2017 Village application

Transcription

1 2017 Village application

2 Carrousel of the Nations 2017 Around the City Dear Friends, The Carrousel of the Nations Committee would like to take this opportunity to extend a warm invitation to your establishment to participate in the celebration of Carrousel of Nations Attractions Ontario - Ontario Choice Awards named Carrousel of Nations as the top Festival & Event in Ontario for 2016 and Top 100 Festival in Ontario by Festival Events Ontario. This popular festival celebrates its 42nd year and showcases the very best of World Cuisine, World Music and World Art. We invite you to continue the experience with the 2017 Carrousel of the Nations Around the City! Delight in the tastes, sounds and traditions of an array of cultures. This iconic festival has something for everyone including world cultural cuisine, world music, world art and folkloric performances representing Windsor s culture. Carrousel by the River Carrousel Around the City Carrousel Around the City This year s Festival dates are as follows: June 10-11, 2017 June 16-18, 2017 June 23-25, 2017 We look forward to meeting you at the following meetings at the Multicultural Council at 245 Janette Avenue, at 5:30 pm Tuesday February 21, 2017 Tuesday March 21, 2017 Tuesday April 18, 2017 Tuesday May 30, 2017 For further information please feel free to contact the MCC, at , specialevents@themcc.com or visit or Sincerely, Carrousel Committee We look forward to your participation in Carrousel 2017!

3 FOR MCC USE ONLY Village application form Name of Village APPLICATION DUE DATE IS MARCH 17, 2017 Facility Name Address City Prov. Postal Code Phone # Fax# Village Chairperson Address City Prov. Postal Code Phone # Fax# Cell# President Address City Prov. Postal Code Phone # Fax# Cell# Alternate Contact Address City Prov. Postal Code Phone # Fax# Cell# Sponsoring Organization Address City Prov. Postal Code Phone # Fax# Cell# Check Village Dates Open FridayJune 16 SaturdayJune 17 Sunday June18 Friday June 23 Saturday June 24 Sunday June 25 1

4 FOR MCC USE ONLY VILLAGE FEE SCHEDULE APPLICATION DUE DATE IS MARCH 17, Carrousel Fees: $ (Includes Promotion/advertisement, 4 Gala tickets, and one Smart Serve course). If a participating Village sells a table (10 tickets) to the Herb Gray Gala event to be held on May 4, 2017 the Carrousel fee will be reduced by $100 for each table that is sold. 2. MCC Participant Daily Fee $150 per day that Village is open (# of day(s) x $150) 3. Province of Ontario Special Occasion Permit (included on page 19) (For premises without a permanent liquor license or those Villages which intend to alter the specifications of the permanent license, i.e. outdoor tent.) Fill out form in this booklet. # of weekend(s) x $75 (Subject to change based on the Ontario Fee schedule) 4. Smart Serve Training (Training Date: April 25, 2017) Number of Volunteers for Smart Serve Training Cost of Training per person $30.00 x (Note: First Person is Free) 5. Deposit of $150 must accompany payment Will only be refunded to the Village if all contractual agreements are ad-hered to and all payments are made in full on or before March 17, Late submission of forms will result in participation in Carrousel of the Nations 2017 at the discretion of the chairs. 6. Event/Volunteer shirts + $15 for each. Size (Security shirts cannot be used due to the introduction of the provincial legislation) MCC DUES of $60 are mandatory (submit by separate cheque) : S M L XL 2XL 2017 MCC MEMBERSHIP DUES PAID: YES NO DATE / / MEMBERSHIP CHECKED BY: (COPY ATTACHED) YES TOTAL AMOUNT DUE (PAYABLE TO MULTICULTURAL COUNCIL ) $ $ $ $ $ $ $ $ Payment received from Date Payment received by Authorized Carrousel Village Representative Date Authorized MCC Representative Amount received $ Visa Mastercard Cash Cheque Balance Due Credit Card # Exp. Date / / Signature Receipt issued: Yes No Name Send refund to: Address City Postal Code All contracts must be in by March 17, 2017 Note: After Friday April 7, 2017 all fees paid toward Carrousel 2017 will not be refunded and other expenses incurred by the MCC will be invoiced to the Participants. ALL APPLICATIONS MUST BE ACCOMPANIED BY THE PAYMENT OF APPROPRIATE FEES. THE FEE DOES NOT GUARANTEE THE RIGHT TO PARTICIPATE IN THE CARROUSEL OF THE NATIONS 2017 FESTIVAL. IN THE CASE OF NON-ACCEPTANCE, FEES WILL BE REFUNDED. PARTICIPATING VILLAGES MUST BE A MEMBER IN GOOD STANDING OF THE MULTICULTURAL COUNCIL OF WINDSOR AND ESSEX COUNTY. 2

