WisDOT Statewide: April 17, LED Retrofit Implementation Plan. Ahmet Demirbilek, PhD, MBA WisDOT BTO Mike Scarmon, PE, PTOE KL Engineering

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1 WisDOT Statewide: LED Retrofit Implementation Plan April 17, 2018 Ahmet Demirbilek, PhD, MBA WisDOT BTO Mike Scarmon, PE, PTOE KL Engineering 1

2 LED Retrofit Implementation Plan Agenda Agenda WisDOT s Inventory of Street Lighting Transitioning to a Modern LED Standard Planning a Statewide Upgrade The Future of Street Lighting 2

3 LED Retrofit Implementation Plan Overview Taking Advantage of Technology 4 3

4 LED Retrofit Implementation Plan Overview Where are WisDOT s Street Lights? Northwest 11% North Central 5% Northeast 11% Southwest 18% Southeast 55% 4

5 LED Retrofit Implementation Plan Overview WisDOT s Street Lighting Inventory 530 LED 1,750 HPS 110 LED 960 HPS Statewide: 4,470 LED 16,030 HPS 1,060 LED 2,600 HPS 850 LED 1,400 HPS 1,920 LED 9,320 HPS LED 23% HPS 77% *All Values Rounded Throughout Presentation 5

6 LED Retrofit Implementation Plan Overview 5 Primary Luminaire Types Overhead 15,338 75% High Mast 513 2% Walkway 379 2% Total Statewide Luminaires by Type Tunnel 3,242 16% Underpass 1,043 5% 6

7 LED Retrofit Implementation Plan Overview Standard Overhead Luminaires 7

8 LED Retrofit Implementation Plan Overview Standard Overhead Luminaires 15,400 Statewide 1,750 75% 1,050 3,300 2,100 LED 25% HPS 75% 7,200 8

9 LED Retrofit Implementation Plan Overview High Mast Luminaires 9

10 10 LED Retrofit Implementation Plan Overview

11 LED Retrofit Implementation Plan Overview High Mast Luminaires 525 Statewide 135 3% LED 10% 90 HPS 90%

12 LED Retrofit Implementation Plan Overview Tunnel Luminaires 12

13 LED Retrofit Implementation Plan Overview Tunnel Luminaires 3,250 Statewide % LED 6% HPS 94% 3,100 13

14 LED Retrofit Implementation Plan Overview Underpass Luminaires 14

15 LED Retrofit Implementation Plan Overview Underpass Luminaires 1,050 Statewide 50 5% LED 23% HPS 77%

16 LED Retrofit Implementation Plan Overview Walkway Luminaires 16

17 LED Retrofit Implementation Plan Overview Walkway Luminaires 375 Statewide 215 2% 140 LED 30% HPS 70% 20 17

18 LED Retrofit Implementation Plan Budget Transitioning to a Modern LED Standard 18

19 LED Retrofit Implementation Plan Budget Bi-Annual Budget One-Year Allocation $600,000 Project ID Two-Year Allocation $5 Million Project ID

20 LED Retrofit Implementation Plan Budget Budget Goals After 2-Year LED Retrofit Implementation Plan 50% Conversion Target to LED Energy Costs Routine Maintenance Costs WisDOT Lighting Efficiency What Qualifies? Luminaire Procurement Contractor Installation Costs Other Critical Lighting System Upgrades 20

21 LED Retrofit Implementation Plan Process A 3-Step Plan for Transition 21

22 LED Retrofit Implementation Plan Process Step 1: Developing A Modern Standard 22

23 Step 1: Update LED Specifications Why Update? Outdated Standards Based on 1 st Generation of LEDs Limited the Competitive Environment New Standards Performance Based Specification Established High Standards for Efficiency 23

24 Step 1: Update LED Specifications Updating the Specification Examine Specifications from 25+ Other States Develop Requirements for Operations & Efficiency Request Vendor Input Finalize WisDOT s Performance & Operational Standards Notify Vendors & Re-Bid Luminaire Applications 24

25 Step 1: Update LED Specifications Results of the New Specification Wattage Energy Savings Performance Control of Light Expanded List of Qualified Vendors 25

26 Step 1: Update LED Specifications LED Type LED Luminaire Performance Criteria by Type Maximum Allowable Wattage (W) Required Lumen Output (Lm) Allowable IES Distribution(s) Luminous Efficacy (Lm/W) B.U.G. Rating Luminaires Utility Items LED A 80 8K 12K Type III 100 B2-U0-G1 LED B K 16K Type III 100 B2-U0-G1 LED C K 22K Type III 100 B3-U0-G3 LED D K 26K Type III 100 B3-U0-G3 Luminaires Underdeck Items LED A K 4.5K Type III 60 B0-U3-G2 LED B K 6.5K Type III 60 B1-U3-G3 LED C K 7.5K Type III 60 B1-U3-G3 26

27 LED Retrofit Implementation Plan Process Step 2: Re-Bidding for Qualified Vendors 27

28 Step 2: Luminaire Rebidding Expanded Vendor Options Increased Competition Decreased Pricing Everyone Saves! WisDOT Secured the LOWEST Contract Pricing in the Nation! 28

