Minutes Of The Regular Meeting Of the Board of Directors of Valley Center Fire Protection District May 17, 2018 / 6:00 p.m.

Transcription

1 1. Call to Order at 6:00 p.m. Minutes Of The Regular Meeting Of the Board of Directors of Valley Center Fire Protection District May 17, 2018 / 6:00 p.m. Valley Center Municipal Water District Board Room Valley Center Rd Valley Center, CA Roll Call: President Bell-Present Vice President Hutchison-Present Secretary Smith-Present Treasurer O Connor-Present Director Wold-Present 3. Pledge of Allegiance led by Chief Napier 4. Public Comment - None 5. Proclamations and Presentations - None 6. Consent Calendar Director Hutchison made a motion to move items B. and C. from New Business to the Consent Calendar. Director Smith seconded the motion with no objections. Upon motion made and seconded the consent calendar, containing the minutes from the April 19, 2018 Regular Board meeting, the April 2018 Treasurer's Report, Ordinance 52 regarding Fire Service Availability and Standby Cost of Living Increase and Resolution regarding Community Facility District annual increase, was unanimously approved by the Board members. 7. Staff Reports A. Valley Center Paramedic Services EOA: Mercy Medical Report B. Fire Chief s Report Chief Napier presented the month s activities. C. Operations Division Report D. Community Risk Reduction Division Report was presented by Fire Marshal Mike Shore. F. Valley Center Firefighters Association Report none 8. Old Business None 9. New Business A. The second reading of the FY 2019 Budget was held. There were several questions about specific line items in the budget that Chief Napier answered. There was also a 1

2 Valley Center Fire Protection District Board of Directors - Meeting Minutes May 17,2018 discussion about the Replacement Schedule and how a plan is needed so we have a measure of control. B. The proposal to adopt Ordinance 52 regarding Fire Service Availability and Standby Cost of Living Increase was included and approved in the Consent Calendar. C. Proposal to adopt Resolution regarding Community Facility District annual increase was included and approved in the Consent Calendar. 10. Closed Session No Closed Session 11. Announcement of Closed Session Actions No Closed Session 12. Board of Directors Comments ~ Director O'Connor expressed concern and asked that the firefighters be reminded of cancer awareness and the importance of being careful and cognizant of the dangers their job may present. ~ Director Smith is excited that the documentation is going out on our plan (ballot measure). Thanks to Chief Napier for turning the department into something recognized by others, which is no small feat. ~ Director Hutchison said we need to continue to build and rebuild and that next year's budget is a step in the right direction. 13. Adjournment - 7:45 p.m. (JL- (1 Oliver S* ed etary NEXT REGULAR MEETING: June 21,

3 VCFPD Fiscal Budqet Proposed 5/17/2018 Operating Revenue Current Budget FY Actuals 2017/2018 Actuals 2018/2019 Projection Benefit Fees 1,485, ,495, ,516, ,577, Taxes 510, , , ,264.4, CFD , , , ,673.4C CFD , , , ,674.5f General Fund Interest 12, , , ,685.0C Mercy-NCO Dispatch Reimbursement 35, , , ,000.OC County Subsidy for Mercy Medical 96, , , ,132.0C San Diego County Pooled 1 st Responder Fund. 15, , , ,000.OC Community Development Fees 44, , Fire Prevention - Business Inspection Fees 18, , , , CFD Annexation Cost Recovery 1, , Incident Cost Recovery - Fire Recovery USA 10, , , , Fire ExtinQuisher ProQram - Cost Recovery 1, Mercy Medical Contract - Valley Center ALS Program 130, , , , Fire Foundation Fund - Donations 48, , Fire Explorer Post Donations , Applied UASI Grant Income 5, , Applied SHSGP Grant Income 14, , Applied Grant Income - Other 16, , , TraininQ Reimbursement TarQet Solutions 3, , , , Traininq Reimbursement Palomar College 19, , , , CFAA Payroll Reimbursement Annie 4, , , CFAA Equipment Reimbursement Annie 5, Mitigation Fees Capital Expenditure 868, , Total Operating Revenue 3,643, ,535, Restricted Revenue CFD Interest , Mitiqation Interest 4, , , , Total Non Operating Revenue 4, , Total Revenue 3,652, ,559, Maintenance and Operating Expenses 2,605, ,920, Capital Outlav - Expenses 868, ,488,50 Total - Expenses 3,473, ,506, Budget Surplus 178, ,782.48