5 FOR MCC USE ONLY APPLICATION DUE DATE IS MARCH 17, 2017 CARROUSEL VILLAGE PERFORMING GROUPS Name of Village Chairperson Cell# Name of performing group Contact person Phone# Cell # Address City Prov. Postal Code Date(s): Type of performance - Please specify: (For example: Dance, Instrumental, Solo, Other) Start Times: Music Requirement: Live CD ipod Other: Will you have a music attendant? Audience group (Please select the category that applies to your performance group) Children Youth Adults Seniors Other Notes: May we release this information to the public? Yes No Authorized Signature Date If your Village has more than one performing group, please fill out extra Performing Groups page Please note that for all musical performances, Village/Venues are legally required to pay SOCAN Fees All public musical performances, live or recorded, contemporary or traditional, Villages/Venues are legally required to pay SOCAN fees, either independently or as part of a rental agreement with your host club or venue. Complete contact/information is at or phone

6 FOR MCC USE ONLY VILLAGE PROGRAM APPLICATION DUE DATE IS MARCH 17, 2017 Name of Village DATE OPEN Friday, June 16, 2017 TIME OF OPERATION PROGRAM: DANCE/MUSIC/DEMONSTRATIONS TIME OF PERFORMANCE Saturday, June 17, 2017 Sunday, June 18, 2017 Friday, June 23, 2017 Saturday, June 24, 2017 Sunday, June 25, 2017 ADHERING TO THIS SCHEDULE IS OF THE UTMOST IMPORTANCE TO YOUR CARROUSEL GUESTS IF CHANGES ARE MADE TO SCHEDULE PLEASE ENSURE YOUR WEB PAGE IS UPDATED AND MCC IS NOTIFIED Indoor Yes No Outdoor Yes No Credit Card Yes No Debit Yes No Air Conditioned Yes No Non-Alcoholic beverages served? Yes No Alcoholic beverages served? Yes No Wheelchair accessible Yes No Parking available Yes No Please complete pages 4, 5, 6 as this information is important for promotional use. 4

7 FOR MCC USE ONLY VILLAGE WRITE UP APPLICATION DUE DATE IS MARCH 17, 2017 Food being served (If food is same as 2016, please copy and attach to this form) Village Description for Internet (150 words or less, if using description from prior year please copy and attach to this form) 5

8 FOR MCC USE ONLY APPLICATION DUE DATE IS MARCH 17, 2017 VILLAGE PROOF OF INSURANCE INSURANCE (see sample certificate of insurance) The Participant shall arrange for a minimum of two million dollars ($2,000,000.00) comprehensive liability insurance coverage, listing The MCC and Carrousel of the Nations 2017 as an additional names insured and shall submit proof of the same to MCC on or before March 17, YOU MUST SUBMIT A COPY OF THE CERTIFICATE OF INSURANCE ALONG WITH PAYMENT BY MARCH 17, 2017 OR DEPOSIT MAY BE FORFEITED. If you do not have current insurance in place, Don Spafford of Hub Insurance , ext 225 will provide you with Festival insurance or you can contact any insurance company Village SAMPLE Carrousel of Nations Note: $2,000,000 minimum liability coverage is required If you have question about bylaw requirements during Carrousel, including noise waivers and street closures, contact Mike Taylor, Manager of Special Events with the City at mtaylor@city.windsor.on.ca or

