Appendix A. Public Consultation

Transcription

1 Appendix A Public Consultation

2 TOWNSHIP OF SCUGOG NOTICE OF STUDY COMMENCEMENT Seagrave Bridge over the Nonquon River Class Environmental Assessment The Township of Scugog has initiated a Class Environmental Assessment to establish a preferred plan to address the deterioration of the Seagrave Bridge over the Nonquon River. The bridge is located on River Street in the Village of Seagrave, 0.95 km north of Regional Road 2. The scope of the study will assess options for the removal, rehabilitation, replacement or reconstruction to current standards of the bridge and recommend a preferred option. This study is being conducted as a Schedule B project in accordance with the Municipal Class Environmental Assessment process, which is an approved process under the Environmental Assessment Act (September 2007). Upon completion of the Study, a Project File will be prepared for the project and be made available for public review. At this time, it is anticipated that the Project File will be made available for review by the public by January Public input and comment are invited, for incorporation into the planning and design of this project, and will be received until 30 days after the completion of the study. Subject to comments received and the receipt of necessary approvals, the Township of Scugog intends to proceed with the planning, design and construction of this project, to be completed in If you have any comments, questions or require further information regarding the study or the Class EA process, please contact either of the individuals below: Ian Roger, P. Eng. Director of Public Works and Parks & Deputy C.A.O. Township of Scugog 181 Perry Street Port Perry ON L9L 1A7 Telephone: ext 149 Fax: iroger@scugog.ca Rebecca Farrugia, P. Eng. Transportation Structures AECOM 300 Water Street, Whitby, Ontario L1N 9J2 Telephone: Ext Fax: rebecca.farrugia@aecom.com This Notice issued August 11, 2014

3 TOWNSHIP OF SCUGOG NOTICE OF STUDY COMMENCEMENT Bridge No. 9 over the Nonquon River Class Environmental Assessment The Township of Scugog has initiated a Class Environmental Assessment to establish a preferred plan to address the deterioration of the Bridge No. 9 over the Nonquon River. The bridge is located on Scugog Line 8, 1.70 km east of Highway 7/12. The scope of the study will assess options for the removal, rehabilitation, replacement or reconstruction to current standards of the bridge and recommend a preferred option. This study is being conducted as a Schedule B project in accordance with the Municipal Class Environmental Assessment process, which is an approved process under the Environmental Assessment Act (September 2007). Upon completion of the Study, a Project File will be prepared for the project and be made available for public review. At this time, it is anticipated that the Project File will be made available for review by the public by January Public input and comment are invited, for incorporation into the planning and design of this project, and will be received until 30 days after the completion of the study. Subject to comments received and the receipt of necessary approvals, the Township of Scugog intends to proceed with the planning, design and construction of this project, to be completed in If you have any comments, questions or require further information regarding the study or the Class EA process, please contact either of the individuals below: Ian Roger, P. Eng. Director of Public Works and Parks & Deputy C.A.O. Township of Scugog 181 Perry Street Port Perry ON L9L 1A7 Telephone: ext 149 Fax: iroger@scugog.ca Rebecca Farrugia, P. Eng. Transportation Structures AECOM 300 Water Street, Whitby, Ontario L1N 9J2 Telephone: Ext Fax: rebecca.farrugia@aecom.com This Notice issued August 11, 2014

4 Seagrave Bridge and Bridge 9 Environmental Assessment Study Seagrave Bridge and Bridge 9 Class Environmental Assessment Public Information Centre Scugog Recreation Centre Tuesday, March 31 st, 2015 Seagrave Bridge and Bridge 9 Environmental Assessment Study Welcome! Welcome to the Public Information Centre (PIC) for the Seagrave Bridge and Bridge 9 Class Environmental Assessment (EA). Please sign in to be added to the project mailing list and receive updates and information regarding the study and future consultation opportunities. Your comments are important to us. Members of the study team are present to discuss any comments or questions regarding the material presented. Following your review of the information, please complete one of the comment forms and place it in the box provided or send it back to the address on the form. Comment Sheets are requested by April 30 th,