4 VCFPD Fiscal Bud et Prooosed 5/17/ Administrative Personnel Fire Chief 97, , , Division Chief - Operations 90, , Di vision Chief - Fire Marshal 90, , , Administrative Captain - Deputy Fire Marshal 53, , , , Administrative Assistant 39, , Bookkeeper - 22, , , , Administration Benefits 33, , , , Administration Vacation and Sick Leave 12, , Operational Personnel Fire Captains , , , , Fire Engineers , , , , Reserve Firefiohters , , , , Medical Stipend 57, , , Holiday Pay 30, , , Vacation and Sick Leave 7, Operations Personnel Overtime , , Payroll Services Taxes, FICA. SUTA. Unemployment 144, , , Fasis Worker's Compensation and Employee Assistance Program 1{)2, , , Total Personnel Expenses 2,151, Administrative Services Office & Computer Supplies 8, , , IT Equipment and Software Upgrades 2, Interesl Expensel Bank fees 8, , , , Firefiohter and Pre-Employment Physicals 14, , , , Service Awards - Commendations 1, , Recruitment Announcements Tax Collection and Election Services 6, , , , Contingencies - 10,000.00

5 VCFPD Fiscal Bud et Proposed 5/17/2018 Total Adminstrative Service Expenses 58,500.0C 5110 Contract Services Human Resources Legal (LCW) , ,000.OC Risk Management Services (Lexipol) 3, , , ,050.0C Budget Audit Services (Leaf and Cole) 12, , , , RGM IT Services (Rod Mathews) , , AT&T CAL NET Internet and VIOP Phone Services " 9, , , CrewSence Schedulino Services 3, Valley Center Wireless Consulting Services 25, , , Telephone Maintenance and Repair , Printing/Maps/GIS Services (Lynx Technologies)/Digital Map 15, , , , Verizon Broadband Services 14, , , , Copier - lease/maintlsupplies 8, , , Annual Ladder Testing, Maintenance and Repair Payroll Service - ADP 8, , , , FAIRA General Liability Insurance 12, , , Community Risk Reduction Total Contract Service Expenses 119, Fire and Building Codes 2,036.00, 2, Community Risk Reduction Fire Expo , CERT Trauma Intervention Program 2, , , Annual Wildfire Mitigation Program 1, ,000.00,51204 Explorer Post 5, Fire Hydrant Maintenance Plotter, Scanner, Map Printer 5, KNOX Key-Secure 3, POST Recertifica tion Materials Smoke Detector and CO Detector Installtion Tools Total Community Risk Reduction Expenses 22,320.00,

6 VCFPD Fiscal Bud et Pro nosed 5/17/ Fire Facilities Fire Station 1 Facility Maintenance and Repairs 14, Fire Station 2 Facility Maintenance and Repairs 11, , Fire Station 1 Household I Appliances 6, , Fire Station 2 Household I Appliances 5, , Fire Station 1 Water 2, , Fire Station 2 Water 3, , , Fire Station 1 SDG&E Fire Station 2 SDG&E 13, , Fire Station 1 Propane 3, Fire Station 2 Propane , , Fire Station 1 Septic Service Fire Station 2 Septic Service Fire Station 1 HVAC Service Fire Station 2 HVAC Service.., Fire Station 1 Generator Service I Maintenance I Repair Fire Station 2 Generator Service 1 Maintenance I Repair Fire Station 1 Pest Control I Vector Control Fire Station 2 Pest Control I Vector Control Fire Station 1 Modular Buildinos Contract Fire Apparatus Total Fire Facility Expenses 94, Fuel 26, , Repairs, Parts, Warranty Deductable 31, , Maintenance. Scheduled Service. Safety Inspections 53, , Ancillary Equipment Annual Maintenance 5, , Ancillary Equipment Purchase 6, , Apparatus Shoj) Tools and Repair Supplies Hose, Nozzles and Appliances , Total Fire and Emeraencv Services AODaratus Expenses 140, ODe rations

