RISK ASSESSMENT AREA: Main Sports Hall For: SUNDORNE GAMES HALL, 218 SUNDORNE ROAD, SHREWSBURY, SY1 4RG

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1 RISK ASSESSMENT AREA: Main Sports Hall For: SUNDORNE GAMES HALL, 218 SUNDORNE ROAD, SHREWSBURY, SY1 4RG This section includes: Set up and break down of equipment Sport and Recreation Activities Physical Environment Activity: Set up & breakdown of equipment Persons at risk: Part Time Caretaker, Part Time Sports staff, Persons Hiring Space How might they be harmed: lifting, handling injuries including muscular/skeletal, crushing, impact Hazard Score (PSR) 2 Arrangements to Are staff trained to handle all equipment including: Basketball backboards Gymnastics equipment Is equipment maintained? Is equipment stored safely / secured when not in use? Are stores tidy with good housekeeping? Are foam mats or any soft play equipment stored in a locked storage area? Are mats/soft play equipment in a good state of repair? Caretaker trained. Lettings are responsible for setting up their own equipment. On gas struts or hinged from wall to avoid lifting. Gym Club responsible but Sports staff trained to set up if and help where necessary and available. Gym Club responsible for checking setup. Annually checked by Sportfix gym club responsible. Majority of equipment in locked main store. Some items at the rear of the seating area but safely stored Store emptied weekly. Floor cleaned termly. Gym mats stored in locked main store. Annually inspected and maintained. Large fans on wall linked to fire alarm to extract fumes in the event of fire. Risk Score (PLR): 1 RRN: 2

2 Activity: Sports & recreation activities Persons at risk: Persons taking part How might they be harmed: various user injuries through inadequate activity planning, supervision or instruction Hazard score (PSR) 2 Arrangements to Employed (PAYE) Coaches: CRB checked? Qualification current? Coach/participant ratio in line with governing body guidelines? Third party (sub-contract) Coaches: CRB checked? Child protection policy? Qualification current and copies obtained? Current public liability insurance and copy obtained? Coach/participant ratio? Is the qualified coach present at each session? Aerobics: Coach/participant ratio? Utilise spotters? Suitable area used (floor, ventilation, temperature & lighting)? No coaches directly employed. All staff CRB checked and current. Lettings provide own instructors and take full responsibility. Youth club staff CRB checked and run their sessions. They do not coach. Staffing ratios in line with youth work guidance. All Shropshire Youth staff CRB checked and have done level 1 Child Protection. Records kept locally. Council has 50m public liability insurance cover. Copy on display in building. All lettings have their own public liability insurance and must provide evidence of this or buy into the Council s policy. Lettings are responsible for their own staff and staffing ratios. Gym Club coach always present or club is cancelled. Other groups do not necessarily have coaches. Hall is hired to Severn Gymnastics and Trampoline club who have responsibility for setting up equipment and running their session. Caretaker helps with this when available. Floor suitable. High and low level extraction available. Lighting suitable

3 Arrangements to Equipment condition (inspection programme)? Hygiene of aerobics mats? Electrical safety of sound system? Events (e.g. concerts): Pre-event planning process (capacity control, access and egress routes, ushers/door staff, electrical safety, additional fire precautions (liaison with local fire service), Set up & down arrangements? Special licence required? Capacity control? Evacuation procedures? Equipment inspected by Sportfix annually. Gym club responsible for arranging mats to be cleaned annually. Portable CD player PAT tested by Council annually. Events not held in Games Hall. Building has KYBIB fire risk assessment. Property Maintenance cover all aspects of maintenance including fire extinguishers, emergency lighting, mains wiring, water temperature and showers. Access and egress routes adequate and kept clear of obstruction. Automatic doors can be opened by pushing if electricity is not working. Part time Caretaker undertakes emergency lighting and fire point checks in accordance with recommendations. Records kept. Main store has extractors linked to fire alarm to remove fumes in the event of fire. All portable electrical equipment PAT tested annually by qualified staff. Part time Sport staff put out equipment when they are available. Lettings responsible for checking before use. Part time Sports staff set up for badminton session and monitors session. Centre has a premise licence with Shropshire Council. In accordance with Fire Officer recommendations Fire drills held regularly and recorded. Regular hirers advised annually of evacuation procedures. New hirers given copy upon booking. Fire extinguishers and alarm points checked through Property Maintenance contractors.

4 Arrangements to Any third party public liability insurance (copy obtained)? Third party safe working procedures & risk assessments? Lettings provide details of public liability insurance or buy into the Council s policy. Copies at HQ All lettings complete risk assessments and regular lettings update these annually. Risk Score (PLR): 2 RRN: 4

5 Activity: Physical Environment Persons at risk: Persons taking part in activity. Part Time Caretaker & Sports staff How might they be harmed: slips, trips, falls, abrasions, impact injuries Hazard Score (PSR) 2 Arrangements to Floor: Is type of floor suitable to activity? Adequate maintenance inspection regime? Adequate cleaning regime? Walls: Surfaces smooth? Any edges, protruding doors etc? Door handles flush? Build up of dust on ledges? Ceilings and lights: Fittings appropriate and resistant to ball games? Fittings secure from collapse? Any trap hazards for balls adjacent to lighting units? Lighting level sufficient to activity? Access arrangements in place for maintenance of light fittings? Seating Unit Electricity: Sufficient power supply for activities and events minimising extension leads? Access to sockets by infants (soft play)? Area subject to periodic building inspection? Granwood floor Cleaned at least twice a week. More often if hall is well used. Sport worker visually checks floor when putting out equipment and checking security. Resealed every 2 3 years, depending on wear, by approved contractors. Fair faced brick walls. Smooth. Climbing wall no longer in use, all projections removed. Emergency exit door handles flush or high level. No ledges to collect dust. Lighting recently replaced recently throughout games hall to improve quality for sports. High level lighting with protection. No low level lighting units. Lighting has two levels to accommodate different needs. Lighting maintained by contractors using cherry pickers or scaffolding. Safe to use but ideally needs to have sides and back fenced to prevent small children crawling underneath. Access needs to be left to clean under structure. Currently, staff closely monitor seating area to prevent access beneath seats. Adequate electrical supply. Floor cleaner requires extension leads but these are of good quality and are regularly visually checked and PAT tested. No low level sockets. Building audit undertaken biannually. Daily checks by Sport worker/caretaker and defects

6 . Risk Score (PLR): 2 RRN: 4

7 RECOMMENDATIONS FOR RISK REDUCTION Action By When? By Whom? Completed Signed Date Position RISK ASSESSMENT REVIEW Date Comments Actions? Completed Signed _C.Bebb Date:Jan 2015 Position _Sport And Facilities Officer