5 Seagrave Bridge and Bridge 9 Environmental Assessment Study Study Purpose The purpose of the Study is to identify a solution to address the deteriorated condition of Bridge 6 in Seagrave and Bridge 9 on Scugog Line 8. The location of each bridge is shown on the adjacent key plan. The Study will identify a plan for the bridges and prepare preliminary design of the preferred solutions. The Study is being completed in accordance with the requirements for a Schedule B, Municipal Class Environmental Assessment (EA). Once complete, the EA Study will be documented in an Environmental Study Report (ESR) and made available for public review. Bridge 9 Key Plan Bridge 6 / Seagrave Bridge Seagrave Bridge and Bridge 9 Environmental Assessment Study Study Process 2

6 Seagrave Bridge and Bridge 9 Environmental Assessment Study The purpose of this PIC is to present: PIC Purpose A description of the Class EA process A summary of the study area and existing conditions for each structure A summary of the problems and opportunities for each structure A description of the alternative solutions, environmental conditions and the preferred solution for each structure The preferred design solution for each structure Seagrave Bridge and Bridge 9 Environmental Assessment Study Background - Seagrave Bridge Located on River Street in the village of Seagrave. Originally constructed in 1920, the bridge was most recently rehabilitated in September 2014, when a 2 week closure was needed to allow emergency repair of the bridge abutments. The bridge is single span structure approximately 4.9 m wide with a 10 tonne load restriction. A detailed bridge inspection completed in September 2012 identified the need for rehabilitation or replacement of the structure to address deficiencies in the structure including: The timber curbs are generally in poor condition with sections missing and splits Checks, splits and wet areas were also noted on the timber deck soffit Steel stringers and floor beams are in poor to fair condition with areas of corrosion, minor crushing and areas of perforation of some of the interior stringers Undermining of the abutment bearing seat on the south side of the structure 3

7 Seagrave Bridge and Bridge 9 Environmental Assessment Study Existing Structural Conditions Seagrave Bridge Looking North at Bridge West Elevation Extensive Cracking and Potholes over Abutment Wet Area and Deterioration of Deck Soffit Perforation of Interior Stringers Severe Spalling below Abutment Bearing Seagrave Bridge and Bridge 9 Environmental Assessment Study Background Bridge 9 Located on Scugog Line 8, 1.7 km east of Highway 7/12. Originally constructed in 1940, the bridge has never been rehabilitated and was closed due to deteriorating conditions in September The bridge is 3 span structure approximately 7.5 m wide and 10.4 m long. A detailed bridge inspection completed in September 2012 identified the immediate need to replace the entire superstructure of the bridge however, replacement of the entire structure was recommended in the long term to address deficiencies including: The timber curbs are generally in poor condition and not connected to the structure The asphalt surface is in poor condition with extensive cracking, patches and pot holes The timber deck is in poor condition with areas exposed (at potholes), rot, minor splits and broken deck timbers The timber abutments, piers and piles are in poor / fair condition with splitting and rot Undermining of the timber sheeting in the east abutment and rot in both abutment sheetings 4

8 Seagrave Bridge and Bridge 9 Environmental Assessment Study Existing Structural Conditions Bridge 9 Looking West at Bridge North Elevation Broken Deck Laminates Extensive Rotting of Timber Retaining Wall Severe Rusting of Stringers and Abutment Pile Cap Broken Deck Laminates Seagrave Bridge and Bridge 9 Environmental Assessment Study Problem & Opportunity Statement Problem statement: The existing bridges: Do not meet code requirements Have deteriorated to such a condition one bridge (Bridge 9) has been closed and the other bridge (in Seagrave) is becoming a liability to the Township If no action is taken to repair or replace both bridges they will both need to be closed Opportunity statement: Rehabilitation or replacement of both bridges: Would maintain the existing road network Could improve pedestrian, cyclist and natural environment conditions depending on the preferred solution and design alternative chosen for each bridge 5