9 FOR MCC USE ONLY CARROUSEL ENTOURAGE APPLICATION DUE DATE IS MARCH 17, 2017 Members of the Multicultural Council Board of Directors, Volunteers, and Special guests visit every Carrousel Village as part of an Entourage. This provides an excellent opportunity for the Entourage participants to acquaint themselves with your Village and community. The Entourage visit serves a four-fold purpose: As Villages prefer to know when the Entourage will visit, the Carrousel Committee would appreciate your indication of a preferred date and time. The (insert Village name): address (for confirmation): PREFERRED SCHEDULING 1. The Carrousel Committee serves as the co-ordinating body of all Carrousel activities. As fellow members of the MCC, they visit your Village showing solidarity and support, offering encouragement and congratulations. 2. Villages are awarded certificates for making the Carrousel a grand success. 3. To ensure that the rules and regulations set forth by the MCC are being followed 4. MCC office will confirm entourage date and time for your village Members of the Entourage are official guests to your Village. Please offer them a non-alcoholic beverage to drink, as it is usually hot; other hospitality shown will be up to your committee to decide. Please introduce the Carrousel Chairperson to your Village who will, in turn, introduce the remainder of the Entourage. Village would like to host the Carrousel Entourage on First Preference June at pm Second Preference June at pm Thank you for your co-operation. Please return this form to the Multicultural Council of Windsor and Essex County, 245 Janette Ave., Windsor, Ontario, N9A 4Z2, , no later than March 17, IF THE FORM IS NOT RETURNED BY THE ABOVE DATE, THE CARROUSEL COMMITTEE WILL ASSIGN A TIME FOR THE ENTOURAGE TO VISIT YOUR VILLAGE. PLEASE NOTE: THE MCC WILL USE ITS DISCRETION IN DETERMINING WHEN AND ON WHAT DATES THE ENTOURAGE WILL VISIT YOUR VILLAGE. 7

10 FOR MCC USE ONLY VILLAGE PARTICIPATION CONTRACT BETWEEN: THE MULTICULTURAL COUNCIL OF WINDSOR & ESSEX COUNTY (Hereinafter referred to as the MCC ), an Ontario non-profit charitable corporation with a registered office at 245 Janette Avenue, Windsor, Ontario AND: Village (hereinafter referred to as the Participant ) WHEREAS: A. The MCC is the co-ordinator of the Carrousel of the Nations. B. The Participant is a member in good standing of the MCC. C. The Participant wishes to participate in Carrousel of the Nations and the MCC wishes to host the Participant. IN CONSIDERATION OF THE MUTUAL PROMISES CONTAINED IN THIS AGREEMENT, THE PARTIES AGREE AS FOLLOWS: PARTICIPATION REGULATION 1. The Participant shall place an emphasis on developing, informing and sharing its ethno-cultural make-up with the Windsor-Essex County community in a positive and NON-POLITICAL manner. The Participant shall participate in Carrousel, on the following dates of June June (Please indicate the dates that your Village is open) 2. The participant shall have an educational display reflecting the theme of the Carrousel that is announced each year. 3. The Participant shall close their Village no later than times established in City By-Law THIS IS A CITY BY-LAW AND MUST BE STRICTLY ADHERED TO FINANCIAL OBLIGATIONS 4. The Participant shall submit a total fee of $ in accordance with the Carrousel of the Nations Village Application and Fee Form on or before March 17, Note: Deposit will only be refunded to the village if all contractual agreements are adhered to and all payments are made in full on or before March 17, 2017 Note: After April 7, 2017 all fees paid toward Carrousel 2017 will not be refunded and other expenses incurred by the MCC will be invoiced to the Participants. 5. The Participant shall purchase a mutually agreed upon percentage of its total goods and / or services from the MCC designated sponsors where applicable. 6. In addition to the participation fee, the Participant shall contribute to any promotional financing in the manner, and to the degree, decided by the MCC. PARTICIPANT REQUIREMENTS APPLICATION DUE DATE IS MARCH 17, 2017 The Participant shall be responsible for publicizing its own participation and shall submit for approval all advertising, merchandising and publication materials in connection with Carrousel to the MCC on or before March 17, The Participant shall be responsible for completing and submitting all documentation required by the Board of Health, SOCAN and/or any other government body or agency and for obtaining the necessary approval and/or permits with respect to its Village and activities on or before March 17,