29 Step 2: Luminaire Rebidding Re-Bidding Results Material Costs by 50% Capital Costs Purchase Power* Savings of $1 Million *Able to purchase 4,000 more LED Fixtures Example of an LED C BEFORE: $316 Leotek AFTER: $159 - Phillips 29

30 LED Retrofit Implementation Plan Process Step 3: Coordination 30

31 Step 3: WisDOT Regional Coordination System Prioritization Regions Prioritized Lighting Systems Needs by: County Highway System Type: Street Lighting Signals By Location High Mast Tunnels Wayside Facilities By Condition/Age By System Type Street Lighting Signals High Mast Tunnels Wayside Facilities 31

32 Step 3: WisDOT Regional Coordination Funding Options LED Retrofit Implementation Plan 6 Year Improvement Plan 32

33 Step 3: WisDOT Regional Coordination 3 Method Options for Implementation Method 1 State Procurement + State Installation LED Procurement Cost Installation Costs Not Eligible $230* *Approximate per LED C Cobra Head Retrofit Using This Method 33

34 Step 3: WisDOT Regional Coordination Method 2 State Procurement + Contractor Installation LED Procurement Cost Electrical Services Contract Cost Mobilization Traffic Control Removing & Installing Luminaires $550* *Approximate per LED C Cobra Head Retrofit Using This Method 34

35 Step 3: WisDOT Regional Coordination Method 3 LET Project Contractor Procures Luminaires Mobilization Traffic Control Removing & Installing Luminaires Routine Maintenance Items $775* *Approximate per LED C Cobra Head Retrofit Using This Method 35

36 Step 3: WisDOT Regional Coordination Coordination Schedule Target Quick Installations for 2018 More Complex Installations for 2019 Specification Update Luminaire Re-Bidding LED Retrofit Implementation Planning Project Advertising Deadlines Fiscal Year 2018 Deadline Fiscal Year 2019 Deadline Spring 2017 Fall 2017 Winter 2017 Spring 2018 July 2018 July

37 Project Results & Savings 9,060 Luminaires Retrofitted with Plan 20,530 20,530 22% 7% 66% 71% 7% 27% Before Plan After Plan 37

38 LED Retrofit Implementation Plan Project Results & Savings 38

39 Project Results & Savings ONE TIME Spec Update Cost Savings $90K $80K $830,000 Statewide $260K $120K $280K Doing More with the Same Amount of $$$! 39

40 Project Results & Savings ONE TIME Focus on Energy Rebate $60K $30K $400,000 Statewide $60K $110K $140K 40

41 Focus on Energy About Focus on Energy 41

42 Background Street Lighting Incentives for Customer-Owned Street Lights (not utility-owned) Incentives for New Installations & Upgrades to Existing Systems Street Lighting Lighting Controls Flood Lighting Parking Garage Wall Packs Signage Interior Lighting Municipality Provides: Number of Fixtures to Upgrade Expected Installation Date Proof of Purchase Completed Application Focus on Energy 42

43 Focus on Energy Rebate Program for Street Lighting 1, ,060 Fixtures Statewide [Qualified for Rebate] Street Lights Must be Replaced with a Focus on Energy Qualified Products List (QPL) Fixture WisDOT QPL is Pre-Approved 2,110 1,260 3,750 Output Luminosity Range Incentive Low <4,999 $20 Mid 5,000-9,999 $35 High 10,000-29,000 $50 Very High >30,000 $120 43

44 Project Results & Savings Annual ENERGY EFFICIENCY - Statewide 650K 3.5 Million KW*hr/yr 200K 42% Reduction 750K 400K 1.5M 4,000 Operating Hours 44

45 Project Results & Savings Annual ENERGY COST Savings $80K $20K $430,000 Statewide $50K $90K $190K Assumes average electric rate of 12.5 cents per KwHr 45

46 Project Results & Savings Annual MAINTENANCE COST Savings $40K $20K $230,000 Statewide $60K $40K $70K HPS Luminaires = 4 Year Life Cycle LED Luminaires = 20 Year Life Cycle 46

47 Project Results & Savings $5.6 Million Investment Pay-Back in 5 Years $1,228,900 Total Initial Savings $669,600 Total Annual Savings $395,600 $232,600 $833,300 $437,100 Annual Savings One Time Savings 47

48 LED Retrofit Implementation Plan The Future of Street Lighting 48

49 LED Lighting Color Spectrum A New Spectrum for Lighting 49

50 Future Lighting Initiatives Lighting Control System Pilot Project College Avenue Park & Ride Lot Milwaukee County Before with HPS Fixtures After LED Upgrade 50

51 Future Lighting Initiatives Smart Cities Initiatives & IOT 51

52 Thank you for joining us! Questions? Ahmet Demirbilek, PhD, MBA WisDOT Project Lead Mike Scarmon, PE, PTOE Consultant Project Manager , ext