Planning and Development Committee Meeting Agenda January 5, :00 PM Council Chambers Whitby Municipal Building. Page

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1 Planning and Development Committee Meeting Agenda January 5, :00 PM Council Chambers Whitby Municipal Building Page 1. Appointment of Committee Chair and Vice-Chair 2. Declarations of Pecuniary Interest 3. Delegations/Presentations 4. Correspondence 5. Public Meetings 6. Staff Reports 6.1 Planning and Development Department Report, PL 5-15 Re: Subdivision/Zoning Applications Courtice North Inc., S/W Corner of Gordon Street and Whitby Shores Greenway (SW , Z-06-14) 4-23 Recommendation: 1. That Council approve the Draft Plan of Subdivision (File No. SW ) as illustrated on Attachment #2 subject to the conditions of approval as contained in Section 8.0 of Planning Report PL 5-15; 2. That Council approve Zoning Amendment Application (Z-06-14) subject to the conditions contained in Section 8.0 of Planning Report PL 5-15; 3. That staff be authorized to prepare a subdivision agreement; 4. That the Mayor and Clerk be authorized to sign any necessary documents; 5. That the Region of Durham Commissioner of Planning be advised of Council s decision; and, 6. That the Clerk forward a Notice of Decision to those parties and agencies who have requested to be notified of Council s decision. 6.2 Planning and Development Department Report, PL 3-15 Re: Building Division Inspector Vehicles Recommendation: That Report PL 3-15 for the acquisition of three additional corporate vehicles for the Building Division to improve efficiencies, service levels and improve safety of staff when performing inspections and field/complaint investigations, be approved. Page 1 of 191

2 Planning and Development Committee Agenda January 5, :00 PM Page 6.3 Planning and Development Department Report, PL 1-15 Re:Energy Management/Sustainability Grant Revenue Recommendation: 1. That Planning and Development Report Item PL 1-15 be received as information; 2. That Council approve the establishment of an Energy Management/Sustainability Projects account to direct funding for the implementation of the Corporate Energy Management Plan; and, 3. That Council approve the incentive revenues from 2014 onward from applications to the Ontario Power Authority to an Energy Management/Sustainability Reserve. 6.4 Planning and Development Department Report, PL 2-15 Re: Corporate Sustainability Plan Terms of Reference Recommendation: 1. That Planning Report Item PL 2-15 be received for information; 2. That Council approve the Corporate Sustainability Plan Terms of Reference (See Attachment #1); and, 3. That the Mayor and Clerk be authorized to execute the contract documents. 6.5 Planning and Development Department Report, PL Re: Downtown Whitby Revitalization Framework and Addendum Memo dated January 2015 from R. Short, Commissioner of Planning [PL Staff Report was deferred at the Planning and Development Committee meeting of September 2, 2014] Recommendation: 1. That Planning and Development Report PL be received as information; 2. That a multi-department study team consisting of staff from Corporate Services, Public Works, and CMS be established to undertake a review of the current conditions within the downtown and develop a strategic plan for the revitalization of Downtown Whitby; 3. That staff identify and initiate preliminary consultation with Downtown stakeholders; 4. That staff report back on findings of downtown best practices in other municipalities which will include individual tools and new opportunities that may be supported by the community; and, 5. That Council approve $50,000 be included in the 2015 Budget to be financed from the Downtown Improvement Reserve Fund for the Page 2 of 191

3 Planning and Development Committee Agenda January 5, :00 PM Page retention of professional consulting services for work related to the development of the Downtown Revitalization Strategy, such work to include facilitation of public workshops, public engagement activities, and development of a strategic action plan. 6.6 Planning and Development Department and Public Works Department Joint Report, PL 4-15 Re: Brooklin Study - Background Reports Recommendation: That the Joint Planning and Development and Public Works Report PL 4-15 be received for information. 7. New and Unfinished Business 7.1 New and Unfinished Business - Planning and Development Committee Adjournment Page 3 of 191

4 Agenda Item # 6.1 Town of Whitby Report Report to: Planning and Development Committee Date of meeting: January 5, 2015 Department: Planning and Development Department Report Number: PL 5-15 File Number(s): SW & Z Report Title: Subdivision/Zoning Applications Courtice North Inc., S/W Corner of Gordon Street and Whitby Shores Greenway 1. Recommendation: That Council approve the Draft Plan of Subdivision (File No. SW ) as illustrated on Attachment #2 subject to the conditions of approval as contained in Section 8.0 of Planning Report PL That Council approve Zoning Amendment Application (Z-06-14) subject to the conditions contained in Section 8.0 of Planning Report PL That staff be authorized to prepare a subdivision agreement. That the Mayor and Clerk by authorized to sign any necessary documents. That the Region of Durham Commissioner of Planning be advised of Council s decision. That the Clerk forward a Notice of Decision to those parties and agencies who have requested to be notified of Council s decision. 2. Executive Summary: The Draft Plan of Subdivision for the above captioned property is for a residential development consisting of a total of 54 common element condominium block townhouse units. Report to: Planning and Development Committee Report number: PL 5-15 Page 1 of 14 Page 4 of 191

5 Agenda Item # 6.1 The subdivision application applies to only the lands required for the townhouse development which is comprised of 1.47 hectares (3.63 acres). The remainder of the lands will be developed for a 7 storey, 156 unit retirement home on a lot area of 0.81 hectares (2.0 acres). The retirement home does not require an approved subdivision plan to be considered for development. It is the intention of the Developer to sell the retirement home lands to a prospective purchaser. The zoning application applies to the entire land holding comprised of 2.28 hectares in order to maintain the high density residential designation in the Official Plan (Attachment #4) and to tailor the zone provisions of the current by-law to the concept site plan for the townhouses and the retirement home. 3. Origin: The Planning and Development Department is in receipt of subdivision and zoning applications filed by Courtice North Inc. 4. Background: Council approved a zoning and site plan application in 2008 for a condominium development comprised of 49 block townhouses and 178 stacked townhouse dwelling units for a total of 227 units. The Developer did not proceed to finalize the approval in the form of a site plan agreement. The Developer is proposing an alternate development form as found on the concept site plan (Attachment #3). 5. Discussion/Options: Current Applications The Developer has submitted a draft plan of subdivision application, along with a zoning application. The main purpose of the draft plan of subdivision is to provide the necessary framework to enable the registration and development of common element condominium block townhouse units. In order for this to occur, a part lot control by-law is required to create the units and land for conveyance to the purchaser. For part lot control to be implemented, the lands have to be within a registered plan of subdivision, which they are currently not. The block represents a portion of the entire land holding. The zoning application submitted is applicable over the entire land holding which is required in order to establish the High Density Residential 2 designation in the Lynde Shores Secondary Plan and comply with the density provisions of 80 to 170 units/hectare for the entire block. The retirement home is indicated as having a 7 storey height. This is within the established height maximum of 12 storeys as set out under policy within the Lynde Shores Secondary Plan. The zoning application has also been submitted to modify some of the zone provisions of the current by-law which was designed to implement the previously approved development. Report to: Planning and Development Committee Report number: PL 5-15 Page 2 of 14 Page 5 of 191

6 Agenda Item # 6.1 Site plan applications for the townhouses and retirement home have not been submitted to date. A concept site plan has been prepared by the Developer to demonstrate the development form and to confirm compliance with the High Density Residential 2 designation in the Official Plan. 6. Public Communications/Plan: Subsequent to the public meeting and the September 2, 2014 Planning and Development Committee Meeting, all individuals registered as interested parties have been provided notice by mail of the January 5, 2015 meeting of the Planning and Development Committee. In addition to the statutory public meeting held at Town Hall, the developer provided a second opportunity for community residents to ask questions or provide their input on the proposed development. Notices were sent to all parties listed on the Town s circulation list. See Attachment #5 for a copy of the notice along with the meeting minutes. One resident attended and did not provide any comments regarding the proposed development. 7. Considerations: 7.1. Public The statutory public meeting was held on September 2, 2014 to introduce the application to the public. The introductory report to the Planning and Development Committee was received at Planning Report Item No. PL The minutes from the September 2, 2014 Planning and Development Committee Meeting are as follows: Planning and Development Department Report, PL Re: Subdivision/Zoning Applications - Courtice North Inc., S/W Corner of Gordon Street and Whitby Shores Greenway (SW , Z-06-14) The time being 8:05 p.m., the public meeting began. D. Wilcox, Town Clerk, provided the purpose and guidelines of the public meeting to members of the audience. R. Short, Commissioner of Planning provided a brief overview of the report. Colin McLaughlin, proponent for the applicant, appeared before the Committee and stated that he was in agreeance with the staff report and was present to answer questions. The Chair opened the floor for comments from the public. Michael Waud, 28 Regatta Crescent, appeared before the Committee and inquired about the timeframe of the project. There were no further submissions from the public. Report to: Planning and Development Committee Report number: PL 5-15 Page 3 of 14 Page 6 of 191

7 Agenda Item # 6.1 Monica Dashwood, Director of Development, V!VA Retirement Communities, appeared before the Committee to answer questions. A detailed question and answer period ensued with respect to the proposed application and whether the seniors residence would be assisted or nonassisted living and what services would be offered to those living there. Discussion ensued regarding the application for zoning amendments and questions were raised regarding whether the zoning amendment application covered the entire block. Further discussion ensued with respect to the application for both a town-home development and a seniors residence. Brief discussion ensued with respect to the importance of engaging the community in a public communication process noting that all immediate residents in the area should be included in the communication process Financial Not Applicable Impact on and input from other Departments/Sources Region of Durham Regional Official Plan The subject property is designated Living Areas in the Regional Official Plan (ROP). Lands located within the Living Areas designation are predominantly to be used for housing purposes. The proposed plan appears consistent with the ROP. Provincial Plan Review Responsibilities The applications have been screened in accordance with our provincial plan review responsibilities. The applications are subject to the 2014 Provincial Policy Statement (PPS). Policy a) of the PPS encourages developments within settlement areas that support densities and a mix of land uses that efficiently use land and resources. Policy states that planning authorities shall provide an appropriate range and mix of housing types and densities. The proposed development consists of townhomes and is generally consistent with the policies of the PPS. The subject site is located within the Province s Built Boundary for the Growth Plan and is therefore considered to be an infill site. As such, this development will contribute to reaching the Town s intensification allocation. The subject site is located approximately 200m south of Victoria Street, a Type A Regional Road. Adjacent land uses include the Whitby Shores Shopping Plaza and the Whitby Hospital. A noise report that addressed both Report to: Planning and Development Committee Report number: PL 5-15 Page 4 of 14 Page 7 of 191

8 Agenda Item # 6.1 transportation noise and stationary noise should be prepared to determine if any mitigation measures or warning clauses are required. This requirement shall be included as a condition of draft approval. A Phase 1 Environmental Site Assessment (ESA) Report, prepared by Cole Engineering (dated September 2013) was submitted in support of the application. This ESA Report, which was prepared for financing purposes, is an update of a 2006 Phase 1 ESA Report prepared by Marshall Macklin Monaghan Ltd. The report also indicates that a Record of Site Condition (RSC) was submitted for the subject lands in The Region has recently updated its Site Contamination Protocol. Section of the Region s protocol states that when an RSC was submitted before July 1, 2011, a Phase 2 ESA Update Report must confirm that the site will meet current Ministry of Environment and Climate Change (MOECC) standards, unless the Phase 1 ESA Update Report concludes that a Phase 2 ESA report is not required. The Region s protocol requires that ESA reports be compliant with the requirements of the MOECC for a RSC. Additionally, a Reliance Letter stating that the Region can rely on the finding of the ESA study and a Certificate of Insurance is required from the environmental consultant. In summary, the Region requires the submission of a new Phase 1 ESA Update Report that is compliant with the MOECC s requirements for an RSC. Pending the results of the Phase 1 ESA Update Report, a Phase 2 ESA may be required. This includes the template for the Reliance Letter and the Certificate of Insurance form. In the absence of an acceptable Phase 1 ESA Update Report, Reliance Letter and Certificate of Insurance, the Region is requesting, as a condition of approval for the draft plan of subdivision, submission of an RSC. However, in accordance with the Region s updated Site Contamination Protocol, there is flexibility for this condition to be satisfied with the submission of an acceptable Phase 1 ESA Update Report noting that no further environmental investigations are required and the site is suitable for residential uses (in addition to the Reliance Letter and Certificate of Insurance). There are no further provincial interests or delegated review responsibilities applicable to this application. Municipal Servicing Municipal Water Supply The subject property is located within the Zone 1 Water Pressure District of the water supply system for Whitby. Estimated static water pressure for this area ranges between 679 kpa (98 psi) to 698 kpa (101 psi); which exceeds the maximum allowable of 80 psi (550 kpa). As such, private pressure reducing valves will be required for the proposed development. Report to: Planning and Development Committee Report number: PL 5-15 Page 5 of 14 Page 8 of 191

9 Agenda Item # 6.1 Water supply to the subject property is available from the existing 300mm watermain on Whitby Shores Greenway. If any unused or abandoned water service connections fronting the site are found, they must be disconnected and plugged at the main. This will be at the applicant s expense. Sanitary Sewer Service Sanitary servicing to the subject property is available from an existing 525mm sanitary sewer on Whitby Shores Greenway. If any unused or abandoned sanitary sewer service connections fronting the site are found, they must be disconnected and plugged behind the curb. Again, this will be at the owner s expense. In accordance with the Region of Durham Sewer Use By-law, the Region will not permit foundation drains to connect to the sanitary sewer system. Using the Region of Durham design criteria, the approximate sanitary flow is calculated at 5 litres per second (l/s) from the townhouse block and 3 l/s from the 7-storey, 156 unit seniors assisted living building block, for a total of 8 l/s from the subject property. The applicant is requested to revise the sanitary flow calculations in Appendix C of the Functional Servicing Report (FSR), to reflect the actual total sanitary flow from the subject property. In response to the applicant s June 19 th, 2014 inquiry requesting that both the townhouse development and seniors assisted living building connect to the sanitary sewer system, the following comments are provided: The theoretical design capacity within the Region s existing sanitary sewer system for the subject property is 2.1 l/s. However, following discussions with the applicant, the Region is willing to permit a total sanitary flow of 5 l/s from the subject lands. This allows the applicant flexibility to proceed with either the townhouse development, or with the seniors assisted living building, but not with both developments at this time. Although the increase in sanitary flows is relatively small, the Region cannot permit the additional flows into the sanitary sewer system until completion of the Port Whitby trunk sanitary sewer twinning. Since 2007, there have been numerous development applications within the Port Whitby and Lynde Shores communities. Those applicants have also been provided with these same comments. Namely, Regional approval for their development is subject to completion of the Port Whitby trunk sanitary sewer twinning. Development in the Port Whitby and Lynde Shores area (including the subject development) is dependent upon completion of the Port Whitby Report to: Planning and Development Committee Report number: PL 5-15 Page 6 of 14 Page 9 of 191

10 Agenda Item # 6.1 Trunk Sanitary Sewer twinning. According to the Region s Capital Budget, the trunk sanitary sewer twinning has been identified for construction in 2014, with completion anticipated by late 2015 to early Waste Management The Region provides municipal curbside blue box recycling within the Town of Whitby to residential properties fronting on public streets, as well as to approved multi-residential properties, similar to the proposed development. All other waste collection services, including organics, yard waste and residual, are provided by the Town of Whitby. Approval of waste collection services (including the Region s recycling collection program) in a new subdivision is at the discretion of the Town of Whitby. During the construction period for this subdivision, and until such time as this development reaches a level of occupancy which complies with the Region s Waste By-law , the Developer/Builder shall be responsible for moving all residential waste, recyclables and organics form the occupied units to a centralized collection location (private containers) for collection, processing, composting, haulage and disposal. This shall be done at the Developer/Builder s cost. Once occupancy levels reach 50-75%, and the Town of Whitby approves waste collection services for this subdivision, the Region will provide all new homeowners with blue box and green bin kits and the Region s curbside recycling collection program will begin. To receive curbside municipal waste collection (including Regional recycling collection services), all private internal roadways must meet the following Regional standards: Allow for continuous vehicle movement without reversing; Minimum road width of 6.5 metres; Minimum turning radii of 13 metres; Dead-end roadways must have a T turnaround or cul-de-sac turnaround; Alternatively, design the private internal roadways so they do not have any dead ends. The private internal roadway configuration for the Block 1 townhouses appears to meet the above criteria. For further information regarding the Region s Waste Management requirements please refer to Schedule P of By-law Technical and Risk Management Guidelines for Waste Collection Services on Private Report to: Planning and Development Committee Report number: PL 5-15 Page 7 of 14 Page 10 of 191

11 Agenda Item # 6.1 Property. This can be found on the Region s website at If the Developer/Builder wishes to consider curbside municipal waste collection then they would be required to complete and submit an Application for Waste Collection Services on Private Property and Indemnification Form which can be found in Appendix D of By-law Additionally, there is also a section entitled Requirements for High Rise Buildings which the Developer/Builder may wish to review and consider for the proposed seniors assisted living building. Transportation The proposed development does not present any significant Regional transportation impacts. Additionally, the applications were reviewed from a transit perspective and it was determined that the proposed development does not present any significant impacts to Durham Region Transit. Based on the foregoing, subject to the conditions provided, the Region has no objection to draft approval of this plan. Central Lake Ontario Conservation Authority (CLOCA) Authority staff have no objections to the uses being requested subject to the fulfillment of the conditions of draft plan approval found in Section 8.0 of report PL Town of Whitby Public Works Department The Public Works Department has no objection to this Zoning By-law Amendment or the Draft Plan of Subdivision Application, provided that all engineering requirements are addressed through the anticipated Site Plan application, including but not limited to: 1. Transportation staff have no objection to the proposed zoning of the property located at the southwest quadrant of the intersection of Gordon Street and Whitby Shores Greenway. Comments on the Traffic Impact Study provided in support of this application (completed by Cole Engineering, dated June 11, 2014) will follow under separate cover. The requirement for potential road/intersection improvements and access location will be determined as part of the review of the Traffic Impact Study, as well as the site plan review. 2. The Applicant shall provide a revised Functional Servicing and Stormwater Management Report addressing the stormwater management for the entire site to the satisfaction of the Public Works Department. Report to: Planning and Development Committee Report number: PL 5-15 Page 8 of 14 Page 11 of 191

12 Agenda Item # 6.1 Town of Whitby Community and Marketing Services Department The Community and Marketing Services Department has reviewed the application SW ; Z and has the following comments. 1. The CMS Department will require cash-in-lieu of parkland dedication at a rate of 1 hectare per 312 dwelling units. This is consistent with the Town s Official Plan policy and the Department s standard practice regarding medium and high density residential development Corporate and/or Department Strategic Priorities Not Applicable 8. Summary and Conclusion: The Planning and Development Department recommends that Council approve the recommended Draft Plan of Subdivision (Attachment #2) as submitted by Brook McIlroy on behalf of Courtice North Inc., subject to the conditions contained in Section 8.0 of Planning Report PL Planning and Development Department Conditions of Approval The Subdivider shall satisfy the requirements of the Town of Whitby and enter into a subdivision agreement for the development. Without limiting the generality of the foregoing, the following matters shall be addressed in any agreement related to the development of these lands. i) Agency Comments That the Subdivider shall satisfy the requirements of the various agencies outlined in the conditions of approval. That the Subdivider shall satisfy the requirements of the Town of Whitby and the Region of Durham Public Works Department. ii) Reports and Studies That the following be approved to the satisfaction of the Town of Whitby: A. Functional Servicing and Stormwater Management Report B. Traffic Impact Study C. Noise Impact Study Report to: Planning and Development Committee Report number: PL 5-15 Page 9 of 14 Page 12 of 191

13 Agenda Item # 6.1 iii) Financial and Other Requirements of the Town of Whitby i) That the Subdivider shall pay the general development levies to the Town of Whitby at the rate which is in effect at the time of registration of the plan or portion thereof; ii) iii) iv) That the standard requirements for sidewalks, fencing, and landscaping be those in force at the time of subdivision agreement negotiations and through the subsequent site plan applications; That all plans shall be prepared and be related to the Universal Transverse Mercator and be provided in a form appropriate for use in the Town s Geographic Information System; That the availability of full municipal services is a precondition to development and the construction of any buildings and structures; Zoning By-law Amendment The Planning Department recommends that the requested revisions to the R5A-6 Zone be approved by Council in accordance with the charts provided below. The requested revisions implement the concept site plan submitted for the Block Townhouses and Seniors Apartment. In the event further zone provision refinements are required through the site plan review, the zoning by-law will be modified accordingly. Residential Townhomes Provision Existing Provision Requested Revision By-law Minimum Road Width 8.5m 6.0m 2. Minimum Distance from 2.5m 2.0m Roadway to Unit 3. Minimum Interior Side 10.0m 3.5m Yard 4. Minimum Rear Yard 9.0m 3.0m 5. Maximum Number of Block Townhouse Units 49 units 54 units Retirement Home Provision Existing Provision Requested Revision By-law Maximum Building 6 storeys 7 storeys Height 2. Minimum Road Width 8.5m 6.5m 3. Minimum Distance from Parking Area to a Building 5.0m 2.0m Report to: Planning and Development Committee Report number: PL 5-15 Page 10 of 14 Page 13 of 191

14 Agenda Item # 6.1 Provision 4. Minimum Landscaped Open Space 5. Minimum Distance from an internal roadway to end wall of a building Existing Provision Requested Revision By-law % 34.21% 2.0m 0.0m PROPOSED CONDITIONS OF DRAFT APPROVAL 1. The Subdivider shall prepare the final plan on the basis of the approved draft plan of subdivision, prepared by Brook McIlroy identified as project number dated June 26, 2014, which illustrates 1 block for 54 townhouse units. 2. The Subdivider shall name the private lanes included in this draft plan to the satisfaction of the Regional Municipality of Durham and the Town of Whitby. 3. The Subdivider shall submit plans showing the proposed phasing to the Region of Durham and the Town of Whitby for review and approval if this subdivision is to be developed by more than one registration. 4. The Subdivider shall grant to the Region any easement required to provide regional services for this development and these easements shall be in locations and of such widths as determined by the Region. 5. The Subdivider shall provide for the extension of such sanitary sewer and water supply facilities which are external to, as well as within, the limits of this plan that are required to service this plan. In addition, the Subdivider shall provide for the extension of sanitary sewer and water supply facilities within the limits of the plan which are required to service other developments external to this subdivision. Such sanitary sewer and water supply facilities are to be designed and constructed according to the standards and requirements of the Region of Durham. All arrangements, financial and otherwise, for said extensions are to be made to the satisfaction of the Region of Durham, and are to be completed prior to final approval of this plan. 6. Prior to entering into a Subdivision Agreement, the Region of Durham shall be satisfied that adequate water pollution control plant and water supply plant capacities are available to the proposed subdivision. 7. The Subdivider shall satisfy all requirements, financial and otherwise, of the Region of Durham. This shall include, among other matters, the execution of a Subdivision Agreement between the Subdivider and the Region concerning the provision and installation of sanitary sewers, water supply, roads and other Regional services. 8. Prior to final approval, the Subdivider is required to submit a signed Record of Site Condition (RSC) to the Ministry of Environment and Climate Change Report to: Planning and Development Committee Report number: PL 5-15 Page 11 of 14 Page 14 of 191

15 Agenda Item # 6.1 (MOECC). This RSC must be to the satisfaction of the Region of Durham, including an Acknowledgment of Receipt of the RSC by the MOECC. 9. The Subdivider shall submit to the Region of Durham, for review and approval, a noise report prepared by an acoustic engineer based on projected traffic volumes provided by the Durham Region Planning and Economic Development Department and recommending noise attenuation measures for the draft plan in accordance with the Ministry of the Environment and Climate Change guidelines. The Subdivider shall agree in the Town of Whitby Subdivision Agreement to implement the recommended noise control measures. The agreement shall contain a full and complete reference to the noise report (i.e. author, title, date and any revisions/addenda thereto) and shall include any required warning clauses identified in the acoustic report. The Subdivider shall provide the Region with a copy of the Subdivision Agreement containing such provisions prior to final approval of the plan. 10. The Subdivider agrees that prior to any on-site grading or construction or final approval of the plan, the Subdivider shall submit to and obtain approval from, the Town of Whitby and the Central Lake Ontario Conservation Authority for reports describing the following: a. The intended means of conveying stormwater flow from the site, including use of stormwater techniques which are appropriate and in accordance with provincial guidelines; plans shall demonstrate and overland flow route capable of containing major overland flows outside of privately owned unit parcels. b. The means whereby erosion and sedimentation and their effects will be minimized on the site during and after construction, in accordance with provincial guidelines. The report must outline all actions to be taken to prevent an increase in the concentration of solids in any water body as a result of on-site, or other related works. 11. The Owner shall satisfy all financial requirements of the Central Lake Ontario Conservation Authority. This shall include Application Processing Fees and Technical Review Fees owing as per the approved Authority Fee Schedule. 12. The subdivision agreement between the Developer and the Town of Whitby shall contain, among other matters, the following provisions: a. The Subdivider agrees to carry out the works referred to in Condition 10 to the satisfaction of the Central Lake Ontario Conservation Authority. b. The Subdivider agrees to develop the site through a plan of condominium and site plan application determined to be acceptable to the Central Lake Ontario Conservation Authority. c. The Subdivider agrees to maintain all stormwater management and erosion and sedimentation control structures operating and in good Report to: Planning and Development Committee Report number: PL 5-15 Page 12 of 14 Page 15 of 191

16 Agenda Item # 6.1 repair during the construction period, in a manner satisfactory to the Central Lake Ontario Conservation Authority. d. The Subdivider agrees to advise the Central Lake Ontario Conservation Authority 48 hours prior to commencement of grading or the initiation of any on-site works. 13. The Subdivider agrees to implement road/intersection improvements at Gordon Street and Whitby Shores Greenway and access location in accordance with the review of the traffic impact study and the site plan application. 14. The Subdivider shall prepare and implement the following reports and plans in accordance with the applicable guidelines to the satisfaction of the agencies noted: Report Town Region CLOCA Noise Impact Study Yes Yes N/A Functional Servicing and Stormwater Management Report (Revised) Yes N/A Yes Traffic Impact Study (Revised) Yes N/A N/A Record of Site Condition Yes Yes N/A Erosion and Sedimentation Control Report N/A N/A Yes 15. The Subdivider shall pay cash-in-lieu of parkland for the developable area at the rate of 1 hectare per 312 units. 16. The Subdivider shall prepare an appraisal of the lands to determine the cashin-lieu of parkland value to the satisfaction of the Commissioners of Community and Marketing Services and Corporate Services. 17. The Subdivider shall grant such easements as may be required for utilities, drainage and servicing to the Town of Whitby. 18. Prior to final approval of this plan for registration, the Town of Whitby shall be advised in writing by: a. The Regional Municipality of Durham, how Conditions 1, 2, 3, 4, 5, 6, 7, 8, and 9 have been satisfied; b. The Central Lake Ontario Conservation Authority, how Conditions 10, 11 and 12 have been satisfied. Report to: Planning and Development Committee Report number: PL 5-15 Page 13 of 14 Page 16 of 191

17 Agenda Item # Attachments: Attachment #1: Attachment #2: Attachment #3: Attachment #4: Attachment #5: Location Sketch Proposed Draft Plan of Subdivision Concept Site Plan Lynde Shores Secondary Plan Schedule G Public Open House Notice and Minutes For further information contact: Caitlin Graup, x2341 Original Approved and Signed. Robert B. Short, Commissioner of Planning, x4309 Original Approved and Signed. Robert Petrie, Chief Administrative Officer, x2211 Report to: Planning and Development Committee Report number: PL 5-15 Page 14 of 14 Page 17 of 191

18 Agenda Item # 6.1 Attachment #1 PL 5-15 Subject Land Town of Whitby Planning and Development Department Applicant FILE # Z Courtice North Inc. SW Date December 2014 Page 18 of 191

19 SINGLE-FAMILY RESIDENTIAL (30ft. LOTS) TALLSHIPS DRIVE AREA = 42 m2 EASE E SE EM EASEMENT AREA E = 14,658 m2 2 BLOCK 1 LAKERIDGE HOSPITAL WHITBY Y SHO S SHORES HO HO ORES GREENWAY G AY COMMERICAL RETAIL PLAZA AREA = 8,121 m2 O R LANDS ND D OTHER OWNED BY APPLICANT VICTORIA FIELDS GORDON DON STREET R REVISIONS OF SURVEY NO: (APR. 30, 2014), 'ON FILE' 'ON FILE' ONTARIO LAND SURVEYORS Regional Municipality of Durham Town of Whitby (Geographic Township of Whitby) Now in the Part of Lot 29 Broken Front Concession SHEET NO. SCALE DATE DRAWN L1 1 : LM AM/MR PROPOSED PLAN OF SUBDIVISION 51 CAMDEN STREET, SUITE 300 TORONTO, ON M5V 1V2 T F Attachment #2 DESIGNED PROJECT NO. SHEET TITLE ARCHITECTURE - LANDSCAPE ARCHITECTURE - URBAN DESIGN - PLANNING COURTICE NORTH INC. CLIENT PROJECT DATE: SIGNED: LIZA SHORELANDS TOWNHOMES WHITBY, ON 'ON FILE' DISCLAIMER 'ON FILE' COURTICE NORTH INC. SIGNED: DATE: J.D. BARNES LIMITED THE PLAN OF SUBDIVISION IS BASED ON PLAN PREPARED BY J.D. BARNES LIMITED. SUBDIVISION FOR APPROVAL. TO PREPARE AND SUBMIT A DRAFT PLAN OF SURVEYOR'S CERTIFICATE ha ha AREA ha ha WE THE REGISTERED OWNERS OF THE OWNER'S CERTIFICATE DATE EASEMENT OTHER LANDS OWNED BY APPLICANT TOTAL AREA OF SUBMISSION: DESCRIPTION/TYPE MEDIUM DENSITY RESIDENTIAL SUBJECT LANDS, AUTHORIZE BROOK MCILROY NO. REVISIONS BLOCK 1 STATISTICS KEY PLAN Agenda Item # 6.1 PL 5-15 Page 19 of 191

20 E DATE REVISION REVISED AS PER COMMENTS Attachment # ISSUED FOR PR E-CONSULT MEETING ISSUED FOR PR E-CONSULT MEETING DATE ISSU PL 5-15 SITE PLAN SCALE 1:300 WHITBY SHORELAND S TOWNHOMES Whitby, On SITE PLAN PROJECT NORTH TRUE NORTH AS SHOWN A-001 KEY MAP: BY-LAW N.T.S. FEB 2014 WHITBY SHORELANDS TOWNHOMES Gordon Street and Whitby Shores Greenway SITE STATISTICS TOWNHOUSE DEVELOPMENT 'A' RETIREMENT HOME DEVELOPMENT 'B' TOTAL SITE AREA m² 2.28 HA TOTAL SITE AREA m² 2.28 HA TOTAL SITE AREA 'TOWNHOMES DEVELOPMENT': m² 1.47 HA 64.53% TOTAL SITE AREA 'RETIREMENT HOME DEVELOPMENT': m² 0.81 HA 35.47% ZONING: AS PER BY-LAW ZONING: AS PER R5A-6 ZONE (By-Law 2585) REQUIRED PROPOSED REMARKS REQUIRED** PROPOSED REMARKS LOT FRONTAGE (MINIMUM) m m LOT FRONTAGE m m AD DL Agenda Item # 6.1 (along Whitby Shores) (along GORDON ST) LOT AREA (MINIMUM) 0.40 HA (min.) 1.47 HA LOT AREA 0.50 HA (min.) 0.81 HA LOT COVERAGE (MAXIMUM) 45% 21% LOT COVERAGE (MAXIMUM) 35% 29.49% LANDSCAPED OPEN SPACE (MINIMUM) 35% OF LOT AREA 56% LANDSCAPED OPEN SPACE (MINIMUM) 35% OF LOT AREA 34.21% HEIGHT OF BUILDINGS 4 STOREYS 2 STOREYS HEIGHT OF BUILDINGS 6 STOREYS 7 STOREYS DWELLING UNITS BUILDING / SITE DENSITY OF GFA MAX. NUMBER OF BLOCK TOWNHOUSE UNITS 49 UNITS 54 UNITS SUITE DENSITY Min. 80 Units/Ha 193 Units/Ha DISTANCE BETWEEN BUILDINGS Max. 170 units/ha 156 Total Units MIN. DISTANCE BET. END WALLS OF BLOCK TOWNHOUSE BLDGS 3.00 m 3.00 m YARDS YARDS MIN. FRONT YARD DEPTH 6.00 m 6.00 m (GORDON ST) MIN. FRONT YARD DEPTH 3.00 m 4.5 m MIN. REAR YARD DEPTH 7.50 m m (GORDON ST) MIN. REAR YARD DEPTH 9.00 m 3.00 m MIN. INTERIOR SIDE YARD DEPTH 6.00 m m (GORDON ST) MIN. INTERIOR SIDE YARD DEPTH m 3.50 m MIN. EXTERIOR SIDE YARD DEPTH 6.00 m 6.00 m INTERNAL ROADWAY INTERNAL ROADWAY MINIMUM WIDTH 8.50 m 6.50 m MINIMUM WIDTH 8.50 m 6.00 m MIN. DISTANCE TO A DWELLING BUILDING 2.00 m 0.00 m MIN. DISTANCE TO A DWELLING BUILDING 2.50 m 2.00 m PARKING MIN. DISTANCE TO A DWELLING UNIT INTERNAL GARAGE 5.50 m 6.00 m MIN. NO OF PARKING SPACES : INDEPENDENT LIVING 1 space / 3 units 125 / 3 = 42 PARKING MIN. NO OF PARKING SPACES : ASSISTED LIVING 1 space / 3 units 31 / 3 = 10 MIN. NO OF PARKING SPACES 2 spaces/unit 2 spaces/unit Total Parking MIN. NO. VISITOR SPACES 20% of REQD. 20% of REQD. MIN. DISTANCE BET. PARKING SPACE AND A BLDG m 2.00 m MIN. DISTANCE BET. VISITOR PARKING SPACE AND A BLDG m 4.50 m Page 20 of 191