11 FOR MCC USE ONLY VILLAGE PARTICIPATION CONTRACT APPLICATION DUE DATE IS MARCH 17, The Participant shall maintain and provide in their final report to the MCC detailed and accurate records of the following information that is required for promotional purposes only.: a) Villages attendance; b) Type and quantity of beverages consumed; and c) Type and quantity of food consumed. This report must be submitted no later than 30 days after the end of the event. 9. The Participant shall not charge admission to its Village and/or related activities without prior consent of the MCC Board of Directors. 10. The Participant shall be responsible for the clean-up of its Village and the immediate area around it or be subjected to an additional fee levied by the Municipality. 11. According to City by-laws, Alcohol and Gaming Commission of Ontario, and Police requirements, any beverages sold by the Participant shall be sold by volunteers with smart serve training only in the following ways: a) Beer shall be sold in beer cups. b) Pop shall be sold in coloured containers c) Alcoholic beverages shall be sold in clear small containers. Note: The Participant shall not sell and/or distribute beer and/or other beverages in glass containers. 12. The Participant shall elect a chairperson and an alternate chairperson to represent their Village at MCC designated meetings. 13. The Participant shall attend ALL meetings relating to Carrousel for which its attendance is requested by the MCC, Police, Alcohol and Gaming Commission of Ontario, Windsor-Essex County Board of Health and/or any other government body or agency. 14. The Participant shall be responsible to obtain noise by law exemption, street closures and pay all required fees to the City. 15. Mobile Food Service Equipment owners/operators must comply with the Technical Standards and Safety Act 2000 (TSSA). For further compliance standards and requirements please visit The MCC believes in accessibility for all people under the Accessibility for Ontarians with Disabilities Act, 2005 (the AODA). Under this Act it is mandatory for complete compliance in meeting all requirements and providing Accessible Customer Service. To find out specific requirements under the standard and how to meet them, we invite you to visit SECURITY 17. The Participants shall provide event volunteers in and around its Village for thirty (30) minutes prior to opening, while it is open and thirty (30) minutes after it closes and shall at a minimum provide the following: a) event volunteers posted at each entry and exit to its Village; and b) if the Village is an outdoor Village, security/event personnel to patrol the outside perimeter. 18. The event volunteers shall be responsible for the following: a) ensuring that no alcoholic beverages are brought into or out of the Village; b) ensuring that the proper entrances and exits are used; and c) maintaining crowd control. 19. Participant shall ensure that the MCC s official event wear is worn by its personnel. Please note that a fine will be levied for non-compliance. See regulation 29. RESPONSIBILITY AND RISK- PARTICIPANT 20. The Participant shall arrange for a minimum of two million dollars ($2,000,000.00) comprehensive liability insurance coverage, listing The MCC and Carrousel of the Nations 2017 as an additional names insured and shall submit proof of the same to MCC on or before March 17, The Participant shall be solely responsible for all financial, legal and civic responsibilities, derived from its Village and activities notwithstanding any other provision contained in this contract. 22. The Participant shall indemnify and save harmless the MCC and the members, directors, employees and/or agents of the MCC against all losses, claims, expenses, damages, and other liabilities (including legal fees on a solicitor client basis) related to Carrousel and the Participant s Village and/or activities however they may arise. 9

12 FOR MCC USE ONLY VILLAGE PARTICIPATION CONTRACT APPLICATION DUE DATE IS MARCH 17, 2017 MCC REQUIREMENTS 23. The MCC shall act as the co-ordinator of the Carrousel of the Nations. In so doing, the MCC will appoint Volunteer Co-Chairpersons to oversee the planning and implementation of the annual Carrousel of the Nations. The MCC will schedule and facilitate workshops for the Village representatives with official representatives from: Alcohol and Gaming Commission, L.C.B.O., Board of Health, Windsor Police Services, Windsor Fire Department, Board of Health (Food Handler s Course Presentation) and others as opportunities arise. The MCC will be the liaison for Carrousel of the Nations with all levels of government and partner agencies. 24. Subject to by-laws and guidelines of the Windsor City Council, Windsor Police Service Commission and the AGCO, the MCC shall have absolute and final decision making authority on all matters arising in connection with or between the Participant(s) and Carrousel, except as specifically provided by this contract and the Participant shall abide by all such decisions. 25. The MCC is responsible for advertising and publicizing the Carrousel of the Nations event. In so doing, the MCC will seek applicable government grants - solicit sponsorship and promotional opportunities -organize and host a "Media Event" or a similar press conference/event launch - write and disseminate media releases to local and regional (including Michigan) outlets - MCC will connect media requests for interviews with Village representatives or performers - maintain the MCC website and overall Carrousel information pages - provide to the public individual Village information (as submitted) via website link, telephone inquiries, etc. - Villages will be responsible for providing content and maintaining their individual page on the website - promote Carrousel of the Nations through TWEPI and Ontario Tourism, i.e. community billboard services, local and international multicultural and ethnic publications, etc. MCC will not be held liable for any errors or omission in any promotional/advertising/print material FINAL OBLIGATIONS 26. If the Participant fails to purchase the agreed upon amount required percentage of goods and services from the MCC designated sponsors the Participant shall be liable to the MCC for a fine of $500 per day for each day the Village is open. 27. Programs printed or information passed out at Carrousel Village must be approved before printing or shall be liable to the MCC for fine of $500 per violation. 28. If the Participant fails to conduct itself in a NON-POLITICAL manner it shall be subject to the following penalties: a) $500 for every day the offending conduct continues. b) If the Participant wishes to participate in a future Carrousel, a retainer equal to the fine will be required. The full retainer will be refunded at the end of Carrousel of that year, providing no penalties by the MCC are imposed. c) If the Participant fails to conduct itself in a non-political manner for two (2) Carrousel's, the Participant will not be permitted to participate in future Carrousel's and the retainer will not be refunded. 10

