MEADOWVIEW HOMEOWNERS ASSOCIATION

Transcription

1 MEADOWVIEW HOMEOWNERS ASSOCIATION November 2, 2016 Mr. Justin V. Yaich, Township Manager West Bradford Township 1385 Campus Drive Downingtown, PA RE: Meadowview Development Home Owner s Association Punch List of Outstanding Association Construction Items: Based upon the Meadowview Homeowners Association s site investigation completed on September 20, 2016, and as supplemented by the Transition Study as completed by the Association s Engineer, Bustamante Engineers, Inc., and the April 28, 2016 correspondence received from the West Bradford Township Engineer (copy attached), the Meadowview Home Owners Association Board of Directors has completed the following punch list of items which remain to be addressed. The Board appreciates the developer s work toward completion of plan related items; however the Association wants to ensure that all outstanding items are addressed prior to the end of upcoming growing season. Please note that the issues referenced below pertain mainly to facilities and open space which will be the responsibility of the Association to maintain, and represent items that are required by plan, as part of the governing documents, or items which require completion as required for the Association to reasonably maintain. 1. Status as far as dedication of Goldenrod Drive, Honeysuckle Court, and Thistle Court is requested, along with confirmation that winter maintenance of these roads will be the responsibility of West Bradford Township. 2. All constructed sidewalk needs to be adequately backfilled, with topsoil re spread, and the areas stabilized, seeded and mulched. 3. The limits of the Open Space, including the Maintained Lawn, Successional Growth, and Meadow Creation areas specified on the approved Open Space Management Plan (sheet 11 of 46 of the approved Land Development Plan) need to be field located by survey and staked out. This delineation will be needed need to clearly define the limits of the area to be maintained as lawn as specified on the referenced plan.

2 4. Several of the wooden tie retaining walls which have been installed between several of the driveways along Honeysuckle Court are currently leaning and may need to be rehabilitated to accommodate the vehicle traffic loads. Confirmation from the developer s geotechnical engineer as to the sufficiency of the walls in their current condition, or recommendation of required rehabilitation should be provided, as these walls are the responsibility of the Association to maintain. 5. Sealed drawings associated with the modular block retaining wall, constructed along the east side of Goldenrod Drive, south of the Honeysuckle/Thistle intersection, should be provided for the Association s records as maintenance of this wall will be the responsibility of the Association. 6. The lawn areas between units 12 and 13 (1823 and 1825 Honeysuckle), 15 and 16 (1829 and 1831 Honeysuckle), 18 and 19 (1835 and 1837 Honeysuckle), 21 and 22 (1841 and 1843 Honeysuckle), and 24 and 26 (1847 and 1849 Honeysuckle) along the north side of Honeysuckle will need to be adequately stabilized, seeded and mulched, as these areas are exhibiting erosion due to the concentrated flow between these units. 7. The area behind the north units along Honeysuckle Court (units 10 18), which appears to have been disturbed as a result of vehicular traffic used to access the lower meadow areas, will need to be cleaned, all silt fence/filter sock removed, and the area adequately stabilized, seeded and mulched. This area is included within designated Maintained Lawn area as shown on the Open Space Management Plan, sheet The area to be maintained as lawn, behind the north Honeysuckle Court units (10 27, Honeysuckle) will need to be established as grass per the Open Space Management Plan (sheet 11 of 46), including rock removal, adequate stabilization of all eroded areas, re spreading of topsoil, seeding and mulching, stabilization, and grading per the approved Grading and Utilities Plan (14 of 46), to allow this area to be maintained as lawn per the Open Page 2

3 Space Management Plan. As shown the lawn area is to extend to 25 feet from the rear of the limited common area, 37 feet from the rear of the unit. 9. The area to be maintained as lawn, behind the south Honeysuckle Court units will need to be established as referenced in item #7, above. 10. A means of access to Infiltration Basin 5 will need to be established to accommodate maintenance of this facility. Currently this area is overgrown and inaccessible. 11. The area behind Honeysuckle (units 52 54) is to be maintained as lawn per the Open Space Management Plan. This area will need to be established per #7, above. 12. The PCSWM Plans reference that a Rinker STC Precast Concrete Stormceptor shall be used in two of the structures (16B and 23A) that will be the responsibility of the Association to maintain. The following information will required: a. Detailed specification and catalog cut information regarding these facilities is requested to be provided to the Association. b. The maintenance notes on the Land Development plan indicated that units are to be inspected post construction, prior to being put into service. The Association requests that Certification that this has been completed be provided prior to this becoming an Association responsibility. c. Clarification is requested, as it is not clear as to whether Oil & Debris Stop (with the snouts) or the referenced Rinker detail inserts will apply Page 3

4 13. The Overall PCSWM Re Vegetation Plans, sheet 41 of 46 and the Partial Landscape Plan, sheet 30 of 46 indicates that a pedestrian light is required to be installed at the mailbox kiosk located at the Goldenrod Drive cul de sac. The Association Board is available to meet with the developer and/or Township to discuss the model of lighting to be used. Page 4

