4. ADJOURNMENT 4. LEVÉE DE LA SÉANCE

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1 NOTICE OF SPECIAL MEETING OF FREDERICTON CITY COUNCIL By Order of His Worship Mayor Mike O'Brien, a Special Meeting of City Council is scheduled for: Date: Monday, November 5, 2018, 7:30 p.m. Location: Council Chamber, City Hall, Fredericton AVIS DE SÉANCE EXTRAORDINAIRE DU CONSEIL MUNICIPAL DE FREDERICTON Sur l'ordre de Monsieur le Maire Mike O'Brien, une séance extraordinaire du conseil municipal aura lieu : Date: le lundi 5 novembre 2018, 19 h 30 Endroit: La salle du conseil de l'hôtel de ville, Fredericton 1. CALL TO ORDER 1. OUVERTURE DE LA SÉANCE 2. PURPOSE OF THE SPECIAL MEETING The purpose of the special meeting is to receive a presentation on the revitalization of Officers' Square 3. OFFICERS' SQUARE REVITILIZATION PROJECT - OPTIONS Presentation by: David Seabrook, Director, Recreation, Tourism &Community Engagement 2. BUT DE LA RÉUNION SPÉCIALE La séance extraordinaire a pour but d entendre une présentation sur la revitalisation de la place des Officiers. 3. PROJET DE REVITALISATION DE LA PLACE DES OFFICIERS LES OPTIONS Présentation par : David Seabrook, Directeur, Loisirs, tourisme et mobilisation communautaire 1 4. ADJOURNMENT 4. LEVÉE DE LA SÉANCE

2 ADMINISTRATIVE REPORT City Council Special Meeting November 5, 2018 To: From: His Worship Mayor Mike O Brien and Members of City Council. Calvin Thompson, Manager, Capital Projects Planning & Implementation Date: October 31, 2018 Title: Proposed Officers Square Design Revisions Description: [] OPEN OR CLOSED SESSION: This issue is to be considered at an open session of Council. ISSUE: In June, 2018, the Development Committee directed staff to revisit the design for Officers Square and report back to Council with options that would avoid removing the large mature trees at the south end of the Square. BACKGROUND: Over the past several months City staff re-engaged the design team to identify options that would solve the challenge of conserving the large, mature trees in Officers Square. As a result of these investigations, a redesign of the Officers Square conceptual has been prepared for the consideration of City Council. DISCUSSION: Two options have been prepared for Council to consider that conserve several large, mature trees as part of the Officers Square Revitalization Project. Option 1 conserves four large, mature trees and eliminates the proposed entrance at the corner of Queen St. and Pointe Ste. Anne Boulevard at an additional construction cost of approximately $200,000. This option will also impact traffic with a required closure of Pointe Ste. Anne Boulevard during construction. While public safety considerations are maintained, the general usability of the site is reduced by eliminating the convenient entrance from the direction of the hotels and the Fredericton Convention Centre. It also eliminates a proposed wheelchair accessible entrance. It does, however, provide for a continuity of wall and fence that maintains the current look and feel of the Square in that corner. Option 2 conserves three large, mature trees and maintains the originally proposed corner entrance at Queen St. and Pointe Ste. Anne Boulevard at an additional cost of $ Both options see the size of the Great Lawn and the chilled skating surface reduced slightly. COUNCIL POLICY: Council authorization is required for the preparation and interpretation of contracts and agreements for Municipal purposes in accordance with Policy No. GOV-POL-001, Community Leadership. 1

3 2 FINANCIAL CONSIDERATION (Immediate Impact on Approved Budget): The City has incurred additional expenses related to the delay of the project and this redesign which will need to be added back to the project budget to facilitate construction. Both redesign options identified in this report will add cost to the project over and above the established project budget. After City Council selects an option, detailed design will provide further guidance on the budgetary impact. Additional funding to construct the project in accordance with the selected option will be sought in a future capital budget. LEGAL CONSIDERATION: The Department/Division has determined that there are no legal considerations associated with this matter. The Office of the City Solicitor was not specifically consulted with respect to this administrative report. SUSTAINABILITY DUE DILIGENCE: This section should identify and explain the issue s impact on the economy, the environment and our community, as follows: the economic impact: the delay and redesign of Officers Square to avoid the removal of a number of the large mature trees at the south end of Officers Square will increase project cost. the environmental impact: both options presented preserve additional large mature trees, as well as, maximizing the amount of green space and softscape. the social impact both options address concerns raised in the community about losing large, mature trees on the site. Option 1 would require a larger area for excavation and construction with additional disruption to traffic in the downtown. COMMUNICATION PLAN: Corporate Communications have indicated that an appropriate communication should be prepared. SPOKESPERSON: Ken Forrest, Director of Growth and Community Services David Seabrook, Director of Recreation, Tourism and Community Engagement Juan Estepa, Manager, Heritage and Urban Design Sean Lee, Assistant Director, Engineering & Operations, Manager, Engineering OPTIONS: 1. Council may choose to direct staff to proceed with Option 1 for the revised Officers Square conceptual design that would conserve four large, mature trees and eliminate the proposed corner entrance to the Square at Queen St. and Pointe Ste. Anne Boulevard and revise the project budget accordingly. 2. Council may choose to direct staff to proceed with Option 2 for the revised Officers Square conceptual design that would conserve three large mature trees at the south perimeter of the Square and maintain the proposed corner entrance at Queen St. and Pointe Ste. Anne Boulevard and revise the project budget accordingly. Form No.: GOV-FRM-002 Service: Community Leadership Issue No.: 1.8 Issue Date: May 19, 2015 Printed On: November 1, 2018 May 25,