21 Agenda Item # 6.1 Attachment #4 PL 5-15 Subject Land Page 21 of 191

22 Agenda Item # 6.1 Attachment #5 PL 5-15 PUBLIC INFORMATION MEETING PROPOSED DEVELOPMENT WHITBY SHORES GREENWAY AND GORDON STREET All Residents You are invited to a Public Information Meeting to provide you with an opportunity to view the proposed development on this site. The proposal will consist of 55 two storey town homes and a Seniors Assisted Living Building of 7 storeys. We have attached a concept plan for your information. MEETING WILL BE HELD AT; IROQUOIS PARK SPORTS CENTER WHITNEY HALL ROOM 500 VICTORIA STREET WHITBY, ONT. TIME; 6:30 PM to 8:30 PM DATE; NOVEMBER 20, 2014 WE LOOK FORWARD TO SEEING YOU THERE AND ANSWERING ANY QUESTIONS YOU MAY HAVE IN REGARDS TO THE PROPOSED DEVELOPMENT YOURS SINCERELY COLIN McLACHLAN COURTICE NORTH INC. Page 22 of 191

23 Agenda Item # 6.1 Attachment #5 PL 5-15 Minutes Public Information Meeting November 20,2014 Whitney Hall, Iroquois Sports Center Attendees: Colin McLachlan, Courtice North Inc. Eli Larter, Viva Retirement Communities Monica Dashwood, Viva Retirement Communities Meeting commenced at 6:30 PM all above in attendance. 1. All display boards and presentation materials were on site. 2. Only one resident attended to the meeting and inquired as to the proposal for the neighborhood. 3. The resident had no comments or suggestions on designs. Confirmed receipt of notice of meeting. 4. Regional Councillor Lorne Coe attended for brief period and inquired as to resident participation. Meeting was terminated at 8:30 PM. Prepared by: Colin McLachlan Courtice North Inc. Page 23 of 191

24 Agenda Item # 6.2 Town of Whitby Report Report to: Planning & Development Committee Date of meeting: January 5, 2015 Department: Planning and Development Department Report Number: PL 3-15 File Number(s): Not Applicable Report Title: Building Division Inspector Vehicles 1. Recommendation: 1. That Report PL 3-15 for the acquisition of three additional corporate vehicles for the Building Division to improve efficiencies, service levels and improve safety of staff when performing inspections and field/complaint investigations, be approved. 2. Executive Summary: The Inspector s daily functions require them to visit a variety of construction sites and private residences to perform inspections or do investigations. These building sites can be large commercial, industrial and institutional construction projects, subdivisions and personal residences. Most of these inspections are required to ensure conformance with approved plans and/or mandatory inspection requirements under the Ontario Building Code. The Building Division has two corporate vehicles, which were purchased in Having regard to safety for the Inspectors in providing regularly maintained vehicles, the ability to have computers/printers to be mounted in a secure fashion, improved corporate image and increased ability for residents to recognize vehicles as representing the Town of Whitby; it is recommended that the remaining Inspectors be provided with corporate vehicles. The purchase of three vehicles is estimated at $75, The cost savings for personal vehicle mileage is approximately $20, annually. 3. Origin: Planning and Development Report PL 3-15 originates from the cost/benefit assessment of the use of corporate vehicles to undertaken building inspections. Report to: Planning & Development Committee Report number: PL 3-15 Page 1 of 3 Page 24 of 191

25 Agenda Item # Background: Inspectors spend the majority of their day performing building inspections, most are mandatory inspections as per the Ontario Building Code and some are investigation inspections. These inspections are spread out throughout the town and Inspectors drive approximately 12,300 km a year, mostly through construction sites. The Town presently has two corporate vehicles for the Senior Inspectors and reimburses the remaining three Inspectors approximately $6, each totaling $18, annual mileage expenses. 5. Discussion/Options: Currently Inspectors have laptops for use in the field. These laptops are not mounted in their personal vehicles and create a safety concern, since they are stored loose in the vehicles. The laptops could also become damaged because they are not secured within the vehicle. Corporate vehicles would be equipped with mounted laptop computers and printers, which allow Inspectors to provide mandatory inspection reports required by the Ontario Building Code. Corporate vehicles will portray a professional image, provide higher visibility of Town staff presence on construction sites along with increasing personal safety by reducing the availability/visibility of personal information (personal vehicle license plates), and secure laptop computers/printers. Also, corporate vehicles provide a safer environment for the Inspectors with properly maintained vehicles and all Town vehicles being equipped with AVL (automated vehicle locators). As such, three small to midsize SUV s are recommended for purchase for use by Inspectors. 6. Public Communications/Plan: Not Applicable 7. Considerations: 7.1. Public Not Applicable 7.2. Financial The purchase of three small to midsize SUV s for Inspectors has an estimated cost of $75, It is proposed to fund the purchase of the vehicles through the Long Term Capital Reserve Fund with no impact on the 2015 tax rate. The annual cost of the 3 vehicles including fuel, AVL service, general maintenance costs, amortization of the vehicles, replacement costs and mileage savings, is estimated to cost $ each annually. Report to: Planning & Development Committee Report number: PL 3-15 Page 2 of 3 Page 25 of 191

26 Agenda Item # 6.2 Inspector Vehicles Small/Mid Sized Cars Vehicle cost (amortized over 10 years) $2, Fuel $1, License $74.00 Parts & Repairs $1, AVL service $ Net annual cost $5, Mileage savings $(6,200.00) Yearly Budget Impact (per vehicle) $ Impact on and input from other Departments/Sources Cost information on existing vehicles was obtained from Public Works Corporate and/or Department Strategic Priorities Develop a safe and healthy community and pursue excellence in local government. 8. Summary and Conclusion: That Council approves the purchase of three additional corporate vehicles for Inspectors. 9. Attachments: Not Applicable For further information contact: Sheila Daubeny, Acting Chief Building Official, x2311 Original Approved and Signed. Robert B. Short, Commissioner of Planning, x4309 Original Approved and Signed. Robert Petrie, Chief Administrative Officer, x2211 Report to: Planning & Development Committee Report number: PL 3-15 Page 3 of 3 Page 26 of 191

27 Agenda Item # 6.3 Town of Whitby Report Report to: Planning and Development Committee Date of meeting: January 5, 2015 Department: Planning and Development Department Report Number: PL 1-15 File Number(s): Not Applicable Report Title: Energy Management/Sustainability Grant Revenue 1. Recommendation: That Planning and Development Report Item PL 1-15 be received as information. That Council approve the establishment of an Energy Management/Sustainability Projects account to direct funding for the implementation of the Corporate Energy Management Plan. That Council approve the incentive revenues from 2014 onward from applications to the Ontario Power Authority to an Energy Management/Sustainability Reserve. 2. Executive Summary: As required by Ontario Regulation 397/11 of the Green Energy Act, the Town of Whitby has completed the first phase of a five year Corporate Energy Management Plan. In order to inform the process of determining actions over the next five years to reduce energy consumption and greenhouse gas emissions, audits of six facilities were completed. The Town is now eligible to receive incentive funding for the completion of those audits. There are also many other incentives available to the Town through the Ontario Power Authority as implementation of the Corporate Energy Management Plan takes place. In order to help offset against future capital expenses related to implementation, staff recommend that a reserve be created for Energy Management/Sustainability Projects and that all incentive dollars from late 2014 and onwards be directed to this reserve. Report to: Planning and Development Committee Report number: PL 1-15 Page 1 of 5 Page 27 of 191

28 Agenda Item # Origin: The Ontario Power Authority offers incentives through its SaveONenergy program. Six facility audits that were completed as a component of the Corporate Energy Management Plan are eligible for incentive funding. 4. Background: In June, 2014 Council approved the first phase of a five-year Corporate Energy Management Plan (CEMP) as required through Ontario Regulation 397/11 of the Green Energy Act (See Planning Report Item PL 40-14). The five year plan identifies a vision, goals, objectives and targets for corporate energy reduction. A total of 89 actions were identified and recommended as part of the plan, in addition to many technical actions to be completed in the Town s facilities over the next five years. In order to understand where the Town needs to conserve energy, six facility audits were completed by the consultants for the Plan. Audits were completed for the: Municipal Building, Civic Recreation Complex, McKinney Arena, Main Library Branch, Operations Centre and Seniors Centre. The Ontario Power Authority offers a number of different incentives to both homes and businesses through its SaveONenergy program. One such incentive is audit funding. This incentive is intended to cover up to 50% of the cost of an energy audit. The energy audit is one of the first steps in understanding how energy is being used in a building. Business customers (such as the Town of Whitby) are eligible for incentives to complete energy audits assessing the potential for energy savings through equipment replacement, operational practices or participation in Demand Response initiatives and other building systems. With the audits completed as part of the Corporate Energy Management Plan, staff have submitted the Post-Energy Audit Submission Form to Whitby Hydro for processing with the Ontario Power Authority. It is expected that the Town is eligible to receive up to $36,000 in incentive funding for the completion of the audits. In addition to audit funding, the SaveONenergy program also offers business incentives through a retrofit program and a small business lighting program. The Town has applied to this program as well. The retrofit program enables businesses to install and benefit from newer, more energy efficient solutions. Incentives are available for high efficiency equipment such as lighting, motors and heating, as well as for the installation of new control systems to improve the overall efficiency of the building. The small business lighting program enables qualifying businesses to receive the first $1,500 in lighting upgrades free. With the additional costs associated with the recommended technical actions of the Corporate Energy Management Plan, there will be an annual impact on the capital budget. However, through the SaveONenergy incentives, there is a great deal of potential for the Town to recoup a portion of those costs. Report to: Planning and Development Committee Report number: PL 1-15 Page 2 of 5 Page 28 of 191

29 Agenda Item # Discussion/Options: Many of the actions in the approved Corporate Energy Management Plan are technical in nature and require the replacement of either inefficient or outdated equipment. This is in addition to the existing capital budget items already forecasted for future years. There is an opportunity to seek incentives for the recommended technical items, once they have been installed, through the Ontario Power Authority programs. In order to prepare for upcoming implementation of the plan beginning in 2015, staff are requesting that a reserve be created specifically for Energy Management/Sustainability Projects. Typically, revenue that the Town receives, including incentive funding is directed to the general accounts for the Town. Revenue does not usually directly benefit specific accounts within the budget. However, in order to help fund the capital costs of implementation and to offset against future expenses of the actions of the Plan, there is an opportunity to save the revenue received from incentives for future energy management/sustainability projects. This will reduce the amount of overall capital funding required on an annual basis. There were several incentive applications submitted in late 2014, including the facility audits and some lighting retrofit projects. It is recommended that funding from all Ontario Power Authority incentives in late 2014 and onwards be deferred to the Energy Management/Sustainability Projects Reserve. 6. Public Communications/Plan: Not Applicable 7. Considerations: 7.1. Public Not Applicable 7.2. Financial In order to offset future expenses related to retrofit projects in the implementation of the approved Corporate Energy Management Plan, staff recommend that Council approve the establishment of a reserve for Energy Management / Sustainability Projects. It is further recommended, that all incentives received from late 2014 and onwards for completing projects related to the CEMP be directed to the Energy Management/Sustainability Reserve. Staff will be working in early 2015 to determine estimated annual capital project impacts of the CEMP. Staff will report back at such time as those calculations have been completed and recommend annual funding allocation to this reserve for future capital projects resulting from the CEMP. Report to: Planning and Development Committee Report number: PL 1-15 Page 3 of 5 Page 29 of 191

30 Agenda Item # Impact on and input from other Departments/Sources There will be budget implications in the implementation of the Corporate Energy Management Plan, which will be addressed in a future report to Council. In 2015, departments will be implementing retrofit projects through existing approved Capital budgets. However, a solid implementation plan for 2016 and beyond must be established and will examine estimated annual costs to future Capital budgets. By directing revenue from incentives on retrofit projects, through the establishment of an Energy Management / Sustainability Reserve it will provide dedicated funding for sustainability projects Corporate and/or Department Strategic Priorities The recommendations of this report are consistent with the Whitby Community Strategic Objectives as follows: 4. Pursue excellence in local government. 4.4 Work to ensure the municipal government processes are streamlined, efficient and cost effective. 8. Summary and Conclusion: As required by Ontario Regulation 397/11 of the Green Energy Act, the Town of Whitby has completed a five year Corporate Energy Management Plan. With the completion of audits of six facilities, the Town is now eligible to receive incentive funding for those audits. There are also many other incentives available to the Town through the Ontario Power Authority as implementation of the Corporate Energy Management Plan takes place. Staff recommend that a reserve be created for the funding of future Energy Management/Sustainability Projects. Staff also recommend that incentive dollars be directed to this reserve to help offset further capital budget requirements for the implementation of the Corporate Energy Management Plan. Staff will report back in early 2015 at such time as a detailed analysis of the capital budget requirements for the implementation of the CEMP actions has been completed for consideration of an annual funding allocation to this reserve. 9. Attachments: Not Applicable. For further information contact: Meaghan Craven x2317 Report to: Planning and Development Committee Report number: PL 1-15 Page 4 of 5 Page 30 of 191

31 Agenda Item # 6.3 Original Approved and Signed. Robert B. Short, Commissioner of Planning and Development, x4309 Original Approved and Signed. Robert Petrie, Chief Administrative Officer, x2211 Report to: Planning and Development Committee Report number: PL 1-15 Page 5 of 5 Page 31 of 191

32 Agenda Item # 6.4 Town of Whitby Report Report to: Planning and Development Committee Date of meeting: January 5, 2015 Department: Planning and Development Department Report Number: PL 2-15 File Number(s): Not Applicable Report Title: Corporate Sustainability Plan Terms of Reference 1. Recommendation: That Planning Report Item PL 2-15 be received for information. That Council approve the Corporate Sustainability Plan Terms of Reference (See Attachment #1). That the Mayor and Clerk be authorized to execute the contract documents. 2. Executive Summary: Staff is seeking approval of the Terms of Reference to prepare a Corporate Sustainability Plan for the Corporation of the Town of Whitby and to commence the plan with The Natural Step once the necessary contract has been executed. 3. Origin: In September, 2013 Council, having considered Planning Report PL 83-13, received the recommendations of The Natural Step s, Sustainability and Whitby: The Road Forward, and directed staff to develop a Terms of Reference for the development of a Corporate Sustainability Plan, and retained The Natural Step to complete such plan. 4. Background: For the purposes of this Corporate Sustainability Plan, the Corporation of the Town of Whitby refers to the organization Council and all employees and the business it conducts. We are not, at this time, developing a Community Sustainability Plan. That is a future project. Report to: Planning and Development Committee Report number: PL 2-15 Page 1 of 7 Page 32 of 191

33 Agenda Item # 6.4 The Natural Step Canada was retained by the Town of Whitby in late 2012 to complete a number of tasks related to sustainability. The consultant completed sustainability training for select staff, provided an assessment of the Corporation and made recommendations for how the Corporation should move forward to further embed sustainability into the Town s corporate culture. In December 2012, the consultant completed an Organizational Readiness Assessment for the Corporation of the Town of Whitby from a sustainable governance perspective. This included a review of a number of key Town policy documents, including the Whitby Community Strategic Plan, Official Plan, Port Whitby Sustainable Community Plan, Intensification Strategy, Transportation Master Plan, and a number of other documents. The readiness assessment also included an employee survey with staff across all departments, interviews with internal staff and external stakeholders to assess their perceptions of sustainability and what the Town had already done related to sustainability. The Organizational Readiness Assessment found that the Corporation has a strong foundation upon which to build towards areas where improvement is needed. A further result of the process, included a final report titled Sustainability and Whitby: The Road Forward (See Planning Report Item PL 83-13). The eight step process as defined in that report was to ultimately lead to the development of a Corporate Sustainability Plan. This process will allow the Town to achieve the following: Solidify a corporate culture for sustainability; Build capacity for leadership; and, Clarify leadership commitment. A Corporate Sustainability Plan embraces the concepts of sustainability and integrates them into the day-to-day work of the Corporation and long term planning within each department. It is meant to provide a lens through which to balance the Town s economic, social, cultural and environmental responsibilities. The implementation of a Corporate Sustainability Plan is intended to increase the effectiveness and ability to embed sustainability into the corporate culture. The Town of Whitby has already undertaken many initiatives that demonstrate its commitment to sustainability. Refining and creating opportunities to be fiscally responsible while also providing services that maintain and enhance the wellbeing of the Town s residents further demonstrates the Town s leadership role in the community. The purpose of the Corporate Sustainability Plan is to develop an overarching umbrella document that will help guide the Corporation and its operations into the future. In consideration of Planning Report PL and Sustainability and Whitby: The Road Forward, Council approved a number of recommendations, including: That staff be directed to bring forward a Terms of Reference for the development of a Corporate Sustainability Plan, and Report to: Planning and Development Committee Report number: PL 2-15 Page 2 of 7 Page 33 of 191

34 Agenda Item # 6.4 That Council approve $50,000 funded from the Long Term Finance Reserve Fund and that The Natural Step be retained by the Town of Whitby for the development of the Corporate Sustainability Plan. Following these recommendations, staff engaged with The Natural Step in determining a more detailed process for developing the Terms of Reference for the Corporate Sustainability Plan. The Natural Step completed a detailed process plan that helped to feed into the drafting of the Terms of Reference. 5. Discussion/Options: The Corporate Sustainability Plan will serve as an overarching umbrella document that will help guide the Corporation into the future. The plan will: Have a long term vision, goals, objectives and guiding principles which will result in an implementation plan for corporate decision-making and reporting tools; Help balance the Town s fiscal responsibilities with cultural, social, economic and environmental interests through the responsible use of resources, effectiveness and efficiency in municipal service delivery, accountability to residents, Council and stakeholders; and, Provide a framework for communication and education within the Corporation. The Plan will be completed in three phases over a 12-month period beginning in January, The proposed work program for the plan is as follows: Phase One (1): Background and Analysis (January to June, 2015) 1. Hold kick-off meeting with Corporate Sustainability Team to: a. Further define the purpose of the Corporate Sustainability Plan b. Refine the process, steps, activities, timelines and deliverables c. Clarify the final outcomes of the Corporate Sustainability Plan d. Clarify roles and responsibilities in the execution of the Plan e. Finalize internal communications plan to include a branding activity and component for sharing information with employees and the public 2. Identify and communicate successful sustainability projects from the Town of Whitby TNS will guide participants in the harvest, catalogue and prioritization of share-worthy sustainability success stories from the Town s departments and Council within the last two to five years. Report to: Planning and Development Committee Report number: PL 2-15 Page 3 of 7 Page 34 of 191

35 Agenda Item # Gap Analysis and Vision TNS will develop and implement a two-day workshop with the Corporate Sustainability Team and Departmental Sustainability Champions to create a draft Vision of Corporate Sustainability and to complete a gap analysis for the Town of Whitby. Phase Two (2): Feedback and Engagement (July October, 2015) 4. Employee Feedback All Town of Whitby employees will be invited to participate in an Open House session facilitated by TNS staff. The goal is to introduce staff to sustainability, provide an overview of the process, description of the Vision (goals, objectives and indicators) and Current Reality Assessment for each focus area. 5. Prioritize Actions and Prepare Draft Corporate Sustainability Plan In a full-day, TNS facilitated Workshop, Corporate Sustainability Team members and possibly Departmental Sustainability Champions will review and discuss input gathered through the Open House with all employees. 6. Departmental Review of Draft Corporate Sustainability Plan A small group of (3 5) select representatives from each department will be invited to join members of the Corporate Sustainability Team and Departmental Sustainability Champions to review and discuss work to-date during this TNS-facilitated Workshop. 7. Employee Review of Draft Corporate Sustainability Plan In an Open House style-session, all staff will be invited to offer their feedback on the Draft Corporate Sustainability Plan. Phase Three (3) Development of Final Plan (November December, 2015) 8. TNS will revise the Corporate Sustainability Plan based on comments received from all participants. The finalized Plan will go forward to the Planning and Development Committee and Council for approval. Team Roles and Relationships: There are a number of essential roles staff will play in the development of the Corporate Sustainability Plan. These roles and the relationships are summarized below: Sustainability Coordinator: is responsible for project management to ensure that the project and materials are satisfactory to the Town of Whitby, subject to Council approval. This shall include monitoring the project s progress through all stages, liaising with the consultant on a regular basis, exercising budgetary control, subject to Council approval, and liaising with staff. Report to: Planning and Development Committee Report number: PL 2-15 Page 4 of 7 Page 35 of 191

36 Agenda Item # 6.4 Corporate Sustainability Team: is responsible for helping to oversee the project and is comprised of representatives from all departments. The Team shall provide feedback and comment, identify key issues and provide background information. Departmental Sustainability Champions: will be invited to participate in appropriate activities outlined in the steps of the Terms of Reference. Approximately 3 4 staff members from each department will be identified to participate. This is to encourage further staff level participation and to solicit additional thoughts and ideas. Senior Management Team: will identify key issues, participate in meetings and provide feedback and comment at key points in the project. Consultant (The Natural Step): is responsible for preparing the products required by the project Terms of Reference and for the coordination of the project. Timing: It was originally anticipated that the development of the Corporate Sustainability Plan would occur in However, municipalities were required to complete energy management plans by July 1, The Town of Whitby met its deadline and completed the first phase of a Corporate Energy Management Plan in June, This project proved to require extensive staff time and resources, which impeded the ability to move forward with the Corporate Sustainability Plan. Staff is now prepared to proceed with and complete the Corporate Sustainability Plan in 2015, in accordance with the timelines outlined in the Terms of Reference. The Natural Step In that Council previously approved retaining The Natural Step to complete the Corporate Sustainability Plan, staff is only seeking approval of the Terms of Reference and direction to proceed with the project. The Natural Step is a uniquely qualified consultant due to the framework they have developed for approaching sustainability. Their framework uses scientific relevance to define sustainability. The Natural Step is very familiar with municipal government and can tailor their information to the specific needs of their clients. The Natural Step is also now familiar with the Corporation and the knowledge and understanding staff have of sustainability at the Corporate level. 6. Public Communications/Plan: Public communication is not required at this time. However, there may be key points during the project in which it may be appropriate to communicate with the public. Report to: Planning and Development Committee Report number: PL 2-15 Page 5 of 7 Page 36 of 191

37 Agenda Item # Considerations: 7.1. Public Not applicable Financial Council previously approved $50,000 funded from the Long Term Finance Reserve Fund for the completion of the Corporate Sustainability Plan (See Planning Report Item PL 83-13) Impact on and input from other Departments/Sources The Terms of Reference for the Corporate Sustainability Plan was developed with review and input by the Corporate Sustainability Team and the Senior Management Team. Development of the Corporate Sustainability Plan itself will require input from the entire corporation. It is expected that all departments will participate to the fullest extent possible in each step of the process Corporate and/or Department Strategic Priorities The development of a Corporate Sustainability Plan is in keeping with the Whitby Community Strategic Plan as follows: 4. Pursue Excellence in Local Government 8. Summary and Conclusion: The Town of Whitby has already taken many steps to incorporate sustainability into policies and programs. Proceeding with a Corporate Sustainability Plan ensures that the Town will have a plan to guide its operations into the future. It is recommended that Council approve the Terms of Reference to be used to guide the development of the Town of Whitby s Corporate Sustainability Plan. 9. Attachments: Attachment #1: Corporate Sustainability Plan Terms of Reference For further information contact: Meaghan Craven, Sustainability Coordinator, x2317 Report to: Planning and Development Committee Report number: PL 2-15 Page 6 of 7 Page 37 of 191

38 Agenda Item # 6.4 Original Approved and Signed. Robert B. Short, Commissioner of Planning, x4309 Original Approved and Signed. Robert Petrie, Chief Administrative Officer, x2211 Report to: Planning and Development Committee Report number: PL 2-15 Page 7 of 7 Page 38 of 191

39 Agenda Item # 6.4 Attachment #1 PL 2-15 Corporate Sustainability Plan Terms of Reference Introduction and Background The Corporation of the Town of Whitby is a lower tier municipality located in the Region of Durham, approximately 40 kilometres east of downtown Toronto and is one of eight lower tier municipalities that comprise the Region of Durham. The Town is approximately 125 km 2 in size, with a population of over 130,000 people and growing. The Town is comprised of suburban residential neighbourhoods, historic downtowns and a variety of services, industrial, and commercial uses in addition to many cultural and natural heritage features and functions. The Town of Whitby is committed to sustainability in order to facilitate the creation of a complete and healthy community. This includes maintaining a high quality of life for its residents, supporting a vibrant cultural scene and thriving local economy while protecting and enhancing the Town s cultural and natural heritage features and functions. To support a complete and healthy community, the Town is also committed to ensuring the Corporation itself operates in a sustainable, energy efficient and fiscally responsible manner. The Town of Whitby has already undertaken many actions to support sustainability, and to reduce energy consumption and greenhouse gas emissions. This includes using the most up to date technology when replacing old equipment, lighting retrofit projects, solar panel microfit installation at the Civic Recreation Centre and construction of the Brooklin Community Centre and Library to LEED standards. The Town joined the Partners for Climate Protection Program (PCP) in 2011 and has recently completed a Corporate Energy Management Plan to simultaneously meet Milestones 1-3 for the corporate level of PCP and Ministry of Energy requirements for conservation and demand management plans. In order to promote sustainability in the community, the Town is taking a leadership role by first developing a plan for sustainability within the Corporation. Ensuring corporate operations and activities are occurring in the most sustainable manner is a priority. It is expected that all members of the Corporation will embrace the final plan as the new way to do business. The purpose of a Corporate Sustainability Plan is to develop an overarching umbrella document that will help guide the Corporation into the future. This Terms of Reference has been produced in conjunction with The Natural Step s document, Whitby: Creating Vision and Value, Corporate Sustainability Plan Development Process Plan Proposal. Additional dialogue regarding the three phases of the plan is further outlined in that document. 1 Page 39 of 191

40 Agenda Item # 6.4 Project Objectives The consultant will work with Town of Whitby staff to develop, at a minimum, a Corporate Sustainability Plan that: Has a long term vision, goals, objectives, and guiding principles which will result in an implementation plan for corporate decision-making and reporting tools; Will help balance the Town s fiscal responsibilities with cultural, social, economic and environmental interests through the responsible use of resources, effectiveness and efficiency in municipal service delivery, accountability to residents, Council and stakeholders; and, Will provide a framework for communication and education within the Corporation. Project Scope The Town of Whitby has retained The Natural Step (TNS) to undertake the development of a Corporate Sustainability Plan. The consultant shall ensure the final product is a plan that: Establishes a vision, and goals and objectives for identified focus areas Provides actions for each department to undertake Provides a reasonable timeline for implementation Outlines responsibility for each department, while also ensuring crossdepartmental (horizontal) cooperation Establishes clear metrics for monitoring and reporting Identifies resources, as required, for implementation Establishes appropriate guidelines, standards, steps, etc. that should be followed during implementation Provides a framework for communication and education within the corporation Proposed Work Program Phase One: Background and Analysis (January June, 2015) 1. Hold kick-off meeting (Milestone Meeting 1) with Corporate Sustainability Team The Natural Step Associates will meet with the Corporate Sustainability Team at a kick-off meeting to: a. Define the purpose of the Corporate Sustainability Plan b. Refine the process, steps, activities, timelines and deliverables c. Clarify the final outcomes and expectations of the Corporate Sustainability Plan d. Clarify roles and responsibilities in the execution of the Plan e. Finalize internal communications plan to include a branding activity and component for sharing information with employees and the public 2 Page 40 of 191

41 Agenda Item # 6.4 TNS Deliverables: Participate in kick-off meeting Guidance and advice towards the development of an internal communications and branding strategy Finalize work plan and timeline for the Corporate Sustainability Plan Review and provide feedback on draft Town of Whitby internal communications and branding strategy for the Corporate Sustainability Plan Town of Whitby Staff Deliverables: Report to Planning and Development Committee Finalization and execution of internal communications and branding strategy Meeting logistics such as room booking, invitations, etc. 2. Identify and communicate successful sustainability projects from the Town of Whitby TNS will guide participants in the harvest, catalogue and prioritization of shareworthy sustainability success stories from the Town s departments and Council within the last two to five years. Where possible, the environmental, financial, social and cultural benefits resulting from these projects/actions should be captured and tabulated. The Town of Whitby will use the success story harvest as raw content to support the drafting, by Town employees, of approximately 10 success stories for use in support of the execution of the Plan. Outcomes: Production of a library of one-page inspiring success stories from the last 2-5 years showcasing the benefits of sustainability in action at the Town of Whitby for integration into the Gap Analysis (see Workshop #1) and to be shared with staff to engage, educate and inspire. TNS Deliverables: Guide and advise project participants in the identification and cataloguing of internal success stories Prepare a one page internal success story template for use by participants Review completed success story templates, assistance with prioritization and other guidance/suggestions, as needed. Town of Whitby Staff Deliverable: Finalize and print success story templates 3. Gap Analysis and Vision TNS will develop and implement a two-day workshop with the Corporate Sustainability Team and Departmental Sustainability Champions (approximately 35 staff members details on Page 11) to create a draft Vision of Corporate Sustainability and to complete a gap analysis for the Town of Whitby. 3 Page 41 of 191

