Construction Projects Under $2.5 Million

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1 Construction Projects Under $2.5 Million

2 Summit Presenters Facilities Planning, Design, Construction & Energy Team Courtney League Project Manager Lauren Buckler Assistant Secretary Barry Miller Project Manager Facilities Operations & Maintenance Team Terry Wade Assistant Superintendent Michael Cain Regional Manager Eric Lomboy Assistant Secretary Procurement & Logistics Team George Mitchell Director, Office of Business Programs Sean Stinnett PRG Administrator

3 Statewide Construction Procurement Overview University System College Park University System University of Baltimore Department of General Services Baltimore City Community College Health & Mental Hygiene Juvenile Services Labor & Licensing Natural Resources Public Safety Agriculture Planning Veterans Affairs Judiciary Military Public Television School for the Deaf Education Disabilities Department of Transportation State Highway Transit Administration Transportation Authority Port Administration Motor Vehicle Administration Aviation Administration St. Mary s College MD Environmental Service Morgan State Stadium Authority

4 Construction Procurement at DGS The value of the purchase determines how DGS procures products/services. Most importantly, it determines how a vendor learns about the opportunity. $15,000 Under $15,000 Does not need to be advertised on emaryland Marketplace $15,000 or More Must be advertised on emaryland Marketplace

5 Construction Procurement at DGS Contracting Opportunities Over $15,000 Must be advertised on emaryland Marketplace. Information in emaryland Marketplace will indicate how to submit bids/quotes and when they are due. Procurements may be formally reserved for small business participation only. MBE and/or VSBE goals may be placed on contracts.

6 Examples of Construction Projects $15,000 - $100,000 (previously posted on emaryland Marketplace) Replace sump pump systems Refinish floors Replace heating system Replace exterior doors Resurface roads and parking lots Elevator Maintenance Service Removal and replacement of bridges Repoint Vietnam Veterans stone wall Remove/replace existing tower lighting ADA Shower Restorations Replace existing HVAC split system units Repair/replace perimeter fence Installation of ductless split units Raze former Rudisill property Office interior renovations Seal exterior roofline Wrap exterior trim Testing, adjusting, balancing (TAB) analysis Install fire alarm systems Replace stairs Carpet replacement Paint exterior lintels & trim Repair cracks and tuck point brickwork Repair windows Replace windows & doors Replace wall covering Porch renovations Restore exterior masonry Sprinkler system maintenance

7 Project Backlog Projects Completed Based on Need Exhaust fan replacement Replace transformers in electrical closets Install split air units in electrical closets Replace boiler Install glass liners inside pipes Install fiberglass liners in sewer pipe Replace condensate pump Replace electro-magnetic exterior door locks Install new AC split system Upgrade elevator control system Repair floor on loading dock Replace slate roof Repave road Replace shingle roof Raw water tank piping & valve repairs Resurface receiving ramp Install concrete curbing & resurface asphalt walkway Replace broken windows Replace bur on wastewater pump building Replace garage carbon monoxide system Replace lagoon liner Replace siding All projects advertised as Small Business Only Typically advertised for Small Business Reserve companies only

8 Construction Projects $100,000 to $2.5 Million Approved in Fiscal Year 2019 Budget (page 1 of 3) Project Location Description County Central Eastern Correctional Institute -- DPSCS Replace Hot Water Tank Somerset State Historic St. Mary's City -- MDP Replace Roof St. Mary's Main Charlotte Hall Veterans Home -- MDVA Replace 30 Heat Pumps in "B" Wing St. Mary's Activities Holly Center -- MDH Replace Roof Wicomico Cottage Holly Center -- MDH Replace Roof Wicomico Cottage Holly Center -- MDH Replace Roof Wicomico Cottage Holly Center -- MDH Replace Roof Wicomico Infirmary Holly Center -- MDH Replace Roof Wicomico Service Holly Center -- MDH Replace Roof Wicomico Campus Holly Center -- MDH Upgrade Fire Control System Wicomico