4 3 3. Council may choose to provide alternate direction. RECOMMENDATION: Staff recommend that City Council adopt Option 1. It is recommended that Council adopt the following motion: BE IT RESOLVED that the Council of the City of Fredericton receive the staff presentation respecting the potential redesign of Officers Square and refer the options for the Officers Square Revitalization Project to the regular City Council meeting of Tuesday November 13, 2018 for deliberation and decision. Prepared by: Calvin Thompson, Manager, Capital Projects Planning & Implementation Approved by: Ken Forrest, Director, Growth and Community Services /Attachments November 5, Officers Square Presentation Conceptual Drawings Form No.: GOV-FRM-002 Service: Community Leadership Issue No.: 1.8 Issue Date: May 19, 2015 Printed On: November 1, 2018 May 25,

5 Officers Square Revitalization Project A revised conceptual plan The Headline A Better Plan A revised conceptual plan Takes into consideration recent public feedback Conserves 8 large, mature trees Conserves 4 additional trees New tree planting plan doubles the # of trees from today Ensures ornamental cast iron fence is re-established Slightly increases green space over original plan 41

6 How We Got Here Officers Square in need of revitalization for many years Infrastructure is failing, end of life City took ownership from PNB with intent to revitalize Sale agreement included Heritage Permit based on original conceptual design Officers Square Revised Conceptual Plan City Centre Plan Garrison District Master Plan Fredericton Growth Strategy Vision 2020 City Cultural Plan Public Safety Review Community feedback 52

7 Loved to Death A Officers Square Revised Conceptual Design 63

8 Key Components of the Vision Great Lawn Enhanced tree conservation & plantings Ornamental fence Skating surface Food & beverage Performance main stage Small theatre/busker stage Children s playground Water feature Multi-purpose parking/event space Plug & play festival infrastructure Public safety considerations Key Principles in Revised Concept Planning Conserve as many large mature trees as possible Respectful of heritage Balance of current uses - public space, heritage interpretation, concerts, community events and festivals Public safety considerations 74

9 Key Principles in Heritage Conservation Process Heritage balanced with programming Respectful of Character Defining Elements PNB Heritage legislation Work within Parks Canada Standards & Guidelines for the Conservation of Historic Paces in Canada, and other best practices Consultations with Parks Canada and other professionals on best approaches A quality design that will be supported by the Province with a Heritage Permit & Archeological Permits Heritage Conservation Approach National Historic Site of Canada (1960) Provincial Historic Site (1965) SOS/Character-Defining Elements 85

10 Heritage Conservation Approach Character Defining Elements (PNB) Heritage Conservation Approach Standards and Guidelines 96

11 Heritage Conservation Approach Standards and Guidelines It is important to maintain a firm sense of the larger picture over the long term, and not to emphasize particular character-defining elements at the expense of others. [Standard and Guidelines, p. 3]. Heritage Conservation Approach Standards and Guidelines Standards Relating to Rehabilitation (#10) Where character-defining elements are too severely deteriorated to repair, and where sufficient physical evidence exists, replace them with new elements that match the forms, materials and detailing of sound versions of the same elements. [Standard and Guidelines, p. 23]. 10 7

12 Heritage Conservation Approach Standards and Guidelines Heritage Conservation Approach Officers Quarters 11 8

13 Heritage Conservation Approach Archaeology The City of Fredericton is committed to adhering to all Provincial regulations regarding discovered and yet-to-be discovered archaeological resources associated with the past use of the site as a military compound, as well as First Nations archaeological resources. Heritage Conservation Approach Archaeology PANB-AAPNB Statement on the Ongoing Work in Officers Square: We thank the City of Fredericton for sharing with the APANB Board of Directors information about the archaeological program for the ongoing City development/construction work being undertaken near and within the grounds of Officers Square in downtown Fredericton. It is evident to the APANB Board that the City has complied with the permitting and methodological conditions required by the provincial Archaeological Services Branch, with whom regulatory authority resides. We sincerely appreciate the City s openness and cooperation. APANB-AAPNB Board of Directors [ 12 9

14 A New Tree Plan for Officer s Square The new tree plan saves an additional 4 large, mature trees and doubles the number of trees currently on the site. New Tree Plan - Conserves More of the Large, Mature Trees 1310