9 Seagrave Bridge and Bridge 9 Environmental Assessment Study Existing Environmental Conditions Seagrave Bridge Pine Ridge Hunting Preserve Seagrave Park Seagrave Bridge and Bridge 9 Environmental Assessment Study Existing Environmental Conditions Bridge 9 Nonquon River Water Pollution Control Plant Residence 6

10 Seagrave Bridge and Bridge 9 Environmental Assessment Study Generation and Assessment of Alternative Solutions Alternative Solutions for each bridge were identified based on how each solution would impact the transportation needs for the study area and in consideration of the following environmental conditions: Natural Environmental Factors Fish and fish habitat, including Species at Risk Vegetation, including Species at Risk Wetlands Wildlife and wildlife habitat, including Species at Risk Surfacewater / Groundwater Socio-Economic / Land Use Factors Impacts to Residential and Adjacent Property Uses Accessibility to adjacent properties and within Community Aesthetics Impacts to Municipal Services / Utilities Cultural Environment Factors Built heritage and cultural landscapes Archaeology Transportation Factors Effect on traffic operations (Travel time / out of way travel) Ability to accommodate projected traffic demand Travel Safety Accessibility for cyclists, pedestrians and emergency services Cost Factor Cost, including construction, utility relocation and property requirements Seagrave Bridge and Bridge 9 Environmental Assessment Study Alternative Solutions Seagrave Bridge The following alternative solutions were identified and assessed for Seagrave Bridge: Do Nothing This alternative is included to provide a base condition to which the other alternatives can be compared. The Do Nothing alternative means no measures to improve the condition of the structure are implemented Rehabilitate Seagrave Bridge Replace the existing bridge deck, curbs, railing systems and stringers, repair floor beams and repair abutments and wingwalls, clean and paint structural steel Maintain existing 10 tonne load limit and deck cross-section Replace Seagrave Bridge at Existing Location Replace existing bridge with new bridge that complies with current design standards, including the provision of one sidewalk and widening of the deck cross section to provide adequate roadway width Width of 7.0m between curbs and one sidewalk to meet Low Volume Road Guidelines Width of 8.5m between curbs and one sidewalk to meet Geometric Design Guidelines for 2 lane bridge 7

11 Seagrave Bridge and Bridge 9 Environmental Assessment Study Alternative Solutions Bridge 9 The following alternative solutions were identified and assessed for Bridge 9: Do Nothing This alternative is included to provide a base condition to which the other alternatives can be compared. The Do Nothing alternative means no measures to improve the condition of the structure are implemented. Rehabilitate Bridge 9 Rehabilitation of Bridge 9 is not considered a reasonable alternative due to the significant deterioration of the bridge superstructure. Replace Bridge 9 at Existing Location Replace existing bridge with new bridge that complies with current design standards, including the provision of one sidewalk and widening of the deck cross section to provide adequate roadway width. Replace Bridge 9 at Existing Location with Pedestrian/Cyclist Bridge Replace existing bridge with a pedestrian / cyclist crossing of the watercourse (no access for cars) and improve natural environment conditions within the watercourse and on the embankments Remove Bridge 9 (no replacement) Remove existing bridge and improve natural environment conditions within the watercourse and on the embankments Seagrave Bridge and Bridge 9 Environmental Assessment Study Evaluation of Alternative Solutions - Seagrave Bridge Do Nothing Do Nothing is not considered a reasonable alternative as it does not address the problem statement nor does it take advantage of the opportunities previously outlined. Rehabilitate Seagrave Bridge Rehabilitation of Seagrave bridge addresses the problem statement and takes advantage of the opportunities outlined previously resulting in a substantial improvements to the existing structure. Load limits on the bridge will remain restricted. It is not considered practical to strengthen the bridge to eliminate load limit restrictions. Rehabilitation of the bridge also results in significant cost implications but does not maximize the life cycle / cost of the structure. Construction Cost - $700,000 Construction Duration 16 weeks 8