9 Construction Projects $100,000 to $2.5 Million Approved in Fiscal Year 2019 Budget (page 2 of 3) Project Location Description County State House -- DGS Replace Fire Alarm System Anne Arundel Tawes Office Complex -- DGS Replace Fire Alarm System Anne Arundel Data Center -- DGS Replace Fire Alarm System Anne Arundel Government House -- DGS Replace Fire Alarm System Anne Arundel Main Brockbridge Correctional Facility -- DPSCS Replace 24 Doors Anne Arundel 300 West Preston Street -- DGS Replace Caterpillar Switch Gear Baltimore City William Donald Schaefer Tower -- DGS Replace Roof Baltimore City 301 West Preston Street -- DGS Upgrade Elevators Baltimore City Maryland Rehabilitation Center -- MSDE Modernize Elevators #3, #4 & Frieght Baltimore City Maryland Rehabilitation Center -- MSDE Replace AHU #10 Baltimore City

10 Construction Projects $100,000 to $2.5 Million Approved in Fiscal Year 2019 Budget (page 3 of 3) Project Location Description County Roxbury Correctional Institute -- DPSCS Replace Fire Alarm System Washington Central Maryland Correctional Institute -- DPSCS Replace Roof Washington Main Maryland Correctional Institute -- DPSCS Replace Roof Washington Veditz Building -- MSD Replace Roof Frederick Records Center & Central Warehouse -- DGS Replace Roof Howard DD Patuxent Institute -- DPSCS Replace Fire Alarm System Howard Patuxent Institute -- DPSCS Upgrade Elevator Howard Regional Institute for Children and Adolescents -- MDH Replace Roof Montgomery Regional Institute for Children and Adolescents -- MDH Replace Snow Guard System Montgomery

11 Online Information Visit the DGS Facilities Planning, Design and Construction webpage for more information about construction contracting.

12 I found a project I am interested in on emaryland Marketplace. What do I do next? Contracting Process

13 Contracting Process Review the Bid Solicitation Make sure you fully understand the following information: When are bids due? Where/how do I submit my bid? Is there a pre-bid meeting scheduled? If so, when and where? What is the scope of work Are there any specific requirements that need to be met to qualify for award?

14 Contracting Process Next Steps Prime Contractor Attend pre-bid meeting to meet subcontractors that are interested in working on the project. Gather quotes from subcontractors and put bid together. Submit bid to DGS. Subcontractor Attend pre-bid meetings to meet prime contractors who are interested in the project and who may be looking for subcontractors. Put bid packages together as requested by prime contractors. Submit bids to the prime contractor.

15 Contracting Process How Vendors are Selected Projects $15,000 to $50,000 Tier III Small Procurement Process Bids are not required to be sealed. Contract is awarded to vendor who submits lowest bid. Projects over $50,000 Competitive Sealed Bidding Process Bids must remain sealed until established Bid Opening Date. Procurement Officer/Buyer performs evaluation of bid submissions and supporting documentation. Contract is awarded to the responsible bidder that submitted a responsive bid with the most favorable total bid price.

16 Programs for Small, Minority, and Veteran-Owned Businesses Small Business Reserve Minority Business Enterprise Veteran-owned Small Business Enterprise

17 Increase opportunities for certified small, minority, and veteran-owned businesses to participate on state contracts. Small Business Reserve Minority Business Enterprise Veteran-owned Small Business Enterprise Increase opportunities for certified small businesses to be selected as a prime contractor. Increase opportunities for certified minority/veteranowned businesses to be selected as a subcontractor.

18 Small Business Reserve (SBR) Program Allows agencies to reserve procurements for small business participation only. Prior to award, the agency must verify that the contract is being awarded to a certified small business.

19 What you Need to Know A SBR Only procurement will be noted in the solicitation documents. To be eligible for award the vendor must be listed in the directory of certified firms in emaryland Marketplace. Vendors may be subject to a verification audit prior to award.

20 MBE & VSBE Programs Allows agencies to require prime contractors to utilize certified MBE and VSBE contractors on projects/procurements. Subcontracting goals are placed on contracts and the prime contractor is required to utilize certified firms to satisfy the established goal.