15 New Tree Plan - Conserves More of the Large, Mature Trees Tree Plan Summary By the Numbers Total # of trees conserved in revised plan, double original conceptual plan Additional large, mature trees conserved in revised conceptual design Homegrown disease-resistant elms to be transplanted to site Large and small trees on opening day Small and large trees in and around the Officers Square site today Increase in total number of trees over today - almost 100% increase Increase in the total number of trees over 2017 more than a 50% increase (when project began, there were 24 trees) 1411

16 Revised Conceptual Plan (Option 1) Opening Day Revised Conceptual Plan (Option 1) 15 Years 1512

17 Aerial Perspective (Opt. 1) Opening Day w/food trucks Aerial View (Option 1) 15 Years w/food Trucks 1613

18 Revised Conceptual Plan (Option 2) Opening Day Revised Conceptual Plan (Opt. 2) 15 Years w/food Trucks 1714

19 Revised Conceptual Plan FRM Entrance Revised Conceptual Plan Small Stage 1815

20 Rev. Concept Plan The Porch w/ Food & Beverage Rev. Concept Plan Main Performance Stage 1916

21 Rev. Concept Plan Main Performance Stage (2) Rev. Concept Plan Water Feature & Children s Play 2017

22 Rev. Concept Plan (Op 1) SE Corner w/ Trees & Tree Wells Rev. Concept Plan (Op 1) Fence View from Great Lawn 2118

23 Rev. Concept Plan Main Entrance, Queen Street Rev. Concept Plan (Op 1) SE Corner Entrance 2219

24 Rev. Concept Plan (Op 2) SE Corner Entrance Revised Conceptual Plan (Option 1) Cascading Impacts 2320

25 Revised Conceptual Plan- Cascading Effects Summary Walkway/ice surface reduced slightly Great Lawn reduced by 7% from original design Overall green space increases by 2% Main Entrance (Queen St) is widened which allows for the elimination of the SE corner entrance Removal of the SE corner entrance has eliminated an accessible access point Museum entrance is slightly wider Small busker/theatre stage area is re-configured a better integrated within the overall design More of the perimeter ornamental fence is retained (and more of the original sections are re-instated) Wall Condition Assessments 2421

26 Wall Rehabilitation: Standard Design Wall Rehabilitation: Alternate Design 2522

27 Wall Rehabilitation Option 1: Eliminate Corner Entrance Option 1-South Wall (West) Construct grade beam on footings to support wall system 2623

28 Option 1-South Wall (East to corner) Construct grade beam on helical piles to support system Wall Rehabilitation Option 2: Maintain Corner Entrance 2724

29 Option 2-South Wall Construct grade beam on footings to support wall system Wall Rehabilitation Incremental Costs Option 1: Eliminate corner entrance: West wall grade beam construction East wall helical pile grade beam Option 2: Maintain corner entrance: West wall grade beam construction East wall grade beam construction +$ 40,000 +$150,000 $190,000 +$40,000 +$40,000 $80,

30 Wall Rehabilitation-Construction Impacts Proposed Construction Phasing 2926

31 Phase 1: (2018) East Wall Phase 2: (2019) South and West Walls 3027

32 Phase 3A: (2019/2020) Site Revitalization Phase 3B: (2020/2021) North Revitalization 3128

33 2019 Start Two Options Direction Required 1) Revised conceptual plan that conserves an additional four mature trees and retains large elm at corner and leaves a continuous wall & fence 2) Revised conceptual plan that conserves three large, mature trees and maintains new entrance at the corner of Queen at St. Anne s Pointe Boulevard Option 1: Eliminate Corner Entrance 3229

34 Option 2 Maintain Corner Entrance Fly By Video Option

35 Fly By Video Option 2 Revised Concept Plan - Retains Key Elements of Original Design Concept A great lawn Rain protected performance stage Small busker/summer theatre stage Four season usability with chilled skating surface Locally-oriented food & beverage area Children's playground amenities and water feature Iconic ornamental fence re-instated where possible 3431

36 Status Quo is Not an Option Officers Square is in a terrible state Community must move forward Responded to concerns about large, mature trees Revisions have made plan better Save most large iconic trees Tree plan with 50% more trees Respected Character Defining Elements Worked within Parks Canada, Standards & Guidelines for the Conservation of Historic Places in Canada A plan we think will be supported by PNB Heritage Branch Revised Concept Plan - Additional Cost Delay and re-design Inflationary impact as a result of delay (now construction) Wall re-design has a cost Option 1 involves re-work on recently completed street Option 1 also has a deferred future cost for future retrofit of SE corner entrance after tree mortality (if the decision is taken to add corner entrance) 3532

37 Next Steps to Allow 2019 Project Start Decision by council to approve conceptual design Option 1 or 2 Detailed design & engineering Return to Council if detailed design impacts conceptual plan significantly Apply for Heritage Permit with construction-ready detailed design Perimeter fence & wall construction begins spring 2019 Questions? 3633