Berglen Court / Medland House 7 /11 Branch Road LONDON E14 7 JX / JT

Transcription

1 General Risk Assessment Worksafe Solutions Consultancy Ltd 67 Flitwick Road Maulden Bedfordshire, MK45 2BJ Tel: Index Part 1 Introduction Part 2 The Risk Assessment Part 3 The Management Action Plan Part 4 Building Inventory Berglen Court / Medland House 7 /11 Branch Road LONDON E14 7 JX / JT Worksafe Solutions Consultancy Ltd 2005 Page 1

2 Part 1 Introduction The Brief Worksafe Solutions Consultancy Ltd (Worksafe Solutions) has been instructed to carry out a general and fire assessment by Lamberts Chartered Surveyors on behalf of their client Limehouse West Management Limited. This is to make a suitable and sufficient assessment of the risk to the health and safety of the persons affected by the employers undertaking. The assessment has been made to assist those responsible, satisfying the requirement of regulation 3 of the Management of Health and Safety Regulation 1999 and the Regulatory Reform (Fire Safety) Order Areas Covered This assessment covers the locations and activities outlined in part 2 of the report. These are the areas that have been identified by the client as their undertaking for which they have responsibility. Assessment Format Each risk identified by the assessor will be quantified based on the absolute risk level and how it is currently being controlled. Following BS8800 (Guide to Occupational Health and Safety Management Systems) a risk level is allocated to each hazard and risk. This risk level will then enable the client to prioritise the action to be taken. To arrive at a risk rating, the consultant will assess the risk based upon the likelihood of the accident/incident happening and the severity of the probable outcome. In addition there may be non-compliance with health and safety legislation which in it self may not present a risk to health and safety but it will put the company at risk. Worksafe Solutions Consultancy Ltd 2005 Page 2

3 The Risk Rating system Slightly Harmful Harmful Very Harmful Highly unlikely Unlikely Likely The Risk Rating Results and what they mean (BS8800) Risk Action and Timetable 1 Trivial No action is necessary and no documented records are required 2 Tolerable No additional controls are required. Consideration may be given to a more cost-effective solution or an improvement that requires no additional resources. Monitoring is required to ensure that the level of compliance seen at the time of the assessment is maintained 3 Moderate Efforts should be made to reduce the level of risk, but the costs of prevention should be carefully measured and limited. Risk reduction measures should be implemented within a defined period of time. This should be within 6 months or earlier. Where the moderate risk level is associated with a very harmful consequence, further assessments may be necessary. This is to establish more precisely the likelihood of the harm as a basis for determining improved control measures 4 Substantial The risk should be reduced to an acceptable risk level as soon as practicable. Considerable resources may be required to reduce the risk level. Where the risk involves work in progress, urgent action should be taken. This should be within 3 months or earlier. 5 - Intolerable Work should not be started, continued or access permitted until the risk has been reduced. This is an immediate action. Worksafe Solutions Consultancy Ltd 2005 Page 3

4 Disclaimer Worksafe Solutions have carried out the assessment and prepared the report based upon the information gained on site and during the tour of the premises. If the client is aware of any risks, which have not been identified in the risk assessment then they must be brought to the attention of Worksafe Solutions immediately so that the necessary action can be taken. Although Worksafe Solutions Consultants are experienced and trained to the highest professional standards, they have no powers under any statutory order to demand entry or for the production of documentation and records. The risk assessment relates solely to the common parts and in particular for the fire assessment as specified in the Regulatory Reform (Fire Safety) Order Where buildings have been converted it should be confirmed that they have been altered in accordance with building regulations. If the client has any doubts about this then they should arranged for a full survey from a competent surveyor. The risk assessment is not a structural survey. Access was not gained to the flats and therefore the fire resisting qualities of the flat front doors was not able to be assessed. This is a non - invasive assessment. The advice in this report is therefore given in good faith based upon the evidence seen at the time of the visit. No guarantee can be given that during any subsequent visit by inspectors with statutory powers that other noncompliance situations may not be found. Whilst every care is taken to interpret Acts, Regulations and Approved Codes of Practice, these can only be authoritatively interpreted by Courts of Law. Risk Assessment Review This risk assessment will be reviewed on an ongoing basis by the Property Manager and Worksafe Solutions Consultancy Ltd will (where instructed) make subsequent visits to check on progress made against the Management Action Plan. The risk assessment will be updated and a new report issued on a yearly basis. Worksafe Solutions Consultancy Ltd 2005 Page 4