7 VCFPD Fiscal Bud et Proposed 5/17/ Turnouts I Structure PPE 24, ,000.0( Wildland PPE 2,000.0( Station Uniforms 15, , ,000.OC SHSGP Grant PPE - Structure 10, SHSGP Grant PPE - Wildland 4, SCBA Maintenance, Repair and Calibration 2, , SCBA Mask Fit Test, Maintenance Repair Grant - SCBA Equipment 13, BreathinQ Air Compressor Repair and Calibration Command Road Safety and Trafiic Control Kits 1, Fireline Meal Expense 3, , Training Total Fire Operations Expenses 80, Training Classes Operations 9, , TraininQ Classes Prevention 1, Training Roof Prop Materials 6, , Station and Apparatus References Training Academy Materials Tuition - Perdium (UASI) 3, Training Conferences (UASI) 4, '51609 Training Lodging, Per Diem, Travel (UASI) 1, TarQet Solutions 7, , Palomar College Tuition 7, , TraininQ & MeetinQs (Directors) 1, , EMT and Paramedic License Renewal 4, Total Training Expenses 43, Communications County Subsidy for Mercy Dispatch 35, , North County Dispatch Fees 96, , North County Dispatch GIS Fees 4, North County Dispatch PERS Assessment 11,500.00

8 VCFPD Fiscal Bud et ProDosed 5/17/ North County Dispatch Fees - Mercy RCS Communication Connection Fees 10,260.0C RCS Communication Paaer Connection Fees Pager Repair 1 Replacement Total Communications EXDenses 181, Emergency Services 10, Valley Center Service Area Cost , Medical Eauipment and Supplies 16, , Cardiac Monitors Calibration and Repair 3, , , Memberships and Associations Total Emergency Medical Service Expenses 16, San Diego County Fire Chiefs Section Memberships NFPA 3, , IAFC CSDA -- 6, CSFA 2, FDAC CaDital Outlay Total MembershiD and Association EXDenses 13, Total Personnel, Maintenance and ODeratin!! EXDenses 2,588, Proiect Enqines & Equipment 90, , Project A- RCS NextGen Network Infrastructure 103, Project RCS NextGen Radio Equipment 98, , Project SCBA Purchase 126, , Project Fire Station Land Purchase 450, , Project New Station Consulting 140, Project Command Vehicle , Project Investigator Vehicle 68, ~

9 Vehicle Replacement Schedule VCFPD Fiscal Bud et Proposed 5/17/2018 Total Mitigation and Capital Outlay Expenses 1, , KME Fire Apparatus FY 2019/ KME Fire Apparatus FY 2019/ SMEAL Fire Apparatus FY 2028/ Spartan Fire Apparatus FY 2034/ Ford Expedition Command Vehicle FY 2026/ Ford F250 Command Vehicle FY 2027/ Ford F250 Investigation Vehicle FY 2027/ Maintainer Type 6 Rescue Squad FY 2027/ Ford Expedition Command Vehicle FY 2028/2029 SCBA Equipment Replacement Schedule 12 Scoll SCBA Packs. Bollies and Requlators FY 2018 / 2019,, - Personal Protective Equipment Replacement Schedule 20 sets Structure PPE.. 20 sets Wildland PPE f