42 Agenda Item # 6.4 Prior to the workshop, participants who have not previously received training will be asked to prepare by taking The Natural Step s award-winning Sustainability 101 elearning course. The Vision developed during the workshop will include a series of goals organized by focus area (such as programs, services, operations, infrastructure, human resources, etc.), clear objectives and performance indicators to effectively measure progress and success. The Corporate Gap Analysis will include a current reality assessment to a) identify key sustainability challenges for each focus area, and b) a list of current success related to the focus area. Existing research from Whitby s 2012 Organizational Readiness Assessment and sustainability case studies will be used during this workshop. It is expected that the 2012 Organizational Readiness Assessment will be used to its full extent for the Gap Analysis. A draft Gap Analysis summary report will be created by TNS advisors and used to engage staff and other stakeholders in other steps of the Plan. Once the draft Gap Analysis and Vision have been completed, TNS will host a second meeting with staff (possibly the Corporate Sustainability Team, Senior Management Team and other sustainability champions) to provide another opportunity to review and discuss work completed to-date. During this step, TNS staff will begin populating ecoportal, a web-based sustainability management system tool which will be used to dynamically manage the Corporate Sustainability Plan on an ongoing basis. The ecoportal will be available for use during the study process. It will allow staff to test its feasibility and applicability for a longer term subscription. Ultimately, staff would be responsible for keeping the ecoportal updated with input from each Department. Outcomes: Creation of a draft Vision, goals and objectives for a sustainable future for the Town of Whitby including robust discussion with select employees as to how to integrate sustainability into the Town s overall vision, objectives and core values. Identification of Town of Whitby s primary sustainability challenges organized into focus areas. Preparation of a draft Gap Analysis report to engage internal employees and possibly external stakeholders (Whitby Sustainability Advisory Committee) in the development of a strategy to achieve the vision. Greater capacity for a shared understanding and language for sustainability beyond the Corporate Sustainability Team (using the TNS Framework). TNS Deliverables: Unlimited one-year access to approximately 20 licenses to TNS s Sustainability 101 elearning course for workshop participants Design two-day (Workshop 1) in consultation with key project staff. Prepare Workshop 1 participant workbooks Deliver two-day (Workshop 1) facilitated by TNS Associates 4 Page 42 of 191

43 Agenda Item # 6.4 Identification and articulation of the Town of Whitby s key sustainability challenges Additional research to better define Current Reality, if required Draft Corporate Sustainability Vision and Gap Analysis report, based on workshop outcomes and additional research, if required Access to web-based sustainability management systems tool (ecoportal) Integration of draft Vision into ecoportal tool Orientation session on ecoportal tool Facilitated Milestone Meeting 2 with CST and others, as required Town of Whitby Staff Deliverables: Meeting logistics Status update report to Planning and Development Committee Phase Two: Feedback and Engagement (July October, 2015) 4. Employee Feedback All Town of Whitby employees will be invited to participate in an Open House (1) session facilitated by TNS staff. The format, content and plan for execution of the Open House will be determined during the course of the project. Efforts will be made to ensure each Department is given the opportunity to participate. Staff who are not able to participate will have the opportunity to review draft material through an Ideas Wall in each department. Staff will be invited to add feedback, ideas and comments to the Walls. The goal of the Open House and Ideas Wall is to introduce staff to sustainability, provide an overview of the process, description of the Vision (goals, objectives and indicators) and Current Reality Assessment for each focus area. Staff will be encouraged to provide feedback and suggest strategies to bridge the gap between the envisioned sustainable future and current reality. Employees will also be guided in exercises to help collaboratively prioritize strategic ideas as a group. Staff will consider external stakeholder participation at this step, which may include the Whitby Sustainability Advisory Committee and members of Council. Outcomes: Engage, educate and inspire employees through an interactive workshop with tangible outcomes. Enable staff to develop a deeper understanding of the Town of Whitby s Corporate Sustainability Plan and its connections to existing plans. Increase the base level awareness and understanding of sustainability throughout the organization. Engage employees to review and contribute to the gap analysis material (vision, goals, objectives, key sustainability challenges, etc.) Leverage organizational brain-trust by involving staff in practical problem-solving. 5 Page 43 of 191

44 Agenda Item # 6.4 TNS Deliverables: Design all staff Open House (1) session in consultation with key project staff. Prepare interactive Idea Wall posters for each department based on key elements of the Sustainability Gap Analysis Report Deliver all staff session Open House (1) facilitated by two TNS Associates Identification/introduction to keynote speaker Preparation of participant workbooks (including revisions, as required) Revise Gap Analysis Report to reflect input and key findings from workshops Town of Whitby Staff Deliverables: Open House logistics Printing of Idea Wall posters 5. Prioritize Actions and Prepare Draft Corporate Sustainability Plan In a full-day, TNS-facilitated Workshop (2), Corporate Sustainability Team members and possibly Departmental Sustainability Champions will review and discuss input gathered through the Open House 1 with all employees. Participants will then make refinements to the Town s Vision and Gap Analysis and discuss and prioritize the strategies. A list of prioritized strategies for each focus area will be developed to be included in the draft Corporate Sustainability Plan. At this time, departmental responsibility for strategies will be identified. Outcomes: Refined and prioritized list of strategies for each focus area. TNS Deliverables: Design full day Workshop (2) for Corporate Sustainability Team and Departmental Sustainability Champions, including preparation of any necessary materials such as workbooks Deliver full day Workshop (2) for Corporate Sustainability Team and Departmental Sustainability Champions to be facilitated by two TNS Associates Harvest material from Workshop (2) and prep for next Workshop (3) Town of Whitby Staff Deliverables: Workshop logistics 6. Departmental Review of Draft Corporate Sustainability Plan A small group (3-5) of select representatives from each department will be invited to join members of the Corporate Sustainability Team and Departmental Sustainability Champions to review and discuss work-to-date during this TNS-facilitated Workshop (3). This Workshop will include a mapping exercise to help participants identify areas of overlap between departments and address the following questions: a. How can we work together to implement the corporate sustainability plan? 6 Page 44 of 191

45 Agenda Item # 6.4 b. Who is ultimately responsible for overseeing and implementing the strategies identified in the plan? c. How will we address the areas of overlap? Outcomes: Identification and discussion of areas of overlap between departments. Identification of departmental responsibilities to implement the plan. TNS Deliverables: Design Workshop (3) for department reps, Corporate Sustainability Team and Departmental Sustainability Champions including preparation of any necessary materials such as workbooks. Deliver Workshop (3) to be facilitated by two TNS Associates Prepare draft Corporate Sustainability Plan including summary of output and key findings from Workshop 2 and Workshop 3. Milestone Meeting 3 with Corporate Sustainability Team and others, as required. Facilitated by two TNS associates Town of Whitby Staff Deliverables: Workshop logistics 7. Employee Review of Draft Corporate Sustainability Plan In an Open House (2) style-session, all staff will be invited to offer their feedback on the Draft Corporate Sustainability Plan. The format, length and content of this session will be determined during the progression of the project. Staff who are not able to participate in the session will have the opportunity to review the draft material through an interactive Ideas Wall. Staff will be invited to add their own feedback, ideas and comments. Here, an internally-focused social-media style campaign might also be explored to facilitate additional comments and create additional opportunities for staff to participate. This step will also include a final opportunity for comments from the Corporate Sustainability Team and review and comments by the Senior Management Team and Whitby Sustainability Advisory Committee. Outcomes: Deliver an engaging and inspiring Open House (2) session for staff. Enable the support of cross-departmental ideas. Encourage and engage staff to review, critique and make recommendations to improve the draft Town of Whitby Corporate Sustainability Plan. TNS Deliverables: Design Open House style sessions in consultation with key project staff including supporting materials, as needed. Deliver Open House style sessions facilitated by two TNS Associates Revise Corporate Sustainability Plan including updated summary of output and key findings from Open House (2) session and written feedback submitted by employees 7 Page 45 of 191

46 Agenda Item # 6.4 Facilitated Milestone Meeting 4 Town of Whitby Staff Deliverables Open House logistics Phase Three: Development of Final Plan (November December, 2015) 8. Finalize Town of Whitby Corporate Sustainability Plan TNS will revise the Corporate Sustainability Plan based on comments received from all participants. The finalized report will go forward to the Planning and Development Committee and Council for approval. TNS Deliverables: Refine the Corporate Sustainability Plan based on final feedback from all key stakeholders and present to Corporate Sustainability Team and Senior Management Team for final approval Integrate final elements of the CSP into the ecoportal, the web-based sustainability management systems tool Presentation to the Planning and Development Committee Town of Whitby Staff Deliverables: Report to Planning and Development Committee Timing The Corporate Sustainability Plan will be developed over a twelve-month period from January, 2015 to December, It is estimated that each phase will be completed as follows: Phase 1(Steps 1 3): January - June, 2015 Phase 2 (Steps 4 7): July - October, 2015 Phase 3 (Step 8): November - December, 2015 Budget The maximum project budget is $50,000, excluding taxes. Meetings The consultant will attend, at a minimum, the following meetings: Kick-off Meeting/Milestone Meeting 1 Milestone Meeting 2 Milestone Meeting 3 Milestone Meeting 4 Workshop 1 Workshop 2 Workshop 3 Open House 1 8 Page 46 of 191

47 Agenda Item # 6.4 Open House 2 Planning and Development Committee Meetings may be further defined by staff and the selected consultant(s) through finalization of the work program. Reports The consultant shall prepare all reports in both draft and final formats. At a minimum, the consultant shall provide the following reports: Gap Analysis Summary Report Gap Analysis and Vision Report Draft Corporate Sustainability Plan Final Corporate Sustainability Plan Available Data and Information The following information can be made available and will be provided to the consultant: Whitby Official Plan (including all amendments since last consolidation) Port Whitby Sustainable Community Plan Whitby s Accessibility Plan Whitby Community Strategic Plan Culture, Parks, Recreation and Open Space Master Plan Transportation Master Plan Whitby Cycling and Leisure Trails Plan Town of Whitby Waterfront Parks and Open Space Master Plan Other information, studies and plans will be provided to the consultant as identified and required. Specific Requirements Deliverables The final Corporate Sustainability Plan shall be practical, concise, clear understandable and visually appealing. The completed plan and its components shall satisfy the Terms of Reference, final work program and any other requirements to the satisfaction of Staff and/or Council. A final work schedule based upon elapsed time in weeks and calendar year which includes timing, person hours and cost per task, and a tentative completion date for each task. Work completed is to be tracked against allocated budget per task per phase of the project. Prepare draft and final materials as required in the Terms of Reference. The draft final Corporate Sustainability Plan shall be presented to the Planning and Development Committee. Attend the meetings outlined in the Terms of Reference. 9 Page 47 of 191

48 Agenda Item # 6.4 Other Requirements Provide all presentation materials required for meetings. Provide a digital copy of all reports. Provide all originals of reports and presentation materials to the Planning Department. Provide an electronic and a hard copy of all raw data and analysed background research information and final images used. Images used in the reports shall also be provided separately in a jpeg format. Final copies of reports must be in an accessible format. The consultant shall meet all requirements of the AODA and related legislation in recommendations pertaining to goods, services or facilities of the Town of Whitby. All report and presentation materials shall be in a form, and of quality suitable for reproduction and presentation (including hard copy, digital copy, and unbound original(s)), acceptable to the Planning Department. Any and all maps shall be to 1:2,000 metric scale. Documents submitted in electronic form shall be in Microsoft Office 2003 and Adobe Acrobat Reader 6.0 formats. Team Roles and Relationships Sustainability Coordinator The Sustainability Coordinator is responsible for project management to ensure that the Project and materials are satisfactory to the Town of Whitby, subject to Council approval. This shall include monitoring the Project s progress through all stages, liaising with the consultant on a regular basis, exercising budgetary control subject to Council approval, and liaising with staff. The Sustainability Coordinator is responsible for: Project management on behalf of the Town Preparation of staff reports, updates and information/material to Council Review of Deliverables in draft format Evaluating the content and quality of the Deliverables Liaising with and circulation of Deliverables to Council, Committees, Staff, etc. Working collaboratively with the Consultant to achieve mutually acceptable project outcomes Monitoring progress against the Work Schedule and project timeframes Exercising budgetary control, subject to Council approval Identifying and controlling areas of project risk 10 Page 48 of 191

49 Agenda Item # 6.4 Corporate Sustainability Team The project shall be overseen by the Corporate Sustainability Team comprised of the Sustainability Coordinator and a representative from each of the following areas: Community and Marketing Services Corporate Services Fire Human Resources Planning and Development Public Works Whitby Hydro The Corporate Sustainability Team will participate through the following: Identifying key issues Providing background information and undertaking research to assist the Consultant in undertaking the Scope of Work Participating in meetings Providing feedback and comment on key project activities and deliverables Departmental Sustainability Champions The Departmental Sustainability Champions will be invited to participate in appropriate activities outlined in the steps of the Terms of Reference. Approximately 3 4 staff members from each department will be identified to participate as Sustainability Champions. This will be in addition to the existing Corporate Sustainability Team. The purpose of including additional staff as Sustainability Champions is to encourage further participation and to solicit additional thoughts and ideas. These staff members will be identified at the outset of the project by their respective Department Commissioners. The Sustainability Champions will participate through the following: Gathering of information Facilitating the engagement of colleagues within their respective departments Participating in a select number of workshops over the course of the project Senior Management Team The Senior Management Team will participate through the following: Identifying key issues Participating in meetings and providing feedback and comment at key points in the project 11 Page 49 of 191

50 Agenda Item # 6.4 Consultant The consultant is responsible for preparing the products required by the project Terms of Reference and the coordination of the project. This includes items such as, but not limited to: Project management Allocating the necessary resources to undertake the Scope of Work as defined in this Terms of Reference and approved work plan Undertaking research and preparing materials and reports for Staff review and input and Council Compiling and synthesizing comments and consultant responses Presentation of materials and reports with Planning staff and Planning and Development Committee Ensuring the Deliverables and supporting activities are of a high quality Working collaboratively with Town staff to achieve a mutually acceptable project outcome Engaging with the Corporate Sustainability Team, Senior Management Team, in liaison with Town staff Meeting the timeframes as identified in the agreed Work Schedule Identifying opportunities for innovation and leading practice Identifying and controlling areas of project risk Monitoring project expenditures Facilitating meetings and presentation of materials and reports 12 Page 50 of 191

51 Agenda Item # 6.5 Memorandum Planning and Development Department To: CC: From: Planning and Development Committee of Council R. Petrie, Chief Administrative Officer D. Wilcox, Town Clerk Robert B. Short, Commissioner of Planning Date: January 5, 2015 File #: Reference to Planning and Development Report PL Subject: Addendum to: Planning and Development Report PL Downtown Whitby Revitalization Framework Recommendation Staff is recommending that the recommendations set out in report PL be brought forward and approved with the addition of recommendation #5 as set out below: Background 5. That Council approve $50,000 be included in the 2015 Budget to be financed from the Downtown Improvement Reserve Fund for the retention of professional consulting services for work related to the development of the Downtown Revitalization Strategy, such work to include facilitation of public workshops, public engagement activities, and development of a strategic action plan. At the September 2, 2014 Planning and Development Committee meeting of Council, the following motion was made: That Planning and Development Report, PL regarding Downtown Whitby Revitalization Framework be deferred to the first meeting of the Planning and Development Committee in the new term of council. PL is included with Memorandum. Page 51 of 191

52 Agenda Item # 6.5 Section 7.2 Financial of this report states: To date, this study has been undertaken utilizing existing resources of the Municipality. If Council prioritizes this undertaking, then there should be consideration to providing additional resources including staff and consultants. As this study progresses and a strategy is developed, financial implications for new undertakings will be identified and reported to Council for budget consideration to be financed from the DIR (Downtown Improvement Reserve) Fund or One Time Reserves. In order to include funds in the 2015 Budget for this project, Council approval is required. Since Council deferred this report, there was no direction from Council to address any financial requirements through the 2015 Budget preparation process which occurs in the 3 rd and 4 th quarters of the year. The purpose of this addendum is to request that Council approve budget financed from the Downtown Improvement Reserve Fund for professional consulting services for work associated with the study objectives as outlined in Section 5.3 of PL Conclusion Therefore, Staff is recommending that the recommendations set out in report PL be brought forward and approved with the addition of recommendation #5 as set out below: Yours truly, 5. That Council approve $50,000 be included in the 2015 Budget to be financed from the Downtown Improvement Reserve Fund for the retention of professional consulting services for work related to the development of the Downtown Revitalization Strategy, such work to include facilitation of public workshops, public engagement activities, and development of a strategic action plan. Original Approved and Signed Robert B. Short, MCIP, RPP Commissioner of Planning RBS/sm Attach. Page 2 of 2 Page 52 of 191

53 Agenda Item # 6.5 Town of Whitby Report Report to: Planning and Development Committee Date of meeting: September 2, 2014 Department: Planning and Development Department Report Number: PL File Number(s): Not Applicable Report Title: Downtown Whitby Revitalization Framework 1. Recommendation: That Planning and Development Report PL be received as information; That a multi-department study team consisting of staff from Corporate Services, Public Works, and CMS be established to undertake a review of the current conditions within the downtown and develop a strategic plan for the revitalization of Downtown Whitby; That staff identify and initiate preliminary consultation with Downtown stakeholders; and, That staff report back on findings of downtown best practices in other municipalities which will include individual tools and new opportunities that may be supported by the community. 2. Executive Summary: In response to Planning and Development Report PL109-13, Council passed a resolution (No ) that, staff commence a review of incentive and development opportunities that will promote revitalization of the downtown commercial core which will include engagement of stakeholders. To address this resolution, Staff has provided an overview of the revitalization process to be undertaken. This revitalization process will recognize the community s desire to address Downtown Whitby in a holistic approach and will examine the unique and positive opportunities that currently exist. Report to: Planning and Development Committee Report number: PL Page 1 of 13 Page 53 of 191

54 Agenda Item # 6.5 Whitby is committed to the success of Downtown Whitby and invests in many beneficial undertakings including the Library, promotions and advertising, streetscape improvements, economic development initiatives, and the acquisition of the Registry Office on Centre Street South. These current undertakings support the direction provided through the Provincial Policy Statement, Region of Durham Official Plan, Town of Whitby Official Plan, and the Downtown Whitby Development Steering Committee (DWDSC) Strategic Plan. The public continues to see the importance of a revitalized Downtown. Individuals approach Council with numerous requests for improvements that could occur. As seen through the Downtown Whitby Heritage Conservation District (DWHCD) study process, the community has also expressed a desire that a holistic approach to revitalization be undertaken. A Downtown Revitalization process will have many benefits to the Municipality including a review of existing undertakings, better co-ordination amongst municipal departments, determining possible new initiatives that the community supports, and a larger tax base. This report looks at the stages of work that will be required. To date, staff has prepared a Background Facts document attached to this report. Staff has also initiated a review of best practices in other municipalities towards downtown revitalization. With the formation of a multi-departmental study team in addition to identification of community stakeholders to provide input, the revitalization process is intended to reflect the values and priorities of the community and be comprehensive in its approach. As part of the process, the Downtown s vision, goal(s) and objectives will be reviewed and incorporated into key municipal planning documents. This revitalization process will result in a prioritized 20-year strategic action plan for the success of downtown and recommend priorities over the term of Council. Staff will continue to report back to Council as this initiative progresses. 3. Origin: 3.1 Planning and Development Report PL In the Fall of 2013, it was identified through Planning and Development Report PL (Attachment #1) that during the Heritage Conservation District (HCD) study consultation process comments included the request for hard examples of how small businesses have flourished in designated areas. Report PL recognized that if there is support for an HCD in the Four Corners Commercial District, it will have to be based upon a clear understanding by the community on how an HCD is one tool in a revitalization strategy. There was recognition that the revitalization process is more involved than just establishing an HCD. Report to: Planning and Development Committee Report number: PL Page 2 of 13 Page 54 of 191

55 Agenda Item # 6.5 As a result of this key observation, a comprehensive approach to revitalization must be developed for the Four Corners Commercial Area and the following Council resolution was provided: That staff commence a review of incentive and development opportunities that will promote revitalization of the downtown commercial core which will include engagement of stakeholders and will report back to Council on these findings before the Heritage District Study proceeds for the proposed Four Corners Commercial Heritage District." 3.2 Planning and Development Report PL An overview of the Sustainability, Heritage, Downtowns and Community Development Division and its role in building a sustainable community by incorporating values which integrate economic, social, environmental and cultural issues was received as Information by Council in the Spring of 2014 through Report PL25-14 (Attachment #2). Of specific relevance to Downtown Revitalization, the report noted that staff will be examining and updating strategies that will maximize the potential of our downtowns. The report also noted that staff will be reporting back to Council as this initiative progresses. 4. Background: 4.1 History of Whitby s Downtown Downtowns play an important part of any community. Traditionally, downtowns consisted of a geographically defined area that serviced the requirements of the larger municipality and its township(s). The Downtown was the commercial, service, trading, administrative, and industrial centre of the larger community. Today s value of a downtown is that it also be truly unique from other downtowns and provides the basis for community identity. Each downtown has its own unique architecture, cultural traditions, heritage, and human talents. As detailed through the DWHCD study, the Four Corners Commercial District is the location of Perry s Corners, the early nineteenth-century nucleus of the Town. In 1836, a year after the government had laid out a village at the head of the harbour, Peter Perry launched a general store at the northeast corner of Dundas and Brock Streets. His was a strategic decision to capture trade on the main east-west road (Dundas Street or the Kingston Road opened in 1817) and on the road north from the harbor (Brock Street opened in 1828). This strategic location eventually developed and became known as The County Town and became the administrative centre of the County. As such it contained the court house, jail, and registry office. 4.2 Ongoing Challenges, Renewed Interest, and Opportunities Downtown revitalization is an ongoing challenge for many municipalities in Canada. Municipalities have used various strategies over the years, but most Report to: Planning and Development Committee Report number: PL Page 3 of 13 Page 55 of 191

56 Agenda Item # 6.5 recently there has been a shift in a focus to downtown living, amenities, and the use of educational institutions as drivers of growth. The community and its visitors identify with the Downtown as an important element of Whitby. Individuals have approached Council with numerous requests to suggest what they consider as improvements that could occur within Downtown Whitby. These requests have ranged from re-establishing a Business Improvement Area to limiting the number of establishments that serve alcohol. These individual initiatives show a desire in the community to continually address and revitalize the Downtown. Through the DWHCD study, there has also been much discussion on what opportunities exist for revitalization of the area. It has been the consensus of participants in the HCD study that revitalization must be done as a holistic approach with an understanding of all the elements and their interrelationships required to prepare a thorough and effective revitalization strategy for the Downtown. The Downtown has also seen recent developments and planning applications within the area. These include several larger multi-residential buildings and conversion of residential buildings to commercial uses along Brock and Dundas Streets. The Municipality has also demonstrated its support of the Downtown through decisions to invest in the purchase of the Land Registry Office on Centre Street South and the former R.A. Sennett School on King Street. The Downtown has seen new businesses relocating within its boundaries over recent years while some existing downtown businesses are looking to expand. These examples are aligned with an overall trend in North America where companies seek out business locations within a downtown environment because it provides a more interactive work environment, in both the company and surrounding area, especially for younger employees. 4.3 Review of Public Interest Provincial Policy Statement The Provincial Policy Statement (PPS 2014) provides policy direction on matters of provincial interest related to land use planning and development. It sets the policy foundation for regulating the development and use of land. It also supports the provincial goal to enhance the quality of life for all Ontarians. Specific to Downtowns, Section of the PPS 2014 states that long-term economic prosperity should be supported by: c) maintaining and, where possible, enhancing the vitality and viability of downtowns and main streets; d) encouraging a sense of place, by promoting well-designed built form and cultural planning, and by conserving features that help define character, including built heritage resources and cultural heritage landscapes. Report to: Planning and Development Committee Report number: PL Page 4 of 13 Page 56 of 191

57 Agenda Item # Regional Municipality of Durham - Official Plan In the Region s Official Plan, Downtown Whitby is identified as a Regional Centre. As a Regional Centre, Downtown Whitby is intended to be a focal point of urban activity in the Region. It is to be a people-oriented place that is accessible by public transit and an extensive pedestrian network and support integrated housing, employment, recreation, social and cultural uses. The Regional Official Plan indicates that Regional Centres shall function as places of symbolic and physical interest for the residents as well as providing an identity to the Municipality Town of Whitby Official Plan Downtown Whitby is identified as a Major Central Area in the Whitby Official Plan. It is an objective of the Official Plan that Major Central Areas be developed as urban, distinct, human scaled, accessible, and predominant centres of activity within the Municipality. Official Plan Amendment 90 (OPA 90), adopted by Council and awaiting approval by the OMB, included policy adjustments to reflect the Regional Official Plan policies for Regional Centres. Currently, an Official Plan review and update is underway. The first proposed Draft Official Plan Amendment proposes a number of guiding principles for consideration in making planning decisions. While all the principles are important and should be considered holistically, the following are noted for the purposes of the discussion in this report: Guiding Principle Section h) encourages the continued revitalization of Downtown Whitby which reflects their heritage significance and promote a mix of uses and attractions that reinforces the function of the Downtown area as cultural, administrative, entertainment, retail and social focal points of the community. Portions of Downtown Whitby have been identified as an Intensification Area through OPA 90. OPA 90 recognizes that any Heritage Conservation District will guide the level of intensification and ensure any intensification is compatible with the goals and objectives of any HCD Plan. This requirement for intensification must be considered in conjunction with the second proposed Draft Official Plan Amendment which proposes extensions of the Downtown Whitby Major Central Area north and south along Brock Street that recognizes the potential for further redevelopment. As a result of recognizing identified heritage areas, intensification may have to be considered along Brock Street outside of any heritage areas to meet residential targets for growth. This long term growth target established by OPA #90 for the downtown area is to result in an overall density target of 75 residential units per gross hectare and overall long term floor space index target of 2.5 for the Downtown Whitby area Downtown Whitby Secondary Plan This Secondary Plan provides the following goal and objectives for the Downtown: Report to: Planning and Development Committee Report number: PL Page 5 of 13 Page 57 of 191

58 Agenda Item # 6.5 Goal: To provide for the integrated development of commercial, residential, institutional, cultural, and recreational uses that will enhance the Downtown s role as a focal point and source of identity for the entire Municipality. Objectives: To provide for a pedestrian-oriented, compact, commercial core offering a full range of retail and personal service uses which emphasize human scale and the historic and social aspects of the core. To provide for a strong residential component with a variety of housing types to complement and support the commercial core and to encourage affordable housing through intensification and/or redevelopment. To provide for a balance between higher density residential redevelopment and the preservation of existing stable, residential areas. To preserve buildings of architectural and historical significance and encourage their rehabilitation where necessary. To provide for the efficient movement of both through traffic and local traffic that will minimize traffic congestion in the Downtown. To provide sufficient sewer and water servicing to accommodate the level of development proposed as efficiently as possible. Through the Official Plan Review process currently underway, Planning staff has proposed a new Section as follows: Following the conclusion of the Heritage Conservation District Plan study for Downtown Whitby, the Municipality will undertake a review of the Downtown Secondary Plan which shall address, amongst other matters, the potential for boundary adjustments to the Secondary Plan area, recommended changes to permitted uses, enhanced policies related to built form, densities, building heights, the pedestrian environment, parking and other urban design elements, and policies to support the enhancement of a main street in Downtown Whitby Downtown Whitby Development Steering Committee (DWDSC) Strategic Action Plan, 2011) The vision for Downtown Whitby is defined in the DWDSC Strategic Plan as follows: To make the revitalized Downtown Whitby a gathering place for people to dine, shop, and be entertained, and to foster a creative community as a vital urban centre, and a place of choice. Report to: Planning and Development Committee Report number: PL Page 6 of 13 Page 58 of 191

59 Agenda Item # Whitby Economic Development Strategy The Building Our Economic Future Whitby Economic Development Strategy, identified both general strategies and sector specific strategies for the Municipality to develop. There are three key strategies that address Downtown Whitby where the resources of the Municipality have been directly involved: Provide better co-ordination of existing programs and initiatives Create a Unique Sense of Place Whitby Community of Choice for Creative People Downtown Whitby The Creative and Cultural Heart These strategies will continue to be developed in the future and will be incorporated into Whitby s Downtown revitalization process Municipal Investment in Downtown Whitby Currently, the Town of Whitby provides a significant investment into capital projects and operating budgets that directly or indirectly benefit Downtown Whitby. These investments recognize the important role that vibrant and active downtowns will play in Whitby s quest towards sustainability. Our Downtowns contribute to a diversified economy, and are home to the majority of Whitby s heritage and cultural resources. Examples of municipal investment include: façade grant program, heritage property tax rebate program, library services, road reconstruction, active transportation, downtown events, advertising and downtown magazine, and the economic development website promoting availability of office and commercial space. 5. Discussion/Options: In response to Council s request that, staff commence a review of incentive and development opportunities that will promote revitalization of the Downtown commercial core which will include engagement of stakeholders, staff is providing in this report an overview of the process that will be undertaken. This revitalization process will recognize the community s desire to address Downtown Whitby in a holistic approach and will examine the unique and positive opportunities that currently exist. 5.1 Benefit of a Downtown Revitalization Strategy to the Municipality In combination with Whitby s current downtown investment initiatives, a comprehensive strategy would provide the following benefits: Provide better co-ordination of existing programs and initiatives Report to: Planning and Development Committee Report number: PL Page 7 of 13 Page 59 of 191

60 Agenda Item # 6.5 Understand, evaluate, and better promote existing initiatives Evaluate new initiatives that could be considered by the Town Determine community support Identify and define community and develop revitalization strategies that are inclusive of the different user groups/stakeholders Prioritize key undertakings Increase the tax base with more development Create jobs (retail, services, cultural) Increase community and visitor spending 5.2 Underlying Principles of the Study The range of topics that will be covered by the study is broad, and the main product will be strategic. The study is intended to identify areas for future focus and not necessarily to provide immediate answers or solutions. The study will not open up the land use polices established by the current Official Plan Policies and initiatives but will provide background information to any ongoing official plan or secondary plan studies. This undertaking is intended for the purpose of working towards an updated strategy for downtown revitalization that encourages public and private investment and creates opportunities for employment, economic, and cultural development. Staff will be reporting back to Council as this initiative progresses. 5.3 The study objectives will include: Examining key factors affecting Downtown Whitby Engaging public stakeholders directly to develop the strategic plan Using a facilitation consultant to assist with public engagement Communicating the results of the study to a broader town-wide audience Delivering a strategic action plan document and other study support materials 5.4 Stages of Work: As identified in Planning and Development Report PL 25-14, staff will be examining and updating strategies that will maximize the potential of our Downtowns. This process will require several stages of work including: Report to: Planning and Development Committee Report number: PL Page 8 of 13 Page 60 of 191

61 Agenda Item # 6.5 A review of current and past undertakings (capital projects, downtown steering committee strategic plans). (Attachment #1) Analysis of downtown best practices (streetscape improvements, cultural planning) and available tools and incentives (development tools, financial incentives, current and future). Identifying community stakeholders including residents, business owners, and service organizations to provide input into the process Hold PICs with the larger community to review proposed plans and gather further input for the process Review and possible update of the Downtown s Vision, Goal(s), and Objectives and recommendations to ensure incorporation into the Town s Official Plan, Secondary Plan, and Strategic Plan. Develop a prioritized 20-year strategic action plan for the success of Downtown Work Undertaken to Date Background Facts Report The initial stage of work is the review of the current and past undertakings. As part of this review, Planning staff has produced a Background Facts Report on a series of key factors relating to Downtown Whitby (Attachment #3). This report provides a scan of past and current activities in Downtown Whitby related to cultural heritage, economic health, urban design and streetscape, transportation and mobility, commercial parking, tourism, safety, public realm and facilities, arts and culture, and current development. The background report will be used as the basis for discussions during the strategic planning workshops. Best Practices Review Planning staff has just begun the review of best practices in other municipalities including Kitchener, Waterloo, Brantford, Oakville, and Burlington. These municipalities will be reviewed to determine what processes in their downtown revitalization effort and strategies were used. These may include the following: Urban Design Guidelines, Tools and Incentives, HCD, Communications and Coordination, Retail Strategy, Access and Mobility (Transportation), Accessibility and Safety, Town Facilities, Youth Initiatives, Downtown Culture, and Outdoor Squares When this best practices review is complete, staff will report back to Council on their findings which may include new opportunities that may be considered for the implementation in Downtown Whitby. Report to: Planning and Development Committee Report number: PL Page 9 of 13 Page 61 of 191

