Report to Duty Caretaker and continue with evacuation
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1 Appendix U FIRE DISCOVERED THIS SECTION REFERS TO THE DISCOVERY OF A FIRE BY SOMEONE LETTING A ROOM IN THE COLLEGE 1 Someone using the college under a lettings argreement discovers a fire or an alarm is triggered in the classroom they are using IMMEDIATE ACTION 2 Lettings Leader in affected classroom False Alarm Fire discovered Report to Duty Caretaker and continue with evacuation If the automatic detectors have not been triggered by the fire activate the nearest manual alarm point If safe to do so close all windows and doors on your way out Make sure all those attending the activity are accounted for Evacuate classroom and go to the Evacuation Assembly Point and await the arrival of the Duty Caretaker (If on Gipsy Lane site the gates to the Large Astro Pitch may not be open. Wait outside the gates for the Duty Caretaker to arrive) Check their attendance register to see if anyone is missing Inform the Duty Caretaker that either everyone is accounted for or details of anyone who is missing
2 FIRE ALARM SOUNDS THIS SECTION COVERS THE PERIOD IMMEDIATELY AFTER THE FIRE ALARM HAS BEEN ACTIVATED It is assumed that the Duty Caretaker is the only member of college staff on duty at the time of the alarm being triggered 3 Fire Alarm Sounds INITIAL RESPONSE 4 Duty Caretaker checks pager to identify the device that has been activated. Note: During this period contact will be made with the college by the Alarm monitoring company 5 Duty Caretaker goes to affected block False Alarm Go to control panel and turn off alarm and sound "All Clear" Go to Evacuation Assembly Point and inform Lettings Leaders that they can return to their room Note: The evacuation will continue even though it is a false alarm Fire discovered Contact Devon and Somerset Fire Service Provide location of fire and entrance to be used It may be necessary to go to the gate to unlock it before the Devon & Somerset Fire Service arrive Pick up an Emergency Box Go to meet Devon & Somerset Fire Service as they arrive
3 6 Lettings Leader in other classrooms where If safe to do so close all windows and doors on your way out Evacuation Sounder has been activated Make sure all those attending the activity are accounted for Evacuate classroom and go to the Evacuation Assembly Point and await the arrival of the Duty Caretaker (If on Gipsy Lane site the gates to the Large Astro Pitch may not be open. Wait outside the gates for the Duty Caretaker to arrive) Check the attendance register to see if anyone is missing Inform the Duty Caretaker that either everyone is accounted for or details of anyone who is missing 7 Lettings Leader in classrooms where the 'Alert' Remain within the room and close all windows and doors until either the Sounder has been activated Evacuation Sounder is activated or the 'All Clear' is given Prepare to evacuate the building if the Evacuation Alarm is sounded EVACUATION ASSEMBLY POINT ESTABLISHED Note: A formal Evacuation Assembly Pointwill not be established. All Lettings Leaders are expected to account for all those attending the letting sesssion and for informing the Duty Caretaker of anyone who is missing. Due to the priority of calling and greeting the Devon and Somerset Fire Service it may be some time before the Duty Caretaker can get to the Evacuation Assembly Point. Lettings Leaders are required to wait at the Evacuation Assembly Point until they are contacted by the Duty Caretaker.
4 DEVON AND SOMERSET FIRE SERVICE ARRIVE 8 Duty Caretaker Greets Senior Fire Officer Provides a site plan Provides a block plan of the building/fire zone affected by the fire Provides information regarding dangerous items within the fire zone affected (if any) Provides details of students, visitors or contractors not accounted for Provides details of any rooms not checked where they may be staff, students, visitors or contractors Note: These last two items may not be possible until after the Devon & Somerset Fire Service arrive due to time constraints. Checks must be made with the Lettings Leaders as soon as possible following the arrival of the Devon and Somerset Fire Service and relevant information passed on to the Senior Fire Officer all accounted for or details provided of missing people. 9 Liaise with Senior Fire Officer to determine whether nearby buildings should be evacuated If no If yes Do not set off additional 'Alert' Sounders Establish which additional buildings should be evacuated or 'Alert' Sounders activated if in use. Not all buildings will be in use. If Block 1 Maths or Block 1 Science are to be evacuated consider the evacuation route to see if identified route is safe. If not advise on safe route. Activate the Evacuation and/or 'Alert' sounders as appropriate 10 Liaise with Senior Fire Officer to determine when the site can be declared 'safe' and lettings returned to their classrooms
5 11 When advised that it is safe to do so by the Senior Fiuire Officer sound the "All Clear" 12 Go to the Evacuation Assembly Point and inform the Lettings Leader(s) it is safe to go back to their classrooms Contact the Director of Finance and Resources at her home and inform her of the fire or false alarm
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