Business Continuity Planning (BCP)
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1 FORDHAM UNIVERSITY THE JESUIT UNIVERSITY OF NEW YORK Business Continuity Planning (BCP) Calvin Graham IT Risk Analyst
2 Business Continuity Planning (BCP) How to preserve critical business functions in the face of a disaster. Fordham IT Risk & Integrity 2
3 Disasters Do Happen to Us! Fordham IT Risk & Integrity 3
4 Disasters Do Happen to Us! Fordham IT Risk & Integrity 4
5 Disasters Do Happen to Us! Fordham IT Risk & Integrity 5
6 Disasters Do Happen to Us! Fordham IT Risk & Integrity 6
7 Disasters Do Happen to Us! Fordham IT Risk & Integrity 7
8 Disasters Do Happen to Us! Fordham IT Risk & Integrity 8
9 Fordham IT 9 Disasters Do Happen to Us!
10 The BCP domain addresses: Continuation of critical business processes when a disaster destroys business processing capabilities Preparation, testing and maintenance of specific actions to recover normal processing (the BCP) Fordham IT Risk & Integrity 10
11 Disasters natural, man-made Fire, snow, flood, hurricane, tornado, earthquake, volcanoes Plane crashes, vandalism, terrorism, riots, sabotage, loss of personnel, etc. Anything that diminishes or destroys normal business processing capabilities Fordham IT Risk & Integrity 11
12 Disasters are defined in terms of the business If it harms critical business processes, it may be a disaster Time-based definition how long can the business stand the pain? Probability of occurrence Fordham IT Risk & Integrity 12
13 Broad BCP objectives - CIA Confidentiality still important Integrity still important Availability the main focus Fordham IT Risk & Integrity 13
14 BCP objectives Create, document, test, and update a plan that will: Allow timely recovery of critical business operations Minimize loss Meet legal and regulatory requirements Fordham IT Risk & Integrity 14
15 Scope of BCP Used to be just the data center Now includes: Distributed operations (Westchester / Lincoln Center) Personnel, networks, power All aspects of the IT environment Business Units / Departments Fordham IT Risk & Integrity 15
16 Creating a BCP Is an on-going process, not a project with a beginning and an end Creating, testing, maintaining, and updating Critical business functions may evolve The BCP team must include both business and IT personnel Requires the support of senior management Fordham IT Risk & Integrity 16
17 The five BCP phases Project management & initiation Business Impact Analysis (BIA) Recovery strategies Plan design & development Testing, maintenance, awareness, training Fordham IT Risk & Integrity 17
18 Just a Brief Look Sandy & The Winter Storm What did we learn? Communications plans are key. Prepare your homes & family. The University has an Emergency Management Plan & Team. Ensure your contact data in Banner is up to date. Including cellphones. Fordham IT Risk & Integrity 18
19 Communications Ensure that you and your staff have the Fordham University emergency phone number. Like the Fordham University Facebook Page. If you twitter, follow Fordham Fordham IT Risk & Integrity 19
20 Personal Preparedness Make a family plan. Utilize public information sites. Red Cross CDC Safe & Well Website ( Emergency & Preparedness & Response ( FEMA Prepare. Plan. Stay Informed. ( Fordham IT Risk & Integrity 20
21 Fordham University s Emergency Management Plan The University s EMP is lead by John Carroll, Associate Vice President for Safety and Security. Fordham University s response to all emergencies and crisis response falls under the direction of the Associate Vice President for Safety and Security. A copy of the EMP is located in each BCP Plan hosted on CPO- Tracker. Fordham IT Risk & Integrity 21
22 Contact Data It is critical that your Fordham University contact data is up to date. Review it at least quarterly. Located on the My Information channel within the Portal. Fordham IT Risk & Integrity 22
23 What Should Be in Your BCP? Document internal key personnel and backups Identify who can telecommute. Document external contacts. Document critical equipment. Identify critical documents Fordham IT Risk & Integrity 23
24 What Should Be in Your BCP? Identify your contingency location. Make a "How-to". Put the information together! Communicate. Fordham IT Risk & Integrity 24
25 What Should I do with My BCP Test It! Plan to change the plan. Review and revise. Fordham IT Risk & Integrity 25
26 What Is Fordham IT Doing to Help You? Dedicated DR Coordinator Calvin Graham Provide Training (CPO Tracker) Provide Consulting Fordham IT Risk & Integrity 26
27 Next Steps Review your current BCP. If you don t have one, reach out to Calvin Graham or cgraham14@fordham.edu Setup a training / information session to get started. Fordham IT Risk & Integrity 27
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