Christmas in October 2016 Team Captain Training

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2 Christmas in October 2016 Team Captain Training Christmas in October is the leading volunteer organization that, in partnership with the community, rehabilitates the houses of low-income homeowners, particularly the elderly, veterans and disabled, so that they may continue to live in warmth, safety, and dignity.

3 Roofing Program No Proactive repairs this year If you have someone that is especially deserving of a repair let us know and we will try to repair it

4 House Captain Responsibilities Register on CIO website as House Captain Identify your Team s House in the HCA Select house (via CIO website) Inspect House/Meet with homeowners Identify projects that can be completed on work day Identify and submit Skilled Help needs Supervise projects ( Safe and Fun) Submit online report summarizing work Materials Identify materials needed Gather all materials from either CIO warehouse or purchase using Vendor Cards Return unused materials to CIO warehouse Volunteers Recruit volunteers Organize volunteers Collect signed waivers for CIO

5 House Inspections Safety First No promises ( set everyone s expectations correctly) Initial Inspections Select a few homes, visit and determine needs Determine if fits your team s skills/resource Useful tools Flashlight, Camera, Tape Measure Second Inspection ( if necessary) Complete materials list and skilled help request Set start time for Event Day

6 Typical Volunteer Tasks Skilled / Unskilled Correcting plumbing, electrical, and structural problems Interior and exterior painting. (Including scraping) Caulking Replacing broken glass in windows Repairs to porches and stairs Installing handrails Cleaning and repairing gutters Weatherization General cleaning and construction cleanup Wheelchair ramps

7 Tasks you should avoid Cutting down trees Replace roofs Replace concrete or asphalt driveways Install gutter covers Install new windows units for house Do foundation work

8 Who Can Help? Friends and family are encouraged to participate What age is appropriate? We recommend that a person be over 18 to use power tools or climb ladders. Assign age appropriate tasks Make sure someone knows what poison ivy looks like

9 Materials Make a complete list of materials you need Don t start a task you cannot finish in one day! Christmas In October Warehouse: Tools, Ladders, Paint and paint supplies, Rags, Appliances, Carpet tiles, Light fixtures, Plumbing supplies, Smoke detectors, Other misc. items Take only what you need Unused items and tools/ladders must be returned at the end of day on Oct 6 th Leave extra paint with homeowner See house captain packet for warehouse hours and phone number Vendor Cards If you need something not in the warehouse ask for a Vendor Authorization Card(VAC) They can be used at the list of vendors on the back of the card Your organization may also provide funds for incidental purchases Please do not use VAC cards for paint, tools, caulk or other materials

10 Materials Paint, wood, glass Place your order the week before your work day Please use the online tool Forms are in the HCA. Paint: More info later Wood: will be pulled and ready at Schutte Lumber Glass: All glazing and screen repair will be done at the CIO Warehouse, drop-off point in the middle garage bay Each window and screen frame must have an address sticker and a cell phone number with the name of the person to call when they are ready. Special Orders picked up in the middle garage bay

11 Paint Program Dedicated Paint Volunteer Team All tinted paint will be picked up at Sherwin Williams Please use online tool Confirmation mail ColorSnap

12 Smoke Detectors Part of our program to increase safety! We are working with the Red Cross to provide 10 year battery smoke detectors! You will pick them up at the warehouse along with three pieces of paper. An agreement that has to be signed by the homeowner and returned to us A fire safety talking sheet ( space heaters, etc) A card for their fridge with a fire safety plan

13 TRASH, Porta Toilets, There will be NO Event Day pickup. Make every effort to place trash in plastic bags or bundles at the front curb, the same rules apply to their trash pickup as your own. All bulk trash will be picked up by the city but it may take as many as 3 weeks. If you need a dumpster, submit the request online at least 2 weeks in advance. Dumpsters will start being delivered on Thursday this year. Let us know if you have an unexpected large amount of trash. Please inform all residents that their trash will be picked up and not to call the city. Dumpsters & Toilets need to be on the homeowners property if possible or on the street if there is enough time to get a permit.

14 VENDOR CARDS Vendor Cards are provided To help you get materials that we do not have The home address is the Purchase Order (PO) If your company or group provides you with a budget for each house, use those resources FIRST, than use the vendor card Will be given to you when you check OUT at the warehouse You are permitted to charge materials at these vendors. Simply present the vendor card and CIO will approve of the expenditure during checkout. Paint-related items must be purchased through CIO. What are you buying event day? Let me know so I can try to stock it for you

15 Skilled help Request Great Support from the Unions Friday Sept 24 th Cutoff date for requests, must be made online!! Prefer online entry for best results

16 GUTTERS Note: New procedure for gutters. Gutter machine and other parts are in the warehouse. Must prepare house first for the new gutters If the house has fascia and soffits that are rotten or in bad shape, they MUST be repaired and painted before any new gutter can be installed. Also consider doing any other prep work before the day of the event.

17 If your team has the skills to install new gutters Careful measurements are needed. Send in a Special Help Request Form prior to Event day We will fill your order at the warehouse It will be ready for you to pick up on Event day. If it is a big job, we will deliver the guttering to the job site. PLEASE NOTE: The sooner you complete the order, the sooner we can fill it. Do NOT wait until late on Event day. The gutter station will be available on Event day for you to complete the gutter order and pick it up later. If you turn in an order on Event day, you MUST do it early enough, so there is time later that day for you to complete the installation.

18 POWER OF BEGGING: Enclosed in your packet is a Skilled Help Request Form. Please use it only if you have already tried to get a friend, relative, or a local company that you know to help you. Many small businesses are willing to help if they are asked. We provide the material for projects, so it is just a matter of finding the labor. Your local roofer, electrician, plumber, tree specialist, or carpenter will often be more than willing to donate one day of work for a good cause. If you cannot find a skilled laborer, send in one Skilled Help Request Form for each skilled request using the online tool. Give us 1

19 Adopt-a-Tub Fill it Return it We store it You use it again next year

20 Forms Waivers House Captain example Cut Glass order form Inspection report sample Order forms ( best to use online tool)

21 Warehouse We are going through everything Logical layout with Map Working on online inventory of appliances/cabinets Glenn s appliance in KCK/ Habitat for Humanity Drive Thru phone/text/twitter SOCT

22 Warehouse Hours

23 3:00 to 6:00 at the Warehouse on Event Day. Remember to bring back your ladders and leftover materials. AFTER PARTY: You all are more than welcome to share beer and brats with Christmas in October volunteers and staff! Hang out with other groups and share stories on how the day went.

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