5 Part 2 Risk Assessment General Observations As agreed a health & safety and fire risk assessment was carried out for the common areas of Berglen Court and Medland House. The buildings are purpose built flats. It is also a water side property. The flats are for general needs housing and no information was available on the residents. There are 2 commercial units, one is a dance studio on the ground floor of Berglen Court and the other, an estate agents on the ground floor of Medland House. Berglen Court has 4 buildings with 6 sections nos , No.84 has its own private entrance at ground floor. Medland House has 2 building with 3 sections, nos There are 262 flats is total. The buildings vary between 6, 7 and 10 floors. All the buildings are similar but Nos is different in appearance and the only one with 10 floors. Berglen Court has a split level subterranean car park except, nos where the car park is under the building behind a roller shutter. Medland House has a lower ground floor car park which is open on one side under the buildings. There is 24 hour staff coverage. There is a concierge during the day and a security officer in the evening and at night. The site office is in Medland House. Each section has its own internal staircase from ground to the top floor and a separate staircase down to the car park. The lifts are motor room less lifts. Fireman s Lifts are found in all sections with 7 or more floors. Communal water tanks and booster pumps can be found in car park areas under the buildings. Plant, electrical service rooms and bin stores, can be found here also. There are communal gardens with water features. Roof access is via a hatch and ladder at the top of each stair case. Horizontal safety lines are provided on the flat roofs. Worksafe Solutions Consultancy Ltd 2005 Page 5

6 Building construction The date of construction is circa Most buildings are brick and render with flat roofs. They are of a concrete frame construction. Internal partitions are block and plaster board, with plasterboard ceilings. The stairs and floors are solid with a carpet covering. The flats have an internal lobby approach. Flat 212 entrance door was previously inspected; it is a typical original design. It can be described as a flush door, 44mm thick with a 14mm rebate in the jamb, 3 hinges, a concealed door closer, intumescent strips and cold smoke seals. These are suitable doors. It was noted that some entrance doors had been changed (202, 207, 241, 240 and 208 Berglen Court and 25 Medland House). Doors that have been changed need to be confirmed they will be suitable in a fire and fitted with a door closer. A service riser door was inspected it is typical throughout the building. They are flush double doors and displayed a BWF peg, having a red centre and yellow surround indicating a 30 minutes fire door when fitted with intumescent strips, which were present. Fire doors to the lobbies and stairs are flush doors with a vision panel, overhead door closer, cold smoke seals and intumescent strips. From a sample of riser cupboards inspected the fire stopping arrangements were found to be satisfactory in most areas (see photos). Worksafe Solutions Consultancy Ltd 2005 Page 6

7 Although some areas were found to be inconsistent with the rest of the buildings and it is recommended that these are filled with a fire resisting material (see photos). Block A3 4 th floor and electrical cupboard ground floor. Worksafe Solutions Consultancy Ltd 2005 Page 7

8 Block B1 4 th and 2 nd floor risers. There is emergency lighting in the common residential areas. There are no fire extinguishers in residential areas. Fire extinguishers are only required in plant and high risk areas. There is a sprinkler system in the subterranean car park of Berglen Court. There are also some fire roller shutters which are operated by a fusible link. Flat entrances doors on each floor are in a small lobby off of the stairs. In the sections with a fireman s lift the lobby is separated from the stairs by a lift lobby. There are AOV s operated by local smoke detectors which open various combinations windows and doors either direct to the outside or into smoke shafts within the building. Where lift lobbies are found there are smoke ventilation arrangements but these are manually operated. There are AOV roof smoke hatches at the top of each stair case. Residents should always have their own smoke detectors and heat detectors where applicable within the flats to give themselves early warning of fire and make their escape. There are fire action notices in the buildings which are appropriate: a stay put policy is suitable for the buildings. Worksafe Solutions Consultancy Ltd 2005 Page 8