62 Agenda Item # Public Communications/Plan: A communications plan will be developed for the study in conjunction with the Town s Communications Officer. Information on the study will also be provided via multiple channels such as the Town s web site, newsletter articles, advertisements, and direct mail. A Background Facts Report that has been prepared by Town staff on a series of key factors relating to Downtown Whitby. This provides a scan of past and current activities in Downtown Whitby related to cultural heritage, economic health, urban design and streetscape, transportation and mobility, commercial parking, tourism, safety, public realm and facilities, arts and culture, and current development. The background report will be used as the basis for discussions during the strategic planning workshops. 7. Considerations: 7.1. Public The study process will have a high degree of public engagement and the recommended strategic action plan will be reflective of this community input. To develop this community, stakeholders will be identified for participation in small and large working groups input. These stakeholders could include business organizations, property owners, government organizations, business owners, residents, and community service organizations. This consultation with stakeholders will include an overview of approaches that can be taken, identification of further stakeholders, identification of issues, review and feedback on the current Downtown Whitby vision, goal(s) and objectives, and prioritization of future undertakings. In addition, there will be PICs with the larger community to review proposed plans and gather further input for the process Financial To date, this study has been undertaken utilizing existing resources of the Municipality. If Council prioritizes this undertaking, then there should be consideration to providing additional resources including staff and consultants. As this study progresses and a strategy is developed, financial implications for new undertakings will be identified and reported to Council for budget consideration to be financed from the DIR Fund or One Time Reserves Impact on and input from other Departments/Sources Development and implementation of the strategic action plan for Downtown Whitby will require the formation of a study team. This team will consist of the Sustainability, Heritage, Downtowns and Community Development Division Report to: Planning and Development Committee Report number: PL Page 10 of 13 Page 62 of 191

63 Agenda Item # 6.5 leading the initiative through a multidisciplinary approach that utilizes staff from several local and regional departments supporting the study including Public Works, Economic Development, and Community and Marketing Services. This formation of a collaborative study team will help align the initiative with Council s request to ensure initiatives provide adequate input and knowledge sharing amongst departments. The purpose of the initiative will be to review and update current undertakings of each department that impact the Downtown and ensure data collection undertaken by the Sustainability, Heritage, Downtowns and Community Development Division is comprehensive in its entirety. The intention of the multidisciplinary approach will also be to understand and incorporate any specific challenges or perspectives from other departments concerning the Downtown. This study team will also review Best Practices and approaches to Downtown Revitalization occurring in other municipalities that could be incorporated into Whitby s Downtown revitalization process Corporate and/or Department Strategic Priorities The Whitby Community Strategic Plan states the following objectives and strategic actions that support the resolutions identified in this report. They include: Objective 2: Preserve and advance Whitby s heritage, culture, and natural environment Strategic Action 2.1: Identify and promote the conservation and management of heritage and natural resources. Objective 3: Promote a prosperous and diversified economy Strategic Action 3.3 Investigate incentives to encourage development of major central areas and revitalization of the downtowns. 8. Summary and Conclusion: Staff has provided an overview of the process that will be undertaken for revitalization in Downtown Whitby. This revitalization process will recognize the community s desire to address Downtown Whitby in a holistic approach and will examine the unique and positive opportunities that currently exist. The Municipality is committed to the success of Downtown Whitby and invests in many undertakings that benefit the Downtown including the Library, promotions and advertising, sidewalk reconstruction, economic development initiatives, and Report to: Planning and Development Committee Report number: PL Page 11 of 13 Page 63 of 191

64 Agenda Item # 6.5 the purchase of the Registry Office on Centre Street South. These current undertakings support the direction provided through the Provincial Policy Statement, Region of Durham Official Plan, Town of Whitby Official Plan, and Downtown Strategic Plan. The public continues to see the importance of a revitalized Downtown. Individuals approach Council with numerous requests for improvements that could occur. As seen through the DWHCD study process, the community has also expressed a desire that a holistic approach to revitalization be undertaken. A Downtown Revitalization process will have many benefits to the Municipality including and review of existing undertakings, better co-ordination amongst municipal departments, determining possible new initiatives that the community supports, and a larger tax base. This report looks at the stages of work that will be required. To date, a Background Facts document has been prepared and is attached to this report. Staff has initiated a review of best practices in other municipalities towards downtown revitalization. With the formation of a multi-departmental study team in addition to identification of community stakeholders to provide input, the revitalization process is intended to reflect the values and priorities of the community and be comprehensive in its approach. As part of the process, the Downtown s vision, goal(s) and objectives will be reviewed and incorporated into key municipal planning documents. This revitalization process will result in a prioritized 20-year strategic action plan for the success of the Downtown. Staff will continue to report back to Council as this initiative progresses. 9. Attachments: Attachment #1 Planning and Development Report PL Attachment #2 Planning and Development Report PL Attachment #3 Downtown Whitby: Moving Forward For further information contact: Stephen Ashton, x2269 Report to: Planning and Development Committee Report number: PL Page 12 of 13 Page 64 of 191

65 Agenda Item # 6.5 Original Approved and Signed. Robert B. Short, Commissioner of Planning, x4309 Original Approved and Signed. Robert Petrie, Chief Administrative Officer, x2211 Report to: Planning and Development Committee Report number: PL Page 13 of 13 Page 65 of 191

66 Attachment #3 PL Page 66 of 191 Downtown Whitby: Moving Forward Background Facts Report Agenda Item # 6.5

67 Page 67 of 191 Downtown Whitby at a Glance This Background Facts Report reviews a series of key factors relating to Downtown Whitby. It is produced in support of the Downtown Whitby Revitalization Review and is intended for use as the basis for discussion during the process. Table of Contents Introduction 2 Downtown Whitby Revitalization Process Review 5 Population and Housing 8 Commercial Space 9 Heritage Resources 11 Planning and Development 17 Urban Design and Streetscape 32 Economic Development 34 Promotion and Tourism 35 Culture and Public Spaces 36 Infrastructure 41 Community Services 47 Bibliography 49 1 Agenda Item # 6.5

68 Downtown Whitby Revitalization Review Background Facts Report Introduction institutions, features, and events acknowledge the past while being foundations for the future of the Downtown. Setting and Location Downtown Whitby encompasses much of the original historic Town of Whitby and remains the nucleus of the Town today. The site is north of the harbour at Port Whitby on Lake Ontario and south of the Canadian Pacific Railway line that includes three proposed heritage districts: Perry s Plan Residential Area Werden s Plan Residential Area Four Corners Commercial Area Page 68 of 191 Downtown Whitby s architecture highlights its unique charm, and its historic buildings host an eclectic mix of businesses, housing, and services. The main street shops are concentrated along Brock and Dundas Streets in rows of buildings in Renaissance Revival style structures, with commercial units at street level and apartments above. The surrounding Perry s Plan and Werden s Plan Districts are the older residential neighbourhoods containing various architectural styles including Neoclassical, Regency Cottage, Gothic Revival, High Victorian Gothic, Arts and Crafts Bungalow, and Edwardian Classical. Downtown Whitby is also home to many cultural and educational institutions, public features, and community events. Centrally located are the Whitby Public Library with its Celebration Square, Whitby Centennial Building (home to the Whitby Courthouse Theatre), Centennial Park, Whitby Farmer s Market, the Whitby History Museum, and Whitby Heritage Day street event. These 2 Agenda Item # 6.5

69 Downtown Whitby Revitalization Review Background Facts Report History of Whitby The original name of Whitby was Windsor, but due to the frequency of mistakes from having the same name as Windsor in southwestern Ontario an Act of Parliament was obtained and the name was changed. At the time, living in Lennox and Addington Counties, businessman and politician Peter Perry ( ) purchased 200 acres of land in After he was defeated in the Provincial Election of 1836, he moved to Whitby Township as one of its original founding members. During this time, Whitby's chief asset was its natural harbour on Lake Ontario, which grain from the farmland to the north was shipped. Knowing this, Perry strategically established a general store at the corners of Kingston Road (Highway 2) and Centre Road (Highway 12). At the time, this was the main intersection for commercial traffic east from Toronto to Kingston and trade route for grains from Georgian Bay/Lake Simcoe to Windsor Harbour, now Port Whitby, where Perry had also established warehouses south of the Downtown. He also established a store at Port Perry on Lake Scugog north of the Downtown to strengthen his investments. Rossland Road and Brock Street east to Hickory Street making up a significant chunk of Downtown Whitby. At the same time the 200 acres south of Dundas Street, bounded by Dundas, Hockory, Burns, and Henry Streets, and owned by Asa Werden ( ) since 1821, began to be separated into what is known as Werden s Plan. Werden was born in Connecticut, USA and settled in Athol Township, Prince Edward County, Upper Canada before 1812 and later becoming a Member of Parliament in Werden never officially lived in Whitby. Early commerce and industry for Whitby included grains shipment, a brewery, cabinet makers, saddlers, blacksmiths, wagon makers and shoemakers. Later, the Town industrialized with the development of the steel industry along with many residents commuting to work in other Greater Toronto Area communities, and General Motors Canada in Oshawa. In 1968 the Original Town of Whitby merged with the rural Whitby Township communities of Ashburn, Brooklin, Myrtle, and Myrtle Station to form an expanded Town of Whitby. Today, Whitby has approximately 129,686 residents with more than 70,000 employed, and 1,948 businesses (not including home and mobile businesses). Page 69 of 191 Perry saw further opportunity, purchasing another 200 acres of land in the adjacent area to the west that became known as Perrry s Plan and developed a downtown business centre in the 1840s at now Brock and Dundas Streets, known then as Perry s Corners, which strategically linked all of his economic interests. Today Perry s land runs from Dundas Street north to 3 Agenda Item # 6.5

70 Downtown Whitby Revitalization Review Background Facts Report Page 70 of A historical map of the original Town of Whitby Agenda Item # 6.5

71 Downtown Whitby Revitalization Review Background Facts Report Page 71 of 191 Downtown Whitby Revitalization Process Review Downtown Whitby Strategic Actions for Revitalization: Past, Present, and Future In 1999, the Ontario Association of Architects produced a Community Assist for an Urban Study Effort (CAUSE) report for the Town of Whitby with a specific set of recommendations to help revitalize Downtown Whitby. Since that time, the Town has been implementing the recommendations thus beginning the revitalization process. One of the recommendations was the creation of the creation of a Downtown Whitby Development Steering Committee (DWDSC). In 2000 a vision was set out for the next 10 years and in 2011 an update was set in motion that has recommended achievable projects for the next ten years that align with their Vision. The following three components comprise the vision of the Downtown Whitby Strategic Action Plan Update: The revitalization of Downtown Whitby Creating people places Fostering a creative community And will encompass the need to: 5 Promote sustainability within the community Contribute to promotion of a prosperous and diversified economy Preserve and advance Whitby s heritage, cultural and natural resources Establish vibrant and safe downtowns Currently, the Town of Whitby is reviewing opportunities that will promote revitalization of the downtown commercial core and will continue to make the downtown a great place - contributing to a complete, healthy and sustainable community that includes a healthy, vibrant, and successful Downtown. An updated revitalization strategy will consist of prioritized recommendations and action items developed through direct public engagement with diverse stakeholders. The strategic action plan will address issues, coordinate activities, and assign responsibilities. The range of topics covered by the review is broad. The main product will be a strategic plan with areas for additional study identified as outcomes. The study does not intend to re-open past studies and reports that are presented here as background. Rather, these policies form the basis for a discussion on the future of Downtown Whitby. Finally, this study is being conducted independently of any current development applications that may be underway in the area. Agenda Item # 6.5

72 Downtown Whitby Revitalization Review Background Facts Report Revitalization Review Team The Sustainability, Heritage, Downtowns and Community Development Division of the Planning and Development Department is leading this initiative with staff from several Town departments supporting the study, including Public Works, Economic Development, and Community and Marketing Services. Study Area Study Timeline The study was initiated in the fall of 2013 with the directive coming from Town Council. Early activities consisting of background review and scoping have begun in 2014 and a work plan is being developed through the continuation of this review process. The boundaries for the study will include mainly that of the Community Improvement Plan as specified in the Town s Official Plan as well as the Downtown Secondary Plan boundaries also specified within the Official Plan. However, there are factors affecting downtown that are found outside this boundary such as waterfront parks or cultural heritage. These will be considered in the study as areas of influence. Page 72 of Agenda Item # 6.5

73 Downtown Whitby Revitalization Review Background Facts Report Page 73 of Agenda Item # 6.5

74 Downtown Whitby Revitalization Review Background Facts Report Population and Housing The Downtown Whitby Revitalization process review area generally corresponds with the boundaries of sixteen census dissemination areas. This area is designated as a Regional Growth Centre from the Provincial Growth Plan and will have growth directed to it in the coming future as the town is expected to grow to 192,860 by Median housing prices in Whitby are $219,000 for a townhouse, and $460,000 for a single detached home Statistics Canada (2011) identified a population of 122,022 in the Town of Whitby overall with approximately 6700 residents or 6% of the Town s total population living within the Downtown. There are over 3100 private dwellings within this area with approximately 1720 units in a high density apartment form. The remaining 1450 units are found in a townhouse, semi-detached or single detached form. Apartments on the upper floors of smaller mixed use buildings are also part of the housing mix in downtown. The following additional points highlight demographic trends for the population in the downtown and surrounding areas: An example of the traditional residential housing found within Downtown Whitby Page 74 of % of Downtown population is over the age of 65 28% of private dwellings within the study area are townhouses or apartments Over 90% of Whitby residents aged have graduated from university, college or high school which is higher than the provincial and regional averages The age segment is the largest of all age segments in Whitby 8 Agenda Item # 6.5

75 Downtown Whitby Revitalization Review Background Facts Report Commercial Space As a Regional Growth Centre the Town of Whitby is expected to have 71,310 jobs by 2031, many of which are to be directed into the downtown. The Town s Economic Development Strategy, completed in 2010, identifies Downtown Whitby as a major commercial node functioning as the creative and cultural heart of the community that includes private offices, arts/culture and performing arts centre, and at grade retail for Whitby. The current Whitby Intensification Strategy provides for an increased boost in the density potential of the Downtown, allowing for residential, office, and institutional intensification. A downtown mixed use redevelopment has the potential to anchor and to create investment momentum within the Downtown. The Four Corners Commercial Core is also one of the areas being considered for a Heritage Conservations District in Downtown Whitby. Page 75 of Agenda Item # 6.5

76 Downtown Whitby Revitalization Review Background Facts Report Business Improvement Area (BIA) A BIA is a made-in-ontario innovation that allows local business people and commercial property owners and tenants to join together and, with the support of the municipality, to organize, finance, and carry out physical improvements and promote economic development in their district. Business and property owners or others can request that a BIA be designated by a municipal bylaw. Traditionally, a BIA is a body established by a municipality using the specific business improvement area provisions in the Municipal Act, The legislation states they are local boards and therefore make BIAs local entities. Historically, the Town of Whitby had a BIA, but it has dissolved. Currently, the Town does not have a BIA organization that oversees businesses within the Downtowns. The establishment of a BIA was recommended in the Financial Incentive Programs for Downtown Renewal in Whitby report that was completed in 2008 by the IBI Group. (More discussion on this report will follow later) However, as Council seeks new ways to revitalize the downtown area, it would be beneficial to look into the creation of a Downtown BIA by the business community, as it could provide the opportunity for connections to be made within that community. This would allow businesses to share the responsibility with the Town to develop, beautify, preserve and promote Downtown Whitby. Page 76 of Agenda Item # 6.5

77 Downtown Whitby Revitalization Review Background Facts Report Page 77 of 191 Heritage Resources Whitby has a rich history that is still visible today from its many historic buildings and landscapes. In recognition of the commitment of the Municipality and community to heritage conservation, many of these properties are designated or listed on the Town of Whitby s Heritage Register. Whitby s Register of Properties of Cultural Heritage Value or Interest was created and is maintained under the Ontario Heritage Act and lists all known properties of cultural heritage value or interest in Whitby. Individually designated properties fall under Part IV of the Act and the properties within designated Heritage Conservation Districts fall under Part V of the Act. Additionally, a Municipality may list properties on the register that are not designated, but which are believed to be of cultural heritage value or interest. As of June 4, 2014, there were about 514 properties on the Town s register. Being proud of its rich heritage and experiencing major growth pressures and increased numbers of residents and businesses, the Town saw the opportunity and responsibility to guide and direct that growth. A major step in terms of heritage preservation came in 2002, when Nexus Architects prepared a set of Heritage Guidelines for both Whitby and Brooklin. Purposes that came from the establishment of these Heritage Guidelines included: 11 To recognize and appreciate the value of heritage buildings and forms in the communities of Whitby and the contribution of historic buildings to the interest and diversity of the community To encourage individual building owners to recognize the unique character of each building and to become more interested in the conservation and celebration of that unique character To recognize that built heritage includes streets, parks, trees, open spaces, bridges, monuments, street furniture, signs and all manner of items that contribute to the visual experience of a community, whether public or privately owned To encourage individual building Owners to understand the broader context of heritage restoration in the community. To encourage individual building Owners to understand the broader context of heritage restoration in history To encourage the retention and adaptation of heritage buildings where feasible rather than the demolition and replacement of those buildings To introduce and reinforce broadly accepted principles regarding best practices for the conservation and restoration of heritage buildings To encourage sensitive restoration practices that make gentle and reversible changes to significant heritage buildings To provide a step by step guide for a typical heritage restoration project so that individuals who have not previously worked through such a process can anticipate some of the issues and be prepared for the challenges and the rewards Agenda Item # 6.5

78 Downtown Whitby Revitalization Review Background Facts Report To recognize and celebrate the work of many owners, residents and municipal staff of Whitby, both of this generation and many before, who have laboured to improve the heritage quality of the community. Downtown Whitby Heritage The study area for the Downtown Revitalization Process Review contains a significant number of cultural heritage resources. More specifically, there are roughly over 35 properties designated under Part IV of the Ontario Heritage Act in Downtown Whitby and more slated to be designated. A heritage permit is required to make external changes to any structure and property. Page 78 of 191 In addition to the designated properties, there are 150 properties listed on the Heritage Registers that are believed to be of cultural heritage value or interest within Downtown Whitby (but not designated). There is a demolition restriction on each of these properties whereby the owner of the property is required to give the Municipality 60 days notice to demolish or remove a building or structure from the property. The 60-day waiting period allows the Municipality to consider designation of the property. This provision applies to all properties within the Town of Whitby that are listed on the Heritage Register. 12 Agenda Item # 6.5

79 Downtown Whitby Revitalization Review Background Facts Report Page 79 of 191 Heritage Conservation Districts The Brooklin Heritage Conservation District, designated under the Ontario Heritage Act, is the only current designated Heritage Conservation District in Whitby. There are three prospective Heritage Conservation Districts within Downtown Whitby including the Perry s Plan Neighbourhood District, Werden s Plan Neighbourhood District, and Four Corners District. The four fundamental elements which should be met before establishing a heritage district are: 1. It must have a defined geographical area 2. It must have cultural heritage significance 3. It has been modified by human activities 4. It is valued by a community Brooklin Heritage Conservation District The Brooklin Heritage District is Whitby's first designated district and has been in place since Brooklin's heritage district plan provides for new growth within the district while at the same time ensuring the "special small town and rural character" identified by the community are conserved and enhanced. This historically significant district in Downtown Brooklin extends along Baldwin Street north to George Street and south to the intersection at Winchester Road East. The district boasts homes from various eras and styles popular from prior to 1860 until the 1960s and includes the Regency Cottage, Gothic Revival, Neo-Classical, Queen Anne, Edwardian, Ranch Style, and Contempo Style. One of Brooklin s defining heritage characteristics is the inter-twining of landscape and these buildings. The spaces between 13 buildings offer glimpses of trees or Lynde Creek while the spaces around buildings form small parks and open spaces that contrast with the built portions of the District. Werden s Plan Neighbourhood Heritage Conservation District Werden s Plan Neighbourhood District retains many features from Whitby s historic period (mid-nineteenth century to mid-twentieth century) with the greatest number of historic residential streetscapes in Downtown Whitby concentrated here. Landmarks of local and provincial importance are identified with Whitby s status as the County Town and include the Methodist Tabernacle (now known as St. Mark s United Church), King Street School (renamed R.A. Sennett School), the Ontario County Registry Office, the Ontario County Courthouse (now called the Centennial Building) and St. Andrew s Church. Publicly accessible open space in the district includes the hard landscape of Celebration Square at the Library and the green landscape of Rotary Centennial Park. In 2014, a survey was undertaken to determine support for a heritage conservation district for Werden s Plan. A survey was delivered, by mail or in-person, to every homeowner within the District totaling 258 surveys. The response rate was 57% with 117 (79%) of respondents in support of development guidelines to establish a Heritage Conservation District for Werden s Plan. Agenda Item # 6.5

80 Downtown Whitby Revitalization Review Background Facts Report Proposed Four Corners Commercial Heritage Conservation District Proposed Perry s Plan Neighbourhood Heritage Conservation District Page 80 of 191 In 1836, a year after the government had laid out a village at the head of the harbour; Peter Perry launched a general store at the northeast corner of Dundas and Brock Streets. As of 2014, there is evidence that merits the conservation of the Four Corners Commercial District illustrated from the following observations: The commercial streetscapes of the Four Corners Commercial District form the physical and symbolic heart of Downtown Whitby. The district, located at the confluence of the Town s two most important roads (Brock and Dundas Streets), has been at the centre of the Town s commercial activity. The Four Corners Commercial District is the location of Perry s Corners, the early nineteenthcentury nucleus of the Town. The district s rows of three-storey brick commercial blocks from the nineteenth century bestow the district with an urbane character Italian Renaissance, Renaissance Revival style, and Italianate style are predominant among the historic streetscapes of Downtown Whitby. Other distinguishing landmarks are the old Carnegie Library and a five-unit brick row house given the singular name the Terrace is rare features in Downtown Whitby. 14 The District is bounded by Chestnut Street West at the northern limit and Kent Street marks the western limit. Historic Brock Street is at the district s eastern edge, and the district extends southward to Dundas Street West, the southern limit of Perry s Plan. As of 2014 there is evidence that merits the conservation of Perry s Plan Neighbourhood District illustrated from the following observations: Perry s Plan Neighbourhood District covers several blocks in the Town s original plan of subdivision. It was commissioned in 1846 by Peter Perry, preeminent among the founders of Whitby. Residential streetscapes from Whitby s historic period (mid-nineteenth century to mid-twentieth century) are concentrated here. The District contains a diverse collection of traditional architectural styles. There are good examples of styles from the historic period Neoclassical style, the Regency cottage and Regency two-- storey form, Gothic Revival, High Victorian Gothic, Arts and Crafts Bungalow, Edwardian Classical and Dutch Colonial Revival. While diverse in architectural expression, the single-detached houses share many similarities that unite them (in terms of setting, height, roof shape, wall cladding and fenestration). Three landmarks are located within the District. All Saints Anglican Church is the district s key landmark its spire punctuating the skyline since Agenda Item # 6.5

81 Downtown Whitby Revitalization Review Background Facts Report Another landmark is the old Wesleyan Methodist Meeting House built in Lastly, is Kinsmen Park the only publicly accessible green space in the district and one of only a few public spaces in Downtown Whitby is the site of Dinsbaugh, a.k.a. Perry s Castle. This Italianate residence built in 1857 by John Ham Perry, an influential son of Peter Perry s, stood on the site until the early twentieth century. Remnant Sugar Maple plantings from the late nineteenth and early twentieth centuries and later street tree replacements enhance the district s historic residential streetscapes. Whitby used to be known for its abundance of shade trees. Page 81 of Agenda Item # 6.5

82 Downtown Whitby Revitalization Review Background Facts Report Page 82 of A map of the heritage features within Downtown Whitby Agenda Item # 6.5

83 Downtown Whitby Revitalization Review Background Facts Report Planning and Development The current Whitby Official Plan was implemented in 1995 and it has successfully provided the policy direction for planning initiatives and land use in the Town since that time. It is currently under review and Official Plan Amendment #90 has identified portions of Downtown Whitby as an Intensification Area as adopted by Whitby Council. A number of guiding principles for implementation purposes are also outlined in proposed drafts Official Plan policy amendments. Specifically, Guiding Principle Section h) to encourage the continued revitalization of Downtown Whitby and Downtown Brooklin, which reflects their heritage significance and promote a mix of uses and attractions that reinforce the function of the two Downtown areas as cultural, administrative, entertainment, retail and social focal points of the community. enhance the Downtown s role as a focal point and source of identity for the entire Municipality. Some of its objectives are: To provide for a pedestrian-oriented, compact, commercial core offering a full range of retail and personal service uses which emphasize human scale and the historic and social aspects of the core. To provide for a strong residential component with a variety of housing types to complement and support the commercial core and to encourage affordable housing through intensification and/or redevelopment. To provide for a balance between higher density residential redevelopment and the preservation of existing, stable, residential areas. To preserve buildings of architectural and historical significance and encourage their rehabilitation where necessary. To provide for the efficient movement of both through traffic and local traffic that will minimize traffic congestion in the Downtown. Page 83 of 191 Current Official Plan Policies: Downtown Secondary Plan Within this Official Plan is the Downtown Whitby Secondary Plan with the goal to provide for the integrated development of commercial, residential, institutional, cultural and recreational uses that will 17 General Development The Downtown Secondary Plan encourages that the quality and character of the Downtown be maintained and enhanced. Agenda Item # 6.5

84 Downtown Whitby Revitalization Review Background Facts Report Page 84 of 191 This is particularly important in the existing low density residential areas and the established commercial core. The Municipality can play an active role in this regard through: Community Improvement Plans and related government programs for downtown and neighbourhood revitalization The continued enhancement of the streetscape in the Downtown commercial core in co-operation with the Board of Management of the Downtown Business Improvement Area Streetscape enhancement and street improvements throughout the Downtown through the Municipality s capital budget A tree replacement program for residential streets where mature trees are reaching the end of their life cycle The encouragement of the provision of seating areas and other quasi-public open spaces in conjunction with new development The encouragement of the use of urban design guidelines for new development which are sympathetic to the character of the area in which it is located. In this regard, the Municipality has prepared a set of urban design guidelines to be used in the review of development proposals. Flexibility may be considered in applying zoning and other regulations in order to encourage rehabilitation and redevelopment which is in keeping with the existing character of the area. 18 Commercial Area The Commercial designation within Downtown Whitby shall permit retail, personal service and office uses, as well as entertainment, open space, institutional and parking uses. Development within the Commercial Area shall be encouraged to have a continuous commercial facade, a minimum height of two storeys and retail and personal service uses located on the ground floor with office and residential uses above. Parking shall only be permitted underground, to the rear of the building or otherwise restricted from view from the streets which abut the property. Development abutting or facing a Low Density Residential Area shall provide a residential character. All new buildings in the Downtown Commercial Area shall incorporate good urban design principles. Mixed-Use Area The Mixed Use designation shall permit High Density Residential uses. In addition, commercial uses may be permitted if integrated in the same building as the residential use. The total floor space for commercial uses which may be permitted in a new building shall be calculated on the basis of one square metre of commercial floor space for each two square metres of residential floor space. For Agenda Item # 6.5

85 Downtown Whitby Revitalization Review Background Facts Report Page 85 of 191 the purposes of this policy statement, commercial floor space refers to retail, personal service and corporate or government office uses. Parking shall only be permitted underground, to the rear of the building or otherwise restricted from view from the streets which abut the property. All new buildings in the Mixed Use areas shall incorporate good urban design principles. Residential Area The Residential designations shall permit residential dwellings as well as schools, places of worship, parks, day care centres, cultural and community centres, public utilities, home occupations, nursing homes and homes for the aged. There are three Residential designations of varying densities as follows: The Low Density Residential area may consist of single-detached, semi-detached, linked, duplex and street townhouse units The Medium Density Residential may consist of block townhouse, stacked townhouse, triplex and apartment dwelling units, converted dwellings and boarding and lodging houses, as well as those unit types permitted in the Low Density designation The High Density Residential area may consist of street townhouse, block townhouse, stacked townhouse and apartment dwelling units, 19 converted dwellings and boarding and lodging houses. Institutional Area The Institutional designation shall permit schools, places of worship, hospitals, day care centres, cultural and community centres, public utilities, nursing homes and homes for the aged. The Institutional designation is intended to recognize Fairview Lodge, the Centennial Building and Trafalgar Castle School. Open Space Area The Open Space designation shall permit various forms of active and/or passive recreation uses. No new parks and open spaces are specifically proposed for the Downtown; however, they are permitted in any land use designations in the Secondary Plan area. Emphasis shall be placed on improvements to, and enhancement of, existing parks. Architectural and Historical Preservation The Town of Whitby is required to maintain a complete and up-to-date Heritage Register of all buildings of architectural and/or historic interest within the Secondary Plan Area. Buildings named in the Register shall be encouraged to be designated under Part IV of the Ontario Heritage Act. Agenda Item # 6.5

86 Downtown Whitby Revitalization Review Background Facts Report Where redevelopment takes place, Council shall encourage developers to incorporate buildings of architectural and/or historic interest satisfactorily into new development. Where a building of architectural and/or historic interest cannot be incorporated satisfactorily into a new development, Council shall consider proposals to relocate the building to another site within the Municipality with priority given to the Secondary Plan Area. Council may, by By-law passed pursuant to Part V of the Ontario Heritage Act, define the Secondary Plan Area or a portion thereof as an area to be examined for designation as a Heritage Conservation District. Downtown Secondary Plan Policies Review Page 86 of 191 Following the conclusion of the Heritage Conservation District Plan study for Downtown Whitby in 2013, the Municipality has begun to undertake a review of the Downtown Secondary Plan which shall address, amongst other matters, the potential for boundary adjustments to the Secondary Plan area, recommended changes to permitted uses, enhanced policies related to built form, densities, building heights, the pedestrian environment, parking and other urban design elements, and policies to support the enhancement of a main street in Downtown Whitby. 20 Agenda Item # 6.5

87 Downtown Whitby Revitalization Review Background Facts Report Community Improvement The Official Plan contains Community Improvement Policies that pertain to the Downtown and are intended to provide for the ongoing maintenance, improvement, rehabilitation and upgrading of the Municipality s residential, commercial and industrial areas in a manner which is integrated into the overall planning and development of the Municipality. It contains clearly defined objectives Downtown Whitby including: To encourage the retention of existing building stock and attractive form in compliance with the provisions of the Property Standards By-law To maximize the efficient use of the existing public infrastructure To provide additional public services and utilities in existing developed areas To preserve and enhance the viability of existing commercial and employment areas Page 87 of Agenda Item # 6.5

88 Downtown Whitby Revitalization Review Background Facts Report Port Whitby Secondary Plan Update and connections between Port Whitby and the Downtown. Since 2012, The Town and its consulting team, led by the firm of planningalliance, have been undertaking a Port Whitby Secondary Plan update, Community Improvement Plan, and Urban Design Guidelines for this Secondary Plan area. The purpose of this update is to proactively prepare for current and future development interest within Port Whitby by providing a framework for redevelopment and intensification. The vision is to create better connections for all forms of transportation including pedestrian, vehicular, transit, and cycling, to the waterfront, GO Station, and surrounding neighbourhoods within the Port Whitby area and to Downtown Whitby. The Guiding Principles that are being used to generate this vision are as follows: Establish lower Brock as Port Whitby s Main Street with a strong connection to the GO Station and Downtown Whitby Provide for efficient functioning of the Whitby GO Station as the key transit hub withi the Town as well as the Region Create connections to Downtown Whitby and Port Whitby Area Page 88 of 191 Initial consideration of the study has been given to the provision of developing Lower Brock Street into the creation of a Main Street with strong connections to the GO Station and Downtown Whitby. As the study progresses the Downtown Revitalization Project study team will review opportunities to create better linkages 22 Agenda Item # 6.5

89 Downtown Whitby Revitalization Review Background Facts Report Downtown Whitby Zoning By-Laws The lands within Downtown Whitby are generally zoned by the following: Residential Types Downtown Zone (R1-DT, R2- DT, R3-DT, R4-DT, R5-DT, R6-DT) Institutional Downtown (I1-DT, I2-DT) Open Space 1 Downtown (OS1-DT) Central Commercial 3 Downtown (C3-DT) Commercial Residential Downtown (CR-DT) The Planning Act requires that municipal Zoning By-Laws conform to the policies of the Official Plan. In this sense, the Zoning By-Law implements the Official Plan and Downtown Secondary Plan. Council has the authority to pass Zoning By-law Amendments in conformity with the Town s Official Plan. Zoning By-law Amendments, or "rezoning", provides a way to change zoning regulations for individual properties. As the population of the Town increases and businesses move into the Downtown Brock Street Corridor, changes from residential to commercial use have been occurring and will likely increase in the future. The greatest amount of area within the Downtown is zoned R2-DT and this zone permits a residential use in separate or combined forms. More centrally located areas are zoned C3-DT and permits a wide range of commercial and apartment residential uses in combined forms. Page 89 of Agenda Item # 6.5

