildings. Non-flammable features such as irrigated landscapes, mown and slashed grasslands, gardens, driveways and roads may be part of an APZ. The creation of the APZ areas will ensure the predicted radiant heat flux exposure levels for all structures near the amphitheatre remains at or below BAL-29. Research into land management and structure losses during the Black Saturday Victorian bushfires concluded that the action of private landholders who managed fuel loads close to their houses was the single most important factor in determining house survival when compared with other land management practices, such as broad scale fuel reduction burning remote from residential areas (Gibbons et al., 2012). Managing vegetation in the APZ has two main purposes: To reduce direct flame contact and radiant heat from igniting the building during the passage of a fire front. To reduce ember attack and provide a safer space for people to defend (if required) before, during and after a fire front passes. The western, northern and eastern sides of the auditorium are exposed to various BAL ratings. Slopes on the western and northern sides are less than 10 o and a 25m APZ can be achieved, subject to some modification and fuel load management of the vegetation in these areas Works to establish the APZ Works to establish the APZ have been developed after a site meeting with the City of Swan. The main task is to physically remove all leaf litter, dead plants and accumulated fine fuels or undertake a fuel reduction burn to adequately remove these fuels. Some shrub and scrub plants require removal or pruning as identified on-site to create vertical and horizontal spaces between the retained fine fuels. All trees and taller shrubs will be low pruned from the ground up for a distance of 2 metres in height to further separate fine fuel loads. 11

18 Asset Protection Zone (APZ) and Landscape Retention Area The APZ extends into very small areas of the Landscape Retention Area (Appendix H) north and east of the Auditorium. Appropriate management of the bushfire risk, including maintenance of the APZ is consistent with the objectives of the Landscape Protection Zone to be maintained on site. There is a requirement to reduce fuel loads and modify the fuel structure as per the standards in Table 1. These include reducing fuel loads by removing leaf litter and accumulated fine fuels and pruning vegetation. The site shall meet the following requirements as set out in Table 1. 12

19 Table 1: Asset Protection Zone requirements Component Standard Compliance Width: A full 25m wide north and west, 35.6 metres to the east and 16 metres to the south of the Carpark. The zone around the carpark is 12 metres east, 16 metres to the south and 9 metres to the west. All dimensions are outlined in Appendix G. Responsibility with the owner to implement in 2017 prior to the prohibited burning fire season (usually November 2) There is sufficient APZ to ensure the predicted radiant heat impact does not exceed 29kW/m² (ie. BAL-29) on buildings. Cars and buses parked in the carpark zones will only be exposed to a maximum of BAL-19. Location: Within the lot boundary. Owner Responsibility Fine Fuel load: Specific works identified at site meeting with City of Swan Trees and Shrubs (> 5m in height): Shrubs and ground cover (0.5 to 5 m): Ground cover (< 0.5 m in height) Combustible dead vegetation matter less than 6 mm in thickness and reduced to and maintained at two tonnes per hectare. Physically remove all leaf litter, dead plants and accumulated fine fuels or undertake a fuel reduction burn to adequately remove these fuels. Some shrub and scrub plants require removal or pruning as identified on-site to create vertical and horizontal spaces between the retained fine fuels. The fine fuel loads in the APZ will be separated with mineral earth spaces and a follow up annual inspection can be undertaken with the City of Swan. All trees and taller shrubs will be low pruned from the ground up for a distance of 2 metres in height to further separate fine fuel loads. Trunks at maturity a minimum 6 metres from all elevations of the building. Branches at maturity not touch or overhang the building. Lower branches removed to 2 m above ground or surface vegetation. Canopy cover < 15%. Tree canopies at maturity at least 5 m apart so as not to form a continuous canopy. Not located under trees or within 3 m of buildings. Not planted in clumps >5m 2. Clumps separated from each other and exposed window or door by at least 10 m. If > 100mm in height, maintained to remove dead plant material if within 2m of a structure or 3m from windows or doors Responsibility with the owner to implement in 2017 prior to the prohibited burning fire season (usually November 2) Responsibility with the owner to implement in 2017 prior to the prohibited burning fire season (usually November 2) Responsibility with the owner to implement in 2017 prior to the prohibited burning fire season (usually November 2) Responsibility with the owner to implement in 2017 prior to the prohibited burning fire season (usually November 2) Responsibility with the owner to implement in 2017 prior to the prohibited burning fire season (usually November 2) Grass: Managed to maintain a height of 10mm or less. Responsibility with the owner to implement in 2017 prior to the prohibited burning fire season (usually November 2) Fences: Combustible Objects: Fences within the APZ are constructed using non-combustible materials (e.g. iron, brick, limestone, metal post and wire). It is recommended solid or slatted non-combustible perimeter fences are used. Within 10 m of a building must not be located close to vulnerable parts of the building (i.e. windows and doors) Owner Responsibility Owner Responsibility 13

20 Building Siting and Predicted Bushfire Attack Levels AS 3959:2009 Construction of buildings in bushfire prone areas has six categories of Bushfire Attack Level, namely BAL-LOW, BAL-12.5, BAL-19, BAL-29, BAL-40 and BAL-FZ. These categories are based on heat flux exposure thresholds Methodology and Assumptions The following indicative BAL assessment has been undertaken to demonstrate that the existing infrastructure at the ampitheatre will fall within acceptable levels of risk. This indicative BAL assessment was undertaken by assessing the permanent classified vegetation and effective slope. The criteria to determine the BAL is outlined as follows: Designated FDI: 80 Flame Temperature: 1090 Slope: Vegetation Class: Setback distances: BAL Outcome Downslope >5-10 o (maximum) and flat/upslope Forest, Woodland and Shrubland minimum of 25 metres and as shown in Table 2 below The following indicative BAL assessment for the existing auditorium and associated buildings was determined for the site. The minimum setback to classified vegetation post APZ is 25 metres. The BAL assessment was undertaken on the present site conditions, as they are unlikely to change. Table 2 shows the BAL assessment outcomes. Table 2: Bushfire Attack Level assessment for existing infrastructure. Structure Red Hill Auditorium buildings Vegetation Class Setback Distance Effective Slope ( ) BAL Rating Artist Area and Office Woodland 25 metres Downslope 6 BAL-29 Auditorium seating Shrubland 25 metres Downslope 6 BAL-12.5 Bar and Toilets Woodland 35.6 metres Upslope BAL-12.5 Note: See Appendix F for the BAL Contour Plan. Shrubland 25 metres Downslope 6 BAL-12.5 An assessment of BAL-29 means there is an increased risk of ember attack and impact by burning debris with the likelihood of exposure to an increased level of radiant heat (AS 3959:2009). The risk is considered to be high. It is expected that the construction elements will be exposed to a heat flux not greater than 29 kw/m 2. An assessment of BAL-12.5 means the risk is considered to be low. It is expected that the construction elements will be exposed to a radiant heat flux not greater than 12.5 kw/m 2. There is a risk of ember attack and burning debris ignited by wind borne embers and a likelihood of exposure to radiant heat (AS 3959:2009). It was determined that the post development condition of the site achieves BAL ratings ranging between BAL-29 to BAL