9 Building references: A Medland House Single staircase building with a lift that runs from the basement to the 6 th floor. Travel distances are within 7.5m and aov opens to fresh air. A Medland House Single staircase building with a lift that runs from the basement to the 6 th floor. Travel distances are within 7.5m and aov opens to fresh air. A Medland House - Single staircase building with a lift that runs from the basement to the 6 th floor. Travel distances are within 7.5m and aov opens to fresh air. B Berglen Court - Single staircase building with a lift that runs from the ground to the 6 th floor. Travel distances are within 7.5m and aov opens to fresh air. B Berglen Court - Single staircase building with a fire fighting lift that runs from the basement to the 7 th floor. Travel distances are within 7.5m and aov opens into a smoke shaft. B Berglen Court - Single staircase building with a fire fighting lift that runs from the basement to the 7 th floor. Travel distances are within 7.5m and aov opens into a smoke shaft. B Berglen Court - Single staircase building with a fire fighting lift that runs from the basement to the 7 th floor. Travel distances are within 7.5m and aov opens into the fresh air. B Berglen Court - Single staircase building with a fire fighting lift that runs from the basement to the 7 th floor. Travel distances are within 7.5m and aov opens into a smoke shaft. B Berglen Court- Single staircase building with a fire fighting lift that runs from the ground to the 10 th floor. Travel distances are within 7.5m and aov opens into the fresh air. Worksafe Solutions Consultancy Ltd 2005 Page 9

10 Aovs were tested in a number of areas. There are some issues that require attention. Block B2 Aov at the head of the staircase was tied shut. Block B3 Aov at the head of the staircase did not have any hydraulic rams fitted. Block B5 Aov at the head of the staircase tied shut and not secured at the hinge. Worksafe Solutions Consultancy Ltd 2005 Page 10

11 The last maintenance visit logs seen on site were May and July It is important to keep all aovs working in good order and have a robust maintenance and testing regime. Currently no monthly tests are carried out. A fire risk assessment was carried out at the same time as the general risk assessment and should be read in conjunction with this report. Worksafe Solutions Consultancy Ltd 2005 Page 11

12 List of Subjects covered by the report Subject 1: Access to site Subject 2: Slips, Trips and Falls Subject 3: Building Security Subject 4: Control of Contractors Subject 5: Window Cleaning Subject 6: Distribution of electricity and use of Portable Electrical Appliances Subject 7: Control of Substances Hazardous to Health Subject 8: Fire Subject 9: Asbestos Subject 10: Passive Smoking Subject 11: Lift Maintenance and use Subject 12: Water Supply Subject 13: Roof Area Subject 14: Water Hazards Subject 15: Staff & Welfare Facilities Subject 16: Use of the Bin Tug Subject 17: Task Specific Risk Assessments Worksafe Solutions Consultancy Ltd 2005 Page 12

13 Subject 1: Access to site 1.1 Lighting - External 2 N Adequate lighting is available. Further Information: Lighting should be sufficient for people to move about safely. Lights should be kept clean and maintained 1.2 Automatic Access Hinged gates / Rollers shutters 2 N A specific assessment should be made to assess the risk to people in the vicinity of the gates. Assessments could not be located but were stated to done. Safety edges are fitted. Further Information: Where risks are identified a specialist should be employed to undertake a specific assessment 1.3 Segregation of vehicles and pedestrians 2 N Pedestrians are separated from vehicle traffic at suitable locations. Further Information: Pedestrians and vehicles should be able to circulate safely. Pedestrians should be separated from traffic as appropriate by barriers, alternative routes, crossing points, marked routes etc Consider the needs of disabled people including wheelchair users, the deaf and blind. Place warning signs where appropriate. 1.4 Ventilation 3 Y Ensure car park ventilation is maintained The car park has natural and mechanical ventilation. No records were seen to confirm maintenance of the mechanical ventilation (see photo). Further Information The Building Regulations, Approved Document F Ventilation, paragraph 2.8 states that for naturally ventilated car parks there should be provision of well distributed natural ventilation eg openings at each car park level with an aggregate area equal to 1/20 th of the total floor area of which at least half should be in opposing ends. Worksafe Solutions Consultancy Ltd 2005 Page 13

