CALVERT COUNTY FIRE & RESCUE COMMISSION Tuesday, October 31, 2017 at 19:00 Hours MINUTES

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1 CALVERT COUNTY FIRE & RESCUE COMMISSION Tuesday, October 3, 207 at 9:00 Hours MINUTES I. CALL TO ORDER Meeting called to order by Chairman Bobby Hall at 9:02 hours II. III. IV. CONFIRMATION OF QUORUM A. Commission Members Present Present Bob Hall, Allen Williams, Tandy Smith, Jackie Vaughan, Tom Breen Absent Ashley Bless ATTENDEES PRESENT A. Association s FRC Alternates Present None Absent Gene Farrell B. Department Representatives (see attached sign in sheet) C. FREMS Staff Present Jim Richardson, Wayne Hardesty, Kayti Gatton D. Guests None APPROVAL OF AGENDA A. Tuesday, October 3, 207 Motion to approve by Jackie Vaughan, seconded by Randy Smith, motion carried with the addition to add Co. Early Special Draw to County Funds Request V. APPROVAL OF MINUTES A. Tuesday, September 26, 207 Motion to approve by Tom Breen, seconded by Jackie Vaughan VI. REPORTS A. Fire and Rescue Association Bill Freesland Absent. EMS Committee is moving forward in finalizing Sub Committee Recommendations 2. There will only be one back up representative of the FRA Gene Farrell 3. FRA signed a two year agreement with CCNPP to provide support in an emergency 4. Discussion held on annual inspections of equipment maintenance paperwork; sent to Chief s Council for further discussion B. C. Chief s Council Toby Sealey Absent No Report President s Council Pat Hassler Absent No Report Page of 9

2 CALVERT COUNTY FIRE & RESCUE COMMISSION Tuesday, October 3, 207 at 9:00 Hours MINUTES D. E. F. EMS Advisory Council Michelle Weems Absent No Report Fire-Rescue-EMS Division Jim Richardson. R&R Tuition Assistance Application for Spring 208 are due by November 30, R&R Committee Meeting on December 2, Annual Administrative Training Day scheduled for Sunday, January 28, 208. If you have topics you like to suggest, please forward to the FREMS Office Department of Public Safety Jackie Vaughan. New World Reports and emeds reports need to match. Be sure to specify whether the member was on the apparatus or on standby VII. VIII. COUNTY FUND & BUDGET A. Discuss Department procurement processes. Update Procedure Budget guidelines, recommendation for FRC Work Sessions in December Motion to approve by Jackie Vaughan, seconded by Tom Breen, motion carried with no objections 2. Co. request for early funding release of 2 nd draw check to cover the repairs for A8 new transmission, and the repairs for E2 tank replacement. Chairman recommends a partial release to cover essential expenses through the end of the year. Amount to be coordinated by Jim Richardson after discussions with North Beach Treasurer Motion to approve by Tom Breen, seconded by Allen Williams, motion carried with no objections 3. CIP Budget Calendar (See Attachment) CAPITAL PROJECT REPORTS A. Co. Boat ($426,500 + $54,900 = $68,000) FY 6 Awaiting County for Public Hearing to be scheduled reference additional funds B. Co. Brush ($84,000) FY 8 Requesting additional funds in FY 9 C. Co. - Engine ($603,000) FY 8 Pre-engineering trip scheduled in November 207 D. Co. 2 Facility Project ($,054,000) FY 5 In Progress E. Co. 2 Brush 2 ($84,000) FY 8 In Progress Page 2 of 9