13 FOR MCC USE ONLY VILLAGE PARTICIPATION CONTRACT APPLICATION DUE DATE IS MARCH 17, If the Participant fails to provide MCC wear as outlined by paragraphs 17, 18 and 19 and/or fails to ensure that its MCC event wear the official MCC wear, the Participant shall be liable for a $500 fine for each day that noncompliance continues. 30. If the Participant sells and/or distributes beverages in glass containers and continues to do so after a written citation, the Participant shall be liable for a $500 fine for each violation. 31. The Participant shall pay all fines to the MCC within fifteen (15) days of a written citation by the MCC. 32. In addition to any other action that the MCC may take, if the Participant breaches this contract, the MCC may in its absolute discretion bar the Participant from participation in future Carrousels or may impose conditions for participation. 33. After April 7, 2017, all fees paid toward Carrousel will not be refunded and other expenses incurred by the MCC will be invoiced to the participants. 34. Any deviation from this contract must be requested in writing to the Chairpersons, Carrousel of the Nations, 245 Janette Avenue, Windsor ON, N9A 4Z2. The chairpersons will respond to all requests in writing. 35. This will confirm that I have read, understand and accept the terms and conditions as outlined, pages 1 through 11 inclusively, of the VILLAGE APPLICATION FORM 2017 SIGNED, SEALED AND DELIVERED IN THE PRESENCE OF: Name Signature Date Name AUTHORIZED CARROUSEL VILLAGE REPRESENTATIVE Signature Date Name AUTHORIZED MCC REPRESENTATIVE Signature Date WITNESS TO BOTH 11

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15 This form is for special event organizers only. All food vendors must fill out the "Food Vendor Application Form". This application must be submitted 30 days prior to the event. Please send completed form to the Windsor-Essex County Health Unit, 1005 Ouellette Avenue, Windsor, ON N9A 4J8 or Fax to (519) ORGANIZER INFORMATION: Event Name: Event Location: SPECIAL EVENT ORGANIZER APPLICATION Event Date: Name of Contact: Mailing Address: yy/mm/dd Time of Event: Contact Phone: to / from Name of Contact: (during event if different from above) Expected Attendance: Means of Waste Water Disposal: Contact Cell: Number of Food Vendors: Washroom Facilities Permanent Portable Number Handwash Stations: Provided by Organizer Provided by Food Vendors (each food booth is required to have a handwashing station. One (1) handwashing station may be shared between two (2) food booths providing that they are located directly next to another) Please check if you are a: Religious Organization Fraternal Organization Service Club Farmer's Market Please submit the attached vendor list and site plan to this application. Include the area indicating the location of food booths, handwash sinks, garbage receptacles, waste water disposal, dishwashing water supply, washroom facilities and fencing Ouellette Avenue, Windsor, Ontario N9A 4J8 Phone: (519) Fax: (519) Page 1 of 3 h:/fairsandfestivals/forms/specialeventapplication

16 Site Plan DUE BY MARCH 17, 2017 Indicate the location of the food booths, handwashing stations, garbage receptacles, dishwashing area, waste water disposal, washrooms and fences. 14

17 This form is for food vendors only. This application must be submitted 30 days prior to event. Please send completed form to the Windsor-Essex County Health Unit, 1005 Ouellette Avenue, N9A 4J8 or Fax to (519) Name of Event: Event Location: FOOD VENDOR APPLICATION FORM Date of Event: Time of Event: Food Vendor Information Food Booth Name: Name of Operator: Name of Owner: Phone Number During Event: Owner's Phone Number: Mailing Address of Owner: Food Service Information Proposed Menu: Type of food premises at event: (check all that apply) Existing Kitchen Mobile Catering Truck/Cart Temporary Booth Other How will food be transported to event: Refrigerated Truck Coolers with ice Thermal Unit (ie: cambro units) Insultated Container/Bag Other Page 1 of 2 h:/fairsandfestivals/forms/foodvendorapplication