90 Downtown Whitby Revitalization Review Background Facts Report Page 90 of 191 A quick look at the Downtown Whitby Zoning 24 Agenda Item # 6.5

91 Downtown Whitby Revitalization Review Background Facts Report Development Applications Downtown Whitby is changing with new businesses and residents locating to this area. Existing buildings are being renovated and improved, and new buildings replace old buildings. In 2014, current development applications and developments in the downtown area consisted of mainly residential development. There were also changes from residential use to commercial use along Brock Street. Environmental Planning Central Lake Ontario Conservation Authority (CLOCA) is the community based environmental agency that protects, restores, and manages the natural resources in the watershed. CLOCA regulates development, interference with wetlands and alterations to shorelines and watercourses within a prescribed area. In Downtown Whitby, the regulated area is associated with the natural environment feature of Pringle Creek watershed. CLOCA has jurisdiction here over erosion hazards, flooding hazards (rivers and shoreline), conservation of land and pollution (sedimentation). Page 91 of Agenda Item # 6.5

92 Downtown Whitby Revitalization Review Background Facts Report Page 92 of 191 A map of the recent development and CLOCA regulated lands within Downtown Whitby 26 Agenda Item # 6.5

93 Downtown Whitby Revitalization Review Background Facts Report Page 93 of 191 Past Downtown Studies and Reports Various planning exercises have been undertaken which have focused on revitalization and development opportunities for Downtown Whitby. Key initiatives are explored in the following paragraphs hereafter. In 1999, the Ontario Association of Architects produced a Community Assist for an Urban Study Effort (CAUSE): Downtown Whitby report. The purpose of the program was to stimulate analysis providing a focus for initiatives and by making specific recommendations for action. The observations noted included: The loss of the historical building pattern to newer forms of strip commercial development, which is primarily automobile oriented The lack of ongoing maintenance to buildings of heritage character and value Disregard for context (materials, massing, window proportions, glazing ratios) in newer developments of the post-war era Poorly coordinated storefront signage systems Underutilization of many sites within the Four Corners District Following the end of the study, the Town was provided with a number of recommendations related to the Downtown and included: Encourage the continued recovery and restoration of the 19 th century buildings through various incentive programs Implement a heritage conservation district 27 Implement municipal policy to support the protection and restoration of designated buildings through design support and other funding and administrative incentives Vigorously implement existing urban design and façade improvement guidelines to the greatest extent possible A group to co-ordinate marketing, rehabilitation, and redevelopment initiatives which the DWDSC had assumed. However, a BIA may be required to better focus energies and resources In 2004 the Town completed a comprehensive Downtown Signage Study conducted by Point of View Visual Communications. The study recommended the construction and installation of four gateway signs for the Downtown. The study also made recommendations for the refinement of Downtown Whitby s logo in order to implement a signage system that will have lasting merit and marketing potential of the area. Recommendations included: Maintain and enhance the aesthetic environment of the community Maintain and enhance the ability of the community to attract sources of economic development and growth The signage structures pick up on the visual clues from the vintage architecture of the historic downtown The signage has visual components that can easily be carried over into the communication of the public information on the streets and in the marketing and promotion of the community Agenda Item # 6.5

94 Downtown Whitby Revitalization Review Background Facts Report Signage is designed in such a way as to allow for the addition of landscaping treatments to enhance the overall signage site Another document that was endorsed in 2004 was the Guideline for Signage in Historic Brooklin and Whitby, from Taylor Hazell Architects Ltd. Some signs in Whitby and Brooklin already reflect the qualities of design that are desirable: these signs provide models for potential new signs within future Heritage Conservation Districts. The purpose of the Guideline was to provide a cohesive signage program for Downtown Brooklin, which would become the very first Heritage Conservation District within the Town of Whitby. It is a tool that is assisting the community in judging existing, and proposed, signs within this Heritage Conservation District and others if/when they are created. The Downtown Whitby Community Improvement Plan consists of the following grants: 1. Façade Improvement Program 2. Design Guide Grant 3. Possibility of Further Grants The Façade Improvement Grant Program has been in place since 2005, offering a 50 percent grant for construction and improvement costs, up to a maximum of $ for businesses or commercial lot owners within the Downtown CIP. It is to encourage and assist property improvement to the exterior appearance and/or structural conditions of the buildings and the overall attraction of Downtown Whitby s commercial districts. Also available is a 50 percent grant, up to a maximum of $ for professional design service fees such as architect, engineer, or landscape architect. Also in 2004, the Downtown Whitby Community Improvement Plan was approved. From this plan the hope was to promote rejuvenation through the provision of grants to local property owners. The purpose of providing grants to property owners was: On average, about ten applications have been approved each year, resulting in close to 100 business façade improvements in both Downtown Whitby and Downtown Brooklin since the onset. Page 94 of 191 To encourage civic pride in the properties in the Downtown To encourage the restoration of historically and architecturally significant features To encourage development in the core areas To stimulate investment interest in development in the core areas To create public awareness of the historic and architectural significance of the Downtown To implement the visions and recommendations of the Strategic Plan and the Cause Report 28 Agenda Item # 6.5

95 Downtown Whitby Revitalization Review Background Facts Report The Fire Hall Asset Rationalization Study completed in 2005, was led by Walker, Nott, Dragicevic Associates Limited. This study was conducted to analyze the best redevelopment potential for the property at 201 Brock Street South a vacated fire hall and significant municipal property in the heart of Downtown Whitby. Recommendations included: Page 95 of 191 To develop the Fire Hall site so as to support a cultural theme for Downtown Whitby To focus on public, cultural, arts, entertainment, and/or specialty retail uses on the site To enable the site to perform as an anchor function for Downtown Whitby To promote sponsorship in the creation of public uses To tie in the redevelopment as part of a Downtown Revitalization Strategy To encourage re-establishment of the Downtown BIA to promote the Downtown as a whole and to pro-actively guide its future To strongly consider the acquisition of abutting properties and their development potential To create a north/south mid-block pedestrian connection from Dundas Street to the site between Brock and Green Streets to facilitate for traffic movement and clean up the otherwise neglected areas To undertake policy amendments and additions to the Town s Official Plan To undertake a zoning by-law review and amendments as necessary 29 The Fire Hall site in Downtown Whitby, in its present state, that currently hosts the Whitby Farmer s Market on Wednesday Agenda Item # 6.5

96 Downtown Whitby Revitalization Review Background Facts Report Page 96 of 191 Completed in 2007, the Town of Whitby Streetscape Plan: Dundas Street report (Four Corners to Dundas-Thickson Centre) was led by TSH and Markson Boorah Architects. The study gave both short term and long term recommendations that included: Add on street parking wherever possible Increase sidewalk widths wherever possible Formalize transit stops and add a Made in Whitby shelter solution Remove planter and trees Reduce lane widths to 3.5 metres Add streetscape features and art throughout Four Corners Develop design theme to guide physical features The Downtown Whitby Development Steering Committee (DWDSC) also supports a number of municipally led capital streetscape projects for beautifying Downtown Whitby including: Decorative street lighting Heritage street name blades and sign posts Pedestrian way-finding signage Gateway features at key entry points into Downtown Whitby Public flower gardens integrated into gateway entry features Explore opportunities to widen sidewalks in the downtown commercial area Improvements to municipal parking lots Tree planting 30 Another exercise includes the Town of Whitby Downtown Business Services Report completed in 2007 by Millier, Dickinson, Blais Inc. This study recommended a series of strategic tactics that needed to be implemented including the following topics: Positioning and Branding Events Budget Investment Recruitment Administration Management The Financial Incentive Programs for Downtown Renewal in Whitby report was completed in 2008 by the IBI Group. The report outlined, in strategic terms, the basis for creating financial incentive programs and the categories of programs to be developed, together with recommended minimum and optimal funding for the Downtown Whitby Community Improvement Plan area. The proposed programs for the Downtown included the following: Rehabilitation Grant (Tax Increment Grant) Building Permit Equivalent Grant Development Charge Exemptions Other Fee Grants The most recent planning exercise being conducted is the Downtown Whitby Heritage Conservation District (DWHCD) Study which has identified three potential Heritage Conservations Districts. The initial area for consideration is Werden s Plan Neighbourhood Area. From , consultation with the community Agenda Item # 6.5

97 Downtown Whitby Revitalization Review Background Facts Report occurred regarding this area including two workshops and a survey. Recent survey results (summer 2014) indicate 79% of respondents support the development guidelines to establish a Heritage Conservation District for Werden s Plan. The next step would be to develop the plan and guidelines with community input. Page 97 of Agenda Item # 6.5

98 Downtown Whitby Revitalization Review Background Facts Report Page 98 of 191 Urban Design and Streetscape Enabling policies within the Town of Whitby Official Plan aim to develop urban environments based on good urban design principle standards that enhance the quality of life and is an integral part of the planning process. The Downtown is a special area and as such the quality and character should be maintained and enhanced. The Objectives of the Official Plan under Urban Design section that help guide development within the Downtown include: To enhance and protect visual amenities and provide new ones where possible To foster a sense of civic identity and pride To encourage a high standard of urban design To encourage more urban, pedestrian- oriented form of development in key areas commensurate with more intense level of activity in these areas In 1991, the Downtown Whitby Urban Design Guidelines were completed by Walker, Wright, Young Associates Limited. This study recommended the following implementation priorities: Overall streetscape improvements in the Inner Core including tree planting, sidewalk paving, street furniture, street signage, lighting, gateway structures at entrances to the Downtown Core, and replacement program for parking 32 Overall streetscape improvements in the Outer Core including existing roads and establishment of street tree replacement program The closure of Green Street and establishment of a Civic open space in the existing Cenotaph parkette area The creation of a pedestrian and bicycle route system with connection to parks outside the Core Areas and to the waterfront The provision of a screening or edge treatment along the perimeter of existing municipal parking lots Encourage the further urbanization of the Inner Core, and enhance the contextual relationship between the new and existing buildings within the Inner Core Preserve and enhance the residential character of the Outer Core Link the two areas through the establishment of a pedestrian sidewalk network, an with the application of a system of architectural and landscape design elements throughout the two areas Provide for a strong focal point at the Four Corners to act as a central gathering place and to provide a source of identity for the entire town Urban Design Guidelines are currently being reviewed by the Town to establish and ensure more holistic Design and Signage Guidelines for the Downtown Whitby Commercial Area. Agenda Item # 6.5

99 Downtown Whitby Revitalization Review Background Facts Report Streetscape Since 2007, the streetscaping program for the Dundas Street: Four Corners to Dundas-Thickson Centre has been implemented. This study recommended various streetscaping projects to be undertaken to beautify the subject areas and improve the areas for pedestrian traffic and parking. Expansion of geographic areas for flower baskets and ground planters program Ground Planter Replacements Sidewalk Patios Special Events Road Closure In December 2012, Council approved the updated Downtowns Capital Projects program. This program outlines priorities for various downtown capital projects; expenditures for immediate and regular programs; and authorizes staff to explore costs for future capital projects and programs. The proposed projects in Downtown Whitby are intended to create a cohesive and attractive image for the core of Downtown Whitby, the surrounding local streets and to enhance the entry into the Downtown from Highway 401. Proposed improvement projects for Downtown Whitby include: Page 99 of 191 Gateway Features (west, east, north and south) Brock Street Corridor Improvements Heritage style lighting Heritage style street name signs on all other local and collector streets Sidewalk and Curb Restoration/ Boulevard Treatments New and Replacement Street Trees Improvements to Municipal Parking Lots Improvements to Whitby Lanes (laneway) 33 Agenda Item # 6.5

100 Downtown Whitby Revitalization Review Background Facts Report Economic Development Since 2010, the Building Our Economic Future: An Economic Development Strategy for the Town of Whitby has provided an action plan to increase the competitiveness of the Town of Whitby, while at the same time focus on key business initiatives and marketing plans for the next several years. Its focus is on industrial and commercial development throughout the Municipality. It also provides direction for Downtown Whitby as the Creative and Cultural Heart of the Municipality. The Economic Development Strategy also provides important considerations relevant to downtown through office, and institutional intensification. Economic Development Staff is in the process of commencing major initiatives for sector development, servicing employment lands, and corporate calling that will lead to business retention and attraction. Page 100 of 191 One such initiative is on the Economic Development website where the Town provides a list of available industrial and office space, as well as vacant land in the Town including Downtown Whitby. In collaboration with the espacelistings.com, this is an on-line commercial real estate network that site selectors, realtors and the general public can utilize to find commercial and industrial real estate. The Town is working closely with the real estate community to be kept informed of new leads and opportunities to best promote the business opportunities within the Downtown. 34 GeekSpeak is an example of the tech/ecommerce companies that are locating their services or operations within Downtown Whitby Agenda Item # 6.5

101 Downtown Whitby Revitalization Review Background Facts Report Promotion and Tourism belonging, a stronger social network, broader civic engagement and greater community satisfaction. Currently, promotional programming for Downtown Whitby includes: A fall event ( Heritage Day) and a winter event (Christmas Tree Lighting) Doors Open Whitby Downtown Whitby Spring Cleaning LACAC Heritage Whitby participation at all events Whitby Farmers Market Promotion through Chamber of Commerce events Pop-up promotion and information events Experience Our Downtowns Spring and Fall Issues Experience Our Downtowns: Whitby & Brooklin Magazine The Experience Our Downtowns magazine is a biannually, cooperative publication that has advertised businesses in the Downtown cores since the early 2000s. It has proven to be a very successful format and medium used to showcase Downtown Whitby and promote the downtown businesses and services. Page 101 of 191 The current Spring-Summer issue is the 18 th volume and is produced through a partnership between the publisher (Metroland) and the Town s Planning and Development Department. The success of programming supports the creation of a vibrant centre which in turn contributes to a sense of 35 Agenda Item # 6.5

102 Downtown Whitby Revitalization Review Background Facts Report Culture and Public Spaces Placemaking Lively neighbourhoods, urban parks, public libraries, inviting public spaces and vibrant public squares, safe accessible streets are the places that can make a downtown become a great public place;, offering people a comfortable spot to gather for social, cultural and political activities. Great public places become the heart of a community and contribute to true urban sustainability. But great places are not solely about the design of a building or the optimal location for a park. Places are made great through a process which looks to serve the people that use it with a focus on civic engagement. That process is called Placemaking. 2. The space is comfortable and projects a good image; it s safe, clean and offers seating. 3. People are drawn to participate in a range of activities at any time of day. 4. It s a sociable place where people like to gather, visit, relax and play. Opportunities for enhanced Placemaking initiatives within Downtown Whitby include: Whitby Farmers Market Celebration Square Outdoor Patios Various other redevelopment initiatives that incorporate elements for the public realm Placemaking is a collaborative, communal process that transforms communities by creating and revitalizing open, public spaces around the needs and desires of the community. As an open and inclusive process, it makes people feel attached and more likely to get involved in their communities. Page 102 of 191 As a process, the act of placemaking never ends it constantly evolves and adapts to its users. Some common attributes that most great places share are: 1. It s easily accessible and well-connected to other important places in the area by pedestrians, transit and bike. This helps to encourage and contribute to physical activity. 36 Agenda Item # 6.5

103 Downtown Whitby Revitalization Review Background Facts Report Towards Creating a Cultural Plan Durham. The Committee could interface and have members in common with the Downtown Whitby Development Steering Committee In 2006, Whitby s Culture, Parks, Recreation, and Open Space Strategic Master Plan recommended the creation of a Cultural Plan for the Town. Following suit in 2010 the Town released its Economic Development Strategy that proposed the desired future state for culture within Downtown Whitby. The desirable future state included that: Downtown Whitby will be commonly and easily recognized as the creative and cultural heart of Durham where people go for arts, cultural and culinary experiences; niche/specialty retailing and services; educational and civic activities Residents, workers, and visitors come to experience the historical charm and appealing urban spaces, as well as the interesting experiences within and between them Downtown Whitby offers the opportunity to live, work, play, and shop in one developed neighbourhood Page 103 of 191 Many specialty and niche businesses find it desirable to locate in Downtown where profitability stimulates investment Downtown Whitby will contribute significantly to the identity and sense of place that is uniquely Whitby, reinforcing Whitby as a community of choice Establish an arts/cultural committee to make recommendations on how to make Whitby, and particularly Downtown Whitby, the cultural core of 37 A placemaking activity took place at the Whitby Public Library in the Downtown on June 19, 2014 in an effort towards creating an improved space and place for people at Celebration Square Agenda Item # 6.5

104 Downtown Whitby Revitalization Review Background Facts Report Culture, Parks, Recreation, and Open Space Strategic Master Plan The Culture, Parks, Recreation, and Open Space Strategic Master Plan was produced by the Town of Whitby in It establishes a town-wide policy framework for enhancing the quality of life for all residents by promoting social, learning, cultural, and recreational opportunities. The Plan makes general recommendations that apply to downtown: over 370 hectares of conservation lands, over 100 hectares of passive open space, and over 60 hectares of parkland and community facilities. The waterfront shoreline is 11 kilometers in length, the majority of which is under public ownership or lease. Due to its location and several of Whitby s premier destination parks and open spaces being located in this area, the Whitby Waterfront has the potential to take on a significant role as a link to and from Downtown Whitby and serve local residents and tourists originating from the Greater Toronto Area. Pursuing, where appropriate, policies for the development of new resources Allocation of sufficient funds for maintenance and upgrade of existing facilities and parks Waterfront Parks and Open Space Master Plan Page 104 of 191 The Whitby Waterfront Parks and Open Space Master Plan, draft was completed in November It provides a comprehensive strategy over the next 20 years to enhance the waterfront s unique natural, heritage, cultural, and recreational features. This Plan has been developed through an in depth analysis of waterfront lands and its assets, and presents strategic goals and directions to achieve the vision of the waterfront. The Whitby Waterfront is situated at the southern terminus of downtown Whitby and is roughly bounded by Lake Ontario to the south. The waterfront covers an area of approximately 16.6 square kilometers and contains 38 Agenda Item # 6.5

105 Downtown Whitby Revitalization Review Background Facts Report Cycling and Leisure Trails Master Plan In 2010, the Cycling and Leisure Trails Plan was approved to provide direction for the implementation of bikeways and trails throughout the Town, accessing key features (such as Downtown Whitby, the waterfront, employment centres, parks, etc.) and encouraging cycling and recreational trail-based activities as an alternative mode of transportation. The Plan s focus is Town wide, however it does contain some directions specifically for the Downtown. Strategies to maintain bikeway surface condition, and signs and pavement markings Traffic data collection programs including traffic counts and collision records Construction zones and traffic management plans for public rights-of-way Create or support community events and activities that encourage more cycling, including cooperatively planning traffic The plan is also a response to the popularity of the Town s existing trail network and a desire to create a more connected system of trails for cycling. Recommendations within the Plan that apply to the Downtown include: Create a program that will make it easier for property owners to address the lack of bicycle parking (bike racks) at existing commercial developments and places of work Page 105 of 191 Create design guidelines on bicycle end-of-trip facilities Routinely consider the needs of cyclists in all transportation projects, including: Projects within Downtown Whitby (e.g. traffic calming) Routinely consider the needs of cyclists in transportation services and practices such as: 39 Proposed cycling trails within the Downtown Agenda Item # 6.5

106 Downtown Whitby Revitalization Review Background Facts Report Whitby Public Library Strategic Plan The Whitby Public Library has a major influence on the Downtown. The Library has updated its strategic plan with the newly released Whitby Public Library Strategic Plan , ensuring the continued evolution of services to meet the needs of the Town s changing community within both the Downtown and the larger Whitby area. The vision is that Whitby Public Library will be an essential element of our community, enabling residents to pursue and realize their goals and dreams, and fulfill their potential. The Library will be a place of possibilities; a launch pad for learning and reading; a source of facts and connection; a community confidence builder. This strategic plan has 3 primary goals that are presented as the following: Page 106 of To be the catalyst for Whitby residents and organizations to pursue their goals and dreams and reach their potential by connecting them with the expertise and resources they need. 2. To be an innovative community-focused enabler that helps people discover and decipher information, and to transform information into knowledge that positively impacts their lives. 3. To ensure that the quality and value of library services and programs have a positive impact on the lives of individuals, groups, organizations and the Town of Whitby as a whole. 40 The Whitby Public Library is strategically placed within the Downtown to be an anchor attraction for residents and tourists alike Agenda Item # 6.5

107 Downtown Whitby Revitalization Review Background Facts Report Infrastructure Within the downtown area, the Municipality is responsible for roads (under their jurisdiction, including signage and pavement markings), municipal parking lots, sidewalks, multi-use paths, street lights and storm water. Transportation The Town of Whitby Transportation Master Plan (2010) was designed to integrate Regional and Provincial transportation and environmental planning, policies and requirements into a strategic transportation community framework for the Town. Updating infrastructure plans for all travel modes (automobiles, transit, and cycling and walking) in Whitby to the year The Plan supports the following: and safeguards the natural environment, protects residents and the social community fabric, and enables economic prosperity For areas of the Downtown where the network of on-road and off-road facilities is established and relatively mature, the transportation issues are related to maintaining and upgrading infrastructure as required, and in response to intensification, as well as tending to the balance between travel modes. Regular Capital Works program items for Downtown roads for 2014 will include: Resurfacing Asphalt roads Full road reconstructions Sidewalk replacements Page 107 of 191 The goal is to establish, at a strategic level, an integrated and diversified transportation system and policy framework to support long-term growth and provide for efficient movement of people and goods to areas within and to/from the Town The vision is to move people and goods within and across the Municipality: safely, conveniently, and reliably by providing an integrated, accessible, and financially sustainable transportation system. This system will have a balanced range of mobility options and choice for all users which crosses and links into Regional and Provincial transportation infrastructure, connects all borders of Whitby including integration with the waterfront, 41 Agenda Item # 6.5

108 Downtown Whitby Revitalization Review Background Facts Report Transit Local transit service in Whitby has been provided by Durham Region Transit (DRT) since Service coverage across the Whitby urban area, including the Downtown, is comprehensive and nearly all arterial roads receive service. Route design is generally in a straight line pattern with small loops to provide increased coverage. Major transit corridors provide frequent, efficient and direct service along major arterial roads and provide opportunities for intensification of land uses. Local bus routes in most cases are interconnected with rail via service to the Whitby GO Station located southwest of the Highway 401/Brock Street interchange with access via Brock Street, located just south of the Downtown. These routes include: Page 108 of Otter Creek/West Lynde Weekday 302 Brock/Brooklin Daily 303 Garden Weekday 312 Community Bus Daily 318 Garden/Otter Creek/Whitby Shores Weekday Evenings/ Weekends only 900 DRT Pulse Hwy 2 Daily 42 Durham Region Transit, route 900, passing through Downtown Whitby daily Agenda Item # 6.5

109 Downtown Whitby Revitalization Review Background Facts Report Transportation Demand Management Transportation demand management (TDM) consists of strategies and policies intended to reduce or redistribute single occupant vehicle (SOV) trips on the roadways, including the Downtown. TDM can be a cost effective alternative to increasing road capacity or paving more land for parking. So instead of widening a road, the existing road is used more effectively. This reduces the need for capital expansions (including acquisition of property), creates the potential for greater environmental outcomes, and improves community benefits such as health and livability. Page 109 of 191 Recommendations for the Town, within its Transportation Master Plan Study, should begin with a trip reduction program. This would include coordination with other municipal departments and the Region to meet the vehicle reduction targets and the goals and objectives of this plan. To be effective, the Town will need to show a leadership role of walking the talk before pursuing other major employers to develop their own TDM programs. The effectiveness of this program should be measured by conducting annual travel surveys of municipal employees and comparing it to the base line. The following chart illustrates the goals for the Town with regards to Transportation Demand Management: 43 Agenda Item # 6.5

110 Downtown Whitby Revitalization Review Background Facts Report Active Transportation The Town presently has a well developed sidewalk system (450 km) that continues to expand as new roadways are built and upgraded. The Municipality, as per the Ontario Municipal Act 2001, is responsible for all sidewalks on lower and upper tier roadways. so as to achieve the Town s Transportation Vision. There is also the recognition that more study is required to define appropriate active transportation routes. Sidewalks are planned and typically provided on all urban roadways and tend to be on both sides on higher order facilities such as arterials, residential collectors and one side on local streets and industrial collectors. It is envisioned that as accessibility needs becomes more predominate, sidewalks and active pathway provision requirements will expand. There are approximately 82 km of multi-use trails in Town owned Parks and along the Whitby Waterfront, and approximately 14 km of bike lanes/paved shoulders/multipurpose paths on road (Town and Region) allowances. Page 110 of 191 The Town of Whitby Official Plan references pedestrian and non-motorized movement. It encourages the promotion and creation of bicycle routes/lanes on major arterial roads, in new developments/redevelopments, linking major open space and park systems which provide access to major activity and employment centres, and in existing linear features such as utility corridors, easements and abandoned railways that can include the downtown. Active Transportation opportunities yet to be captured for the road network within the Downtown need to be prioritized and the mobility system needs to be enhanced 44 The active transportation network is growing due to the popularity for wanted from residents to get around the Municipality Agenda Item # 6.5

111 Downtown Whitby Revitalization Review Background Facts Report Parking Presently identified within Downtown Whitby are 274 metered On-Street Parking spaces, along with 7 municipal parking lots that contain 456 parking spaces and 10 accessible parking spaces. There is also a great deal of On-Street non-metered parking spaces throughout the residential areas. Cash-in-lieu parking in the Downtown Zone will now apply to both commercial and residential parking Accessible parking spaces will now be larger and with buffers (5.8m in length, 3.4m in width, and 3.0m in unobstructed height) New loading standards for businesses that includes the Downtown Zone In 2009, the Town completed a Parking Study, with the primary purpose of the study being to assess the current parking standards and recommend new standards as needed to update the Town s zoning by-law to ensure a level of consistency throughout the Municipality, including the downtown. Major issues of the study reviewed were commercial vehicle parking in residential zones, recreational vehicle and trailer parking in residential zones, and design related standards and guidelines. Page 111 of 191 As of 2014 a collaborated effort between departments of the Town has been in the process of updating its parking by-laws and will include parking provisions to the previously mentioned issues and new issues that pertain to the Downtown and accessibility. Examples of other provisions for the updated parking bylaws include: Parking space dimensions in the Downtown Zone shall be 5.5m in length, 2.6m in width, and 2.1 m in unobstructed height 45 One of the many municipal parking lots located within Downtown Whitby Agenda Item # 6.5

112 Downtown Whitby Revitalization Review Background Facts Report Environmental Infrastructure The Town of Whitby requires development of all lands to be based on full urban water and sanitary sewers. As well, the gradual elimination of above ground services is encouraged by locating new services underground and in a common trench. The Town of Whitby currently owns and maintains 35 stormwater management ponds throughout the Municipality, including the Downtown. In downtown, hydroelectric and communications infrastructure is almost entirely located underground. This is not so in the adjacent residential neighbourhoods where the utility distribution system of poles and wires are seen aboveground. Streetlighting throughout the Downtown commercial area is provided by heritage style poles and fixtures designed in a consistent style. Water and Wastewater Services The Region of Durham is responsible for the planning, design, construction, maintenance, and operation of the water supply and sanitary sewer infrastructure for municipalities within the Region, including the Town of Whitby and its Downtown. A stormwater management pond found within Whitby. Page 112 of 191 Stormwater Stormwater management ponds are containment facilities designed to collect runoff from the local storm sewer system. These ponds are built to temporarily hold this water, provide treatment to remove the pollutants. Once collected and treated the water gradually makes it way through the various streams and creeks back to Lake Ontario. 46 Agenda Item # 6.5

113 Downtown Whitby Revitalization Review Background Facts Report Community Services Police Services The Durham Regional Police Service (DRPS) contributes to the safety and wellbeing of Whitby s residents. Working in partnership with the community, the Service delivers quality, cost-effective public safety, and crime prevention services, as mandated by law. Fire Services The Whitby Fire and Emergency Services Department provides a wide range of programs and services including fire prevention, public education, fire suppression, investigation, search and rescue, auto extrication, hazardous materials response, emergency preparedness, shore based water rescues, medical training, and mutual aid to other local emergency services. Page 113 of 191 The DRPS is recognized as a leader in the areas of diversity and community policing initiatives, and is committed to ensuring Durham Region remains safe. A major concern of the DRPS has been community safety within Downtown Whitby as there continues to be a spike in occurrences and disturbances during the evenings of Thursday, Friday, and Saturday as approximately 3000 people are within the Downtown during late night hours. There is a mass exodus of people at 2am and loitering often ensues, that can lead to problems of aggression and violence within the area. Currently, the DRPS, Town Staff, and stakeholders are collaborating to work towards solutions. 47 Today, the Whitby Fire Department operates from five fire stations, consisting of 104 Suppression staff, 5 Fire Prevention staff, 1 Public Education Officer, 2 Training Officers, 2 Deputy Fire Chiefs, and 1 Fire Chief. The department operates from five halls with 2 aerial platforms, 7 pumper fire trucks, 1 water tanker, and 1 rescue unit. Agenda Item # 6.5

114 Downtown Whitby Revitalization Review Background Facts Report Emergency Medical Services Durham Region Emergency and Medical Services (EMS) is a division of Durham Region Health Department. As one of the largest paramedic services in the Ontario, its service is the sole licensed ambulance service operator in the Regional Municipality of Durham. Durham Region EMS consists of a team of over 300 primary and advanced care paramedics, management and administrative support personnel. From ten paramedic stations strategically located throughout the Region, it manages an annual call volume in excess of 93,000 emergency and non-emergency requests for service. The service deploys 24 ambulances, six rapid response vehicles and three emergency response and command units to respond to requests for EMS service throughout the area. Healthcare Services Lakeridge Health Whitby is a clinic in Whitby, Ontario, offering specialized health services to the Durham Region. The clinic originally was opened as a full-service hospital for the Town of Whitby in December 1969 at 300 Gordon Street, just to the southwest of the downtown. It is no longer a full-service hospital and no longer provides walk-in services such as an Emergency Department, Urgent Care Clinic, and Outpatient Diagnostic Imaging. Instead it specializes as a clinic that currently offers palliative care, dementia care, dialysis services, and rehabilitation to those who have suffered from strokes or brain injuries to Whitby as well as the rest of the Durham Region. Page 114 of Agenda Item # 6.5

115 Downtown Whitby Revitalization Review Background Facts Report Bibliography Town of Whitby Downtown Business Services Report (2008) An Economic Development Strategy for the Town of Whitby (2007) Town of Whitby Downtown Signage Study: Summary Report (2004) Brooklin Heritage Conservation District Plan (2008) Town of Whitby Official Plan (1994) Currently Under Review Culture, Parks, Recreation, and Open Space Strategic Master Plan (2006) Town of Whitby Port Whitby Secondary Plan Update Cycling and Leisure Trails Master Plan (2010) Town of Whitby Recommendation Report PL67-11 and Attachments Downtown Whitby Heritage Conservation District Study (2013) Town of Whitby Transportation Master Plan Study (2010) Downtown Whitby Urban Design Guidelines (1991) Whitby Public Library Strategic Plan (2014) Page 115 of 191 Dundas Street Report Four Corners to Dundas Thickson Centre (2006) Fire Hall Rationalization Study (2005) Guideline for Signage in Historic Brookilin and Whitby (2004) Heritage Guidelines: Whitby and Brooklin (2002) Parking Study to Review and Update Zoning Standards and Provisions (2009) 49 Whitby Community Strategic Plan (2002) Whitby Downtown Cause Study (1999) Waterfront Park and Open Space Master Plan (2013) Agenda Item # 6.5