21 Acceptable Solution A2.2: Hazard Separation Zone (HSZ) The fuel loads standards of 8t/ha as required in the HSZ and as outlined in the City of Swan Fire Hazard Reduction Notice will be achieved via a rotational burn program in the bushland areas around the facility and APZ. This will be achieved by arranging the burn cells to be fuel reduced by local brigades every 7 years. Six fuel cells have been identified and mapped in Figure 15. The actual cells burnt will be determined by the brigade captains planning and supervising the burn operations. Cells 1 and 2 will be treated in 2017, cells 3 and 4 will be treated in 2018 and cells 5 and 6 will be treated in Once the first rotation has been completed, a program to burn each cell can be implemented every 7 years. A new trafficable firebreak will be installed to connect the site through the middle from north to south to aid with the burn program. The Vegetation and Landscape Protection Plan does not conflict with broader fuel reduction requirements in the bushland areas around the facility (Figure 16). Figure 15: Fuel Reduction Cells to achieve compliance with the City of Swan Fire Hazard Reduction Notice. 15

22 Figure 16:Confirmation fuel reduction burning is compatible with broader landscape protection at the site Element 3: Vehicular Access Intent To ensure that the vehicular access serving a subdivision or development is available and safe during a bushfire event. Background and Traffic Management Toodyay Road services the site and is a multilane (dual carriageway) public road at the existing entrance to the site. The Vehicular Access Plan (see Appendix I) shows how access arrangements are adequate to the development. The driveway, carpark loop road, fire service access way and emergency access way are to remain unlocked and unblocked during events for emergency service vehicles and evacuation purposes. This includes the 17.5 metre turn around area west of the stage. A comprehensive Event Traffic Management Plan has been developed for the site in 2016 by Donald Veal Consultants. The report documents how traffic is managed during events and has been developed in accordance with Australian Standards and MRWA guidelines. A Traffic and People Management Plan (Appendix I) summarises the access arrangements at the facility for patrons, traffic management professionals and emergency service personal. There is no parking permitted by patrons or staff on the driveway, emergency access way of fire service access route (Appendix J) and the site will be signposted to indicate this restriction. The event arrival procedure is characterised by buses bring the majority of patrons to an event and parking is made available for buses at the northern end of the carpark. Bus drivers remain at the event with buses and are available to assist with the evacuation of the facility at short notice. Patrons are also encouraged to car pool by reduced parking fees which further reduces car numbers using the site. In the event of a bushfire evacuation of the site, buses would depart first thereby removing a large proportion of visitors very quickly. Security and traffic controllers would be 16

23 positioned in the carpark and at both the driveway entrance and Emergency Access Way intersection with Toodyay Road to ensure a safe and orderly evacuation of the facility. Signage and traffic cones will be installed at the intersections to control vehicle movement in accordance with AS In addition to this, when the site is evacuated at night or an event finishes in the dark, temporary lighting towers are to be located on Toodyay Road at the driveway and Emergency Access Way ( if being used) and along the length of the driveway and Emergency Access Way ( if being used). Traffic Management will be implemented in line with the Event Traffic Management Plan for the site Acceptable Solution A3.1: Two Access Routes The present infrastructure has only one access and egress route via the existing driveway. A second Emergency Access Way has been approved by Main Roads WA and will be constructed by upgrading the existing Emergency Access Way with a connection to Toodyay Road as outlined in Appendix I. Both access ways will remain unlocked and will be strictly managed by the Traffic Management Company during events. Both access ways remain locked outside of events for security purposes. Two access ways are achieved Acceptable Solution A3.2: Public Road The existing public road (Toodyay Road) achieves the following standards: Minimum trafficable surface (m) 6 Horizontal clearance (m) 6 Vertical clearance (m) 4.5 Maximum grade < 50 metres 1 in 10 Minimum weight capacity (t) 15 Maximum crossfall 1 in 33 Curves minimum inner radius (m) Acceptable Solution A3.5: Private Driveway longer than 50 metres The site is serviced by a 400 metre private driveway that terminates at a 2.5 hectare sealed carpark and loop Emergency Access Way. There is no parking in the driveway by patrons during events to ensure access is kept open and easily accessible by emergency services vehicles (Appendix J). The driveway is currently 9m wide and achieves the following standards: Minimum trafficable surface (m) Horizontal clearance (m) 6 Vertical clearance (m) metres Maximum grade < 50 metres 1 in 10 Minimum weight capacity (t) 15 Maximum crossfall 1 in 33 17

24 Curves minimum inner radius (m) 8.5 Passing Bay Turn-around areas Surface Passing bay standards are achieved along the entire length of the driveway Are achieved at the 2.5 ha carpark, 400 metres from Toodyay Road, see loop road and turn around areas in Appendix I. Sealed bitumen (ie. All weather) Acceptable Solution A3.6: Emergency Access Way An Emergency Access Way (EAW) will be formalised at the site that connects the southern section of the carpark area (and loop Emergency Access Way around carpark) to Toodyay Road. The existing access track is a minimum 6m wide, is trafficable by 2WD vehicles and requires minimal maintenance to function as a suitable and acceptable Emergency Access Way. The Emergency Access Way must be provided as a right of way or public access easement and must be signposted to the satisfaction of the City of Swan. Main Roads support the development of this EAW and the installation of a traffic managed control intersection with Toodyay Road as marked in Appendix I. No parking is permitted in the Emergency Access Way (Appendix J) and it will achieve the following standards: Minimum trafficable surface (m) Horizontal clearance (m) 6 Vertical clearance (m) metres Maximum grade < 50 metres 1 in 10 Minimum weight capacity (t) 15 Maximum crossfall 1 in 33 Curves minimum inner radius (m) 8.5 Length Gate Management at Toodyay Road 450 metres The gate at Toodyay Road will be locked in between events and during events will be managed by the Traffic Management Company who oversee the entrance of patrons, car parking arrangements and exit of patrons following an event. They also will be involved with any site evacuation during a bushfire event. The public will only be directed to the EAW in the event of an emergency Acceptable Solution A3.7: Fire Service Access Route An established 660 m Fire Service Access route currently links the proposed Emergency Access Way with the Driveway as marked in Appendix I. No parking is permitted on the fire service access route (Appendix J). This includes a 9m clearing and 6m minimum trafficable surface. It will be maintained to the following standards. Minimum trafficable surface (m) Horizontal clearance (m) 6 Vertical clearance (m) metres 18