12 Seagrave Bridge and Bridge 9 Environmental Assessment Study Evaluation of Alternative Solutions - Seagrave Bridge (cont d) Replace Seagrave Bridge at Existing Location Replacing the existing bridge with new bridge addresses the problem statement and takes advantage of the opportunities outlined previously. Replacement of the bridge also maximizes the cost implications and associated life cycle of the structure while providing opportunities to improve design standards and widening of the deck to provide adequate roadway width and includes one sidewalk. Construction Cost Width of 7.0m between curbs and one sidewalk - $925,000 Width of 8.5m between curbs and one sidewalk - $1,000,000 Construction Duration 20 weeks Seagrave Bridge and Bridge 9 Environmental Assessment Study Evaluation of Alternative Solutions - Bridge 9 Do Nothing Do Nothing is not considered a reasonable alternative as it does not address the problem statement nor does it take advantage of the opportunities previously outlined on slide 10. Rehabilitate Bridge 9 Rehabilitation of Bridge 9 is not considered a reasonable alternative due to the significant deterioration of the bridge superstructure and substructure Replace Bridge 9 at Existing Location Replacing the existing bridge with new bridge addresses the problem statement and takes advantage of the opportunities outlined previously. Replacement of the bridge also maximizes the cost implications and associated life cycle of the structure while providing opportunities to improve design standards and widening of the deck to provide adequate roadway width. Construction Cost Width of 7.0m between barriers - $1,000,000 Width of 11.5m between curbs - $1,350,000 Construction Duration 20 weeks 9

13 Seagrave Bridge and Bridge 9 Environmental Assessment Study Evaluation of Alternative Solutions - Bridge 9 (cont d) Replace Bridge 9 at Existing Location with Pedestrian / Cyclist Bridge Replacing the existing bridge with new pedestrian and cyclist crossing addresses some of the problem statements outlined previously while also taking advantage of the opportunities. Replacement of the bridge as a pedestrian cycling facility maximizes the cost implications and associated life cycle of the structure more than the complete replacement option as there are cost savings because of the reduced deck width and load requirements associated with cars and trucks no longer using the bridge. Replacing the bridge with a smaller / less imposing structure also provides an opportunity to improve natural conditions within the watercourse and on the embankments. Construction Cost - $550,000 Construction Duration 12 weeks Remove Bridge 9 (no replacement) Removing Bridge 9 completely addresses some of the problem statements while also taking advantage of some of the opportunities outlined previously. Removing the bridge does have some cost implications but provides greatest opportunity to improve natural environment conditions within the watercourse and on the embankments. Construction Cost - $150,000 Construction Duration 6 weeks Seagrave Bridge and Bridge 9 Environmental Assessment Study Recommended Alternative Solutions Seagrave Bridge The recommended solution is to replace the existing bridge given that: The crossing provides a key north south connection in Seagrave Village. Costs to replace the bridge are similar to costs associated with rehabilitation of the bridge but will extend the life of the bridge more significantly. Replacing the bridge provides an opportunity address design deficiencies, expand the deck area to provide 2 lanes and implement a sidewalk. Also provides for full load carrying capacity in the event of closure of Regional Road 2. Bridge 9 The recommended solution is to remove the existing bridge given that: Removal of the structure is significantly cheaper than replacement of the structure. Removing the structure does not result in significant out of way travel or detour of vehicular traffic. Removal of the structure provides an opportunity to enhance the natural conditions within the watercourse and on the embankments. 10