116 Agenda Item # 6.6 Town of Whitby Report Report to: Date of meeting: January 5, 2015 Department: Report Number: PL 4-15 File Number(s): OPA 2013 W/02 Planning and Development Committee Planning and Development Department Public Works Department Report Title: Brooklin Study Background Reports 1. Recommendation: 1. That the Joint Planning and Development and Public Works Report PL 4-15 be received for information. 2. Executive Summary: The Brooklin Secondary Plan and Transportation Master Plan Studies (Brooklin Study) commenced in January The study is at the end of Stage One: Background Studies. This staff report identifies the findings of the background studies and next steps. 3. Origin: This report originates from the October 7, 2013 Council direction authorizing the undertaking of the Brooklin Secondary Plan and Transportation Master Plan Studies and subsequent Council direction approving the proposed Work Plan schedule. Furthermore, on September 2, 2014, Council directed that the first release of all background study reports be provided at the first meeting of the Planning and Development Committee in January Background: On October 7, 2013, Council considered Report PL and passed a resolution to authorize the undertaking and integration of a Transportation Master Plan with the comprehensive Secondary Plan (Land Use) Studies for the Brooklin Area (referred to as the Brooklin Study). On January 27, 2014, Council passed a resolution to approve in principle the proposed Work Plan Schedule for the Studies and authorized the Mayor and Clerk to execute the required consultant Report to: Planning and Development Committee Report number: PL 4-15 Page 1 of 6 Page 116 of 191

117 Agenda Item # 6.6 contracts to proceed with the Studies and the appropriate agreements with the Brooklin Landowners Group regarding financial contributions to the Studies. Sorensen Gravely Lowes Planning Associates Inc. has been retained to undertake the Secondary Plan portion of the Brooklin Study, including managing a team of consultants preparing supporting studies and/or peer reviewing studies undertaken by the Brooklin Landowners Group. AECOM is undertaking a Transportation Master Plan for north Whitby. The study is being undertaken in four stages as follows: Stage 1 Preparation of background studies and peer review of Landowners reports. Stage 2 Preparation of Land Use and Transportation Network Options. Stage 3 Preparation of Secondary Plan and Supporting Study Documents Stage 4 Approvals of Secondary Plan, Transportation Master Plan and supporting documents. The work plan includes extensive public consultation in the form of Public Information Centres, input from a Community Advisory Committee and the use of an interactive on-line survey, in addition to public meetings under the Planning Act and Environmental Assessment Act. The first Public Information Centre (PIC) was held on April 2, 2014 to obtain community input on the future vision for the expanded Brooklin area. A staff report presenting a summary of the PIC was considered at a May 20, 2014 Council meeting (Report PL 37-14) and a report on the MetroQuest survey results was considered at a September 2, 2014 Council meeting. The first meetings of the Technical Advisory Committee and the Community Advisory Committee have been held. To date, a number of background studies have been undertaken by the Landowners Group and by the Town s consultants. The completed draft final background reports are now completed and described in Attachment #1. 5. Discussion/Options: 5.1. Background Reports and Peer Reviews A number of draft background reports have been prepared by the consultants for the Brooklin Landowners Group. These were peer reviewed by the Town s consultant team and further revised. The studies are: Natural Heritage Assessment Background Report - prepared by Beacon Environmental and R.J. Burnside and Associates Ltd. and peer reviewed by North-South Environmental Inc. and Blackport & Associates. Report to: Planning and Development Committee Report number: PL 4-15 Page 2 of 6 Page 117 of 191

118 Agenda Item # 6.6 Watershed Planning, Hazard Lands and Stormwater Management prepared by GHD and Stonybrook and peer reviewed by AECOM Municipal Servicing Overview Report prepared by GHD and peer reviewed by the Region of Durham Works Department Cultural Heritage Resource Survey - prepared by Wayne Morgan and peer reviewed by Unterman McPhail Associates Stage 1 Archeological Assessment prepared by Archeoworks and submitted to the Ministry of Culture for review. In addition, other draft background reports have been prepared by the Town s consultant team as follows: Potential Intensification Opportunities - prepared by Sorensen Gravely Lowes Planning Associates Inc. Brooklin Population, Employment and Housing Analysis prepared by Hemson Consulting Ltd. Parks and Recreation Facility Needs Analysis prepared by Monteith + Brown Planning Consultants Retail/Commercial Space Needs Analysis - prepared by Realty Research Group Ltd. Community Facilities Needs Analysis - prepared by Sorensen Gravely Lowes Planning Associates Inc. Brooklin Cultural Plan Input Report prepared by AuthentiCity Existing Conditions Technical Summary Report Transportation Master Plan prepared by AECOM Canada Ltd. Summary of Public Engagement During Stage One prepared by Sorensen Gravely Lowes Planning Associates Inc. The draft final background reports have been provided to members of Council and are available in the Planning and Development and the Public Works Departments for review by others. They will also be posted on the Town s website at whitby.ca/brooklinstudy. A summary of the key findings of the completed background reports is contained in Attachment #1 which is a Stage One Overview and Policy Gap Analysis Deferred Lands Through the settlement of Regional Official Plan Amendment (ROPA) 128, certain lands within the expanded urban area of Brooklin and Oshawa were deferred under Policy of the Region s Official Plan. Lands that were deferred within Whitby include Employment Area lands generally located north of Highway 407 and west of Cochrane Street as well as Living Area lands south of Brawley Road, west of Ashburn Road. This action responded to Provincial concerns about the allocation of new growth areas being needed to meet the Region s (2031) 20 year land supply. Whitby s population allocation to 2031 is 192,860. The Region s policy Report to: Planning and Development Committee Report number: PL 4-15 Page 3 of 6 Page 118 of 191

119 Agenda Item # , as it relates to the Town of Whitby, is specific to the expanded urban area of Brooklin. The policy states: The following policies apply to lands located in north Oshawa and Whitby, identified as "Lands appealed to OMB" as shown on Schedule 'A' Map 'A4': a) the proposed designations and Urban Area boundary as adopted by Regional Council on June 3, 2009 are under appeal at the Ontario Municipal Board and are adjourned; b) the Board may be requested to resume consideration of the proposed Urban Area expansion and designations once a comprehensive review has been completed by the area municipality in accordance with the policies of this Plan, with the approval of the Region. The comprehensive review shall demonstrate conformity with the provisions of this Plan, in particular policies 7.3.9, , and ; and c) Until such time that the provisions of subsection b) above is met, the lands in north Whitby and north Oshawa will remain as designated on June 2, Hemson s Population, Housing and Employment Analysis examined the capacities of the larger Brooklin Secondary Plan area, including the deferred lands under policy As cited in Hemson s report, this larger area will accommodate some approximately 80,000 persons. When combined with the capacities of Whitby s urban area, West Whitby Secondary Plan area, and Intensification opportunities, the 2031 population would exceed the population target of 192,860 allocated through ROPA 128. While the deferred area may be considered as being required to accommodate the longer term growth pressures, the inclusion of the deferred lands into the Brooklin urban boundary is not supportable at this time. As such, the deferred lands should remain in their current status as under appeal pursuant to policy However, in that policy would continue to exist, it gives early indication that these lands have some priority for future urban land uses. Certain reports, such as the Parks and Recreation Facility Needs Analysis and the Retail/Commercial Space Needs Analysis will require adjustment to reflect the exclusion of the deferred lands Next Steps The draft final background reports will be provided for review to the members of the Technical Advisory Committee, including other Departments and agencies, and any comments received will be taken into consideration in the finalization of the reports as the study proceeds. The Parks and Recreation Facility Needs Analysis is not available at this time. It will be further reviewed, and revised as necessary upon the release of the Town-wide Sports Facility Report to: Planning and Development Committee Report number: PL 4-15 Page 4 of 6 Page 119 of 191

120 Agenda Item # 6.6 Strategy. As well, the background reports will be shared with the Community Advisory Committee. The second Public Information Centre is anticipated to be held in late January/early February. With the conclusion of the background reports, the consultants will be preparing the land use and transportation network options for consideration in the spring. 6. Public Communications/Plan: The Brooklin Study work plan includes extensive public consultation throughout the study process. This includes a number of Public Information Centres, a Community Advisory Committee and an interactive survey tool as well as public meetings under the Planning Act and Environmental Assessment Act. An Interested Parties list is also being maintained for the study. 7. Considerations: Public Not Applicable Financial Not Applicable 7.3. Impact on and input from other Departments/Sources The Brooklin Study is being managed jointly by the Planning and Development and Public Works Departments. Staff of other Departments, as well as Durham Region, CLOCA and other agencies, are represented on the Technical Advisory Committee and will provide further input on the draft final background reports Corporate and/or Department Strategic Priorities The undertaking of the Brooklin Study is consistent with the Whitby Community Strategic Plan as follows: 1. Develop a safe and healthy community; 5. Improve municipal and community infrastructure; 6. Strive for balanced, attractive and environmentally responsible development. 8. Summary and Conclusion: The conclusion of the Background reports, as well as the community input received through the first PIC and first on-line survey, will provide the base data which will form the foundation for the preparation of land use and transportation network options in Stage 2. A PIC is anticipated to be held in late January/early February. 9. Attachments: Attachment #1 Stage One Overview and Policy Gap Analysis Report to: Planning and Development Committee Report number: PL 4-15 Page 5 of 6 Page 120 of 191

121 Agenda Item # 6.6 For further information contact: Susan McGregor, x2282 Original Approved and Signed. Robert B. Short, Commissioner of Planning, x4309 Original Approved and Signed. Greg Hardy, Acting Commissioner of Public Works, x4311 Original Approved and Signed. Robert Petrie, Chief Administrative Officer, x2211 Report to: Planning and Development Committee Report number: PL 4-15 Page 6 of 6 Page 121 of 191

122 Agenda Item # 6.6 Brooklin Study Secondary Plan and Transportation Master Plan Background Report: Stage One Overview and Policy Gap Analysis December 2014 prepared by Sorensen Gravely Lowes Planning Associates inc. for the Town of Whitby Page 122 of 191

123 Agenda Item # 6.6 Brooklin Study - Stage One Overview & Policy Gap Analysis TABLE OF CONTENTS 1 INTRODUCTION AND PURPOSE... 1 INTRODUCTION... 1 SECONDARY PLAN AREA... 1 PURPOSE OF THE REPORT BACKGROUND BROOKLIN STUDY REPORTS POPULATION, HOUSING, AND EMPLOYMENT ANALYSIS RETAIL / COMMERCIAL SPACE NEEDS ANALYSIS CULTURAL PLAN INPUT CULTURAL HERITAGE RESOURCE SURVEY PARKS AND RECREATION FACILITY NEEDS ANALYSIS COMMUNITY FACILITIES NEEDS ANALYSIS POTENTIAL INTENSIFICATION OPPORTUNITIES NATURAL HERITAGE ASSESSMENT BACKGROUND REPORT WATERSHED PLANNING, HAZARD LANDS AND STORMWATER MANAGEMENT MUNICIPAL SERVICING OVERVIEW REPORT EXISTING CONDITIONS TECHNICAL SUMMARY REPORT: BROOKLIN STUDY TRANSPORTATION MASTER PLAN PAST BROOKLIN-FOCUSED STUDIES BROOKLIN URBAN DESIGN AND ZONING STUDY BACKGROUND REPORT AND URBAN DESIGN GUIDELINES (1995) DOWNTOWN BROOKLIN STRATEGIC ACTION PLAN (2000) BROOKLIN VILLAGE CAUSE REPORT (2000) DOWNTOWN BROOKLIN COMMUNITY IMPROVEMENT PLAN (2004) HERITAGE CONSERVATION DISTRICT PLAN (2007) URBAN DESIGN CONCEPT AND GUIDELINES OF THE BROOKLIN MAIN CENTRAL AREA EXPANSION (2008) OTHER DESIGN STUDIES STAGE ONE PUBLIC INPUT RECENT POLICY AMENDMENTS OPA 85 (IN EFFECT) OPA 90 (UNDER APPEAL) DRAFT OPA 1 - HEALTHY AND COMPLETE COMMUNITIES / HERITAGE / SUSTAINABILITY (DRAFT) DRAFT OPA 2 URBAN LAND USE POLICIES AND HOUSING POLICIES (DRAFT) POLICY REVIEW OF EXISTING SECONDARY PLAN RESIDENTIAL DESIGNATION, SECTION Residential Densities Protection of Stable Residential Areas MIXED USE DESIGNATION, SECTION SPECIAL PURPOSE COMMERCIAL DESIGNATION, SECTION URBAN DESIGN REQUIREMENTS FOR BUSINESS PARKS HEALTH PRECINCT MAJOR COMMERCIAL DESIGNATION, SECTION DOWNTOWN BROOKLIN AND THE REGIONAL CENTRE / MAJOR CENTRAL AREA...47 Need for Different Policy Approaches for Different Parts of the Downtown / Major Central Area...47 Detailed Land Uses and Built Form...47 Page 123 of 191

124 Agenda Item # 6.6 Brooklin Study - Stage One Overview & Policy Gap Analysis Built-form Vision...48 Parking...49 Accommodating Specialized Housing PUBLIC SQUARE URBAN-RURAL INTERFACE URBAN AGRICULTURE COMPLETE AND HEALTHY COMMUNITY MAPPING CHANGES HOUSEKEEPING MATTERS POLICY IMPLICATIONS FOR THE FUTURE URBAN DEVELOPMENT AREAS FUDA #5 AND CONLIN/ANDERSON LIVING AREA FUDA # NEXT STEPS...57 ii Page 124 of 191

125 Agenda Item # 6.6 Brooklin Study - Stage One Overview & Policy Gap Analysis 1 Introduction and Purpose Introduction The Town of Whitby is undertaking a comprehensive study, called the Brooklin Study, to prepare a Secondary Plan and Transportation Master Plan to enable the Town to guide and manage growth in the Brooklin area. The purpose of the Secondary Plan is to determine the land use designations for the urban expansion areas north and west of Brooklin, the employment lands adjacent to the future Highway 407 and the lands in the vicinity of the Conlin Road/Anderson Street intersection, as well as to update the existing Brooklin Community Secondary Plan. An integrated approach is being taken for the Brooklin Study, which combines the requirements of the Planning Act and the Environmental Assessment Act. The Transportation Master Plan and Secondary Plan studies are being undertaken at the same time in order to create an integrated process. The Brooklin Study will address Phases 1 and 2 of the Municipal Class Environmental Assessment (EA) process for transportation infrastructure. Stage One involves the preparation of a number of background studies to inform the secondary plan and potential land uses. These background reports are summarized in this report. Secondary Plan Area The Brooklin Secondary Plan Area encompasses the existing community of Brooklin, as illustrated in black as the Existing Secondary Plan Boundary on Figure 1. In addition to this existing area, the new Brooklin Secondary Plan Area also consists of: The urban expansion areas added through Regional Official Plan Amendment No. 128 (ROPA 128) to accommodate the future population and employment forecasts; The existing designated employment areas south of the future Highway 407; and The Conlin/Anderson Residential Area. The urban expansion areas approved through ROPA 128 along with the existing designated lands within the Brooklin Secondary Plan Area are intended to accommodate projected population and employment growth to the year Despite a planning period of 2031, the Brooklin Secondary Plan Area will be able to accommodate additional population and employment beyond 2031 as the community matures and builds out. The Secondary Plan study will plan for the full mature build-out of the community. Page 125 of 191

126 Agenda Item # 6.6 Brooklin Study - Stage One Overview & Policy Gap Analysis Some of the urban expansion areas approved by the Region through ROPA 128 remain appealed at the Ontario Municipal Board (OMB), and are identified as deferred urban expansion areas in Figure 1. The future land use designations in the deferred areas will not be able to be approved until the deferred areas are approved by the OMB and included in the urban boundary. Figure 1: Brooklin Secondary Plan Area New Brooklin Secondary Plan Area Existing Brooklin Secondary Plan Area Deferred Urban Expansion Areas Living Area Employment Area Major Open Space Area Regional Corridor Regional Centre Source: Region of Durham Official Plan Schedule A 2 Page 126 of 191

127 Agenda Item # 6.6 Brooklin Study - Stage One Overview & Policy Gap Analysis Purpose Of The Report This report summarizes the background studies prepared as part of Stage One of the Brooklin Secondary Plan Review and provides an overview of the key issues, opportunities and constraints identified in those background studies and by the public. This report also highlights the key findings of several recent studies undertaken within Brooklin prior to the secondary plan review. As well, the report describes the current policy framework that governs development within Brooklin including the existing Secondary Plan and highlights gaps in the policy framework with respect to the issues identified. The purpose of this report is to discuss the implications of the Stage One background analysis and matters to consider in preparing the new Secondary Plan. 3 Page 127 of 191

128 Agenda Item # 6.6 Brooklin Study - Stage One Overview & Policy Gap Analysis 2 Background Brooklin Study Reports A comprehensive range of studies has been completed in support of the Brooklin Study. In addition to this subject report, the Brooklin Study includes the following background reports: Population, Housing, and Employment Analysis by Hemson Consulting; Retail / Commercial Space Needs Analysis by Realty Research Group Ltd., Cultural Plan Input by AuthentiCity; Cultural Heritage Resource Survey by Wayne Morgan; Parks and Recreation Facility Needs Analysis by Monteith + Brown Planning Consultants; Community Facilities Needs Analysis by Sorensen Gravely Lowes Planning Associates Inc.; Potential Intensification Opportunities by Sorensen Gravely Lowes Planning Associates Inc.; Natural Heritage Assessment Background Report by Beacon Environmental Ltd. and R.J. Burnside and Associates Ltd.; Background Report on Watershed Planning, Hazard Lands and Stormwater Management by GHD Inc. and Stonybrook Consulting Inc.; Municipal Servicing Overview Report prepared by GHD Inc.; and Existing Conditions Technical Summary Report: Brooklin Study Transportation Master Plan by AECOM Canada Ltd. Consultants retained by the Town have completed a number of the above studies and consultants retained by the Landowners completed some. The studies that were completed by the Landowners consultants were peer reviewed by consultants on behalf of the Town, and revised based on input from Town staff. Following are the highlights of each technical report. 2.1 Population, Housing, and Employment Analysis The report begins with a discussion of the policy framework for the Brooklin Secondary Plan. This is followed by a review of housing development patterns and trends and an analysis of housing needs, residential intensification potential, housing affordability in Whitby and Brooklin and an affordable housing strategy. The housing needs analysis is followed by a description and summary tables of the key results of the capacity analysis and development potential to This analysis includes an estimate of both employment and population capacity at full build out of the Brooklin Secondary Plan area and the anticipated population at Key assumptions and the detailed descriptions for each of the residential and employment capacity analyses are provided. The study also analyses the greenfield density required to achieve the Growth Plan density requirement in Whitby. The study concludes with an employment land 4 Page 128 of 191

129 Agenda Item # 6.6 Brooklin Study - Stage One Overview & Policy Gap Analysis conversion analysis of two industrially designated sites in Brooklin the Armtec site (former Brooklin Concrete Site) at Baldwin Street and Columbus Road and the Madison Properties site adjacent to the future Baldwin Street and Highway 407 interchange. The study found that the current affordable house price in Whitby is $344,746 and below. To achieve the Region s target of 25% of all new housing units to be affordable to low and moderate income households, 7,500 affordable housing units will need to be provided. However, the study found that it will not be a significant challenge for 25% of total housing to be below the affordable price threshold. It can be achieved with townhouses and apartments as well as a small proportion of small lot single and semidetached houses. The capacity analysis found that at full build out, Brooklin could accommodate approximately 28,200 people in the existing Secondary Plan Area (including intensification and build out of the Regional Centre/ Major Central Area) and 52,300 people in the expansion areas in the remainder of the new Secondary Plan Area. This latter population includes the anticipated population in the Conlin /Anderson residential area as well as the areas currently deferred in ROPA 128. The total ultimate population in Brooklin, including the deferred areas, will be approximately 80,670 people at full build out. The 2031 population in Brooklin, however, is anticipated to be approximately 56,200 including intensification within the existing Secondary Plan Area. Employment in Brooklin at full built out is estimated to be approximately 25,500 jobs including the existing Secondary Plan Area, the expansion areas and the deferred areas in ROPA 128. The majority of the jobs (13,070 jobs) will be located on industrial designated lands. The conversion analysis found that it is reasonable and justified to consider conversion of the Armtec site for alternative uses. The range of potential uses will be explored in the next stage of the study. The study also concluded that Armtec is a long- time employer in Brooklin and a member of the community and it would be beneficial for Whitby to support the relocation of Armtec to a more suitable location in the existing or planned employment areas in the Town. The conversion analysis found that the Madison Properties site is an attractive location for higher intensity employment uses given its location on Highway 407 and adjacent to the planned Regional Centre / Major Central Area and that higher intensity employment uses could enhance the role of the adjacent Regional Centre / Major Central Area. As a result, the study recommended that the site not be fully converted from employment to retail commercial uses as requested by the owner. However, the study found that it may also be possible to incorporate the site into the Regional Centre / Major Central Area and provide for a broader range of higher intensity mixed uses. Given these characteristics, as long as a plan for the site incorporates higher intensity mix of employment uses and can meet its planned purpose for employment, other additional uses could be considered on the site as part of a mixed use plan within the Regional 5 Page 129 of 191

130 Agenda Item # 6.6 Brooklin Study - Stage One Overview & Policy Gap Analysis Centre / Major Central Area without offending the Growth Plan conversion criteria. The appropriate range of land uses and density of development will be determined through the next stage of the secondary plan process. 2.2 Retail / Commercial Space Needs Analysis The purpose of the Brooklin Retail / Commercial Needs Study was to review, analyze, forecast and recommend the broader range of retail/commercial space requirements that will be necessary to satisfy the existing and future population and demand needs in the Brooklin community. The report summarized the existing retail / commercial space inventory in the Town and in Brooklin. A survey of merchants in Brooklin was undertaken as part of the study with the two most important questions being What are your major concerns about doing business in Brooklin? and What do you think the Town could do to assist retailing in Whitby? The study analyzed the required space in Brooklin in comparison to the total needs within the Town of Whitby. The study forecasts warranted space by commercial type by 2031 and for the ultimate build out of Brooklin. 2.3 Cultural Plan Input The purpose of the background Cultural Plan Input report was to ensure that culture and heritage is an integral part of the future vision for Brooklin and an integral part of the secondary plan. The inclusion of cultural issues and considerations in land use planning, in economic development and in other areas of municipal planning is a growing trend among leading municipalities in Ontario and nationally. The Brooklin cultural planning process was launched in April 2014 as part of the Brooklin Study. The first phase of work involved an examination of a wide range of Town of Whitby planning documents and reports to establish an understanding of ways in which culture and heritage issues were already being understood and acted upon across a variety of departments and community planning issues. Establishing a clear understanding of this planning context is an essential foundation for any cultural plan. Consistent with the vision of the Secondary Plan, the next phase of work involved extensive community consultation and engagement to support a strong, open and transparent planning process. The report recommended the following principles to guide implementation of the Brooklin Cultural Plan and ongoing cultural development: Managing Growth guide growth and development in Brooklin in ways that support intensification while maintaining the community s distinctive small town identity. 6 Page 130 of 191

131 Agenda Item # 6.6 Brooklin Study - Stage One Overview & Policy Gap Analysis Sustainability an integrated approach to planning for the future of Brooklin includes an understanding of sustainability including social, economic, environmental and cultural considerations. Collaboration adopt a collaborative approach to cultural development supported by sustained communication and collaboration between the Municipality and its cultural, community and business partners. Accessibility and Inclusion provide cultural opportunities, resources and activities that are accessible to residents of all ages, abilities, ethnicities, and economic circumstances. The report recommended four Strategic Directions which anchor and set a context for a series of issues and considerations for future actions. Under each Strategic Direction, recommendations were made for considerations for the Secondary Plan and other broader considerations. The considerations for the Secondary Plan are summarized as follows: Strategic Direction 1: Support a Strong and Vital Downtown Considerations for the secondary plan: o Consider the expansion of programming activities at Grass Park as a community hub and key venue for cultural events and activities. o Encourage and allow for the creation of small public spaces to support the staging of small scale cultural performances and activities. o Give consideration to the inclusion of cultural resources and activities including public art as prominent components in the major public square proposed for the southwest corner of Baldwin Street and Winchester Road. o Explore the potential to re-establish a Farmers Market in the downtown. Strategic Direction 2: Ensure Responsive and Accessible Cultural Programs Considerations for the secondary plan: o Consider the inclusion of multipurpose space suitable for cultural programs and activities (e.g., exhibition space, performance/rehearsal space, meeting space) in new community infrastructure across the community including in schools, recreation facilities, and community centres including the future public secondary school. o Maintain the Brooklin Memorial Park as a key recreational facility in close proximity to the Downtown. o As new neighbourhoods are developed, plan for the creation of parks and parkettes or small green spaces to serve as community gathering places and potential venues for cultural activity at a neighbourhood level. Strategic Direction 3: Increase Collaboration and Coordination of Activities No considerations for the secondary plan under this Strategic Direction. 7 Page 131 of 191

132 Agenda Item # 6.6 Brooklin Study - Stage One Overview & Policy Gap Analysis Strategic Direction 4: Encourage Integrated Cultural Planning in the Town of Whitby No considerations for the secondary plan under this Strategic Direction. 2.4 Cultural Heritage Resource Survey The Cultural Heritage Resource Survey was prepared by Wayne Morgan, Heritage Planner on behalf of the Brooklin Landowners Group. The report was peer reviewed by Unterman McPhail Associates on behalf of the Town. The report documented existing and potential cultural heritage resources. As part of this cultural heritage resource survey, existing and proposed heritage policies in the Whitby Official Plan were examined and additional policies to assist in the conservation of heritage resources in the Study Area were recommended. The study focuses on the expansion area outside of the existing Brooklin Secondary Plan. The Heritage Conservation District Plan addresses the majority of heritage resources within the existing Secondary Plan area. Wayne Morgan completed a historical review of the study area using local and regional historical sources along with aerial photography, historical mapping and photographs and a review of local histories to support the survey and evaluation of cultural heritage value. The historical research provided a contextual background to the physical windshield or walking survey in the study area identifying potential cultural heritage properties. The survey was conducted primarily from the municipal road rights-of-way except where access was provided by a property owner. In total, 35 properties and 9 road segments have known or potential cultural heritage values, of which 28 properties were within and 7 adjacent to the Study Area. Six additional properties in the Town s Heritage Register do not have significant cultural heritage values. Three of the 35 properties were identified as having outstanding cultural heritage values. The report recommended that: 1. The 6 properties not having significant cultural heritage value be considered for removal from the Register; 2. The 3 properties with outstanding cultural heritage values be considered for designation under Part IV of the Ontario Heritage Act; 3. The Port to Port Railway alignment, where it still exists, be commemorated; 4. Where possible, the 9 road segments having cultural heritage value should be conserved; 5. The municipality work with the owners of the 18 properties within and adjacent to the Study Area to include them in the Heritage Register; 6. A heritage impact assessment be required with any planning application in the Study Area involving or adjacent to a property identified in this Survey as having a designated or potential cultural heritage resource; and 8 Page 132 of 191

133 Agenda Item # 6.6 Brooklin Study - Stage One Overview & Policy Gap Analysis 7. Either the Whitby Official Plan or the Brooklin Secondary Plan consider including policies that give direction to defining the scope and application of a heritage impact assessment. 2.5 Parks and Recreation Facility Needs Analysis As part of the preparation of the Brooklin Secondary Plan, Monteith+Brown Planning Consultants prepared a Parks and Recreation Facility Needs Analysis to assist in determining land needs required to serve parks and recreational needs within the Brooklin Secondary Plan area. The report recognizes the ongoing nature of concurrent studies, namely the Whitby Sports Facility Strategy that has a significant bearing on the Brooklin assessments. Pending the outcome of the Whitby Sports Facility Strategy, the recommendations contained in the Parks and Recreation Facility Needs Analysis for the Brooklin Secondary Plan may be subject to change. To meet the needs of the projected population, the study identified the need to consider the following indoor recreation facilities in the Brooklin Secondary Plan area: Twin pad arena; Indoor Aquatics centre; Active living and wellness space; Indoor walking/running track; and Multi-purpose program space. The report concluded that the most appropriate way to address these space requirements is to consolidate them as part of a multi-use community centre. The following outdoor recreation facilities were also identified for consideration to service the future population of Brooklin: 7 soccer fields; 6 ball diamonds; 1 multi-use field; 8 tennis courts; 6 multi-use courts (or as required by distribution); 1 splash pad; and 1 skateboard park. The land needs to accommodate these facilities total approximately 33 hectares by 2031 with additional land needs of approximately 15 hectares to accommodate facilities required for the full build out population. As a result a total of 48 hectares would be required to accommodate the recreational facility requirements. These facilities would be accommodated largely in local and district parks. Additional parkland will be required to meet the passive open space requirements of the residents. 9 Page 133 of 191

134 Agenda Item # 6.6 Brooklin Study - Stage One Overview & Policy Gap Analysis The Official Plan and the 2006 Culture, Parks, Recreation and Open Space Strategic Master Plan (CPROS) targets would require 64.5 hectares each for local and district parks for a total of 129 hectares at full build-out of the community based on a combined 1.6 ha of parkland per 1,000 residents. This would necessitate the provision of an additional 95 hectares over and above the existing parkland supply within the Secondary Plan Area. This target is in excess of the amount of parkland that the Town will likely achieve through parkland dedication. Should the Town wish to attain parkland service levels aligned with the Official Plan and CPROS targets for local and District Parks, the Town may need to supplement parkland received through Planning Act dedications with lands received through other means. The report recommends that the Town strive to obtain parcels for local and district parks that are large enough (i.e. a minimum of 1.5 hectares in size) to accommodate a meaningful range of structured and drop-in recreational/cultural uses. While providing a walkable range of parks is desirable for a healthy community, the Town will need to determine how acceptance of Village Squares, Parkettes or other small parks may influence how much parkland remains for parks containing higher order facilities such as sports fields. 2.6 Community Facilities Needs Analysis The Community Facility Needs Analysis assessed the community facility needs related to the increase in population planned for the community of Brooklin. In order to assess the community facilities needs, the existing facilities were identified through site visits, background research and correspondence with the Town. These facilities included places of worship, schools, libraries, community centres and emergency services. Facility services providers were then contacted directly for feedback on their respective facilities needs related to the projected growth. The Community Facility Needs Assessment identified the need for the following facilities within Brooklin to accommodate the growth planned for 2031: 9 additional Public Elementary Schools, 2 additional Public Secondary Schools, 3 additional Catholic Elementary Schools, 1 additional E.M.S. Hall, and 1 district library through expansion or replacement of the existing library. Beyond 2031 to full build-out, these additional facilities would be required: 5 Public Elementary Schools, 2 Public Secondary Schools, and 1 or 2 Catholic Elementary Schools. The need for an additional fire station will be determined in the next stage of the study. 10 Page 134 of 191

135 Agenda Item # 6.6 Brooklin Study - Stage One Overview & Policy Gap Analysis 2.7 Potential Intensification Opportunities The purpose of the Potential Intensification Opportunities study is to identify and assess the potential intensification opportunities within Brooklin. The intensification opportunities analysis builds on previous background intensification studies prepared for the Town of Whitby and confirms potential intensification sites within the community of Brooklin. The Growth Plan for the Greater Golden Horseshoe, 2013, (Growth Plan) measures intensification within an area called the built up area. The built up area has been delineated by the Province in each urban area within the Greater Golden Horseshoe. The built up area in Brooklin is shown in Figure 2. Figure 2: Location of Brooklin Built Boundary Source: Sorensen Gravely Lowes Planning Associates Inc. (2014). Potential Intensification Opportunities. Figure Page 135 of 191