25 Maximum grade < 50 metres 1 in 10 Minimum weight capacity (t) 15 Maximum crossfall 1 in 33 Curves minimum inner radius (m) 8.5 Length Turn Around Areas 450 metres Two turn around areas are provided where the Fire Service Access route intersects with the proposed firebreak and the Emergency Access way as outlined in Appendix H. The turn around standard is outlined below Acceptable Solution A3.8: Firebreak width Compliance with the City of Swan Fire Breaks Notice is required at all times. A new trafficable firebreak will be constructed parallel to the western side of the Ampitheatre and will achieve the following firebreak standards as outlined in the Firebreak notice: Firebreaks are to be developed and maintained clear of all obstacles and flammable materials to create a minimum of 3 metre wide trafficable surface suitable for 4 wheel drive vehicles Element 4: Water Intent To ensure that water is available to the development to enable people, property and infrastructure to be defended from bushfire Acceptable Solution A4.1: Reticulated Water The site is not serviced by a reticulated water supply Alternative Solution A4.2: Non-Reticulated Water A 50mm outlet fitting serviced by a 50,000 litre colorbond watertank is located on the southern boundary of the car park, south of the auditorium approximately 170m from the southern boundary of the theatre. It is accessed via a short pull in area that necessitates an appliances reversing into position to fill. This was inspected by the City of Swan and after 19

26 clearing of logs will achieve turn around standards. The outlet fittings will be upgraded to include 50mm and 100m male camlock steel fittings and piping as outlined in Figure 17. A second tank 200,000 litre is located on the northern side of the Ampitheatre and requires 50mm and 100mm male camlock fittings to be installed at the turn around area behind the stage. There is room for fire appliances to turn (17.5m wide cul-de-sac head) and an area will be designated no parking to ensure vehicles do not block the space during events. A 50mm and 100mm male camlock fittings (Figure 17) will be installed at the both water tank pick up points as marked in Appendix I. Both water outlets are accessible to fire tankers as confirmed at the site meeting with the City of Swan. Figure 17: 50mm and 100mm male camlock outlet fittings. The owner will be responsible for the installation and maintenance of these fittings and water supplies including ensuring that tanks are full at all times and compliant access to fire hydrants is available at all times. No parking is permitted on the emergency access way or turn around areas near the hydrants locations (Appendix J). 4 Evacuation and Risk Management Planning Policy measure 6.6 of SPP 3.7 applies to vulnerable and high-risk land uses. Typically, vulnerable uses are those that are considered to have occupants with a lesser capacity to respond in the event of a bushfire and that may present evacuation challenges. Red Hill Auditorium is such a site due to the potential for a large number of people to be present during a bushfire event. A comprehensive Bushfire Evacuation Plan has been developed for the site and is found in Attachment 2. SPP 3.7 requires assessment against the bushfire protection criteria as well as the creation of a Bushfire Management Plan, which includes an emergency evacuation plan for residents. The intent of this policy measure is to recognise that such sites require special consideration when located in bushfire prone areas. The risk management process described in AS/NZS ISO 31000:2009 Risk management Principles and guidelines is a systematic method for identifying, analysing, evaluating and treating emergency risks. Bushfire risk is determined by assessing: Bushfire hazard (i.e. vegetation). 20

27 Threat level (i.e. proximity of the hazard to assets and people). Vulnerability of the asset. Consequence rating (i.e. a rating for the potential outcome once the incident has occurred). Likelihood rating (i.e. the chance of an event). It is beyond the scope of this report to detail a comprehensive bushfire risk assessment according to AS/NZS ISO 31000:2009; however, a comprehensive bushfire hazard assessment is outlined in Section 3.1. The threat level has been assessed for the site in previous sections by determining the Bushfire Attack Levels (BALs) for the facility once the APZ has been established. 4.1 Public Education and Community Awareness Community bushfire safety is a shared responsibility between individuals, the community, government and fire agencies. DFES has an extensive Community Bushfire Education Program including a range of publications, a website and Bushfire Ready Groups. Prepare. Act. Survive. (DFES, 2015) provides excellent advice on preparing for and surviving the bushfire season. Other downloadable brochures are available from: The City of Swan provides bushfire safety advice to residents and this can be found on their website It also provides details on how to become a volunteer at the local volunteer Bush Fire Brigades. Professional, qualified consultants also offer bushfire safety advice and relevant services to residents and businesses in bushfire prone areas. 4.2 Fire Safer Areas There are no designated Community Fire Refuges in the City of Swan, however, at the time of an emergency, the relevant authorities can select an evacuation centre and DFES, the City of Swan and Police will provide this information to site managers and residents as necessary. The on-site shelter area is the amphitheatre and patrons will remain in the Ampitheatre until an evacuation is co-ordinated. Sheltering in vehicles in the carpark is not permitted due to the threat of vehicle to vehicle ignitions during bushfire attack. The seating in the Ampitheatre area is exposed to BAL-12.5 (Appendix F). 4.3 Assessment of Fire Management Strategies The bushfire hazard that could threaten this site surrounds the site in all directions. Specifically vegetation to the north and west occurs downslope of the site which will encourage increased fire behaviour from an approaching fire front. Exposure to hot dry easterly winds through higher fuel loads in the forest vegetation east of the site is also possible. Fire response operations will utilise the static water supply in the two water tanks on-site and road access to defend property and life. The focus on mitigating risk at the site is an early evacuation of patrons on either of the two access routes that lead away from the facility. 21

28 Policy measure 6.6 of SPP 3.7 applies to vulnerable and high-risk land uses. Typically, vulnerable uses are those that are considered to have occupants with a lesser capacity to respond in the event of a bushfire and that may present evacuation challenges. Red Hill Auditorium is such a site due to the potential for a large number of people to be present at the site during a bushfire event. SPP 3.7 requires assessment against the bushfire protection criteria as well as the creation of a Bushfire Management Plan, which includes an emergency evacuation plan for occupants. The intent of this policy measure is to recognise that such sites require special consideration when located in bushfire prone areas. 4.4 Implementing the Bushfire Management Plan Property Owner and Manager Responsibilities The owners and managers of the site are to maintain a reduced level of risk from bushfire, and will be responsible for undertaking, complying and implementing measures to protect their own assets (and people under their care) from the threat and risk of bushfire. They will be responsible for: Ensuring the site complies with the City of Swan Fire Control Notice as published. Establish and maintaining the APZ via an annual works program to minimise the exposure of buildings and people to bushfire attack. Ensure the City of Swan Fire Officers attend the site annually to approve of the level of fuel management undertaken in the APZ. Upgrade the tank outlet fittings to steel 50m and 100mm male camlock fittings and ensure they are accessible to fire appliances at all times. Ensure the main Driveway, Emergency Access Way, Fire Service Access Route are upgraded where necessary to standards and maintained to standards. Ensure the emergency access way, turn around areas and driveway are identified as no parking zones at all times, parking is managed by the Traffic Management company and there are no obstructions to access ways, water outlet fittings and fire fighting equipment (Appendix J). Ensure water tanks are full at all times. Ensure all access ways are unlocked during events including the driveway and emergency access way gates with Toodyay Road. Ensure identified staff monitor for bushfires in the vicinity of the facility during events as outlined in the Evacuation Plan. Ensure staff and contractors are provided with adequate training regarding traffic management and annual training session on bushfire evacuation procedures. Consult local brigades to undertake the fuel reduction burning program as outlined in Figure 12. Annually review the Emergency Evacuation Plan and update the City of Swan with the review document every year prior to bushfire season. The owner must ensure the gates on the Emergency Access Way are unlocked during every event and duel locked with City of Swan fire padlock at all other times. Reviewing the BMEP every 5 years 22