18 Name of Event: Booth Name: How will temperature be maintained on site: Refrigerated Truck Insulated Container/Bag Thermal Unit (ie: cambro units) Coolers Chafing Dishes Other Note: A probe thermometer must be available on site to ensure proper internal food temperatures are maintained. Describe your handwashing station: Portable Handwashing Station Existing Handwashing Sink Container with Turn Spout Other Note: Handwashing stations are required at each individual food vendor. Liquid hand soap in dispenser and paper towels must be available for use. What sanitizer will be used during event: Chlorine (100ppm) Quat (200ppm) Iodine (25ppm) Note: Sanitizer test strips must be available on site. Means of Water Supply: Means of Dishwashing: Means of Waste Water Disposal: Floor Covering Material: For Office Use Only Comments: Date Reviewed Approved Yes No yy/mm/dd Signature of Public Health Inspector 1005 Ouellette Avenue, Windsor, Ontario N9A 4J8 Phone: (519) Fax: (519) Page 2 of 2

19 APPLICATION DUE DATE IS MARCH 17, 2017 People Preparing Foods Name Address Phone Applicants Signature Date Please return completed application and sketch to: Windsor-Essex County Health Unit Health Inspection Department 1005 Ouellette Avenue Windsor, Ontario N9A 4J8 Phone: Fax:

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26 To read Application for a Special Occasion Permit Guide and view/ save downloadable electronicaly-editable form visit All establlishmets serving liquor must post Sandy s Law poster. Avalilable for print at on.ca/pdfs/en/ warnsign_clr.pdf 24

27 FOR MCC USE ONLY APPLICATION DUE DATE IS MARCH 17, 2017 ADDITIONAL REQUIRED FORMS TO BE FILLED AND RETURNED Carrousel 2017 Participation Contract ALL pages attached, signed and dated? Yes No Is the Windsor Health Unit Special Event Organizer Forms AND Food Vendor Application sheet filled thoroughly and attached? Is the People Preparing Foods list filled thoroughly and attached? (See Page 18) Is a diagram of your facility, showing kitchen, bar, liquor storage, sinks, washrooms, filled out thoroughly? (See Page 15) Application For A Special Occasion Permit from LCBO filled thoroughly? (See Liquor Licence insert) if necessary Is a diagram of your facility showing where liquor is to be served completed and attached? Note: Diagram must include dimensions and street names Volunteers with smart serve training: include names to be trained on training date. Your facility/organization charity registered income tax number for LCBO? Write that number here: THINGS IN THE PLANNING STAGES Do you have individuals who are certified by the Board of Health? Food Handler s Certificate Are you planning early this year for Carrousel 2017 and all the activities involved? Do you have a list of volunteers ready and are they well trained for their tasks? Do you have individuals who are SMART SERVE certified? Have you selected deserving persons to attend the Gala? (You are provided with 4 tickets) Have you organized sales of tickets for the GALA? Have you planned for your Village to be represented at any media event? Yes No 25

28 FOR MCC USE ONLY VILLAGE APPLICATION CHECKLIST APPLICATION DUE DATE IS MARCH 17, 2017 Use this checklist to verify that you have included information that is needed by the MCC as well as your own organization to better plan for Carrousel of the Nations. Page 1 Have you completed and provided accurate information on your facility, Village Chairperson, President of the organization, Alternate Contact and Sponsoring Organization? Page 2 Have you completed and provided accurate Fee Schedule information is your payment enclosed, dated and signed by authorizing individual(s)? Page 3 Have you completed and provided accurate information regarding your Performing Groups on the page provide and have you signed and dated this page? (One page for each performing group) Page 4 Have you completed and provided accurate Village Program information and are all three columns thoroughly completed? (Please stick to this schedule) Page 5 Have you completed and provided an outline on your village so that we can post this information that has been provided on our MCC Internet Site? A large number of people use the internet to decide which Village they may like to visit. Please send us photographs of your Village that may be included on our web site. Page 6 Have you submitted the venue Proof of Insurance for minimum two million dollars ($2,000,000.00) comprehensive liability insurance coverage, listing The MCC and Carrousel of the Nations 2017 as an additional names insured on or before March 17, 2017? Have you contacted the city if you need to obtain a noise waiver or a street closure? Page 7 Have you completed and provided accurate information for the Entourage visit first and second preference? Page 8-11 Have you completed and provided accurate information on the participation contract, indicating the dates your village is open, fees payable and signed, witness and dated? Yes No PLAN EARLY! PLAN WELL! 26