14 Seagrave Bridge and Bridge 9 Environmental Assessment Study Recommended Design Solution - Seagrave Bridge The recommended design for Seagrave Bridge has been developed in consideration of the environmental conditions previously noted and consists of: Replacement of existing bridge with a two lane bridge including provision of one sidewalk; width 7.0 m between curbs. Constructed on existing alignment with vertical grade adjustment. Single span girder bridge, 25 m long. Construction cost - $925,000. Construction duration 20 weeks. Seagrave Bridge and Bridge 9 Environmental Assessment Study Recommended Design Solution - Bridge 9 The recommended design for Bridge 9 has been developed in consideration of the environmental conditions previously noted and consists of: Removal of existing bridge and construction of a turn around on each approach. Stream improvements to provide natural channel features at previous crossing location. Construction cost - $165,000. Construction duration 6 weeks. 11

15 Seagrave Bridge and Bridge 9 Environmental Assessment Study Environmental Protection and Mitigation Mitigation and compensation measures are applied to address any negative effects of a project on the environment. Additional investigations and refinement of these measures will be required during detailed design of the bridges to protect the environmental conditions. Once defined, measures will be included as contract provisions. A summary of the mitigation measures is provided below. Potential Environmental Concern Potential impacts to fish / fish habitat Potential deposition of sediment to watercourses Potential impacts on wildlife habitat due to removal of vegetation Potential impacts to surface water, stormwater/runoff Noise from construction equipment and vehicles during construction Traffic delays / access restrictions during construction Mitigation Measures / Potential Contract Provisions Prohibit construction during fisheries timing window for cool/warm water fishery (e.g. no work March 15 July 15) Separate work area from watercourses during construction. Prevent sediment and debris from entering watercourse through the use of silt fencing, check dams and other suitable debris capture devices and restrict activities adjacent to watercourses Monitor construction activities and environmental protection measures and implement a fisheries compensation plan, if required Determine habitat improvements and obtain SAR permits / Fisheries Authorizations, if required Minimize vegetation removal and replace vegetation where feasible Vegetation removal to occur outside of migratory bird nesting season Implement protection measures during construction for vegetation not being removed / in close proximity to construction areas Maintain existing watercourses and improve ditching where applicable Prevent sediment and debris from entering watercourses by installation of silt fencing and careful construction practices at stream crossings Include standard contract provisions regarding watercourse/fisheries protection and erosion and sedimentation control in the contract documents Require contractor to maintain equipment in an operating condition that prevents unnecessary noise. Restrict idling of equipment to the minimum necessary to perform the specified work. Request an exemption from municipal noise control bylaws to permit necessary night time work. Prepare Traffic Management Plan during detailed design Seagrave Bridge and Bridge 9 Environmental Assessment Study Next Steps Following the PIC the study team will: Review and respond to stakeholder comments. Finalize the design and preliminary traffic management strategies for each bridge. Document the study in an Environmental Study Report (ESR) to support the future Design and Construction phases of work. Thank you for participating in today s PIC. Your comments are important to us. Please submit any comments or questions regarding the study to: Dennis Baxter, P. Eng. AECOM Canada Ltd. Project Manager 300 Water Street Whitby, ON L1N 9J2 Phone Fax dennis.baxter@aecom.com Glen Smith Township of Scugog Director Public Works and Parks 181 Perry Street, PO Box 780 Port Perry, ON L9L 1A7 Phone ext. 149 Fax gsmith@scugog.ca Comment Sheets are requested by April 30 th,