14 Subject 2: Slips, Trips and Falls 2.1 Procedure/arrangements 2 N A procedure is written for the regular checking of slip, trip and fall hazards. Weekly records are also kept. Further Information: The Safety Policy should include the arrangements for reducing the risk of people falling. The procedure should include the requirement for regular checks on floor conditions, lighting and general tidiness 2.2 Lighting Internally 2 N Adequate lighting is available. Further Information: Lighting should be sufficient for people to move about safely. Lights should be kept clean and maintained 2.3 Housekeeping 3 Y Ensure combustible materials are stored in an appropriate place and trip hazards are removed. Generally the common areas are well maintained although a bike rack was noted on the 6th floor and large pram on the 5th floor (o/s 80) of A3. Plant on the staircase of B2. Items outside No. 25 A2 Further Information: Rubbish should be removed from the workplace as soon as possible. Daily cleaning should be undertaken. Items in common area can either add fuel to a fire situation or become an obstruction on escape routes. Worksafe Solutions Consultancy Ltd 2005 Page 14

15 2.4 Stairs 2 N Handrails are provided on staircases. Further Information: A secure and substantial handrail should be provided and maintained on at least one side of all staircases, except where that handrail would itself be considered an obstruction to safe access and egress. Handrails should be provided on both sides of staircases where there is particularly heavy use, or likelihood of spillages. 2.5 Staircase Lighting 2 N Staircases are adequately lit. Further Information: Stairs should be well lit in such a way that shadows are not cast over the main part of the treads. Subject 3: Building Security 3.1 Authorised Access 2 N There is a system for only allowing authorised people onto the premises. CCTV, key fobs, 24 hour concierge and intercom. Further Information: Security measures to prevent unauthorised access to a building may include door entry phone systems, security patrols, inspections of the building periodically, CCTV security cameras in prominent positions. Subject 4: Control of Contractors 4.1 Procedure/arrangement 2 N A procedure is available for the selection and control of contractors. Subject to property manager approval. Further Information: The written procedure should contain details on how contractors are approved to work for the client. This may include reviewing the contractors policy, risk assessment and method statement for performing the specific task Worksafe Solutions Consultancy Ltd 2005 Page 15

16 4.2 Contractor approval 2 N Contractors policies, risk assessments and method statements are obtained from contractors. Lamberts have an approved contractor's system. It has been stated that to become an approved contractor, evidence must be submitted confirming appropriate risk assessment / method statement / insurances are completed / held. It is therefore assumed that contractors working on this building have the appropriate management systems in place. Further Information: Any contractor should only be selected once their method statements, policies and safe system of work have been assessed as acceptable by the client Subject 5: Window Cleaning 5.1 Safe System of Work 3 Y Ensure windows can be cleaned safely. Windows are cleaned by abseiling. No risk assessment was available. The window cleaning company have provided their company H&S policy. A site specific risk assessment and method statement should also be requested. Further Information: The written procedure will include details of who is responsible for the window cleaning activities, the method of cleaning and access, whether by eye bolt and harness, ladder, MEWP or fixed cradles. Based upon the results of a risk assessment, a safe system of work must be established and assessed by the client as acceptable Subject 6: Distribution of electricity and use of Portable Electrical Appliances 6.1 Access 2 N Access to the electrical distribution and intake rooms is restricted to authorised people only. Further Information: Unauthorised access should be prohibited. Leaving doors of riser cupboards unsecure can aid the spread of fire around a building Worksafe Solutions Consultancy Ltd 2005 Page 16

17 6.2 Electrical Installation Condition Report (Formerly: Periodic Inspection Report) 3 Y Ensure every 5 years there are inspections to check the electrical fixed installation and also suitable records are kept. Last completed in Therefor overdue. Further Information: Record in a log the date of the inspections, the person that conducted the inspection, any problems found, the corrective action taken and date completed. 6.3 Electrical Distribution areas 2 N All electric distribution areas have the following provisions: Hazard warning signage, provide electrical safety matting & electric shock first aid poster for 415 volts supplies, emergency lighting. A CO 2 fire extinguisher is provided. Further Information: Rubber mats will reduce the risk of electrical shock by insulating the person's feet from the floor. Rubber mats should be tested and rated for the voltage being worked on. The condition of the tools and insulation should be regularly inspected. 6.4 Lightening Protection 3 Y Ensure lightening protection is in good order and serviced annually. Certificate held was due a retest June 16. Further Information: Lightening protections should be test and serviced yearly Subject 7: Control of Substances Hazardous to Health 7.1 COSHH Assessments 2 N COSHH assessments are completed No hazardous chemicals are stored on site or used by staff. Further Information: Identify whether there are any hazardous substances in the workplace. Gather information about the substances, the work and the working practices. Evaluate the risks to health. Decide what needs to be done. Record the assessment. Review the assessment. Information in the form of a safety data sheet about substances can be obtained upon request from the supplier or manufacturer. Worksafe Solutions Consultancy Ltd 2005 Page 17