21 What you Need to Know Goals are placed on contracts BEFORE they are solicited. Prime-Contractors are required to identify MBE/VSBE subcontractors WHEN they submit their bid. Certified MBEs are encouraged to participate as prime-contractors and may count their own work toward 50% of the goal. Certified VSBEs are encouraged to participate as prime-contractors and may count their own work toward 100% of the goal. A company who has both certifications may be counted toward achieving both goals.

22 Construction Procurement at DGS The value of the purchase determines how DGS procures products/services. Most importantly, it determines how a vendor learns about the opportunity. $15,000 Under $15,000 Does not need to be advertised on emaryland Marketplace $15,000 or More Must be advertised on emaryland Marketplace

23 Construction Procurement at DGS Small Procurement Opportunities Under $15,000 Not advertised on emaryland Marketplace. DGS employee will reach out to vendors to request price quotes. Quotes may be requested in writing or verbally. DGS employee will purchase from the vendor with the lowest price.

24 Under $15,000 (Contracts specific to DGS) Supplies Asphalt, Concrete Doors, Handles Locks & Keys Hardware & Tools Mechanical Equipment Services Repair & Replace Pavers Sprinkler Maintenance Snow Removal Replace Water Heater Janitorial Services Repave and Stripe Parking Lots Fire Alarm/Sprinkler Service Roof Repair Electrical & Plumbing Fire Alarm & Sprinkler Landscaping & Tree Trimming Kitchen Refrigerator/Freezer Upgrade Elevator Maintenance Replace Locksets Storm Drain Replacement Replace Bathroom Doors Window Replacement Painting Floor Repairs/Resurfacing Snow Removal & Pest Control Roofing & Painting Window Cleaning

25 DGS Buildings & Grounds Oversees 6.3 million square-feet of State-owned facilities including 53 state buildings across Maryland Baltimore: 12 buildings Annapolis: 21 buildings Multi-Service Centers: 20 buildings located around the State

26 Bladen Street Lowe House Office Building Miller Senate Office Building Calvert Street Attman- Glazer Building Goldstein Treasury Building Carroll Street Annapolis Data Center Revenue Administration Building College Avenue James Senate Office Building Contracting Opportunities Annapolis Buildings & Grounds Crownsville Community Place Community Place Day Care Francis Street Fred L. Wineland Building Rowe Blvd. Court of Appeals Building Hall of Records Robert F. Sweeney District Court State Circle Government House Legislative Services Building Old Treasury Building Shaw House State House St. Johns Street Calvert Street Garage Central Services Building Taylor Avenue Tawes State Office Building

27 Baltimore Buildings & Grounds Baltimore Street Nancy S. Grasmick State Education Building Saratoga Street Saratoga State Center Saratoga State Center 2 Waterloo Road Jessup State Complex Hilton Street Hilton Heights Community Center Hilton Heights Community Center 2 St. Paul Place Public Defender s Building St. Paul Street William Donald Schaefer Tower W. Preston Street Herbert O Conor Building State Office Building 1 State Office Building 2 State Office Building 3

28 DGS Multi-Service Center Locations Anne Arundel County Glen Burnie Baltimore City Patapsco Ave. N. Calvert St. Wabash Ave. Baltimore County Catonsville Essex Towson Calvert County Prince Frederick Caroline County Denton Carroll County Westminster Cecil County Elkton Harford County Bel Air Howard County Ellicott City Montgomery County Rockville Silver Spring Prince George s County Hyattsville Queen Anne s County Centreville St. Mary s County Leonardtown Washington County Hagerstown Wicomico County Salisbury

29 Building Superintendents Multi-Service Centers and District Courts (Statewide) Barbara Bauman Superintendent Baltimore Public Buildings & Grounds Gary Gray Superintendent Annapolis Public Buildings & Grounds Doug Jones Superintendent

30 Small, Minority, and Veteran Business Resources Information on Opportunities and Training & Outreach Events Complete the Business Opportunities Notification Form Cristen Ervin Training & Outreach Coordinator Katie Crawford Training & Outreach Assistant

31 Thank you! Questions & Answers