3 CALVERT COUNTY FIRE & RESCUE COMMISSION Tuesday, October 3, 207 at 9:00 Hours MINUTES F. Co. 2 Squad 2 ($92,000) FY 8 In Progress G. Co. 3 Boat 3 Rehab ($65,000) FY 6 In Progress H. Co. 3 Engine 34 ($585,000) FY 7 In Progress I. Co. 3 Truck 3 ($,238,000) FY 7 In Progress J. Co. 4 Facility Project ($7,506,000) FY 6 In Progress K. Co. 4 Boat 4 Rehab ($69,000) FY 7 North Beach VFD coordinated replacement of both motors with TriState Marine, County has processed 0% deposit with vendor L. Co. 6 Squad 6 ($797,000) FY 7 Completed Delivery beginning of November; In service tentatively 2/5 M. Co. 6 Engine 62 ($603,000) FY 8 Completed Estimated delivery 4/5/8 N. Co. 7 Command 7 ($57,000) FY 8 In progress O. Co. 0 Medic 03 ($88,000) FY 8 Waiting on BOCC Approval of Apparatus Grant Application P. Co. 0 Utility 0 ($57,000) FY 8 Waiting on BOCC Approval of Apparatus Grant Application Q. Co. 2 Carport ($2,800) FY 6 No Report IX. SPECIAL PROJECTS REPORT A. Co. 2 Turnout Gear Replacement, Phase 2 of 2 ($33,000) In progress Final inspection, billing shortly B. Co. 3 Gear Locker Project ($70,000) In Progress Installation has begun Page 3 of 9

4 CALVERT COUNTY FIRE & RESCUE COMMISSION Tuesday, October 3, 207 at 9:00 Hours MINUTES C. Co. 5 Replace (2) HVAC units, Phase 3 of 5 ($0,000) Deposit paid, installation in progress D. Co. 5 - PPE Replacement, Phase of 3 ($32,000) Completed E. Co. 6 - Bay Door Replacement x 0, Phase of 3 ($27,000) In progress F. Co. 6 - EMS Power Load Coat System, Phase of 2 ($25,000) In progress Installation has begun G. Co. 7 - Self Loading Stretcher, Phase of 2 ($37,000) Phase Completed H. Co. 7 - Turnout Gear Replacement, Phase of 3 ($30,000) Phase Completed I. Co. 7 - PPE Storage Racks ($25,000) Racks Delivered J. Co. 7 - Replace Bay Doors x 8, Phase of 2 ($60,000) Phase Completed K. Co. 7 - Station Alerting System ($30,000) In Progress Received invoice for deposit 0/3 L. Co. 0 - PPE EMS Turnout gear x 20-sets, Phase 2 of 3 ($3,000) In Progress, compiling list of eligible members for selection and measuring M. Co. 0 - Replace Carpet Flooring ($20,000) Transferred to Alerting / Security System N. Co. 0 Alerting / Security System ($50,000) Phase, wiring of the building is in progress Phase 2 (final installation) anticipated to be completed in mid-november X. OLD BUSINESS A. Poll Vote Items None B. Apparatus & Equipment Update/Revisions No Submissions Page 4 of 9

5 CALVERT COUNTY FIRE & RESCUE COMMISSION Tuesday, October 3, 207 at 9:00 Hours MINUTES XI. XII. ACTION ITEMS A. Closed Items. None B. Open Items. FREMS Maritime Strategic Planning Committee Update Committee met on October 26th, information received from Maj. Chuck Santerre from DNR Working on a standardize training for the County NEW BUSINESS A. FY 9 Operations Budget Review and Approval (See Attachment). Operations $ 5,098,685 including $ 746,400 in Special Projects representing.6 % increase in operations and 7.4% increase in special projects Motion to approve by Jackie Vaughan, seconded by Tom Breen, motion carried with no objections B. FY 9 Capital Improvement Plan (CIP) Review and Approval (See Attachment). $,060,000 Motion to approve by Jackie Vaughan, seconded by Tom Breen, motion carried with no objections, XIII. XIV. XV. CORRESPONDENCE None GOOD OF THE ORDER A. Next Meeting Date is schedule for Tuesday, December 2, 207 at 9:00 hours at the Public Safety Facility ADJOURNMENT Motion to adjourn by Randy Smith, seconded by Allen Williams, motion carried without objections Meeting adjourned at 9:48 hours Page 5 of 9