18 Subject 8: Fire 8.1 Fire Risk Assessment 2 N A fire risk assessment has been completed A fire risk assessment was carried out at the same time as the general risk assessment and should be read in conjunction with this report. Further Information: The RRFSO 2005 requires a Fire Risk Assessment (FRA) is undertaken. It is important that the FRA is regularly reviewed. A new FRA assessment is required when the existing one in no longer valid or significant changes have been made, there has been a flood, fire or major works. It is important to act on the finding of the FRA and reduce the risk level to an acceptable standard. Ensure a copy is kept on site for the fire brigade inspections and contractors. Subject 9: Asbestos 9.1 Register 2 N An asbestos survey has been carried out. Type 2 survey dated 14 th Sept 2009, there are no obvious ACM s found. Further Information: Asbestos that is in a safe condition and not an immediate health risk may be left in place. If not it should be removed by a licensed contractor. The type and location of all asbestos should be recorded in a register. The register should be kept up to date. Employees should be informed of the register and its contents. Contractors or others that may disturb or come into contact with asbestos must be informed that asbestos is present and be made aware of the contents of the register. Subject 10: Passive Smoking 10.1 No smoking signs 2 N No Smoking signs are displayed in the relevant areas. Further Information: No smoking signs should be displayed prominently at each entrance to the building. Signs should be a minimum of A5 size and say No smoking. It is against the law to smoke in the common areas of these premises. Signs can be changed slightly to make more sense for a building. Secondary exits only require the no smoking symbol without text. Worksafe Solutions Consultancy Ltd 2005 Page 18

19 Subject 11: Lift Maintenance and use 11.1 Alarm 2 N There is a panic alarm provided within the lift. Further Information: Persons using the lift car need to be able to signal if they require assistance, e.g. the lift has stopped between floors. The panic button should be linked to security or other responsible persons who can immediately respond. A telephone is an additional safety aid, allowing communication between the passenger and those assisting Access 2 N The lift room is locked and has signs in place instructing that it should be kept locked. Motor room less lifts Further Information: Unauthorised people should not be allowed to enter plant rooms. The signs should state "Lift Room - Keep Locked Shut" and "No Access for Unauthorised Persons" pictogram and be located on the door Guarding 2 N Guarding is provided for the pulleys and cables in the lift motor room. Motor room less lifts Further Information: Fixed enclosed guards must be provided where necessary if it is possible to do so, irrespective of cost. The guards must only removable with tools to allow for maintenance work. The guards should prevent a person coming into contact with moving parts. Special safety precautions and a permit to work may be necessary if the guards are to be removed for repair or maintenance Lift Maintenance 2 N A program is set up to maintain and test the lift mechanisms and associated equipment twice a year. Munich certificates held on site. Further Information: Inspections are required every 6 months on all lifts and lifting equipment that carry people and annually that carry goods only. Contracts should be in place for regular maintenance and inspections of passenger lifts and a lift plan is required to facilitate rescue should the need arise. Worksafe Solutions Consultancy Ltd 2005 Page 19

