Office Inspection Checklist Offices/Classrooms/General Office Areas

Transcription

1 CONCORDIA UNIVERSITY Office Inspection Checklist Offices/Classrooms/General Office Areas SCOPE The Office Inspection Checklist is a tool to identify workplace hazards and as well as to provide a system to monitor whether these hazards have been corrected. This checklist does not apply to areas such as laboratories, workshops, or service rooms. PROCEDURES Every area in all Faculties and Departments should be inspected at least once per year. The inspection should be carried out by at least a supervisor accompanied by an employee. The inspection report should be posted for 1 month in a conspicuous area. Workplace inspections require a systematic approach so as to identify all hazards. You may choose to split your area into smaller sections and tackle them one at a time. The checklist can be used to inspect: Offices Classrooms Conference rooms Office storage rooms Seminar rooms To identify the hazards: Look at the workplace environment Look at the equipment or substances Observe work practices Talk to individuals involved (faculty/staff/students) Use the checklist TRAINING Any person requiring assistance to complete the checklist can contact the Environmental Health and Safety Office at Revised July 2006 Lina Filacchione 1

2 Office Inspection Checklist Offices/Classrooms/General Office Areas Department/Faculty/School/Unit: Date of Inspection: Building inspected: Floors or areas inspected: Inspection Team Member(s): General Workplace Conditions Yes No N/A To Correct Is the information on how to report maintenance deficiencies posted? Is the air quality acceptable? Are ceiling and/or window ventilation diffusers unobstructed? Does noise level interfere with communication/emergency signals? Are photocopiers located close to personal workstations? Are photocopiers, printers, or scanners in a wellventilated area? Are broken chairs, desks, bookshelves, and other furniture removed from the office? Are the ceiling tiles in place and free of any water leaks, or stains, etc? Are garbage bins routinely emptied? Are washrooms in good order and routinely cleaned? Are aisles and exits free from obstructions? Are heavy objects stored on lower shelves? Are Injury/Incident/Hazard Forms available? Date Completed 2

3 Public Safety Yes No N/A To Correct Are first aid kits in designated areas? Are first-aid kits properly stocked and include a supply list inside? Are more first-aid kits required? Are fire extinguishers located in designated areas, accessible and free from obstruction? Are extinguishers labelled with all the classes of fires to be fought (ex. A, B, C)? Are extinguishers inspected within the last 12 months? Are there any missing fire extinguishers? Are fire hoses conveniently racked in the fire cabinet? Is there an 18 clearance from sprinkler heads? Is sprinkler system operational (sprinkler heads free from damage)? Are radiators/space heaters free of combustible material (ex. paper, cardboard)? Are emergency phones in working order? Is a list of CERT (Concordia Emergency Response Team) members posted? Emergency Exits Are emergency exit doors marked and clearly visible? Can emergency exit doors be opened easily at all times? Are exit corridors clear of obstructions? Is access to emergency exit stairwells, ladders, catwalks and fire escapes clear of obstructions? Are exit fire escapes cleared of snow or built-up ice in a reasonable time frame? Are all emergency and evacuation procedures (floor plans) displayed? Electrical Are there any broken plugs, sockets or switches? Are cords frayed or damaged? Are there any temporary or makeshift power boards? Are electrical circuits or outlets overloaded? Are extension cords only used for temporary purposes? Are coffee machines turned off and/or unplugged every night? If space heaters are used, are they approved (i.e. CSA or by Facilities Management)? Lighting Is the lighting adequate and in good condition? Is glare and reflection adequately controlled? Are there any flickering lights? Is emergency lighting available and in working order? Date Completed 3

4 Floors, Aisles, Stairs, Landings Yes No N/A To Correct Do floors have an even surface (no cracks, holes, or damaged carpet)? Are floors and aisles kept clear? Are there any unused floor monuments (ex. for plugs)? If yes, are they tripping hazards? Are there any worn or broken treads on stairs? Are handrails in good order? Are non-skid strips on stairs in good condition? Are landings clear of obstruction? Are emergency exit stairwells adequately lit? Ergonomics* Is there any unnecessary or excessive bending, reaching, or stooping? Are work surfaces (desks, benches) set up at the appropriate height? Are computers, phones and other office equipment arranged in an ergonomic way? Do routine tasks require individuals to lift excessive weight? Is mechanical lifting equipment available for lifting heavy loads? Is adjustable seating available when appropriate? Are footrests available for those who need them? Date Completed *For more in depth assessment of the workstation, have employees fill out the Office Ergonomic Self-Assessment Checklist which can be found at 4

5 Problematic Situations Situation Yes Locations (room #, nearest room #, or floor #) Air quality problems (ex: too hot/too cold, dry/humid, odours) Repeated water infiltration or accumulation of moisture Electrical hazards (ex: damaged wires or plugs, overloaded outlets, electrical cord lying across floor) Pests (rats, insects, etc.) Number to Call Blocked emergency exit, door, corridor or stairwell 3717 Damaged or empty fire extinguisher(s) Hidden, inaccessible or missing fire extinguisher(s) Improperly stored chemicals (including cleaning products) Accumulation of combustible materials (ex: paper, 4877 plastic, furniture/equipment) Visible mold or fungus Food safety concerns High noise levels Pain or discomfort as a result of work Ergonomic concerns: a) Repetitive motion b) Excessive exertion c) Awkward posture or reaching d) Direct pressure against parts of the body e) Using same muscles for a long period of time f) Excessive glare from computer screen g) Other (please specify): Individuals who do not wear/use safety equipment provided (ex: hard hats, gloves, safety glasses, etc.) Need safety equipment which is not provided Defective equipment/safety equipment Potentially hazardous equipment that does not have safety devices Missing warning signs, operating procedures Other (please specify): 2400 Bring to attention of supervisor and contact EH&S (4877) Called 5

6 Are there any other concerns regarding health, safety, security or the environment in the workplace that are not covered in the checklist? Please explain. Do you have any comments / suggestions regarding this assessment? Signature, Inspection Team members: Name of Supervisor/Director/Chair _ Signature of Supervisor/Director/Chair Date In order to ensure that proper recommendations are made, it is advisable that the Environmental Health and Safety Office receive a copy of this checklist: EH&S Office, GM , phone 4877, fax

7 PLEASE POST Reporting maintenance issues Malfunctions or repairs to the facilities should be communicated to the Facilities Management Service Centre at extension For example: leaky taps, doors not closing properly, too hot or cold temperatures, missing or stained ceiling tiles, minor water leaks etc. Service Centre 2400 Reporting incidents/injuries/hazards All injuries, incidents and hazards should immediately be reported to EH&S. To report online: EH&S