10 Exhibit B ORDINANCE NO. 52 AN ORDINANCE OF THE BOARD OF DIRECTORS OF THE VALLEY CENTER FIRE PROTECTION DISTRICT SETTING THE MAXIMUM SERVICE AVAILABILITY CHARGE FOR FIRE SUPPRESSION SERVICE WITHIN SAID DISTRICT The Board of Directors of the Valley Center Fire Protection District does ordain as follows: SECTION 1: WHEREAS, the Valley Center Fire Protection District was formed by voter approval on June 8, 1982, in compliance with Govemment Code Section and County of San Diego Ordinance No (new series); and SECTION 2: Pursuant to Section 4 of said Ordinance , the Board is empowered with the authority to increase the maximum availability charge stated in Section 1 of said ordinance by the percentage increase of the adjusted Consumer Price Index for the San Diego area as determined by the U. S. Department of Labor. SECTION 3: Pursuant to t e authority vested in the Board of Directors of the Valley Center Fire Protection District, said Board does hereby ind, resolve and determine that for the year ending December 31, 2017, the All Urban Index increased by 2.1 % and that the maximum availability charge shall be as follows: Parcel, Class of Improvement to Property, Use of Property Residential (5 acres or less)... Residential Estate Commercial, Industrial, Institutional Improved Agricultural Unimproved (each parcel)... Maximum Availability Charge $ per dwelling unit $ for each dwelling unit plus $21.69 for each additional acre over 5 to a maximum of $ for the land $ per building $21.69 per acre or portion thereof Up to a maximum of $ per parcel $10.83 per acre and/or portion of acre up to a maximum of $

11 SECTION 4: The Board of Directors hereby declares that should any section, paragraph, sentence or word of this Ordinance be declared for any reason to be invalid, it is the intent of this Board that it would have passed all other portions independent of the eliminations therefrom of any such portion as may be declared invalid. SECTION 5: This Ordinance shall take effect 30 days from the date of its adoption and shall be publicly posted at the Valley Center Community Hall, Valley Center Fire Protection District Administrative Office and at the District's website, vcfpd.org. INTRODUCED, APPROVED AND ADOPTED this 17 th day of May AYES: NOES: ABSENT: Phil Bell, President Oliver Smith, Secretary

12 Exhibit C RESOLUTION NO RESOLUTION OF THE BOARD OF DIRECTORS OF THE VALLEY CENTER FIRE PROTECTION DISTRICT CONTINUING THE ANNUAL SPECIAL TAX LEVY FOR COMMUNITY FACILITIES DISTRICT NO FOR TAX YEAR WHEREAS, the Board of Directors of the Valley Center Fire Protection District (the "Board"), has initiated proceedings, held a public hearing, conducted an election and received a favorable vote from the qualified electors relating to the levy of a special tax in a Community Facilities District, all as authorized pursuant to the terms and provisions of the "Mellow-Roos Community Facilities Act of 1982" being Chapter 2.5, Part 1, Division 2, Title 5 of the Government Code of the State of California. This Community Facilities Distr-ict is designated as COMMUNITY FACILITIES DISTRICT NO (The "Community Facilities District"); and, WHEREAS, the Board of Directors, acting as the legislative body of the District, is authorized to annually determine the special tax to be levied which shall not exceed the maximum special tax calculated ursuant to the "Rate and Method" of apportionment. WHEREAS, the maximum special tax rate section C states, "on each July 1, commencing July 1, 2002, the Maximtlm Special Tax per Benefit Unit shall be increased by 2 percent (%) of the amount In effect in the previous Fiscal Year". WHEREAS, the Special Tax per Benefit Unit in Fiscal Year 2018 was $4.10 an with the allowed 2 percent (%) increase shall be $4.18 per Benefit Unit for the Fiscal Year NOW THEREFORE, BE IT RESOLVED that the Special Tax per benefit unit for the fiscal year shall be $4.18. IT IS FURTHER RESOLVED that this Resolution shall take effect 30 days from the date of its adoption and shall be publicly Roste(j at the Valley Center Community Hall, the Valley Center Fire Protection District Administrative Office and the District's website, vcfpd.org. INTRODUCED, APPROVED AND ADOPTED this 1 yth day of May, AYES: NOES: ABSENT: Phil Bell, President Oliver Smith, Secretary