16 Notice of Public Meeting Planning and Community Affairs Committee Seagrave Bridge and Bridge No. 9 (Scugog Line 8) Class Environmental Assessment and Preliminary Design, Draft Report March 2017 The Township of Scugog is in the process of completing a Schedule B Municipal Class Environmental Assessment Study for the Seagrave Bridge on River Street (Bridge No. 6) and the Bridge on Scugog Line 8 (Bridge No. 9), both over the Nonquon River. A public meeting was held on March 31, 2015 to obtain input into the study. Staff from the Township and our consultant AECOM have reviewed the comments and incorporated the feedback into the draft Environmental File Report (EFR). The draft EFR will be presented: Monday, April 10, 2017 Township of Scugog Municipal Building, Council Chambers 181 Perry Street, Port Perry The draft ERF recommendations include: Full replacement of the Seagrave Bridge with a 25 m span, precast concrete girder bridge constructed on the existing alignment with minor vertical grade adjustments. The structure will have a sidewalk on the north side, new approach slabs and new steel guiderails. Removal of Bridge No. 9 on Scugog Line 8 and construction of turn-arounds on each side of the Nonquon River. Stream and embankment improvements will also be provided. This meeting will include a presentation of the study results followed by a question and answer period. All interested parties are welcome to attend and present their views to the Committee. A copy of the report will be available on the Township s website on Wednesday April 5, 2017 at If you require further information or if you have a comment related to the study, please contact: Carol Coleman, P.Eng. Director of Community Services 181 Perry Street Port Perry, ON L9L 1A7 ccoleman@scugog.ca Tel.: X149 With the exception of personal information, all comments received will become part of the public record, in accordance with the Freedom of Information and Protection of Privacy Act.

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20 Township of Scugog Staff Report To request an alternative accessible format, please contact the Clerks Department at Report Number: Prepared By: Department: Report To: COMS Carol Coleman, Director of Community Services Community Services Department Public Works and Parks Planning and Community Affairs Committee Date: April 10, 2017 Reference: Report Title: Strategic Direction #1 Roads & Other Infrastructure Strategic Direction #5 Natural Environment Seagrave Bridge and Bridge No. 9 over the Nonquon River, Class Environmental Assessment, Draft Project File Report and Preliminary Design Recommendations: 1. That Report COMS , Seagrave Bridge and Bridge No. 9 over the Nonquon River, Class Environmental Assessment, Draft Project File Report and Preliminary Design, be received; 2. That Council endorse the preferred solutions as identified in the Seagrave Bridge and Bridge No. 9 over the Nonquon River, Class Environmental Assessment, Draft Project File Report and Preliminary Design; and 3. That Council authorize staff to proceed with the issuance of a Request for Proposal for the detailed design of the replacement of the Seagrave Bridge and removal of Bridge No. 9.

21 Seagrave Bridge and Bridge No. 9 Class EA Community Services - Public Works and Parks 1. Background: In March of 2014, the Township of Scugog retained AECOM to undertake a Schedule B Class Environmental Assessment (EA) study and preliminary design of Seagrave Bridge and Bridge No. 9 over the Nonquon River in accordance with the Municipal Class EA (2000, as amended 2007, 2011 and 2015). The purpose of the Study was to identify solutions to address the deteriorated conditions of the Seagrave Bridge (Bridge No. 6), and Bridge No. 9 on Scugog Line 8. The Study has identified preferred solutions for the bridges and preliminary designs of the preferred solutions have been completed. The location the bridges are shown in Figure 1. Bridge 6 / Seagrave Bridge Bridge 9 Figure 1: Bridge Locations The Seagrave Bridge is currently a single span, steel pony truss with a laminated timber deck and asphalt wearing surface system. It is located on River Street in the Hamlet of Seagrave and crosses the Nonquon River. It was originally constructed in 1920 and most recently rehabilitated in September 2014, when a 2 week closure was needed to allow emergency repair of the bridge abutments. The bridge carries a single lane of traffic, is approximately 4.9 m wide and 16.5 m long with a projected annual average daily traffic count of 230. Page 2 of 11

22 Seagrave Bridge and Bridge No. 9 Class EA Community Services - Public Works and Parks Figure 2: Bridge No. 6, Seagrave Bridge Bridge No. 9 is a three span, structural steel girder bridge with timber decking and an asphalt wearing surface. It is located on Scugog Line 8, 1.7 km east of Highway 7/12 and crosses the Nonquon River. It was originally constructed in 1940 and has never been rehabilitated. In 2012 the bridge was closed due to deteriorating conditions and has remained closed. The bridge is approximately 7.5 m wide and 10.4 m long and had a projected annual average daily traffic of 180 prior to closing. Figure 3: Bridge No. 9, Scugog Line 8 Page 3 of 11