136 Agenda Item # 6.6 Brooklin Study - Stage One Overview & Policy Gap Analysis This report deals specifically with intensification within the built up area, and thus focuses predominantly on potential opportunities within the built up area as shown in Figure 2. There may be vacant or underutilized properties within Brooklin that fall outside the built up area, but these properties are not the focus of this report. In many cases, these vacant parcels are already designated for their planned use. However, the planned land use for a few of the properties may be subject to change and in such cases, these properties are reviewed in this report. Over 20 potential intensification sites were identified and reviewed within four general intensification areas and corridors as identified on Figure 3 as well as the Conlin/Anderson area identified on Figure 2. The latter area, although being largely an undeveloped greenfield area, is within the Town s built boundary identified by the Province and does count towards the Town s intensification target. Overall, it is anticipated that approximately 1,800 units could be built through intensification by 2031 with a long term potential for up to 2,700 units. However, these figures are only an estimate of what could happen if each property intensifies as anticipated. Some may never intensify in this time period while others may redevelop for commercial use rather than residential or mixed use. For each of the 4 areas identified on Figure 3 and within the Conlin / Anderson area, more detailed planning will be undertaken in the next stage of the Brooklin Study to determine the appropriate mix of land uses, densities and built form within these areas. 2.8 Natural Heritage Assessment Background Report The Natural Heritage Assessment Background Report was undertaken by Beacon Environmental Ltd. and R.J. Burnside and Associates Ltd. on behalf of the Brooklin Landowners Group. The study was peer reviewed by North South Environmental Inc. and Blackport & Associates on behalf of the Town. The purpose of the Natural Heritage Assessment was to identify a natural heritage system within the study area, based on a compilation of data gathered through limited field investigations conducted by Beacon and an overlay of the Central Lake Ontario Conservation Authority (CLOCA) Natural Heritage System (NHS). It also characterized the geological and hydrogeological conditions and included an existing conditions water balance for the Secondary Plan Area. This study identified the portions within the Secondary Plan Area that are necessary to support important natural heritage features and functions, and are therefore constrained from future development. The identified Natural Heritage System will be reflected in the Secondary Plan and protected from development. 12 Page 136 of 191

137 Agenda Item # 6.6 Brooklin Study - Stage One Overview & Policy Gap Analysis Figure 3: Key Map of Intensification Sites Source: Sorensen Gravely Lowes Planning Associates Inc. (2014). Potential Intensification Opportunities. Figure Page 137 of 191

138 Agenda Item # 6.6 Brooklin Study - Stage One Overview & Policy Gap Analysis The NHS identified by Beacon et. al. (2014) (as shown in Figure 4) is comprised of two levels of natural areas, Level 1 and Level 2. Level 1 areas contain features that are environmentally significant or sensitive and should be constrained from development unless a permit is granted from the appropriate regulatory agency. Features considered Level 1 constraints are: Significant Woodlands; Floodplain (CLOCA) where associated with another natural feature such as a wetland, woodland or valleyland; Provincially Significant Wetlands; Other wetlands associated with watercourses, valleylands and woodlands; Fen communities (as Significant Wildlife Habitat); Valleylands defined by top-of-bank limits; Fish habitat, including on-line ponds; Watercourses, permanent and intermittent; and The habitat of endangered and threatened species, in accordance with the requirements of the Endangered Species Act. Level 2 areas are areas that require further study in order to determine if a feature exists or if a particular feature should be maintained. Areas and features included within Level 2 for further study include: Wetlands not associated with floodplains, valleylands or watercourses; Floodplain not associated with a natural feature such as wetland, woodland or valleyland; Areas where top-of-bank limits are uncertain; Isolated ponds; Ephemeral drainage features; and Areas of non-congruency between Beacon s NHS and CLOCA s NHS. 14 Page 138 of 191

139 Agenda Item # 6.6 Brooklin Study - Stage One Overview & Policy Gap Analysis Figure 4: Identified Natural Heritage System Source: Beacon Environmental & Burnside (2014). Brooklin Secondary Plan Area Natural Heritage Assessment Background Report. Prepared for Brooklin Landowners Group. Figure Page 139 of 191

140 Agenda Item # 6.6 Brooklin Study - Stage One Overview & Policy Gap Analysis 2.9 Watershed Planning, Hazard Lands and Stormwater Management GHD Inc. and Stonybrook Consulting Ltd. completed the Background Report on Watershed Planning, Hazard Lands and Stormwater Management on behalf of the Brooklin Landowners Group. The study was peer reviewed by AECOM on behalf of the Town. The purpose of this Background Report was to: a. Identify watershed boundaries and existing drainage patterns within the Greater Brooklin Secondary Plan area; b. Summarize policy direction on surface water management and hazard land delineation/management from existing policy documents, regulations and watershed plans; c. Identify preliminary limits of hazard lands including the extent of available floodplain mapping along each of the valley/stream systems with the Secondary Plan area; d. Identify stormwater management (SWM) design criteria for the management of water quality and quantity for erosion and flood control purposes by watershed; e. Develop a preliminary SWM concept illustrating locations of proposed SWM facilities; f. Provide preliminary input on Low Impact Development (LID) measures for incorporation into development plans, where appropriate; and g. Identify Stages 2 and 3 study needs to address SWM and hazard land delineation. The report developed a preliminary stormwater management concept illustrating locations of proposed stormwater management facilities (Figure 5). The proposed locations are subject to change based on further detailed studies and land use planning. As well, opportunities to consolidate ponds will be reviewed as this study advances. 16 Page 140 of 191

141 Agenda Item # 6.6 Brooklin Study - Stage One Overview & Policy Gap Analysis Figure 5: Conceptual Locations of Stormwater Management Facilities Source: GHD and Stonybrook (2014). Brooklin Secondary Plan Background Report on Watershed Planning, Hazard Lands and Stormwater Management. Figure 4.3. This report also illustrates the extent of floodplain mapping available along each of the streams and valleys within the study area, which represents flood hazard areas (Figure 6). Development is generally not permitted within regulatory floodlines. As well, Central Lake Ontario Conservation Authority (CLOCA) policies set a 10 metre setback development buffer from the regulatory floodlines. The Secondary Plan land use map 17 Page 141 of 191

142 Agenda Item # 6.6 Brooklin Study - Stage One Overview & Policy Gap Analysis will need to reflect the regulatory floodlines as hazard areas and limitations to development. Figure 6: Regulatory Floodlines Source: GHD and Stonybrook (2014). Brooklin Secondary Plan Background Report on Watershed Planning, Hazard Lands and Stormwater Management. Figure Page 142 of 191

143 Agenda Item # 6.6 Brooklin Study - Stage One Overview & Policy Gap Analysis 2.10 Municipal Servicing Overview Report GHD Inc. prepared the Municipal Servicing Overview Report on behalf of the Brooklin Landowners Group. The report provides an overview of the existing infrastructure within the Brooklin Secondary Plan Area and describes a conceptual sanitary sewerage and water distribution system that confirms the feasibility of servicing the growth areas within the Brooklin Study Area (see Figures 7 and 8). The Region of Durham reviewed an earlier version of the report and indicated that the report provided sufficient background on servicing needs and potential options, including locations of sanitary and water trunk services, and that the Region, through an Environmental Assessment, will determine the preferred means of servicing the Brooklin Secondary Plan Area Existing Conditions Technical Summary Report: Brooklin Study Transportation Master Plan AECOM is retained by the Town of Whitby to complete the Transportation Master Plan (TMP) component of the Brooklin Study. This summary of the existing conditions report is specific to the TMP component of the study. The TMP for the Brooklin area will determine transportation infrastructure and mobility requirements and is being conducted in accordance with the Municipal Engineers Association Class Environmental Assessment (EA) process. The work completed to date for Northwest Brooklin Class EA, the purpose of which was to address concerns regarding Highway 7/12 as it passes through Downtown Brooklin and gaining care and control of Baldwin Street as it passes through Brooklin, will be incorporated into the TMP. The study area for this TMP includes the Secondary Plan area and is bounded by Scugog/Whitby Townline Road to the north, Taunton Road to the south, Lake Ridge Road to the west and Townline Road to the east. Technical work completed to date involves confirmation of the existing and planned Active Transportation network (i.e. cycling and pedestrian sidewalks, paths, and trails) and transit services. In addition the existing and planned road network is currently being reviewed and assessed. The road network in the study area includes provincial, regional, and local facilities, providing connectivity to other areas of Whitby as well as neighbouring municipalities and regions. The Town of Whitby is responsible for some arterials and all collector and local roadways. The Region of Durham is responsible for the significant arterial road network and the provincial highways are maintained by the MTO. 19 Page 143 of 191

144 Agenda Item # 6.6 Brooklin Study - Stage One Overview & Policy Gap Analysis Figure 7: Conceptual Sanitary Sewerage System Source: GHD (2014). Municipal Servicing Overview Report for Brooklin Study Area, Town of Whitby. Figure SAN Page 144 of 191

145 Agenda Item # 6.6 Brooklin Study - Stage One Overview & Policy Gap Analysis Figure 8: Conceptual Water Distribution System Source: GHD (2014). Municipal Servicing Overview Report for Brooklin Study Area, Town of Whitby. Figure WTR Page 145 of 191

146 Agenda Item # 6.6 Brooklin Study - Stage One Overview & Policy Gap Analysis The existing traffic characteristics within and surrounding the Brooklin area have been analyzed using traffic count information extracted from the 2006 and 2011 Cordon Counts 1 and 2013 count data collected by the Town of Whitby. The magnitude of existing traffic congestion within the Brooklin study area was assessed using volume-to-capacity (v/c) ratios to isolate key bottlenecks and areas of congestions. V/C ratios indicate the level of congestion on a road. A v/c ratio of greater than 1.00 means that the traffic on a road segment is equal to the vehicle capacity of the road segment. A 0.9 v/c ratio is typically used to identify capacity deficiencies that may need to be addressed through network improvements (i.e. a v/c of 0.9 or higher is generally indication of stop and go traffic conditions). The 2011 Cordon Counts and Brooklin area traffic counts were employed to identify existing capacity issues in the Brooklin study area, and are summarized in Figure 9 below. The capacity analysis revealed that several major roads in the Brooklin study area are congested under present conditions. The following list summarizes the capacity issues that were identified through the analysis: Baldwin Street; Winchester Road/Highway 7 2 ; Taunton Road; and Columbus Road. Highway 7 and Highway 12 (Baldwin Street), which run through Brooklin s downtown core, is a heavily travelled route during the summer, providing a key north/south linkage to Port Perry and other points in cottage country to the north and east. It is important to consider this heavy summer traffic demand when evaluating overall transportation infrastructure deficiencies and needs in Brooklin. Since Baldwin Street is a key route in downtown Brooklin, further investigation was conducted for Baldwin Street north of Winchester Road. As previously demonstrated, Baldwin Street is already at or near capacity in the peak direction. Baldwin Street also carries a moderate amount of truck traffic (4% -10% on daily basis) which contributes to the congested conditions. 1 Cordon Counts are traffic counts from the Greater Toronto Area which are undertaken by Regional Governments and the Province of Ontario. Cordon Counts are conducted every 2 to 5 years. 2 The observed deficiency was based on a 2-lane cross-section and 2011 count data (prior to the recent widening to a 4- lane cross-section). New count data obtained as part of the TMP (see note at the beginning of Section 4.3) will confirm whether the widened cross-section has alleviated this issue. This TMP will also examine longer-term network capacity. requirements. 22 Page 146 of 191

147 Agenda Item # 6.6 Brooklin Study - Stage One Overview & Policy Gap Analysis Figure 9: 2011 Capacity Deficiencies (AM Peak Hour) Note: This map only identifies locations with count data available with resulting link V/C ratios of 0.8 or above. Source: AECOM Canada Ltd. (2014). Existing Conditions Technical Summary Report DRAFT Brooklin Study Transportation Master Plan. Exhibit Page 147 of 191

148 Agenda Item # 6.6 Brooklin Study - Stage One Overview & Policy Gap Analysis 3 Past Brooklin-Focused Studies A number of background planning and urban design studies have been completed in the past for the Brooklin community. These have primarily focused on the policy and design framework for the Downtown / Major Central Area. Completed studies include: Brooklin Urban Design and Zoning Study Background Report by Walker, Nott, Dragicevic and Associates (1995); Brooklin Urban Design Guidelines by Walker, Nott, Dragicevic and Associates (1995); Downtown Brooklin Strategic Plan by MHBC (2000); Brooklin Village CAUSE Report by Ontario Association of Architects (2000); Downtown Brooklin Community Improvement Plan (2004); Brooklin Heritage Conservation District Plan by BRAY Heritage et.al. (2007); and Brooklin Business District Main Central Area Expansion: Urban Design Concept and Guidelines by MBPD et. al. (2008). These studies were reviewed to ensure that previous issues, analyses and recommendations have been thoroughly addressed in the Secondary Plan. 3.1 Brooklin Urban Design and Zoning Study Background Report and Urban Design Guidelines (1995) The purpose of the background report was to review the typical role, form and functions of a successful commercial core in a small urban area. The study found that there are two main principles for a healthy and successful main street. The area has a mix or diversity of uses which are complementary and attracts the public by providing an opportunity for working, shopping, socializing, and living. The area has a physical setting that provides an environment which people find comfortable, convenient, visually pleasing and secure. The authors further noted that, the basic objective of a main street area is to attract people and to encourage them to stay for as long as possible, so that they give life and activity to the main street. This means that there must be a variety of uses that are linked together so that they are complementary and support one another. These two principles and the objective that follows continue to hold true today. The secondary plan should provide the policy guidance to ensure that these basic principles and objectives of a main street can be achieved in Downtown Brooklin. 24 Page 148 of 191

149 Agenda Item # 6.6 Brooklin Study - Stage One Overview & Policy Gap Analysis A number of primary objectives of the Urban Design Guidelines are relevant to the Secondary Plan including: To reinforce and maintain the heritage character of the main street through compact redevelopment which respects and complements the existing scale and character of buildings and public spaces; To provide a framework for the continued development of Brooklin s main street as a viable business area; To provide a high quality streetscape design to accommodate safe pedestrian and vehicular links between the main street and the surrounding community; and To encourage an improved pedestrian-oriented main street through coherent siting of buildings, provision of safe attractive sidewalks and incorporation of public spaces. Some of the assets of the Brooklin community identified in the study continue to be key assets today that the Secondary Plan should build upon. These include: A collection of heritage buildings; A traditional main street framework; An opportunity for both community and tourism services to attract both local residents and non-residents; Stable existing neighbourhoods adjacent to the main street ; and The Lynde Creek valley, which represents a potential open space opportunity for the whole Brooklin community. The study also identified a number of issues that continue to be relevant today. These include: The potential for a pedestrian friendly shopping street is impeded by high traffic volumes and parking in front yards of buildings; The need to provide buffering to the adjacent low density residential neighbourhoods from the mixed use and commercial uses; The demand for, and supply of parking will become increasingly important as the main street area redevelops; and Lands along Lynde Creek are for the most part in private ownership, which may be an impediment to realizing the open space and trail opportunities. The Urban Design Guidelines identified five precincts in and around the Downtown / Major Central Area. These were: Central Baldwin Street; North Baldwin Street; South Baldwin Street; South of Winchester Road; and Residential Neighbourhoods. The Urban Design Guidelines provide an urban design concept for each of these five areas and then detailed urban design guidelines for the area as a whole. The focus on the five precincts and the urban design concept for each of these five precincts has 25 Page 149 of 191

150 Agenda Item # 6.6 Brooklin Study - Stage One Overview & Policy Gap Analysis relevance to the Secondary Plan as differing policies may be appropriate for each of the five precincts, and many of the urban design concepts may be appropriately addressed in the policies of the Secondary Plan. Central Baldwin Street, in the guidelines, is envisioned as the commercial core of Brooklin from Cassels Street to the Lynde Creek bridge. The concept is to focus the most intensive development along this portion of Baldwin Street. Buildings of up to 3 storeys in height with small setbacks from the front lot lines were envisioned. At intersections higher heights were permitted. North Baldwin Street is designed as an area of new mixed use development on vacant lands along the east side of Baldwin Street. Larger building setbacks are intended to support lower intensity development of up to 3 storeys. South Baldwin Street is also designated as a mixed use area and the urban design concept is for retail uses at grade with alternative uses on two floors above. However, the concept anticipates in the short term that the existing houses will be converted for commercial uses. This is still relevant for the west side of Baldwin as the east side of Baldwin has redeveloped. South of Winchester Road at the time of the report referred to the FUDA at the southeast corner of Winchester Road and Baldwin Street. It is now fully developed as a commercial area. However, the South of Winchester commercial and mixed use area has increased through OPA 85 and the requirement for differing policies and design approaches applies equally to this area. Residential Neighbourhoods are the stable residential areas surrounding the Downtown. The objectives of the Guidelines are to enhance the existing residential character, ensure infill development reflects the existing character and ensure an appropriate interface between the development in the downtown and the adjacent residential areas. The detailed Urban Design Guidelines in Section 4 of the report will be reviewed and updated as part of the Urban Design Guidelines prepared in Stage 4 of the Brooklin Secondary Plan review. The Urban Design Guidelines as well as policies in the Secondary Plan should address the walkability of the Downtown in order to create a safe and comfortable walking environment for Downtown residents and shoppers. The Urban Design Guidelines should also address the design and built form of new infill development in the Downtown so that it respects the existing heritage character of the Downtown. 3.2 Downtown Brooklin Strategic Action Plan (2000) In 1999, the Town initiated a community-based Strategic Action Plan for Brooklin. The Downtown Brooklin Strategic Action Plan was presented to Council in The Strategic Action Plan was meant to facilitate positive action toward the strengthening of downtown Brooklin. 26 Page 150 of 191

151 Agenda Item # 6.6 Brooklin Study - Stage One Overview & Policy Gap Analysis The vision for the Strategic Action Plan states that: Brooklin s Downtown will be a vibrant and active centre of a growing and working village, and a close knit, friendly community; It will be a village centre steeped in tradition and history with buildings, streets and streetscapes that reflect its unique past and its role as a village meeting and gathering place; Downtown serves its community with shops, services and businesses that support, and are supported by, the Brooklin residents; These will be combined with quaint, unique and attractive stores, cafes, services and recreation amenities that draw visitors from considerable distances to enjoy what we have here in Brooklin; Downtown Brooklin will be a people place where residents and visitors can gather to shop, dine out, be entertained, or relax; Its mix and scale of stores and services will reflect its heritage past, but also its future as a growing community; and It will be a village centre with something for everyone, a unique gem in the Town of Whitby. This vision is quite relevant for the Secondary Plan and an updated vision for the downtown could be considered for inclusion within the Secondary Plan. The Strategic Action Plan contains five themes for action including: Organizing for action; Attracting new investment and development; Improving our downtown physical environment; Bringing more people downtown; and Image-building and promotion. The actions under each of these five themes are given a timing of immediate, short term, medium term or long term. Of relevance to the Secondary Plan review, a number of goals, directives and actions are identified related to land uses, transportation and other matters that could be addressed by the Secondary Plan including: Downtown Brooklin will attract appropriately scaled new development as infilling within the downtown; New residential housing types in the form of seniors housing and medium density residential uses in keeping with the existing character will be encouraged; Through strategically placed and appropriately scaled infill development, a greater critical mass of shops and services will be provided; The streetscapes will be pedestrian friendly and historically accurate; Downtown Brookin will have a broad range of activities, uses and services that draw people on a consistent basis during weekdays and weekends; A new Brooklin Village Square will act as a community meeting place and civic focal point for the downtown (Reference is made to a Brooklin Village Square in front of the CIBC building); 27 Page 151 of 191

152 Agenda Item # 6.6 Brooklin Study - Stage One Overview & Policy Gap Analysis Study opportunities to create a more integrated pedestrian/bike network in and around the downtown; Prepare a long term strategy to gain public ownership of green space in and around Downtown Brooklin; and One of the most significant ways of bringing people downtown is to increase downtown housing. Opportunities for housing above stores and in new residential developments are to be aggressively promoted. The establishment of new appropriately sized seniors developments within and around the downtown should be promoted. Subsequent to this report, the Brooklin Downtown Development Steering Committee was appointed by Council in 2001 to implement the Strategic Action Plan. 3.3 Brooklin Village CAUSE Report (2000) The Ontario Association of Architects applied the Community Assist for an Urban Study Effort (CAUSE) to prepare a document outlining concepts and visions that could be used to invigorate Downtown Brooklin. The CAUSE programme assembles a team of architects, planners and landscape architects from outside the study community to promote a fresh look at community planning issues. Some of the recommendations that are relevant to the Secondary Plan review include: Provide for mid block parking opportunities and consider shared parking or reduced parking requirements; Increased on-street parking possibilities, increased sidewalk widths and pedestrian zones at intersections should be considered as traffic calming measures and to enhance the pedestrian environment; The possibility of using the Lynde Creek corridor for open space and pedestrian linkage should be studied in more depth; Increasing residential density in and around Downtown Brooklin through multiunit development in larger houses, mixed-use development in areas directly adjacent to the commercial core and rear lot severances on deep lots; Creating a landmark redevelopment at the intersection of Baldwin and Queen Streets; Provide for commercial development for larger businesses at the intersection of Columbus Road and Highway 12, which together with new commercial development south of Winchester Road would create bookends of commercial development on either side of the Downtown; Consider mixed use development along Baldwin Street from George Street to North Street which would respect the existing character through professional offices, small retail stores and other low-impact commercial uses; and Lands in the Prestige Industrial designation along Baldwin Street north of Highway 407 should be developed in a manner that does not significantly increase truck traffic along Baldwin Street. 28 Page 152 of 191

153 Agenda Item # 6.6 Brooklin Study - Stage One Overview & Policy Gap Analysis These recommendations provide a basis upon which to consider land use options and policy recommendations through the Secondary Plan process. 3.4 Downtown Brooklin Community Improvement Plan (2004) The Community Improvement Plan was approved by the Ministry of Municipal Affairs and Housing in The original Community Improvement Plan for Brooklin dated back to In 2002 Nexus Architects completed a Façade Improvement Guideline for Whitby and Brooklin. Heritage Guidelines for Brooklin were also completed in 2002 by Nexus Architects. The Town determined that the implementation of these guidelines could be achieved by providing incentives to local businesses to make improvements to the facades of commercial buildings in Downtown Brooklin. The Community Improvement Plan was subsequently updated to provide for this implementation and grant programme. The Community Improvement Plan includes a Priority Area along Baldwin Street and an overall Grant Eligibility Area that encompasses much of the Major Central Area north of Winchester Road. The Community Improvement Plan and boundary could be referenced in the Secondary Plan, but it doesn t offer any land use directives to be addressed in the Secondary Plan. 3.5 Heritage Conservation District Plan (2007) The majority of downtown Brooklin is within a Heritage Conservation District. The Heritage Conservation District Plan (HCDP) approved in 2007 is a change management plan to conserve the heritage character of Brooklin while permitting heritage friendly infill development new buildings that respect the past and emulate its best features. The Plan states that, the intended result is a district in which some areas are preserved virtually intact while others are significantly altered but in ways that are compatible with the heritage character of the areas as a whole. Further, it states that there will be substantial amounts of infill between, behind and around the essential historic buildings. The Secondary Plan currently anticipates the heritage conservation district designation in Section The HCDP boundary was added to the Secondary Plan through OPA 90. Reference to the HCDP and inclusion of key policy directives of the HCDP particularly as it relates to the appropriate form of infill should be incorporated into the new Secondary Plan. The HCDP contains policy recommendations to be included in the Secondary Plan that have yet to be acted on. It also recommends the preparation of a follow-up urban design plan for the downtown that would examine the urban design implications of both conservation and development within the downtown. 29 Page 153 of 191

154 Agenda Item # 6.6 Brooklin Study - Stage One Overview & Policy Gap Analysis Some of the issues with the existing Secondary Plan raised in the HCDP include: Inclusion of both the existing downtown core and the new shopping area south of Winchester Road in the Major Central Area requires a clear policy distinction between the two areas in order to conserve and revitalize the village s existing commercial core; Smaller scale, incremental development is more likely to support the goals of the HCDP; The list of permitted uses in the Major Central Area supports the diversity intended for Brooklin, but the implications of residential intensification needs to be more fully explored in the Secondary Plan; The implications of the Major Commercial policies within the District should be reviewed and examined in the event that large scale commercial developments are anticipated; Policies are needed to address the relocation of threatened heritage buildings; The permitted uses for downtown Brooklin may need to be fine tuned to fully support the objectives of the HCDP; Existing low density residential areas of heritage significance need to be conserved while areas suitable for redevelopment need to be identified; and Parking and access standards need to be adapted to suit the finer grain and pedestrian emphasis of the conservation district. Some of the objectives and policy directives recommended in the HCDP that are relevant to the Secondary Plan include: To encourage heritage friendly development that is compatible with the arrangement, scale, architectural styles and materials that constitute the District s heritage character; To provide a mix of land uses that will support and strengthen the existing commercial, residential and community service uses in the downtown core; New development should be limited to existing vacant sites or to sites currently occupied by non-heritage significant buildings; Overall development within downtown Brooklin should be guided by an urban design plan for the downtown; All new development in the District should follow the guidelines in Section 6 of the HCDP; On-street parking, small off-street parking lots and parking structures should be the preferred means of addressing parking demand, but a parking study should be a requirement in the Secondary Plan; Remove and replace the Residential designation with Mixed Use designation within the District except for the central portions of Durham Street, Cassels Road east of the bridge and all of Princess Street south of the Mixed Use edge along Grass Park; and Heritage Impact Statements should be required for all developments adjacent to the District. 30 Page 154 of 191

155 Agenda Item # 6.6 Brooklin Study - Stage One Overview & Policy Gap Analysis 3.6 Urban Design Concept and Guidelines of the Brooklin Main Central Area Expansion (2008) The Urban Design Concept and Guidelines of the Brooklin Business District Main Central Area Expansion by MBPD et.al. (2008) details a vision and master plan concept for the new Major Commercial area that was formerly FUDA #4, south of Winchester Road and west of Baldwin Street. The report created an urban design vision for the south west quadrant. The intent of this design vision is to develop a pedestrian friendly mixed use Urban Village, which will: Function as a new urban gateway into the traditional main street of Brooklin; Contain several land uses including retailing, offices, hotels and convention facilities, and residential; Complement the urbanistic underpinnings of main street Brooklin; and Become an extension of the Central Area in terms of its urban design character. Some of the key planning and design principles of the urban design vision include: Establish a legible and ordered urban structure that is inspired by the best urban qualities, forms and scale of traditional main street Brooklin; Devise an internal road structure and a Street and Block Pattern to form the basis of the urban structure of the lands; Create a major open space focal point within the subject area as a Village Green and as a means of operating and organizing built form; Encourage a mix of land uses within the newly established block structure including commercial and residential uses; Connect and integrate the subject area to the adjacent lands across Baldwin Street and Winchester Road and to the rest of the adjacent community; Enable and support strong pedestrian connectivity between the subject area, the historic main street of Brooklin and adjacent lands; Build upon and use the advantages created by the proximity of Highway 407 as a major transportation corridor, such as access, high visibility and exposure; and Provide a critical urban mass and a mix of compatible land uses to achieve a sustainable environment and built form along with a vibrant public realm. A Master Plan Concept was prepared to elaborate on the Urban Design Vision. It sets out a road and block pattern, identifies a central open space area and identifies three differing land use categories as illustrated in Figure Page 155 of 191

156 Agenda Item # 6.6 Brooklin Study - Stage One Overview & Policy Gap Analysis Figure 10: Master Plan Concept 32 Page 156 of 191

157 Agenda Item # 6.6 Brooklin Study - Stage One Overview & Policy Gap Analysis The urban design guidelines in Section 3 of the report provide detail on the intended built form and streetscape character of these blocks and streets. In Urban Core 1 and Urban Core 2 (Type A and B blocks), building heights are to be a minimum of 2 storeys. Mixed use is encouraged to be comprised of retail or live/work uses on the ground floor and residential above. In the Type C blocks, employment uses are envisioned. Section 4 of the report provides greater block by block detail of the intended built form and land use types. Many of the land use and built form recommendations should be addressed in the Secondary Plan to provide further direction on the development of this key quadrant in the Major Central Area. 3.7 Other Design Studies A number of other urban design related studies have been prepared. These urban design guidelines and studies will be used as the basis for an updated Brooklin Urban Design Guidelines prepared in Stage 4 of the Brooklin Study. These urban design guidelines and studies include: Brooklin Street and Landscape Plan Design Guideline Report, 2002 by TSH, Baldwin Street Landscape Plan, Part 2: Ten Year Implementation Strategy, 2006 by TSH, Downtown Signage Study: Summary Report, 2004 by Town of Whitby Planning Department, Façade Improvement Guidelines: Whitby & Brooklin, 2002 by Nexus Architects, and Neighbourhood Design Guidelines Village of Brooklin,1994 by Milus Bollenberghe Topps Watchorn. 33 Page 157 of 191

158 Agenda Item # 6.6 Brooklin Study - Stage One Overview & Policy Gap Analysis 4 Stage One Public Input In addition to the technical background studies discussed in Section 2, a Public Consultation Report was prepared by Sorensen Gravely Lowes Planning Associates Inc. and AECOM. The public feedback summarized in the report originates from the two Public Information Centres held in April 2014 and from an on-line survey held from April through to June Through the various methods of soliciting public input, a number of issues and ideas were repeatedly raised. The relationship between these key issues and the new Brooklin Secondary Plan is discussed below. A Walkable Community The community expressed the desire for improved walking and cycling infrastructure and generally a more walkable community. Some ideas on improvements included: more trails and bike lanes, a mixed-use trail linking Brooklin and the rest of Whitby, a safe route to south Whitby from Winchester Road to Taunton Road, and increased access and walkability of the Downtown. The fundamental elements of a walkable community will be considered in the design of new neighbourhoods in the Secondary Plan. These elements include short blocks, a mix of uses, the provision of sidewalks, a 10 minute walking distance to parks and other community facilities and the provision for safe and convenient connections to community uses and natural open spaces. Streetscape improvements for pedestrian safety should also be introduced in the new Secondary Plan. Through the Transportation Master Plan, improved walking and cycling infrastructure will be addressed. Maintaining and Improving the Vibrancy of the Downtown Downtown Brooklin was seen by many residents as one of the things they liked the most about Brooklin. However, it was also identified as the most important thing that needed improving in Brooklin. Ideas from the public on how it can be improved include: Improve walkability and expand the boulevards, Need more shopping choices, Need more outdoor restaurants and cafes; Get the trucks off of main street; Improve character of streetscape and improve business facades; and Expand the downtown. In addition, maintaining a vibrant and strong downtown was seen as one of the most important factors when planning for Brooklin s future. 34 Page 158 of 191

159 Agenda Item # 6.6 Brooklin Study - Stage One Overview & Policy Gap Analysis Ensuring the on going vitality and vibrancy of Downtown Brooklin will be a key theme in the Secondary Plan. The Retail/Commercial Space Needs Analysis by Realty Research Group Ltd. forecasts the need for additional commercial and retail space in Brooklin. In developing the new Secondary Plan, we will need to consider the appropriateness of the existing designations of the Downtown, and the amount of additional commercial space that should go into the Downtown while protecting existing businesses. The policy strategy will need to be comprehensive to address not only additional commercial needs but ensuring the heritage character is maintained, through traffic and parking needs are addressed, streetscape and boulevard treatments are considered to promote walkability and how the historic downtown will link with the newer areas within the Major Central Area south of Winchester Road. Shopping and Restaurants The community expressed the desire for more shopping, restaurants, and more grocery stores. The Retail/Commercial Space Needs Analysis by Realty Research Group Ltd. estimates the need for additional retail, food retail, and restaurant space to service the estimated population. In developing the land use mix for the expansion areas in the next phase of the Study, consideration will need to be made for more commercial space to accommodate the warranted new space estimates. The key matter to be addressed will be where the additional commercial space is located, what form it will take and how the vibrancy of the Downtown is maintained with additional commercial floor space in the community. Maintaining the Small-Town Feel Small-town feel was seen as one of the primary strengths of the community and what residents liked the most about Brooklin. Maintaining the small-town feel was consistently raised as how they would like to see Brooklin 20 years into the future. The Secondary Plan will need to identify ways to maintain the small-town feel despite the population and employment growth planned for the community. Maintaining the character of the Downtown, creating walkable neighbourhoods, protecting the character of established neighbourhoods, providing well designed and located parks and village greens and providing appropriate housing character and design can all play a part in maintaining the small-town feel. Providing Community Facilities, Sports Facilities, Parks and Recreation Parks and recreation and walking and cycling were identified as one of the many things residents liked about Brooklin, but public spaces and walking and cycling were also identified as one of the areas for improvement. The community stated that there are not enough community facilities and sports and recreation parks to meet their needs. As well, the provision of safe and active play spaces ranked highly in the survey. Other comments were: 35 Page 159 of 191