20 Subject 12: Water Supply 12.1 Water - Risk Legionella Risk Assessment 3 Y Ensure a water risk assessment is carried out. Water risk assessment could not be located. Ensure the water feature is also included. Further Information: The risk assessment will include details of who is responsible for the water system, the frequency of inspections and the level of treatment required to ensure the efficacy of the system. Based upon the results of a risk assessment, a safe system of work must be established. Infection of Legionella is caused by inhaling airborne droplets or particles containing viable legionella which are small enough to pass deep into the lungs. Leptospirosis is a disease caught from rat's urine Water hygiene and maintenance 2 N Water tanks and pipe work are inspected to ensure their cleanliness and efficacy. Further Information: Water systems (tanks, pipes etc) must be periodically tested, cleaned and sterilised as necessary. Water stored at between 20 degrees and 45 degrees centigrade is at high risk. Avoid water stagnation, it can encourage biofilms that can harbour bacteria. Avoid materials in the system that can harbour or provide nutrient to bacteria. Use a water treatment programme Water Pumps 3 Y Ensure water pumps are inspected, tested and maintained for efficacy. Further Information Worksafe Solutions Consultancy Ltd 2005 Page 20

21 Subject 13: Roof Area 13.1 Access 3 Y Ensure the roof and loft is secure and access is limited to authorised persons only. Roof access is via a ladder and the smoke vent hatch. A warning sign is fitted with instructions. The instructions read incorrectly as they state the hatch should be closed whilst on the roof. The signs states opening devices provided on the roof for this purpose no opening devices were seen. This arrangement still allows easy and free access. Consider fitting a board chained to the lower rungs of the ladder, secured by a chain and FB padlock to deny unauthorised access and prevent children playing on it. Further Information: The fact that roof access is limited to authorised persons only, should be clearly displayed. Further clear indication should be given that the door is locked and what the access procedure is during an emergency Access Procedure 3 Y Ensure a permit system to ensure a safe system of work is present prior to commencing work or inspections Further Information: 13.3 Fall protection 2 N Fall protection is provided on roofs and is maintained. Mansafe horizontal safety line are provided on the roof and maintained. Further Information: Worksafe Solutions Consultancy Ltd 2005 Page 21

22 Subject 14: Water Hazards 14.1 River side safety 2 N There are suitable safety features and boundaries are present at the edge of the water. Chain barriers are fitted at the water s edge to the dock with deep water warning signs and life rings. Further Information: A warning signs is fitted to court yard gardens with water feature stating that young children should not be left unattended in these areas. Subject 15: Staff & Welfare Facilities 15.1 Staff & Welfare Facilities 2 N A Health and Safety Law poster and a current copy of the Employers Liability Insurance certificate are displayed. Further Information: An alternative to displaying a poster is to give each member of staff a copy of the Health and Safety Law: What You Need to Know leaflet. There has been a new poster since 2009, the old beige poster must to be replaced by Under The Employers' Liability (Compulsory Insurance) Regulations 1998 the employer is required to hold employers liability insurance Staff & Welfare Facilities 2 N Adequate welfare facilities are provided. Further Information: Staff should be provided with clean welfare facilities with good ventilation, hot water, washing facilities and a rest area 15.3 Staff Training General 2 N Staff have had suitable instruction information and training. COSHH / Fire / Manual handling / ladder training / emergency procedures / Changing lights It was confirmed that staff have attended training. Further Information: Worksafe Solutions Consultancy Ltd 2005 Page 22

23 15.5 Staff Training First Aid 2 N First aid facilities and methods of recording accidents and incidents are available Further Information: Ensure accidents and incidents are recorded under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations New reporting rules are planned for 2012 Subject 16: Use of the Bin Tug 16.1 Authorised Access 2 N The use of the bin tug is restricted to authorised users and the keys are not available to anyone else. Only trained staff are permitted to use the bin tug. Further Information 16.2 Maintenance 2 N The tug is subject to maintenance in accordance with the manufactures guidelines. It was confirmed that maintenance is carried out. Further Information 16.3 Daily Checks 3 Y Ensure daily pre use checks are carried out and these are recorded Daily checks are carried out. These should be recorded. Further Information 16.4 Insurance 3 Y Ensure appropriate insurance is held Further Information 16.4 Bin tug Risk Assessment 3 Y A specific risk assessment should be completed for use of the bin tug. Further Information Worksafe Solutions Consultancy Ltd 2005 Page 23

24 Subject 17: Task Specific Risk Assessments 17.1 Task Specific Risk Assessment 3 Y Ensure Task Based Risk Assessments are completed for any hazardous tasks undertaken by Employees. Further Information: Worksafe Solutions Consultancy Ltd 2005 Page 24