23 Seagrave Bridge and Bridge No. 9 Class EA Community Services - Public Works and Parks 2. Discussion: 2.1. Problem/ Opportunity Statement Currently, the existing bridges do not meet code requirements and have deteriorated to such a condition that Bridge 9 has been closed and the Seagrave Bridge is becoming a liability to the Township. If no action is taken to repair or replace Seagrave Bridge, it too will need to be closed. Rehabilitation or replacement of one or both bridges would maintain the existing road network and could improve pedestrian, cyclist and natural environment conditions depending on the preferred solution Assessment and Evaluation of Alternative Solutions Bridge No. 6, Seagrave Bridge Three alternatives were identified and evaluated for the Seagrave Bridge, as listed below: Alternative 1 Do Nothing Alternative 2 Rehabilitate Structure Alternative 3 Replace Structure Alternative 1 Do Nothing Alternative 2 Rehabilitate Structure Alternative 3 Replace Structure Natural Environmental Factors Socio-Economic/ Land Use Factors Cultural Environmental Factors Does not provide opportunity to improve natural conditions in streambank and embankments Generally not supported by members of the public Impacts to natural environment can be mitigated Generally supported by members of the public Impacts to natural environment can be mitigated Generally supported by members of the public Construction estimated Construction estimated at 16 weeks at 20 weeks None identified None identified None identified Page 4 of 11

24 Seagrave Bridge and Bridge No. 9 Class EA Community Services - Public Works and Parks Transportation Factors Cost Factor Alternative 1 Do Nothing Will require closure of bridge in near future due to deterioration of structure Does not provide pedestrian facilities No cost at this time Future cost to close bridge Alternative 2 Rehabilitate Structure Maintains connectivity of roads Load limits for structure would remain Does not provide pedestrian facilities Estimated capital cost of $480,000 Estimated life span of 15 to 25 years Alternative 3 Replace Structure Maintains connectivity of roads Load limits can be removed Provides pedestrian facilities Estimated capital cost of $1,790,000 Estimated life span of 75 years Higher maintenance cost than replacement Lower maintenance cost Based on the evaluation, the preferred solution for the Seagrave Bridge is Alternative 3 Replace Structure because: The bridge provides a key connection, Costs to replace or moderately greater than to repair but the life span is twice as long, and Replacement provides an opportunity to improve the bridge to 2 lanes, a sidewalk and removal of the load restriction Bridge No. 9, Scugog Line 8 Five alternatives were identified and evaluated for Bridge No. 9 on Scugog Line 8, as listed below: Alternative 1 Do Nothing Alternative 2 - Rehabilitate Structure not considered a reasonable alternative due to the significant deterioration of the bridge superstructure and substructure. This alternative was not evaluated further. Alternative 3 Replace Structure Alternative 4 Replace Structure at Existing Location with Pedestrian/ Cyclist Bridge Alternative 5 Remove Bridge Page 5 of 11

25 Seagrave Bridge and Bridge No. 9 Class EA Community Services - Public Works and Parks Alt. 1 Do Nothing Alt. 3 Replace Structure Alt. 4 Pedestrian/ Cyclist Bridge Alt. 5 Remove Bridge Natural Environmental Factors Socio-Economic/ Land Use Factors Does not provide opportunity to improve natural conditions in streambank and embankments Generally not supported by members of the public Impacts to natural environment can be mitigated Generally supported by members of the public Provides opportunity to improve natural conditions within watercourse and embankments Generally supported by members of the public Provides greatest opportunity to improve natural conditions within watercourse and embankments Generally supported by members of the public Construction estimated at 20 weeks Construction estimated at 12 weeks Cultural Environmental Factors Transportation Factors None identified None identified None identified None identified Does not provide connectivity of roads Provides connectivity of roads Does not provide connectivity of roads Does not provide connectivity of roads Cost Factors Does not provide pedestrian/ cycling facilities No cost Does not provide pedestrian facilities but provides cycling facilities Estimated capital cost of $1,200,000 Provides pedestrian and cycling facilities Estimated capital cost of $350,000 Does not provide pedestrian/ cycling facilities Estimated capital cost of $185,000 Estimated life span of 75 years Low maintenance cost Estimated life span of 75 years Low maintenance cost Lowest maintenance cost Based on the evaluation, the preferred solution for Bridge No. 9 is Alternative 5 Removal of the Bridge because: It is significantly cheaper than replacement of the bridge, There are other alternative routes nearby, and Removal of the bridge provides opportunities to enhance the natural conditions within the watercourse and the embankments. Page 6 of 11