160 Agenda Item # 6.6 Brooklin Study - Stage One Overview & Policy Gap Analysis Provision of active parks within walking distance from home; Need for more parks and play equipment; Need for a full sized community centre; Need for more trails particularly linking to south Whitby; Expand Grass Park to accommodate more community events; and Improve public places. The Parks and Recreation Facility Needs Analysis by Montieth + Brown (2014) identified the need for a number of indoor and outdoor recreation facilities to serve the needs of the 2031 population. The Secondary Plan will address, the provision of new facilities, the amount, location and type of passive active parks and the means to link these facilities through the walking and cycling networks. Providing Local Jobs The community expressed the desire for more local jobs, and this will become increasingly important as the population of Brooklin grows over the next 20 years. The Population, Housing, and Employment Analysis by Hemson Consulting (2014) forecasts approximately 25,500 jobs at ultimate development of Brooklin, with the majority of the forecasted new jobs to be located on employment lands. Hemson s forecast supports the community s desire for more jobs within the community. The new Secondary Plan will address the provision of employment lands to accommodate the forecasted new jobs. Protecting Heritage Character The heritage character of Brooklin was identified by many respondents as one of the things they liked the most about Brooklin. However, protecting the heritage character was also identified as one of the most important improvements in Brooklin. It is clear that protecting cultural heritage properties as well as Brooklin s heritage character is a important issue among residents. Built-form policies that ensure compatibility with the established heritage character of the Downtown will be a key consideration in the new Secondary Plan. The Secondary Plan will need to establish a policy to ensure future buildings will fit into the heritage character of the Downtown Brooklin and its adjacent neighbourhoods. In addition, streetscape policies that support the existing heritage character will also need to be explored. The Cultural Heritage Resource Survey by Wayne Morgan (2014) identified 35 properties and nine road segments to have known or potential cultural heritage values. This study recommends a heritage impact assessment be required for any planning application in the Study Area involving or adjacent to a property identified as a cultural heritage resource. This requirement and a defined scope of a heritage impact assessment will be addressed in the Secondary Plan. 36 Page 160 of 191

161 Agenda Item # 6.6 Brooklin Study - Stage One Overview & Policy Gap Analysis 5 Recent Policy Amendments Recent proposed and approved policy amendments have been reviewed and implications identified for the secondary plan. The review has considered: approved OPA 85 affecting the southwest quadrant of Baldwin Street South and Winchester Road West; recently adopted but appealed OPA 90 regarding the Growth Plan for the Greater Golden Horseshoe (Growth Plan) and ROPA 128 conformity on population, employment, designated greenfield planning and intensification; draft Official Plan Review Amendment #1 regarding healthy and complete communities, heritage, and sustainability; and draft Official Plan Review Amendment #2 regarding land use and housing policies. The latter two draft Official Plan Amendments were released for public review as part of the ongoing Official Plan Review. 5.1 OPA 85 (in effect) OPA 85 affects lands generally located at the southwest corner of Baldwin Street South and Winchester Road West. The purpose of OPA 85 is to expand the Major Central Area boundary and to change the land use designation from Future Urban Development Area (FUDA) #4 and Prestige Industrial to Major Commercial, Mixed Use-Commercial and Business Park. The expanded Major Central Area is intended to accommodate the additional warranted commercial space to meet the anticipated commercial needs of Brooklin s future population growth to 25,000. Additional policies are introduced to provide greater direction on the intent of the Mixed Use-Commercial area including the integration of residential and commercial uses. The policies also require a public square to be provided as an internal focal point for the Major Commercial area (Section ). In addition, the policies require development in the southwest quadrant to complement Brooklin s historic downtown business district and the vibrancy of the Main Central Area. Further, Section requires buildings to be brought up to the street edge, and to encourage the establishment of a pedestrian oriented public realm. OPA 85 recognizes that there will be a need for additional commercial floor space to 2031 to serve the additional population growth beyond 25,000 people. The amount of that commercial space is currently being evaluated through the background study, Retail / Commercial Space Needs Analysis. 37 Page 161 of 191

162 Agenda Item # 6.6 Brooklin Study - Stage One Overview & Policy Gap Analysis The OPA requires that new development be subject to design guidelines that are reflective of and compatible with the heritage architecture of the Brooklin Heritage Conservation District. The urban design guidelines are to address the massing and scale of buildings, the provision and design of public roads, public meeting places, open spaces and zoning standards. Further, it indicates that the guidelines will be guided by the urban design plan Brooklin Business District Main Central Area Expansion Urban Design Concept and Guidelines, OPA 90 (under appeal) OPA 90 applies to the entirety of the Town of Whitby. It updates the Official Plan to ensure conformity with the Growth Plan and ROPA 128 as it relates to the 2031 population and employment targets and the percentage of new population and employment growth that is expected to occur within the Built Boundary as intensification. As it relates to the Brooklin Study Area, OPA 90 adjusts the urban boundary to accommodate the forecasted growth to the year As a result, OPA 90 adds urban expansion areas north and west of the existing Brooklin Community, in conformity with ROPA 128, which are identified as FUDA #5 and expanded FUDA #2. The FUDA areas, the existing Brooklin Secondary Plan area, and the lands currently designated as Prestige Industrial south of Conlin Road, east and west of Anderson Street make up the Brooklin Study area. OPA 90 implements the Town s intensification strategy as part of its Growth Plan conformity exercise. New section 4.13 identifies the Baldwin/Winchester area as an Intensification Area, while new Schedule B3 generally illustrates the northwest and southeast corners of Baldwin/Winchester as Intensification Areas. Section sets out a number of policies that apply to all Intensification Areas to ensure built-form compatibility with the surrounding established areas, including policies relating to building design (Section ), amenity areas and the public realm (Section ), land use compatibility (Section ), and an overall built form vision (Section ). Section provides policies specific to the Baldwin/Winchester Intensification Area. It prohibits new drive through service facilities and gas bars in the Heritage District Conservation Area and within the Baldwin/Winchester Intensification Area. It also sets out the long term overall density target of 75 residential units per gross hectare, and indicates that the potential exists for approximately 950 additional dwelling units and additional 540 jobs located within the Baldwin/Winchester Intensification Area. Schedule B3 and Section identify Winchester Road and Columbus Road as Intensification Corridors. Building heights in Intensification Corridors are permitted to be in the range of 2 to 8 storeys with the exception of larger sites that abut natural features and front on an arterial road, which may be increased to 12 storeys (Section b). Surface parking is generally not permitted in Intensification Corridors, except for non-residential uses in a mixed-use building (Section c) i)). 38 Page 162 of 191

163 Agenda Item # 6.6 Brooklin Study - Stage One Overview & Policy Gap Analysis OPA 90 also amends Section , which describes the Major Central Areas of Whitby, including Baldwin/Winchester. It states that Major Central Areas are to be planned as the main concentration of urban activities in the Town with a full array of land uses. It further indicates that the Major Central Areas as illustrated on Schedule B3 are conceptual, and states that Secondary Plan policies and policies applying to Intensification Areas and Intensification Corridors will articulate how development will occur. Another change that affects Brooklin is the addition of the Brooklin Heritage Conservation District Plan boundary to Schedule K, which generally captures Downtown Brooklin. New drive-throughs and automobile service stations are not permitted in the Heritage Conservation District Area (Section ). However, OPA 90 does not introduce additional policies specific to the Brooklin Heritage Conservation District Plan. 5.3 Draft OPA 1 - Healthy and Complete Communities / Heritage / Sustainability (Draft) The first draft Official Plan amendment stemming from the Town s current Official Plan Review addresses healthy and complete communities, heritage, and sustainability. It introduces sustainable community planning policies and proposes changes for economic prosperity, growth management and heritage protection. A new overall vision and guiding principles for the Official Plan are introduced in Section 2. In particular, Section h) of the Guiding Principles specifically encourages continued revitalization of Downtown Brooklin which reflects its heritage significance and promote[s] a mix of uses and attractions that reinforce the function as cultural, administrative, entertainment, retail and social focal points of the community. (p.7). A new section on Economic Prosperity is introduced, and specific to Downtown Brooklin, Section encourages a healthy and balanced development of all commercial areas and promotion of traditional shopping districts for commercial, higher order office development and community and government services. New Section b) requires a comprehensive secondary plan be prepared for FUDA #2 and #5, incorporating an update of the Brooklin Secondary Plan to ensure that the role of the Brooklin Major Central Area as the dominant centre is maintained within the expanded Brooklin community. (p.38-39). New section lists the required contents of a Secondary Plan: a) the distribution and location of planned land use designations in the Secondary Plan area; b) the alignment and classification of arterial and collector roads, including transit routes and facilities, special features such as grade separations, and cycling and pedestrian facilities with consideration to providing connections to community uses; 39 Page 163 of 191

164 Agenda Item # 6.6 Brooklin Study - Stage One Overview & Policy Gap Analysis c) policies and designations for the establishment of an appropriate Natural Heritage System and development of a strategy for its protection, including land securement options; d) policies and designations to provide a wide range and mix of housing types, densities (including minimum densities), sizes and affordability; e) the provision of an appropriate hierarchy of central areas that will be the focus of mixed use retail, personal services, and community services; f) the determination of commercial facilities in terms of type of uses permitted, appropriate locations and specific design, site size and floor space criteria; g) the location of community facilities such as parks, urban squares, schools, places of worship and recreation facilities; h) the provision of live/work opportunities for combined residential and business or personal services and offices, in appropriate locations; i) policies governing the integration of new residential and non-residential development with existing residential and non-residential areas with regard to minimizing impacts on existing neighbourhood and community areas; j) opportunities and scope for redevelopment and intensification of existing uses; and k) urban and site design considerations including: I. residential areas designed to allow convenient pedestrian and vehicular access to schools, local parks, natural open space areas, recreational and institutional facilities, and to the local commercial areas; II. residential areas designed to include a mixture of housing densities and designs. Higher density and specialized housing such as senior citizen units should be clustered around neighbourhood centres; III. open space, schools, places of worship, commercial facilities, parks and buildings of historic or symbolic significance closely integrated to serve as neighbourhood foci; IV. streetscape and landscape treatments implemented through the subdivision and development control process; V. minimizing conflicts between urban and rural land uses through reference to the Agricultural Minimum Distance Separation Formulae where necessary; and l) phasing policies including, where appropriate, requiring the preparation of block plans or neighbourhood plans to coordinate the delivery of services and infrastructure. The background studies completed for the Brooklin Study will provide basis for the Secondary Plan to address the issues listed in proposed Section Page 164 of 191

165 Agenda Item # 6.6 Brooklin Study - Stage One Overview & Policy Gap Analysis 5.4 Draft OPA 2 Urban Land Use Policies and Housing Policies (Draft) The second draft Official Plan amendment from the Town s Official Plan Review study deals with residential, central area, commercial, mixed use, industrial, institutional/community facilities and parks/open space land use policies and designations as well as housing policies. Draft OPA 2 proposes to expand the Major Central Area on the north side of Winchester Road, as shown in Attachment 2-E (Figure 11). It also proposes to redesignate the Mixed Use areas within the Major Central Area to Major Commercial. Based on the input from previous studies including the HCDP, additional policies are likely required in the Brooklin Secondary Plan to give greater policy direction on the intended land uses and built form within these areas. Draft OPA 2 also proposes to redesignate a portion of FUDA #2 and a Prestige Industrial Area in the vicinity of Conlin Road and Anderson Street to FUDA #5 to conform with the change of this area to Living Area in the ROP. A new goal is introduced for the Residential section, which is the development of residential neighbourhoods with a range of densities (Section ). As well, a new objective in Section encourages residential intensification in appropriate locations. Accordingly, Section of the Low Density Residential designation permits a maximum density in greenfield areas that exceeds the standard maximum of 30 dwelling units per net hectare. Similarly, higher density maximums are permitted within Intensification Areas and Corridors by Section b). The Prestige Industrial policies specifically require the new Brooklin Secondary Plan to identify appropriate locations for General and Prestige Industrial Areas, including Business Parks (Section ). Further, the policies require consideration be given to Business Park locations in proximity to Highway 407 and that the secondary plan should establish policies to achieve a high order of urban design and landscaping in Business Parks. The establishment of a Health Precinct in the vicinity of Highway 407 and Baldwin Street interchange is set out in Section A new policy is introduced regarding the Conversion of Industrial Areas. Section expresses the intent of the Plan to relocate the Brooklin Concrete operation on Baldwin Street North and redevelop this site as a regeneration area. Urban Squares is a new classification of park space introduced by draft OPA 2, which is to be established in Secondary Plans. Section states that Secondary Plans may contain policies and designations for the establishment of urban squares, and describes urban squares as public gathering areas serving the immediate neighbourhood and visitors to the area, which may be in public or private ownership. 41 Page 165 of 191

166 Agenda Item # 6.6 Brooklin Study - Stage One Overview & Policy Gap Analysis Figure 11: Official Plan Review - Proposed Draft Amendment # 2, Attachment 2-E 42 Page 166 of 191

167 Agenda Item # 6.6 Brooklin Study - Stage One Overview & Policy Gap Analysis 6 Policy Review Of Existing Secondary Plan The existing Brooklin Secondary Plan policies are contained in Section 11.5 of the parent Official Plan, and the land use schedule is Schedule K (Figure 12). This section of the report presents a policy review of the Secondary Plan and identifies the following areas where further policy detail or refinement is warranted in the new Secondary Plan: Residential built form policies; Residential density policies; Retail and mixed use policies; Further detailed policies to implement the overall directives of the new draft Official Plan amendments; Policies required to appropriately direct the development of the Brooklin Major Central Area and the differing geographical components within it; and, Policies related to the creation of a complete and healthy community that supports walking, cycling, and public transportation. Specific policy gaps are discussed below. 6.1 Residential Designation, Section Residential Densities Section a) of the parent Official Plan sets a maximum density of 30 dwelling units per net hectare for the low density residential designation. In preparing the new Secondary Plan, consideration should be given to the appropriateness of setting out a minimum and maximum density range, including the appropriateness of the maximum density cap of 30 dwelling units per net hectare in all areas. For instance, the maximum density in designated greenfield areas may be higher in order to reach the minimum greenfield density target, whereas it may be lower in the older established residential areas to protect the established character Protection of Stable Residential Areas Draft OPA 1 introduces a new strategic objective in Section e) to ensure protection of established community character and sensitive integration of new development with existing development. Policies to ensure new infill development within the established stable residential areas is compatible and fits in with the established character should be included in the new Secondary Plan. 43 Page 167 of 191

168 Agenda Item # 6.6 Brooklin Study - Stage One Overview & Policy Gap Analysis In addition, the current Secondary Plan contains no transition policies to address compatibility between the Major Central Area, Mixed-Use Area, and adjacent established low density residential areas. It may be appropriate to introduce new policies to ensure compatible and appropriate interface between these areas to protect the character of established stable residential areas. Figure 12: Existing Brooklin Secondary Plan, Schedule K of the Town of Whitby Official Plan 44 Page 168 of 191

169 Agenda Item # 6.6 Brooklin Study - Stage One Overview & Policy Gap Analysis 6.2 Mixed Use Designation, Section OPA 85 introduces a new policy and land use designation of Mixed Use Commercial. The new Mixed Use-Commercial designation of OPA 85 permits, retail, commercial, multi-storey business, professional or corporate offices, and live work with nonresidential uses on the ground floor and medium/high density residential on floors above (Section ). In comparison, the existing Mixed Use designation of the Secondary Plan permits limited retail, personal service, office, and residential uses (Section ). The uses permitted within each designation are fairly similar. It is noted that draft OPA 2 proposes to redesignate the Mixed Use areas north of Winchester Road to Major Commercial as the Major Commercial designation allows the broadest range of commercial uses as well as high density residential. If draft OPA 2 is adopted by Council, then the remaining Mixed Use designated area would be at Anderson and Winchester. Section sets out the ratio of commercial to residential in mixed use developments being one square metre of commercial floor space for one square metre of residential floor space. Section requires the zoning for new development to include provisions for residential uses in accordance with the High Density Residential use provisions. In comparison, new Section b) for the Mixed Use-Commercial designation introduced by OPA 85 sets out a required ratio of one square metre of medium and/or high density residential floor space for each one square metre of ground floor commercial floor space. The Secondary Plan review may need to consider differing policies for differing geographical parts of the Downtown / Major Central Area to reflect differing built form intent and the need for heritage protection. 6.3 Special Purpose Commercial Designation, Section Section permits Special Purpose Commercial uses at the southwest corner of Baldwin and Columbus (the Armtec Holdings Limited site, formerly Brooklin Concrete), which is designated General Industrial. This site has also been identified as a potential intensification site in the Potential Intensification Opportunities report and was considered as a conversion site in the Population, Housing and Employment Analysis report. The next step in the study process will need to consider different land use alternatives for the Armtec site including suitable non-employment uses. 6.4 Urban Design Requirements for Business Parks Draft OPA 2 (Section ) requires the Brooklin Secondary Plan to consider Business Park locations in proximity to Highway 407, and establish policies to achieve a high order of urban design and landscaping. 45 Page 169 of 191

170 Agenda Item # 6.6 Brooklin Study - Stage One Overview & Policy Gap Analysis As well, OPA 85 redesignates lands immediately north of the future Highway 407 on the west side of Baldwin Street to Business Park, and introduces new section which sets out the uses permitted within the Business Park designation. However, detailed design policies are not included in OPA 85 or draft OPA 2. Detailed urban design and streetscape policies for the Business Park designation should be considered for the new Secondary Plan. 6.5 Health Precinct Draft OPA 2 introduces new Section , which identifies the need to consider the establishment of a Health Precinct in the vicinity of Highway 407 and Baldwin Street as part of the Brooklin Secondary Plan update. OPA 2 defines a Health Precinct as a cluster of health and medical related facilities, including research and development facilities and related uses. The next stage of the Secondary Plan should consider the location of a potential Health Precinct and develop a policy framework to promote and achieve a Health Precinct in Brooklin. 6.6 Major Commercial Designation, Section Major Commercial designated lands are located at the southeast quadrant of Baldwin Street and Winchester Road and in Downtown Brooklin. In addition, OPA 85 redesignated the southwest quadrant of Baldwin Street and Winchester Road from FUDA #4 to Major Commercial, and draft OPA 2 proposes to redesignate the Mixed Use areas in the Downtown to Major Commercial. Although lands are currently designated Major Commercial in the Secondary Plan area, and additional Major Commercial areas are proposed, there are no policies in the Secondary Plan that address the Major Commercial areas within the Brooklin context. Section a) of the parent OP lists the range of permitted uses and states that development in Major Commercial areas is to be guided by the Central Area policies. However, the Major Central Area policies of Section do not address built form, design or streetscape matters, which is important considering the Major Commercial area designation applies to the Downtown Brooklin mainstreet, the Heritage Conservation District and the greenfield component of the Major Central Area where a pedestrian oriented retail area is to be established. In preparing the Secondary Plan, consideration needs to be given to setting out detailed built-form and streetscape policies, including consideration of the Urban Design Concept and Guidelines of the Brooklin Business District Main Central Area Expansion study by MBPD et. al. (2008). In effort to reinforce the historic character of the Downtown, consideration should be given to directing retail stores with large footprints to the Major Central Area south of Winchester Road while encouraging and facilitating smaller stores to the existing Downtown. 46 Page 170 of 191

171 Agenda Item # 6.6 Brooklin Study - Stage One Overview & Policy Gap Analysis 6.7 Downtown Brooklin and the Regional Centre / Major Central Area Need for Different Policy Approaches for Different Parts of the Downtown / Major Central Area The general area in the vicinity of the Baldwin / Winchester intersection is conceptually identified as a Regional Centre in the Regional Official Plan. Regional Centres are intended to act as the main concentration of commercial, residential, cultural and government functions in a well designed and intensive land use form (Section 8A.1.1, ROP 2013). Section 8A.2.2 b) of the Regional Official Plan describes Regional Centres as the main concentrations of urban activities, providing an array of institutional, commercial, major retail, residential, recreational, cultural, entertainment and major office uses. It is to function as the community s primary cultural, business, entertainment and commercial focal point. Similarly, OPA 90 makes clear that Major Central Areas are to be planned and developed as the main concentration of urban activities (Section ). The current secondary plan permits a mix of land uses and higher residential densities in the Major Central Area and surrounding area. However, the secondary plan does not provide details on how the development and array of land uses contemplated by the ROP or OPA 90 are to fit in with or complement the local heritage context of the existing downtown. As discussed in Section 4.2 of this report, OPA 90 identifies the Baldwin/Winchester component of the Major Central Area as an Intensification Area (Section ). The associated policies provide direction on height and density as described in Section 4.2. South of Winchester Road, the policies allow for greater heights and densities. This permitted built form will be of a significantly different character from the built form that is in the Heritage Conservation District component of the Downtown / Major Central Area. As a result, the Brooklin Study should introduce more specific policies for different parts of the Downtown / Major Central Area that direct different forms and intensities of commercial and mixed use development to the Heritage Conservation District Component of the Downtown / Major Central Area and to those areas adjacent to stable residential neighbourhoods compared to the areas south of Winchester Road. Detailed Land Uses and Built Form Section of the Brooklin Secondary Plan states that a development plan for the Major Central Area will be initiated upon adoption of the secondary plan. The Brooklin Urban Design and Zoning Study Background Report and the Brooklin Urban Design Guidelines both by Walker, Nott, Dragicevic and Associates (1995) were completed shortly after the adoption of the Brooklin Secondary Plan. Subsequently, a number of studies affecting the Major Central Area were completed, as summarized in Section 2 of this report. Although some of these studies were initiated almost 20 years ago, much of the identified issues, direction, and recommendations remain relevant today, as 47 Page 171 of 191

172 Agenda Item # 6.6 Brooklin Study - Stage One Overview & Policy Gap Analysis discussed in Section 2 of this report. In preparing the new secondary plan, the findings of these background reports and design guidelines should be considered, and a detailed land use and built form plan for the Downtown / Major Central Area should be incorporated into the new secondary plan. Draft OPA 2 proposes to redesignate the Mixed Use designated areas along Baldwin Street, north of Winchester Road to Major Commercial (see Figure 11). As well, draft OPA 2 proposes to expand the Major Central Area boundary north of Winchester Road to include areas to the east and the west (see Figure 11). The appropriateness of the proposed redesignation and expansion of the Major Central Area boundary will need to be considered in light of the projected warranted additional retail and commercial space determined through the Retail / Commercial Space Needs Analyses by Realty Research Group Ltd. Section of the Secondary Plan sets out a maximum gross retail and personal service floor space of 65,450 square metres in the Brooklin Major Central Area. This cap on commercial floor space will be reviewed and updated based on the findings of the Retail/Commercial Space Needs Analysis. This section of the Secondary Plan also references a future population of 25,000. This population is based on the previous boundary of the Secondary Plan and will be updated based on the Population, Housing, and Employment Analysis (Hemson 2014). The mix of land uses, densities and built form in the Regional Centre / Major Central Area at Baldwin Street and Winchester Road and its linkage to the Downtown along Baldwin Street should be a key consideration in the land use options that will be determined in the next stage of this study. This area will be key to accommodating major retail uses, higher density residential development and higher intensity employment uses. Options for accommodating a Health Precinct within or adjacent to this centre should also be explored in the land use options. Built-form Vision The Downtown / Major Central Area is planned to be the focal area of commercial and cultural activities for the community of Brooklin. The Downtown/ Major Central Area overlay applies to a number of underlying land use designations Low and Medium Density Residential, Mixed Use, Major Commercial, and Hazard Land. As well, the Baldwin / Winchester Intensification Area (OPA 90) is also part of the Downtown / Major Central Area. Furthermore, the Downtown / Major Central Area spans a fairly large area, as delineated on Schedule K of the parent OP (Figure 12). The various land use designations have differing intents and purposes, and because of the relatively large area of the Downtown / Major Central Area, it is necessary to set out a central theme or focused vision for the Downtown / Major Central Area that is specific to the Brooklin context, while also setting out differing built form visions for the differing components of the Downtown / Major Central Area. Section 4.13 of OPA 90 sets out design criteria and built form policies for Intensification Areas. Since the Baldwin / Winchester Intensification Area falls within the Downtown / Major Central Area, consideration should be given to incorporating the intensification 48 Page 172 of 191

173 Agenda Item # 6.6 Brooklin Study - Stage One Overview & Policy Gap Analysis area design criteria and built form policies into the Downtown / Major Central Area policies, as well as additional detailed policies that implement the built form recommendations of the various background studies discussed in Section 2 of this report. Parking Section d) ii) of OPA 90 introduces restrictions on surface parking in the Baldwin/Winchester Intensification Area, which should be addressed as well in the Downtown / Major Central Area policies of the secondary plan. Within the Heritage Conservation District, municipal surface parking lots may be appropriate to serve the commercial development in the existing heritage buildings and in recognition of the low scale of future infill, which may make structured parking unrealistic. As well, on-street parking on Highway 12 plays a major role in the Downtown, but it is controlled by the Ministry of Transportation. The Secondary Plan will need to address these parking issues. Accommodating Specialized Housing Section k) ii) of draft OPA 1 directs higher density and specialized housing, such as senior citizen units, to cluster around neighbourhood centres. The Secondary Plan will need to provide more detail on how specialized housing and senior housing can be incorporated into the Downtown / Major Central Area, and future neighbourhood centres. 6.8 Public Square Section (OPA 85) requires the development of a public square in the southwest quadrant of the Major Central Area at Baldwin Street and Winchester Road. Proposed new Section of draft OPA 2 describes the intent of urban squares and provides that Secondary Plans may contain policies and designations for the establishment of urban squares A new park classification of an Urban Square could be introduced into the Secondary Plan, and the location of Urban Squares identified in the land use schedule. As well, further policy direction should be provided to ensure the development of the urban square at Baldwin and Winchester is in-line with the vision established in the Urban Design Concept and Guidelines of the Brooklin Business District Main Central Area Expansion by MBPD et.al. (2008). 6.9 Urban-Rural Interface The surrounding rural area was raised during the public workshops as as a defining character for Brooklin. In developing the new secondary plan, consideration should be given to ensuring compatibility and appropriate transition in character and built form between the new urban land uses and adjacent rural and Greenbelt lands. 49 Page 173 of 191

174 Agenda Item # 6.6 Brooklin Study - Stage One Overview & Policy Gap Analysis 6.10 Urban Agriculture Section of OPA 1 expresses the municipality s support for the establishment of community gardens and farmers markets in appropriate locations. The secondary plan could identify locations and further policy support to allow and encourage them Complete and Healthy Community Draft OPA #1 proposes a number of new policies to encourage and support complete and healthy communities in Whitby. In particular, some new guiding principles introduced by draft OPA #1 that should be considered in the new secondary plan include: The creation of compact, mixed use pattern of urban growth; Require a high order of urban design, incorporating accessibility considerations in all development and redevelopment proposals; Establish and maintain linked and integrated transportation systems that safely and efficiently accommodate various modes of transportation, including automobiles, public transit, cycling, and walking; and Maintain a diverse and interconnected system of public spaces that feature convenient, and comfortable access, encourage safe and healthy environments, and appropriately serves all components of the population. The public also identified the desire for enhanced walkablilty in Brooklin through both streetscape design to create a comfortable pedestrian experience as well as an extensive network of trails. These matters should be considered in both the design of new neighbourhoods as well in the Secondary Plan policies on streetscape design Mapping Changes A number of mapping form changes are proposed, as discussed below. Currently places of worship are not illustrated on Schedule K and community uses are permitted in the Residential designation. Schools are identified on Schedule K as a symbol. Consideration should be given to the appropriateness of identifying all community facilities separately from the Residential designation, either through an Institutional designation, or symbol on the land use schedule. New Section of draft OPA 1 requires Secondary Plans to illustrate the alignment and classification of arterial and collector roads, transit routes and facilities, and cycling and pedestrian facilities. Although OPA 1 is still in draft form, it would be appropriate to amend Schedule K to illustrate the alignment and classification of roads as well as cycling routes and pedestrian trails. It is noted that recently approved OPA 91 for the West Whitby Secondary Plan illustrates existing and future road alignments and classifications. The updated Brooklin Secondary Plan should follow a similar format. Currently, residential land use designations are illustrated on Schedule K with symbols. Consideration should be given to revising the land use map by delineating boundaries 50 Page 174 of 191

175 Agenda Item # 6.6 Brooklin Study - Stage One Overview & Policy Gap Analysis for each residential designation. Doing so would be consistent with the land use schedules of the Port Whitby Secondary Plan (Schedule F), and the West Whitby Secondary Plan (Schedule V) Housekeeping Matters There are a number of other policies in the current Secondary Plan that require updating or deleting. These housekeeping matters are identified as follows: Section states that Council will monitor and review the need for a secondary school. A school is currently being built and the need for additional secondary school sites will be determined through the secondary plan study and identified in the Secondary Plan. As such, this policy should be deleted. Section permits limited residential intensification. However with the adoption of OPA 90 and the Growth Plan, this policy should be deleted. In its place, new detailed policies that ensure compatibility with scale and physical character of new development with established neighbourhoods should be introduced, as discussed above. Section sets out the potential future designation of a Heritage Conservation District. This was done by OPA 90, so this policy may be deleted. Section speaks of the realignment of Anderson Street as shown on Schedules K and D being schematic. As the road has been realigned, this policy may be deleted. 51 Page 175 of 191

176 Agenda Item # 6.6 Brooklin Study - Stage One Overview & Policy Gap Analysis 7 Policy Implications For The Future Urban Development Areas The Brooklin Study includes consideration of the expansion areas identified as Future Urban Development Areas (FUDA) #5 and #2 in the Whitby Official Plan as shown in Figure 13. Parts of FUDA 5 and FUDA 2 are deferred areas in ROPA 128, and the availability of these areas for development is subject to the approval of the Ontario Municipal Board, which is still pending (Figure 1). The next step of the study will develop and evaluate a series of land use options for the expansion areas. The proposed land uses for the deferred areas cannot be approved until it is demonstrated through the OMB process that these lands are needed. The land use options will be based on the findings of the background studies summarized in Section 2 of this report. The key matters to consider in these land use options, as identified through the background studies are summarized in the following two sub-sections. In addition to the FUDA #5 and #2 areas, land use options will also be developed for the Conlin/Anderson residential area. This area is designated as Living Area in the Regional Official Plan (Figure 14), but is currently designated Prestige Industrial and FUDA #2 in the Town s Official Plan (Figure 13). Draft OPA 2 proposes to designate this area as part of FUDA #5. This area will be treated similar to FUDA #5 in the next stage of the Secondary Plan study and considered for a range of residential and supporting land uses. 7.1 FUDA #5 and Conlin/Anderson Living Area The FUDA #5 area and the Conlin/Anderson residential area are designated as Living Areas in the Regional Official Plan (Figure 13). The Region s intent for these areas is to accommodate residential uses that are necessary to house the projected 2031 population, and the commercial services, parks and recreational uses, and institutional uses required to meet the needs of the future residents of these areas. The FUDA #5 and Conlin/Anderson Residential area represent a significant amount of land, in comparison to the size of the existing Brooklin Secondary Plan Area. Much of the forecasted population for Brooklin will be residing in these areas. It is estimated that approximately 52,290 people will be located in this area. As such, most of the additional community facilities and parks and recreational facilities identified as required in the background studies will need to be located in these areas. However, some of the facilities such as an expanded library and a new multi-use community centre should be located in or adjacent to Downtown Brooklin to enhance its vitality. 52 Page 176 of 191

177 Agenda Item # 6.6 Brooklin Study - Stage One Overview & Policy Gap Analysis Figure 13: Future Urban Development Areas #5 and #2 Source: Town of Whitby Official Plan Amendment 90 Exhibit B. FUDA 5 FUDA 2 Conlin/Anderson Residential Area New Brooklin Secondary Plan Area Existing Brooklin Secondary Plan Area 53 Page 177 of 191

178 Agenda Item # 6.6 Brooklin Study - Stage One Overview & Policy Gap Analysis Figure 14: FUDA #5 and #2, and Conlin/Anderson Residential Area Source: Durham Region Official Plan, Schedule A. 2 FUDA New Brooklin Secondary Plan Area Existing Brooklin Secondary Plan Area Conlin/Anderson Residential Area (Deferred Urban Expansion Area) 54 Page 178 of 191