Wednesday, May 28, 2008
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1 Item: IX. Wednesday, May 28, 2008 SUBJECT: FAU ALERT None PROPOSED BOARD ACTION BACKGROUND INFORMATION In order to help protect the health, welfare and safety of the University students, faculty and staff FAU has developed a series of notification systems to be utilized during an emergency, these systems collectively are referred to as FAU Alert. As part of Florida Atlantic Universities on going effort to best utilize these notification systems a test of FAU Alert will be conducted on May 30, On going IMPLEMENTATION PLAN/DATE As required FISCAL IMPLICATIONS Supporting Documentation: Powerpoint Presentation Presented by: Tom Donaudy, University Architect & VP for Facilities Phone:
2 Florida Atlantic University Board of Trustees FAU Emergency Management and Emergency Notifications Systems May 28 th 2008 Emergency Notifications Committee Division of Facilities IRM University Police Communications and Marketing 1
3 Emergency Management 2008 Hurricane Season President s COOP Emergency Operations Center (EOC) Continuity of Operations Plans (COOP) EOC and Emergency Executive Committee Contact List 2
4 Essential Personnel Emergency Notification Systems Reverse MyFAU911 Sirens Text Home Message Page News Media Voic Hotline Web pages Bldg Personnel Operator 3
5 Sirens Used for notification on campus grounds Instant Tone and voice capability Eight programmed messages, two tones Extemporaneous messaging Presently installed on Boca Raton campus 3 locations for coverage Activated individually or together Possible installation at other campuses Dependant on success at Boca Raton campus Testing Sirens Silent Programmed Weekly Ensure properly functioning components Activated Planned Monthly Ensure proper response 4
6 Emergency Notification Systems Reverse 911 Sirens Text Message MyFAU Home Page News Media Voic Hotline Web pages Bldg Personnel Operator Reverse 911 Sends voice messages to telephones Time factor: less with groups System Enrollment Banner extraction of 20,000 System currently subscriber based Other avenues: Requirement during registration Logging into MyFAU, password changes System testing: Environmental Health and Safety staff Division of Facilities Staff University Executive Committee University 5
7 FAU Alert fields in Banner FAU Alert View field 6
8 FAU Alert Update field Reverse 911 Update field 7
9 Reverse 911 Groups Campus: Faculty and Staff Students Residential Students Building Safety Supervisors Emergency Notification Systems Reverse 911 Sirens Text Message MyFAU Home Page News Media Voic Hotline Web pages Bldg Personnel Operator 8
10 Text Messaging Sends message to any text capable device Faster than sending voice messages Palm Beach County system selected Comparison of other systems capabilities Tracking message delivery Message filters Cost Other providers: average of $35,000/yr County system: $6,000/yr Redundancy Text Messaging 9
11 Emergencies that could warrant use: Hurricane Tornado Fire Civil Unrest Shooter Hazardous Materials Incident Bomb Scare Terrorism Questions? 10
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