29 4.4.2 City of Swan s Responsibilities The responsibility for compliance with the law rests with the individual property owner and occupiers, and the following conditions are not intended to unnecessarily transfer some of the responsibilities to the City of Swan. The City of Swan s shall be responsible for: Providing fire prevention and preparedness advice to the landowner upon request, including and the City of Swan s Fire Breaks Notice. Consider undertaking an annual inspection of the APZ standards at the Auditorium in consultation with Red Hill Management prior to the bushfire season. 5 CONCLUSIONS This Plan provides responses to the bushfire protection criteria that fulfil the intent of the bushfire hazard management issues outlined in the Guidelines for Planning in Bushfire Prone AreasV1.1 (2017). However, community bushfire safety is a shared responsibility between governments, fire agencies, communities and individuals. BAL-29 is not exceeded for any structures and BAL-12.5 is not exceeded for the amphitheatre seating area due to the APZ surrounding the facility. Fire outlet fittings will be installed at the water tanks providing access to fire appliances and two access routes will be provided at all times. The BMEP will greatly improve the bushfire management of the site and reduce the bushfire related risk to the community. Water supply and hydrants are established. A Bushfire Evacuation Plan has been developed to provide guidance to staff on how to trigger decisions and the process to evacuate the site and personal responsibilities during a bushfire event. 23

30 6 REFERENCES Bureau of Meteorology (BOM). (2014). Department of Fire and Emergency Services (DFES). (2011). Plant Guide within the Building Protection Zone for the Swan Coastal Plain of Western Australia. ingpublications/fesa%20plant%20guide-bp%20zone-final-w.pdf DFES. (2012). PREPARE. ACT. SURVIVE. des/dfes_bushfire-prepare_act_survive_booklet.pdf DFES. (2013). Submission of Documents to DFES for Assessment. DFES BEB Guideline No: GL elines/gl-07-submissionofdocumentstodfesforassessment.pdf. Evacuation Planning Handbook 4. Australian Government. Attorney Generals Department. Australian Emergency Management Institute Gibbons P, van Bommel L, Gill AM, Cary GJ, Driscoll DA, Bradstock RA, Knight E, Moritz MA, Stephens SL and Lindenmayer DB. (2012). Land Management Practices Associated with House Loss in Wildfires. PLoS ONE 7(1): e doi: /journal.pone Gould JS, McCaw WL, Cheney NP, Ellis PF, Knight IK, and Sullivan AL. (2007) Project Vesta - Fire in Dry Eucalypt Forest: Fuel Structure, fuel dynamics and fire behaviour. Ensis- CSIRO, Canberra ACT, and Department of Environment and Conservation, Perth WA. Government of Western Australia (2014) Bushfire Prone Area Mapping Standard. Western Australia ing_standard.pdf Leonard J. (2009). Report to the 2009 Victorian Royal Commission Building Performance in Bushfires. CSIRO Sustainable Ecosystems. NSW Rural Fire Service. (2004). Bushfire Evacuation Plans (see: Standards Australia. (2009). AS 3959:2009 Construction of buildings in bushfire-prone areas. Standards Australia. (2009). AS/NZS ISO 31000:2009 Risk management Principles and guidelines. Victorian Bushfires Royal Commission (VBRC). (2009). Interim Report. Government Printer for the State of Victoria. Western Australian Planning Commission (WAPC), FESA and Department of Planning and Infrastructure. (2010). Planning for Bush Fire Protection - Edition 2. Western Australian Planning Commission, Perth. 24

31 Western Australian Planning Commission (WAPC), FESA and Department of Planning and Infrastructure. (2014). DRAFT Planning for Bushfire Risk Management Guidelines (2014). Walker J. (1981). Fuel dynamics in Australian vegetation. Pages in Gill AM, Groves RH and Noble IR, editors. Fire and the Australian biota. Australian Academy of Science, Canberra, Australia. 25

32 7 GLOSSARY AS Australian Standard APZ Asset Protection Zone BAL Bushfire Attack Level BMP Bushfire Management Plan BCA Building Code of Australia BOM Bureau of Meteorology DFES Department of Fire and Emergency Services (was FESA) FESA Fire and Emergency Services (now DFES) HSZ Hazard Separation Zone TPS Town Planning Scheme VBRC Victorian Bushfires Royal Commission WAPC Western Australian Planning Commission 26

33 This page has been left blank intentionally. 27

34 APPENDICES Appendix A: Site Location Appendix B: Red Hill Auditorium Appendix C: AS3959 Vegetation Classification Appendix D: Topography & Effective slope Appendix E: Bushfire Hazard Level Rating Appendix F: BAL Contour Plan Appendix G: Asset Protection Zone Plan Appendix H: Asset Protection Zone and Landscape Retention Area Appendix I: Traffic Management and Water Supply Appendix J: No Parking Zones Appendix K: Bushfire Management Plan Checklist 28

35 SITE LOCATION TOODYAY ROAD TOODYAY ROAD APPENDIX A: SITE LOCATION PLAN LOTS 1 & 2 TOODYAY RAOD RED HILL City of Swan SUBJECT LAND... SOURCE: PHOTOGRAPHY FROM NEARMAP NORTH m SCALE 1:15 A4 DATE: FEBRUARY 2016 Base mapping supplied by Nearmap & Google Maps Bushfire Safety C O N S U L T I N G BUSHFIRE SAFETY CONSULTING PO BOX 84 STONEVILLE WA 6081 Mbl:

36 ROAD ACCESS TOODYAY ROAD TRAFFICABLE FIRE OFFICE ARTISTS AREA STAGE WATER TANK AUDITORIUM DRIVEWAY / ENTRANCE BAR TOILETS FOOD VENDORS CAR PARK EMERGENCY WATER TANK ACCESS WAY APPENDIX B RED HILL AUDITORIUM LOTS 1 & 2 TOODYAY ROAD RED HILL City of Swan NORTH m NOT TO A3 DATE: SEPTEMBER 2016 Base mapping supplied by Alan McLean Engineering Pty Ltd Bushfire Safety C O N S U L T I N G BUSHFIRE SAFETY CONSULTING PO BOX 84 STONEVILLE WA 6081 Mbl:

37 Wd Sh TOODYAY ROAD Ex (e) Sh Wd Sh Sh Wd Wd Sh Fo TOODYAY ROAD Sh Ex Ex (e) (e) Wd Sh Sh Sh Sh Wd Sh Fig 8 Sh Wd Fig 7 Wd Sh Wd Sh Wd Fig 9 Fig 11 Ex (e) Fig 10 Ex (e) Fig 6 Fig 4 Fig 5 Sh Fo Wd Wd 100m SETBACK FROM BOUNDARY Wd Fo APPENDIX C AS 3959 VEGETATION CLASSIFICATION LOTS 1 & 2 TOODYAY ROAD RED HILL City of Swan SUBJECT LAND... SOURCE OF PHOTOGRAPHY: NEARMAP Fo - Forest (Class A) Wd - Woodland (Class B) Sh - Shrubland (Class C) Ex (e) - Exclusion Clause (e) NORTH m NOT TO A3 DATE: APRIL 2016 Base mapping supplied by Alan McLean Engineering Pty Ltd Bushfire Safety C O N S U L T I N G BUSHFIRE SAFETY CONSULTING PO BOX 84 STONEVILLE WA 6081 Mbl:

38 TOODYAY ROAD Down TOODYAY ROAD TOODYAY ROAD Down 6 Down Up Up Down APPENDIX D TOPOGRAPHY & EFFECTIVE SLOPE LOTS 1 & 2 TOODYAY ROAD RED HILL City of Swan SOURCE OF PHOTOGRAPHY: NEARMAP NORTH m NOT TO A3 DATE: APRIL 2017 Base mapping supplied by Alan McLean Engineering Pty Ltd Bushfire Safety C O N S U L T I N G BUSHFIRE SAFETY CONSULTING PO BOX 84 STONEVILLE WA 6081 Mbl:

39 TOODYAY ROAD TOODYAY ROAD 100m SETBACK FROM BOUNDARY APPENDIX E BUSHFIRE HAZARD LEVEL ASSESSMENT LOTS 1 & 2 TOODYAY ROAD RED HILL City of Swan SUBJECT LAND EXTREME MODERATE LOW SOURCE OF PHOTOGRAPHY: NEARMAP NORTH m NOT TO A3 DATE: APRIL 2017 Base mapping supplied by Alan McLean Engineering Pty Ltd Bushfire Safety C O N S U L T I N G BUSHFIRE SAFETY CONSULTING PO BOX 84 STONEVILLE WA 6081 Mbl:

40 TOODYAY ROAD m SETBACK FROM BOUNDARY APPENDIX F BAL CONTOUR PLAN LOTS 1 & 2 TOODYAY ROAD RED HILL City of Swan BAL RATING BAL FLAME ZONE BAL 40 BAL 29 BAL 19 BAL 12.5 NORTH m NOT TO A3 DATE: APRIL 2017 Base mapping supplied by Alan McLean Engineering Pty Ltd Bushfire Safety C O N S U L T I N G BUSHFIRE SAFETY CONSULTING PO BOX 84 STONEVILLE WA 6081 Mbl:

41 TOODYAY ROAD 25.0m 25.0m 25.0m 35.6m 7.0m 12.0 m 9.0 m m 16.0 m APPENDIX G ASSET PROTECTION ZONE LOT 2 TOODYAY ROAD RED HILL City of Swan ASSET PROTECTION ZONE SOURCE OF PHOTOGRAPHY: NEARMAP NORTH m NOT TO A3 DATE: APRIL 2017 Base mapping supplied by Alan McLean Engineering Pty Ltd Bushfire Safety C O N S U L T I N G BUSHFIRE SAFETY CONSULTING PO BOX 84 STONEVILLE WA 6081 Mbl:

42 TOODYAY ROAD Full APZ standards Removal of accumulated fine fuels and pruning of vegetation can be only achieved permitted in in these zones Landscape where the Landscape Retention Retention Area Area overlaps with the Asset Protection Zone APPENDIX H ASSET PROTECTION ZONE & LANDSCAPE RETENTION AREA LOT 2 TOODYAY ROAD RED HILL City of Swan ASSET PROTECTION ZONE LANDSCAPE RETENTION AREA SOURCE OF PHOTOGRAPHY: NEARMAP NORTH m NOT TO A3 DATE: APRIL 2017 Base mapping supplied by Alan McLean Engineering Pty Ltd Bushfire Safety C O N S U L T I N G BUSHFIRE SAFETY CONSULTING PO BOX 84 STONEVILLE WA 6081 Mbl:

43 APPENDIX I 17.5m wide turn around for fire appliances. Identified with paint on bitumen surface

44 'No Parking' signage located here at entrance to FAR TOODYAY ROAD "No Parking" to be painted on surface in 17.5 metre circular zone DRIVEWAY / ENTRANCE 9m wide Driveway 'No Parking' markings on driveway pavement every 50 metres Shelter on-site location until it is safe to evacuate 'No Parking' markings on bitumen and turn around loop 6m wide Fire Access Route No Parking at any time Loop Emergency Access Way. Identified with paint on bitumen surface and signs with "No Parking" Bus Parking Bays 'No Parking' signage located here at entrance to FAR and EAW Proposed Trafficable Firebreak No Parking at any time Car Parking Bays 6m wide Emergency Access Way through to Toodyay Road at Traffic Controller managed intersection. Gate unlocked during events. No Parking at any time. 'No Parking' signage located here at 'turn around' and at entrance to EAW 'No Parking' markings on loop Emergency Access Way pavement every 50 metres APPENDIX J NO PARKING ZONES LEGEND SUBJECT LAND DRIVEWAY & ACCESS WAYS NORTH Bushfire Safety C O N S U L T I N G LOTS 1 & 2 TOODYAY ROAD RED HILL City of Swan NO PARKING SIGNS TO BE INSTALLED m NOT TO A3 DATE: OCTOBER 2017 Base mapping supplied by Alan McLean Engineering Pty Ltd BUSHFIRE SAFETY CONSULTING PO BOX 84 STONEVILLE WA 6081 Mbl:

45 Appendix K: Bushfire Management Plan Checklist Criteria Response 1 Background Information Details on skills, expertise, qualifications and accreditation provided. 2. Spatial Consideration of Bushfire Threat Aerial photography and maps are provided outlining spatial distribution of vegetation and bushfire hazard on the site and within 100 metres of the site boundary 3. Proposal Compliance The site meets the objectives of SPP 3.7, the site has a comprehensive Evacuation Plan developed with the on-site shelter option confirmed as the Ampitheatre until such time as evacuation is co-ordinated. 3.1 Location of Development Does the proposal comply with the performance criteria by applying acceptable solution A1.1? Yes. The site is located in an area that will on completion be subject to a BAL rating of BAL-29 or lower for existing buildings. 3.2: Siting of Development Does the proposal comply with the performance criteria by applying acceptable solution A2.1? Does the proposal comply with the performance criteria by applying acceptable solution A2.2? Yes. An APZ is accommodated at the site that provides sufficient setback from bushfire fuels to ensure existing buildings be subject to a BAL rating of BAL-29 or lower Yes. HSZ fuel load standards will be achieved in bushland areas across most of the site with the fuel reduction burning program. 3.3: Vehicular Access Does the proposal comply with the performance criteria by applying acceptable solution A3.1? Does the proposal comply with the performance criteria by applying acceptable solution A3.2? Does the proposal comply with the performance criteria by applying acceptable solution A3.3? Does the proposal comply with the performance criteria by applying acceptable solution A3.4? Does the proposal comply with the performance criteria by applying acceptable solution A3.5? Does the proposal comply with the performance criteria by applying acceptable solution A3.6? The main driveway and a traffic managed Emergency Access Way (EAW) provide two access ways during events to Toodyay Road. Main Roads support the traffic managed EAW. The EAW is accessible to 2 wheel drive vehicles. Yes Not applicable Not applicable The main driveway is 9 metres wide and vehicles can pass at any stage along the length of the driveway. Use of the driveway is managed by the Traffic Management Company as visitors arrive and depart the venue. This active management ensures vehicles do not park on the driveway. Parking is not permitted. Yes