5 14. The plan referenced above indicates that two benches are required to be installed in the sitting area at the Goldenrod Drive cul de sac. The Association Board is available to meet with the developer and / or Township to discuss the models of benches to be installed. 15. The Home Owners Association documents Covenants, Conditions, and Restrictions; Section 3.3 (f) indicates that a 6 foot wide paved walking trail is to be constructed between lots 33 and 34, within the trail easement specified on the Site Plan. This will require that the limits of the trail easement be staked to establish the trail location. It is the Board s understanding that West Bradford Township is requiring that signs delineating the trail are to be installed by the developer. The Association Board is available to meet with the developer and / or Township to discuss, in particular if the Township will be requiring improvements to the trail in the future. Based upon the referenced language below, it appears that the developer is responsible for any costs associated with improving the trail. Page 5

6 16. The developer has confirmed that Basin 1 is to be constructed and shall be maintained as a permanent pond, and has indicated that the Chester County Conservation District has approved this change from what was originally proposed on the plan. Maintenance responsibilities associated with this pond need to be provided to the Association, as operation and maintenance will be the Association s responsibility. To date, no updated plans, specifications, or correspondence has been received by the Association. 17. The developer has confirmed that Basin 2 is to be constructed and shall be maintained an infiltration basin, with underdrain constructed within the basin to permit dewatering, and that the Chester County Conservation District has indicated that this change from what was originally proposed on the plan is acceptable. Maintenance responsibilities associated with this facility will need to be provided to the Association, as operation and maintenance will be the Association s responsibility. To date, no updated plans, specifications, or correspondence has been received by the Association. 18. Areas contained within the area to be maintained as lawn (per sheet 11), behind Goldenrod Drive (units 58 60) will need to be established and permanently stabilized. 19. The landscaped island within the cul de sac bulb of Goldenrod Drive will need to be completed in accordance with the plan requirements so that it may be adequately maintained by the Association. At a minimum: a. The thin layer of mulch and fill which currently exists at the top of the island curb will need to be removed, with a minimum 3 inches of hardwood mulch installed per note #10 on the Landscape Plan, sheet 28 of 46. b. The plantings will need to be staked plumb where required (note #25 on the above referenced plan). Page 6

7 20. The landscaped island within the cul de sac bulb of Thistle Court will need to be completed in accordance with the plan so that it may be adequately maintained by the Association. Much of this island is eroding due to stormwater being conveyed to the inlet at the center of the island, and the concentrated flow created at the curb low point, At a minimum: a. The eroded layer of mulch and soil need to be removed to a depth sufficient to accommodate both rock / riprap and mulch, as may be required to alleviate the erosion which is occurring b. All applicable planting which are not plumb will need to be staked, as noted above. c. The island will need to be permanently stabilized, sufficient to prohibit any erosion during a storm event, so that the inlet protection which currently existing can be adequately removed. d. A minimum of 3 inches of hardwood mulch will need to be provided in all areas not subject to erosion, per note #10 on the Landscape Plan, sheet 28 of All inlet box/outlet structure boxes will need to be sealed with mortar or caulking compound. It is the Association s understanding that Basin 1 is to be constructed as a permanent wet pond, as noted in # 16 above; water within the pond is currently discharging through the joint between the top unit and concrete box. 22. All utility boxes and structures damaged during construction will need to be repaired / replaced. Page 7

8 23. All remaining erosion and sedimentation controls, subject to the approval of the Township and/or Chester County Conservation District will need to be removed and the areas disturbed during the removal permanently stabilized. There are numerous areas within both the lawn and meadow areas where silt fence/compost filter sock is still in place. 24. Topsoil need to be re spread, and permanent vegetation established between all driveways. Topsoil needs to be place flush with the finished wearing course elevation of all driveways and flush with all utility manholes, in accordance with the Grading and Utilities Plans, sheets Stakes and ties need to be removed from all planted trees where it has been determined by the Township that the trees are acceptable. 26. As built survey plans of all drainage / storm water management facilities will need to be provided to the Association upon completion and approval of West Bradford Township 27. It is acknowledged that a Notice of Termination (NOT) from the NPDES Permit will be required, which will then place the responsibility of the Best Management Practices on the Association, and that the Association will need to sign off on the applicable exhibits in the NOT. Correspondence associated with the NOT, including the landowner notification, has not been received to date. The Association Board is available to discuss the status the required documentation with the developer and/or Township. Thank you for your prompt attention to the matter. Again we realize that these improvements take time, and would like to establish communication with the Township and developer on these issues so that we can confirm time frames in which this is to occur, so that we can convey this information to our residents. Please note that the above may not represent the entirety of what needs to be completed and was prepared solely based upon a site walk and the referenced previous correspondence. Please let us know if you have any questions or are available to discuss further. Robert Flinchbaugh, Board President and Homeowner Stephen Fresta, Board Secretary and Homeowner Marsha Perry, Board Treasurer and Homeowner Attachment (1) Page 8