6 FIRE RESCUE COMMISSION MEETING ROSTER- PLEASE SIGN IN! SUBJECT: FRC REGULAR SESSION MEETING DATE: TUESDAY, OCTOBER 3, 207 FACILITATOR: BOBBY HALL -CHAIRPERSON PLACE/ROOM: PUBLIC SAFETY FACILITY FULL NAME COMPANY 30B TITLE YOUR (I./ /,4///- el,..6,-l...,-, R.,, 0 ITZ c-e2 I., e -?cv Ir.,- r.,i.4 ' -,Pc: fc \tw(g_ (...A.LNANN.:-) 7 Rczz-e,..(->--c..--,-,. wles,- zi..c?;i_ s_lrtzv, c,,ong tir4fr(.5 7 vic,,_,o,tf:- 2_ -'6c,I &hj(-0/ CAI C isl e. _t --. oc,-?,4--5-e-8 -,0*- 6,--cf 6. r i.r :.. S 4-) r4-mert 3SO CIMACL,e 4) 7K/\ Yt,-t-,S c)la rs t bc,,w-r",,,,,a-ck. 0f ak,k,(k rci, 'R k CA. (-Y\C 7 0 A i,e (:) j Glee_-,- r--- t..._ SI ric& \, Orj FIRE RESCIE COMIIISSIOALIIEETING ROSTERS - PLEASE RETI 'RA' TO 7E. FIRE RESCL'E OFFICE ST4 FE THANK.0''

7 CALVERT COUNTY FIRE & RESCUE COMMISSION Tuesday, October 3, 207 at 9:00 Hours MINUTES COUNTY FUNDS & BUDGET A. CIP BUDGET CALENDAR Page 6 of 9

8 CIP Budget Ca endar 0 October 3, 207: FY 209 CIP overview January 7, 208: Present the six-year CIP to Planning Commission for their concurrence on the land use projects February 3, 208: 6 year CIP review 0 March 20, 208: Staff Recommended Budget Public Hearing 0 May 22, 208: Board of County Commissioners (BOCC) Budget Public Hearing 0 June 5, 208: FY 209 Budget Adoption

9 CALVERT COUNTY FIRE & RESCUE COMMISSION Tuesday, October 3, 207 at 9:00 Hours MINUTES NEW BUSINESS A. OPERATIONS BUDGET Page 7 of 9

10 North Beach VFDRS Co Insurance 66,000 66, Trash Collection,600, AED/DFIB Service 3,500 6, Capital Outlay / Special Projects 20,000 76, Misc. Co. Contrib. 326,50 45,299 57, ,750 Prince Frederick VFD Co Insurance 04,000 04, Trash Collection,700, AED/DFIB Service,866 2, Capital Outlay / Special Projects 9,000 5, Misc. Co. Contrib. 235,034 25,248 46, ,300 Solomons VRSFD, Co Insurance 265, , Trash Collection,600, AED/DFIB Service 2,500 8, Capital Outlay / Special Projects 02,000 20, Misc. Co. Contrib. 334, , , ,00 Solomons VRSFD, Co. 3 Annex Facili Trash Collection,400, Misc. Co. Contrib. 2,250 2,250 3,650 3,650 Prince Frederick VRS, Co Insurance 43,000 43, Trash Collection,600, Apparatus Fuel 20,000 20, AED/DFIB Service 2, Capital Outlay / Special Projects Misc. Co. Contrib. 63,350 72, , ,50

11 Dunkirk VFDRS, Co. 5 CATEGORY FY FY Insurance 98, ,000 Trash Collection, ,600 AED/DFIB Service 2, ,370 Capital Outlay / Special Projects 58, ,000 Misc. Co. Contrib. 296, , , ,850 Huntingtown VFDRS, Co Insurance 56, ,000 Trash Collection, ,600 AED/DFIB Service 4, ,327 Capital Outlay / Special Projects 32, ,500 Misc. Co. Contrib. 342,00 453, , ,000 St. Leonard VRSFD, Co Insurance 2, ,000 Trash Collection, ,680 AED/DFIB Service 2, ,74 Capital Outlay / Special Projects 82, ,000 Misc. Co. Contrib. 323,00 352, , ,280 Calvert ALS, Co Insurance 48, ,000 Trash Collection, ,400 AED/DFIB Service 20, ,292 Capital Outlay / Special Projects 8,000 57, Apparatus Fuel 50, ,000 Apparatus Maintenance 20,000 25, Rent 22,000 22, Real Estate Tax 9,000 9, Misc. Co. Contrib. 374, , , ,200