46 Criteria Does the proposal comply with the performance criteria by applying acceptable solution A3.7? 4: Water Does the proposal comply with the performance criteria by applying acceptable solution A4.1? Does the proposal comply with the performance criteria by applying acceptable solution A4.2? Does the proposal comply with the performance criteria by applying acceptable solution A4.3? Response Yes, a 6m wide trafficable Fire Services Access Route is provided that links the driveway with the EAW. Not applicable No, however the site is serviced by 250,000 litres of water in two separate colorbond water tanks that will have complaint fire appliance access and both tank will have a 100mm and 50mm steel outlet fittings. The tank and outlets will not be vested with the City of Swan they will remain in ownership of the site owner who is responsible f or ensuring the tanks are full and accessible to fire appliances at all times. The pipe diameter between the tanks and fittings will be 100mm diameter minimum to ensure minimum flow rates are achieved. Not applicable Applicant Declaration We declare that the information provided is true and correct to the best of our knowledge. Signature: Signature: Name: Rohan Carboon Name: Ken Strahan Date: 7/11/2017 Date: 7/11/2017

47 ATTACHMENTS Attachment 1 - Red Hill Bushfire Evacuation Plan

48 Red Hill Auditorium Bushfire Evacuation Plan Red Hill Auditorium Planning for Evacuation 1 Introduction The bushfire hazard that could threaten the Red Hill Auditorium (RHA) surrounds the facility and carpark. Under severe, extreme or catastrophic fire danger indices, there may be limited warning of an approaching bushfire that starts close to the facility. A fire that starts further from the facility could provide sufficient time to assess the threat level and evacuate the site, unless both evacuation routes were compromised. It takes approximately 40 minutes at the most to completely evacuate the site as confirmed by the Operations Manager from All Sites Traffic Solutions. The Operations Manager provided the following comments: As the traffic and parking Manager for Red Hill Auditorium. I (Steven Macknak) manage and record the amount of vehicles in the carpark and times of arrival and departure. The latest that the buses leave the car park is 25 mins after the show. And the latest that the last car leaves the carpark is 35mins after the show and then we start to pack up. A traffic control management team of 20 personnel co-ordinate the movement of people from the facility after every event and on average the site is vacated in 40 minutes. Buses transport 50% of the crowd, other guests self-drive. These regular traffic management arrangements provide the on-site management team with a regular evacuation planning practice. The study area includes infrastructure, that includes a stage and adjoining artist facilities, open air theatre and car/bus parking area. The buildings are primarily private, they are used for food preparation and service/ stage and artists rooms. The visiting public are confined to the open auditorium, car park, toilets and roads. During events at RHA, the key decision makers on-site include: Event Director Venue Manager Head of Security Traffic Control Manager The site is used on average times per year in the period September - April and can accommodate 5000 visitors. Sometimes the facility is used by smaller groups less than 1000 people. This evacuation plan seeks to mitigate and manage the risk associated with a bushfire emergency threatening patrons at an event hosted at the RHA. The plan details the components, personnel functions and implementation of evacuation procedures and builds on the existing plan in place for the facility. 1

49 Red Hill Auditorium Bushfire Evacuation Plan This plan follows the guidance in the Evacuation Planning Handbook 4 (Attorney General s Department; Australian Emergency Management Institute) and Australian Standard Evacuation types There are two principal types of evacuation possible at the site: 1. Pre-warned Evacuation: when authorities contact the venue and coordinate an evacuation. This decision is made to evacuate ahead of a fire impacting the site. 2. Self-Evacuation: a spontaneous evacuation involving the self-initiated movement of patrons by the venue management team after an assessment has been made the facility could be threatened and sufficient time exists to move everyone safely from the site. An alternative to evacuation is to shelter in place rather than evacuate. This would occur if the risk associated with evacuation were greater than sheltering in place. Guests would shelter in the open air auditorium. 3 Evacuation Plan Objective To clearly define the process to be followed in the event of an emergency situation caused by an imminent threat from bushfire. This plan should be regarded as a living document with guidelines that can be adapted to changing circumstances. This document should be reviewed annually. The plan will be used by the Event Director and key contractors for pre-warned evacuation and self-evacuation purposes of the RHA. It includes: The written procedures developed for evacuation of visitors and staff. Definition of the functions, roles and responsibilities of staff and contractors in a bushfire emergency. Ongoing education and training as part of the overall strategy. Critical to an effective evacuation is appropriate planning. This includes identifying staff functions, resources needed, arrangement and documentation. Importantly an established plan needs to be exercised. Control and coordination is critical to effective evacuation of all stages in the evacuation process. This is especially the case where fire impact is imminent and immediate evacuation is required, as there may not be time for other agencies to assist in an evacuation. In this context, the responsibility to effect the safe evacuation of patrons would then fall on the person identified as having the control function. 2

50 Red Hill Auditorium Bushfire Evacuation Plan Other roles and responsibilities, such as traffic management and crowd control and direction, need to be assigned and understood by relevant staff. 4 Scope This plan applies to the RHA facility, guests and staff during events and relates to the potential impact of a bushfire on the site. 5 Response Actions A bushfire threat identified to the RHA facility will require the quick assessment of expected time until the fire impacts the site. All people on-site are concentrated in the one area and if required, announcements can be made to all staff and guests using the stage microphone. All 20 Traffic control contractors and staff have radio communications. If a bushfire is identified within the monitoring poster area, the Event Director in consultation with the Venue Manager, Head of Security and the Traffic Control Manager will investigate the threat level to the facility. The process to be followed includes: 1. To monitor bushfires that do not have the potential to become a threat, just in case conditions unexpectedly change. 2. To evacuate the site if a bushfire is identified as having potential to threaten RHA and the evacuation routes are safe to use. 3. To shelter on-site until such time as the evacuation roads are safe to use as confirmed by emergency services. 4. To all shelter in the Auditorium from radiant heat and provide a single site which can be more easily defended by fire agencies. 6 FDI and Pre-emptive Closure Predicted fire behavior and suppression difficulty increases with increasing fire Danger Indices and Fire Danger Rating. Events will be automatically cancelled on days of Extreme or Catastrophic Fire Danger Rating. When the FDR exceeds Extreme, venue management will contact the City of Swan Fire Control Officer and discuss the type and scale of event planned and whether cancellation is still required or the event can be carried out. This is to provide flexibility and I case fire weather conditions change or small events can be shown to be managed within acceptable risk parameters. 3