25 Part 3 The Management Action Plan This section provides a summary of the risks where the risk level is greater than 2 and therefore action identified. This information can be used by the client to prioritise any action to reduce the risk. This section is provided as an aid to management and does not replace the general risk assessment. Worksafe Solutions Consultancy Ltd 2005 Page 25

26 Subject 1: Access to site 1.4 Ventilation 3 Y Ensure car park ventilation is maintained The car park has natural and mechanical ventilation. No records were seen to confirm maintenance of the mechanical ventilation. Action Person Responsible Completion Date Subject 2: Slips, Trips and Falls 2.3 Housekeeping 3 Y Ensure combustible materials are stored in an appropriate place and trip hazards are removed. Generally the common areas are well maintained although a bike rack was noted on the 6th floor and large pram on the 5th floor (o/s 80) of A3. Plant on the staircase of B2. Items outside No. 25 A2 Action Person Responsible Completion Date Subject 5: Window Cleaning 5.1 Safe System of Work 3 Y Ensure windows can be cleaned safely. Windows are cleaned by abseiling. No risk assessment was available. The window cleaning company have provided their company H&S policy. A site specific risk assessment and method statement should also be requested. Action Person Responsible Completion Date Worksafe Solutions Consultancy Ltd 2005 Page 26

27 Subject 6: Distribution of electricity and use of Portable Electrical Appliances 6.2 Electrical Installation Condition Report (Formerly: Periodic Inspection Report) 3 Y Ensure every 5 years there are inspections to check the electrical fixed installation and also suitable records are kept. Last completed in Therefor overdue. Action Person Responsible Completion Date 6.4 Lightening Protection 3 Y Ensure lightening protection is in good order and serviced annually. Certificate held was due a retest June 16. Action Person Responsible Completion Date Subject 12: Water Supply 12.1 Water - Risk Legionella Risk Assessment 3 Y Ensure a water risk assessment is carried out. Water risk assessment could not be located. Ensure the water feature is also included. Action Person Responsible Completion Date 12.3 Water Pumps 3 Y Ensure water pumps are inspected, tested and maintained for efficacy. Action Person Responsible Completion Date Worksafe Solutions Consultancy Ltd 2005 Page 27

28 Subject 13: Roof Area 13.1 Access 3 Y Ensure the roof and loft is secure and access is limited to authorised persons only. Roof access is via a ladder and the smoke vent hatch. A warning sign is fitted with instructions. The instructions read incorrectly as they state the hatch should be closed whilst on the roof. The signs states opening devices provided on the roof for this purpose no opening devices were seen. This arrangement still allows easy and free access. Consider fitting a board chained to the lower rungs of the ladder, secured by a chain and FB padlock to deny unauthorised access and prevent children playing on it. Action Person Responsible Completion Date 13.2 Access Procedure 3 Y Ensure a permit system to ensure a safe system of work is present prior to commencing work or inspections Action Person Responsible Completion Date Subject 16: Use of the Bin Tug 16.3 Daily Checks 3 Y Ensure daily pre use checks are carried out and these are recorded Daily checks are carried out. These should be recorded. Action Person Responsible Completion Date Worksafe Solutions Consultancy Ltd 2005 Page 28

29 16.4 Insurance 3 Y Ensure appropriate insurance is held Action Person Responsible Completion Date 16.4 Bin tug Risk Assessment 3 Y A specific risk assessment should be completed for use of the bin tug. Action Person Responsible Completion Date Subject 17: Task Specific Risk Assessments 17.1 Task Specific Risk Assessment 3 Y Ensure Task Based Risk Assessments are completed for any hazardous tasks undertaken by Employees. Action Person Responsible Completion Date Worksafe Solutions Consultancy Ltd 2005 Page 29

30 Part 4 Building Inventory Automatic Fire Detection System Fire Alarm System Emergency Lights Fire Extinguishers Lightning Conductor Sprinkler System Dry Riser System Hose Reels Fire Shutters Eyebolts Latch way system Cradle Water Tanks CCTV Automatic Gates Pest Controls Yes No (sounders in some detectors) Yes Yes Yes Yes Yes No Yes Yes Yes Yes Yes Yes Yes Yes Worksafe Solutions Consultancy Ltd 2005 Page 30