12 Calvert Rescue Dive Team, Co Insurance 27,000 27, Printing & Office Supply Postage Telephone Apparatus Fuel,500, Apparatus Maintenance 4,600 4, New Radios 3,000 3, Radio Maintenance Tool & Equipment 4,500 4, Fire & Rescue Equipment 3,300 3, Uniforms Training 5,000 5, Boats 2,000 2, Turn-Out Gear 0,000 0, Capital Outlay / Special Projects 6, ,325 62,325 ALL DEPARTMENTS CATEGORY FY 208 BUDGET FY 209 FRC 2040 Insurance,39,000,39, Trash Collection 4,80 4, AED/DFIB Service 39,582 67, Capital Outlay / Special Projects 70, , Fuel (Gas - Co. 4, 0 & 2) 7,500 66, Apparatus Maintenance (Co. 0 & 2) 24,600 29, Rent 22,000 22, Real Estate Tax 9,000 9, Misc. Co. Contrib. 2,437,83 2,724,326 4,747,045 5,098,605 FY 208 FY 209 CATEGORY Adopted Budget FRC Recommend OPERATIONS 2,78,045 3,033,205 INSURANCE,39,000,39,000 SPECIAL PROJECT 70, ,400 4,747,045 5,098,605 35,60.6% 0 0.0% 36,400 5.% 35, %

13 CALVERT COUNTY FIRE & RESCUE COMMISSION Tuesday, October 3, 207 at 9:00 Hours MINUTES NEW BUSINESS B. CAPITAL IMPROVEMENT BUDGET Page 8 of 9

14 j YEAR AMB. 8 (MediUm Duty) 295,000 AMB. 9 (Medium Duty) 49,000 BOAT i I BRUSH i BRUSH (additional funds) 40,000 COMMAND 69,000, ENGINE 2 659,000 ENGINE I RESCUE TOWER ' BRUSH 2 i COMMAND 2 ENGINE 2 ENGINE 22 SQUAD 2 TANKER 2 TOWER 2 69,000 AMB. 37 (_Medium) 49,000 AMB. 38 (_Medium) 352,000 AMB. 39 (Medium) ' 49,000 BOAT 3 570,000 BOAT 3 (rehab) -. BRUSH 3 25,000 COMMAND 3 COMMAND 3A 67,000 ENGINE 3 TANKER 3 ' ENGINE 34 RESCUE 3 TRUCK 3 AMB. 47 (Type III) AMB. 48 (Type III) AMB. 49 (Type III) BOAT 4 228, , ,000, COMMAND 4 73,000 I i I H 75,000 i 2028, , 2029 N/A r_ ; : 2043 AMB. 58 (Medium) 373,000 AMB. 59 (Medium) 352,000 BRUSH 5 00,000, - COMMAND 5 69,000 i ENGINE ENGINE ,000. SQUAD 5 t r, L 2028 TANKER ?? Page of 3

15 AMB. 68 (Medium) AMB. 69 (Medium) BRUSH 6 COMMAND 6 ENGINE 6 ENGINE 62 SQUAD 6 TANKER j ,000 92, ,000 69, YEAR ' 2034 Page 2 of 3

16 !YEAR: AMB. 77 (Medium Duty), 49, AMB. 78 (Medium Duty) i 352,000 AMB. 79 (Medium Duty) i 332,000! r [ BRUSH 7 89,000' '! COMMAND 7 _ ENGINE 7 679,000 ENGINE ,000. SQUAD ,000, TANKER 7, 2040 SPECIAL UNIT 7 (MCU/Reha.i..a-ii MEDIC ,000 09,000 MEDIC 02 97,000., I 2,000 MEDIC 03 - i ,000 MEDIC 04 T 00,000 5,000 MEDIC 05 94,000 03,000 8,000 UTILITY 0 - ' DIVE RESCUE 2 ',-. APPARATUS 960,000,682,000!,408,000,835,000,553,000,275,000,475, ,000 90,000 8,000 Co. - Replace Apparatus Bays?? Planning 500,000 Construction 5,000,000 Co. 3 - Replace Buildijng Property Aquuisition,000,000 Planning 200,000 i Planning I ',000,000 Construction 3,000,000 Co. 6 - Replace Bay HVAC 00,000 Co. 7 - Replace Building Planning 50,000. Planning 900,000', Construction 2,000,000, I,, FACILITY 00,000 50,000,900,000 2,700,000 6,000,000 3,000,000 0 j 0 0, 0,060,000,832,000 3,308,000 4,535,000 7,553,000 4,275,000 ',475, ,000 90,000 8,000 Page 3 of 3