51 Red Hill Auditorium Bushfire Evacuation Plan 7 Emergency Preparation and Testing 7.1 Training requirements The Event Director at RHA will attend a bushfire evacuation session with a Bushfire Risk Consultant to comprehensively go through the Evacuation triggers and procedures in this plan This will equip the Event Director with knowledge about fire behavior, intensity and the impact of wind and wind changes. This will assist the Event Director with decisions regarding site evacuation. Key contractors (ie. The Venue Manager, Head of Security and Traffic Control Manager) at the site shall be trained in the following emergency management information: The general information contained in this Evacuation Plan document. Individual roles and responsibilities. Access and egress routes. Assembly point locations. The written procedures applicable to the site. All staff must acknowledge that they have read and understood the emergency evacuation procedures, understand their role and responsibilities, and had any questions relating to the evacuation procedure adequately answered. 7.2 Event traffic management and exercise drills Site evacuation of all patrons is basically practiced at the completion of every event. Professional Traffic Control contractors are well practiced in the safe movement of large numbers of people from the site. It takes on average 40 minutes to completely evacuate the site and traffic control procedures include contractors on Toodyay Road, slowing regular traffic and allowing patrons to merge into Toodyay Road. The site could have 5000 people in attendance so it requires a coordinated evacuation procedure. Buses bring 50% of venue guests and the buses will be first to evacuate to quickly remove half of the guests form the venue. Buses and bus drivers remain at the venue during events and are ready to transport people quickly away from the area. Guests who arrived in cars will then be evacuated in a coordinated manner so there is no traffic congestion. The main driveway will be used as it provides direct sealed access to Toodyay Road. The alternative Emergency Access Way can be used if this is deemed to be safer and lead people away from the bushfire threat. 4

52 Red Hill Auditorium Bushfire Evacuation Plan The Evacuation Flow Chart on the Bushfire Monitoring Poster triggers an evacuation of the site and the traffic management team then implement the self evacuation procedures. Self evacuation is only undertaken when it is clearly assessed that there is no immediate threat of fire to the facility and people can leave in an orderly manner at normal legal speed limits and not be under any stress of an approaching fire. If guests become stressed and agitated when evacuating, the risk of vehicle accident increases and the threat to life safety increases. Evacuation should never be undertaken when fire is close to the facility and people are agitated. The setback distances at the facility provide much greater separation from predicted levels of radiant heat than does a motor vehicle on Toodyay Road confronted by a fire front. Staff would be briefed prior to each event and there would be a debrief of all staff following any bushfire scenario planning event to discuss any issues regarding the plan. 7.3 Evacuation Plan review An annual review of the plan will be undertaken and also will be triggered following each bushfire event and following an evacuation. 8 General Roles and Responsibilities 8.1 Evacuation Planning Committee The Committee consists of the following personnel: 1. Event Director 2. Venue Manager 3. Head of Security 4. Traffic Control Manager The Evacuation Planning Committee will review the Evacuation Plan, evaluate response and drills, and revise the plan annually. 8.2 Chief Warden (Name/Role: Event Director) Evaluate the need for evacuation (Evacuation Flow Chart Figure 1). Initiate self-evacuation or shelter on-site until emergency services advise it is safe for people to leave. Document the emergency situation, what happened, and what the outcome was. 5

53 Red Hill Auditorium Bushfire Evacuation Plan 8.3 Evacuation Wardens A following positons are identified as Evacuation Wardens 5. Event Director (Chief Warden) 6. Venue Manager 7. Head of Security 8. Traffic Control Manager Role of Wardens Receive directions from the Chief Warden Check all rooms/buildings/facilities have been evacuated. Ensure that all guests and staff have been alerted and that a self evacuation has been initiated. Maintain communication with, and update the Chief Warden with situation reports via hand held radios. Provide information of the situation to staff when asked. Carry out tasks as directed by the Chief Warden. Be readily identifiable, such as the wearing of tabards. Contribute to debriefing. 9 Evacuation Plan The objective of this plan is to: Decrease the level of risk to life. Ensure safe and effective evacuation of guest, contractors and staff through effective control and management. 9.1 Evacuation of RHA The Chief Warden will take the following issues into consideration when determining if and when to evacuate: The advice from Emergency Services, including public warnings The severity of a bush fire incident, proximity of fire and predicted fire spread (ie. Smoke, embers and heat) The safety of internal driveways and Toodyay Road All details are satisfied in the RHA Bushfire Evacuation Flow Chart (Figure 1) 6

54 Red Hill Auditorium Bushfire Evacuation Plan If Toodyay Road and other evacuation routes are assessed as being too dangerous to use, the evacuation will only occur following the advice from emergency services or police. The generic process for evacuation can be summarized as: The assembly and relocation/evacuation trigger has been met (Figure 1). Staff and contractors notified. Guests are notified. Police and DFES are notified that all guests are evacuating and the situation is being managed by Traffic Control contractors. 9.2 Monitoring for Bushfires Receiving a warning of an approaching fire is enhanced by actively monitoring communications over the internet and ABC radio and observing the environment surrounding the site. It is common for the first indication that a fire is burning nearby to observe smoke in the surroundings. On days when the Fire Danger Rating (FDR) is high and above, bushfires can be unpredictable and uncontrollable. These days need to trigger basic preparation and monitoring procedures. The fire danger rating provides an indication of how difficult a bushfire will be for authorities to extinguish and on what days bushfires are going to pose the greatest threat to property and lives. Fire danger ratings provide an example of expected fire behaviour and potential impact. The Fire Danger Rating should trigger procedures for active monitoring by the management team. Early detection of a bushfire s location provides RHA with the best opportunity to evacuate early. If electricity fails, a back-up generator is provided and a portable battery powered radio and mobile phones will assist with accessing information. Observing the site and surroundings regularly also increases the chances of noticing smoke from a nearby bushfire. The Event Director may receive warnings of a bushfire from authorities, but it is not guaranteed. All mobile phones need to be registered with the State Governments StateAlert System at the venues location. The Event Director should actively monitor for bushfires on days that a bushfire is likely to be difficult for fire agencies to suppress. This increases the chance of receiving an early warning of a bushfire. Monitoring involves accessing websites (ie. those of DFES & DPAW), and listening to the emergency services broadcaster 720 ABC radio at regular intervals throughout the day. Monitoring also involves regularly checking for smoke in the surrounding area. A staggering 56% of people surveyed after the Victorian Black Saturday bushfires reported that the sight of smoke was the first indication that they had that a bushfire was burning nearby (VBRC 2009). The site is in the Lower West Inland fire weather forecast area. 7

55 Red Hill Auditorium Bushfire Evacuation Plan Actively monitor for bushfires according to these guidelines: Fire Danger Rating Low, Moderate and High Very High Monitoring Procedures No Specific Procedures but notify the Event Director if a fire is identified to assess if action is required. Monitor Websites hourly. Monitor ABC Radio during broadcasts at 15 minutes before and after the hour. Assess for smoke by walking around the venue observing the surroundings every hour. Severe, Extreme and Catastrophic Monitor Websites every 15 minutes. Monitor ABC Radio during broadcasts at 15 minutes before and after the hour. Assess for smoke by walking around the venue observing the surroundings consistently 9.3 Responding when a bushfire is detected When a bushfire is detected, it needs to be immediately reported to authorities ( by calling 000) and a series of investigations are triggered to determine : - The bushfires threat level to RHA and Toodyay Road - The response ( ie. continue monitoring and investigating, relocate to the safer building or evacuate off-site). This decision making process is summarised in the Flow Chart (Figure 1). The use of a zone that triggers initial investigation and assist with response decisions confidently is useful for when advice is not forthcoming from emergency services. A detailed map outlining the 10 km bushfire monitoring zone surrounding RHA is outlined in Figure 2. This poster will be printed at AO size and displayed at the site at all times. A bushfire within the zone on a particular Fire Danger Rating day triggers further investigations. The Evacuation Flow Chart (Figure 1) guides this process. The detailed poster also allows the Event Director to plot any bushfires location and determine the threat level by predicted the fires direction of travel and rate of spread. This allows Venue staff to evaluate the time permitted until the fire impacts on the site or Toodyay Road and to determine if early (safe) evacuation is possible. 8

56 Red Hill Auditorium Bushfire Evacuation Plan 9.4 Evacuation Triggers There is strong evidence that moving about in an area when bushfires are near is the most dangerous option for people, and yet many people do it (VBRC 2010). The key to a safe evacuation is leaving early, this means long before RHA or evacuation roads come under bushfire attack. Advice may be provided by authorities to self-evacuate which greatly assists because it confirms the safety of Toodyay Road and makes the process relatively straight forward. Standard government warnings may also trigger an evacuation if they are received in a timely manner. The general nature of government warnings however must be assessed against the local conditions before evacuation is undertaken to ensure Toodyay Road is not being threatened. There are three levels of warnings that change to reflect the increasing risk to life and the decreasing amount of time people have until the fire arrives. They are: An ADVICE provides information that a fire has started but there is no immediate danger, this is general information to keep people informed and up to date with developments. An Advice warning is a trigger to assess where the fire is and its potential threat level. This is a trigger to initiate Evacuation flow chart investigations (Figure 1). A WATCH AND ACT message is issued when a fire is approaching and conditions are changing, DFES recommend people need to leave their property or prepare to actively defend (DFES 2015). This is a trigger to initiate Evacuation flow chart investigations (Figure 1). An EMERGENCY WARNING means there is immediate danger and the fire is likely to impact the site. There is a threat to lives and buildings, it is the highest level of warning (DFES 2015). The message may start with a siren called a Standard Emergency Warning Signal. Evacuation should only be attempted after ensuring roads are safe to travel and sufficient time exists for all vehicles to safely do so. It may trigger staying on the site and sheltering until authorities can ensure safe evacuation is possible. This is a trigger to initiate Evacuation flow chart investigations (Figure 1). An all clear message means the danger has passed and the fire is under control. It still may not be safe to return to RHA, Emergency Services will advise (DFES 2015). The Emergency Alert Telephone warning system is the national telephone warning system used during an emergency to send messages to landlines and mobile phones within a defined area where lives and homes are deemed to be under direct and imminent threat. Emergency Alert is not used for every incident DFES responds to. A DFES Incident Controller assesses the level of danger to the community and if lives and 9

57 Red Hill Auditorium Bushfire Evacuation Plan homes are under direct and imminent threat, he or she will request an Emergency Alert be issued within that specific geographical area. RHA staff do not need to register to receive a telephone warning. All landline and mobile telephone numbers (including silent numbers) are automatically registered based on their service address. In an emergency, telecommunications providers send voice messages to landlines and text messages to mobiles that have a registered service address within the affected warning area. RHA staff should contact their telephone provider to ensure the service address details are current. ( encyalert.aspx Evacuation Procedures Early Evacuation is the safest response in a bushfire event. Late evacuation is a dangerous response. After satisfying the criteria in the Evacuation Flow chart implement the following procedures : 1. Decide which internal road will be used for evacuation. 2. Advise Police of the decision to evacuate and proposed route 3. Notify patrons that a bushfire evacuation is underway via the stage microphone and there is no need for panic, it is precautionary and people can simply leave at a normal pace. 4. Co-ordinate buses to leave the site first, then follow normal practices used at the end of all events to evacuate the facility. 5. All staff and contractors are to ensure the site is completely evacuated of all patrons, before the site is secured and totally evacuated. 6. Evacuate away from the threat on Toodyay Road to a safer place. 9.5 Shelter on-site and stay until safe evacuation possible and confirmed by emergency services. The contingency for when safe evacuation is not possible is for patrons to stay and shelter in the open air auditorium, vehicles are not safe to shelter in due to their proximity to each other and surrounding bushfire hazard. 10

58 Red Hill Auditorium Bushfire Evacuation Plan Table 1 - LIST OF EMERGENCY CONTROL PERSONNEL Function CHIEF WARDEN EVAC WARDEN 1 EVAC WARDEN 2 EVAC WARDEN 3 Name Event Director Venue Manager Head of Security Traffic Control Manager Table 2 - LIST OF EMERGENCY CONTACTS Emergency Service Phone number CALLED To Report fire 000 Y/N AMBULANCE 000 Y/N DFES Information Line Y/N POLICE 000 Y/N City of Swan Y/N SES Assistance Y/N 11

59 Red Hill Auditorium Bushfire Evacuation Plan Police Emergency 000 DFES Community Bushfire Information Department of Biodiversity, Conservation and Attractions Mundaring Office (Duty Officer After hours) City of Swan Administration Fire and Emergency Management Coordinator Community Safety Advocates East Swan Brigade Radio Stations 720 ABC Radio (updates 15 minutes before and after the hour) St John Ambulance Websites and Twitter Medical Services and Utilities St John of God Midland Public hospital Western Power Main Roads

60 Red Hill Auditorium Bushfire Evacuation Plan Figure 1 - RHA BUSHFIRE EVACUATION FLOW CHART 13

61 Red Hill Auditorium Bushfire Evacuation Plan Figure 2 - BUSHFIRE MONITORING POSTER 14

62 Red Hill Auditorium Bushfire Evacuation Plan Figure 3 EVACUATION ROUTES 15

63 Red Hill Auditorium Bushfire Evacuation Plan Figure 4 NO PARKING ZONES 16