26 Seagrave Bridge and Bridge No. 9 Class EA Community Services - Public Works and Parks 2.3 Consultation In accordance with the Municipal Class EA process a Public Information Centre (PIC) was held on March 31, As well, the public was invited to submit comments throughout the study. Information was also made available on the Town s website. In addition to public consultation, during the EA process the following stakeholders were contacted for input: Ministry of Environment and Climate Change Department of Fisheries and Oceans Transport Canada Environment Canada Canadian Environmental Assessment Committee Canada Coast Guard Durham Board of Education School Transportation Durham Region Transit Bell Canada Enbridge Gas Rogers Cable Mississaugas of Scugog Island First Nation Kawartha Region Conservation Authority Ministry of Natural Resources Ministry of Transportation Region of Durham Newmarket Hydro Hyrdo One Veridian Connections Scugog Fire Department Durham Police Services Durham Health Unit A summary of the feedback is provided below. For a complete list of comments and responses, please see the EFR. Seagrave Bridge - Replace when funds available wider 2 lane surface probably necessary for emergency vehicle traffic - Please replace the existing Seagrave Bridge to a double lane bridge with a walking deck for $75,000 more let s do it right rather than later. Yes it s 4 weeks longer, but I m sure the resident s will appreciate it in the end. - Bridge is highly used by residents, provides an alternate route to Simcoe Street, used to fish from, walk dogs, etc. - Existing bridge is architecturally pleasing and possible historic. - If bridge is replaced, need to ensure new bridge is not lower so that canoes, kayaks and jet skis can pass under bridge. - Making it a 2-lane bridge is ludicrous. Unneeded work and expense. Please consider repairing it. - KRCA Design for the bridge replacement seems reasonable, and impacts to the river aquatic ecosystem can likely be avoided/ minimized with implementation of mitigation measures as proposed in Environmental Assessment Study slide-deck Environmental Protection and Mitigation. Page 7 of 11

27 Seagrave Bridge and Bridge No. 9 Class EA Community Services - Public Works and Parks Bridge No. 9 - Current (before failure) volume and availability of alternative east-west routes indicate that the expense of replacing the road bridge is not justified. Perhaps cycle/ pedestrian replacement at some future time when funds available. - KRCA Design for the bridge removal seems reasonable, and impacts to the river aquatic ecosystem can likely be avoided/ minimized with implementation of mitigation measures as proposed in Environmental Assessment Study slide-deck Environmental Protection and Mitigation. 2.4 Recommended Solutions Bridge No. 5, Seagrave Bridge The recommended solution for the Seagrave Bridge is replacement of the bridge with a 25 m span, precast concrete girder bridge constructed on the existing alignment with minor vertical grade adjustments. The structure will have a sidewalk on the north side, new approach slabs and new steel guiderails. The conceptual configuration of the new Seagrave Bridge is shown in Figure 4, below. Figure 4, Conceptual Design New Seagrave Bridge Page 8 of 11

28 Seagrave Bridge and Bridge No. 9 Class EA Community Services - Public Works and Parks Bridge No. 9, Scugog Line 8 The scope of work for the preferred alternative to remove Bridge No. 9 on Scugog Line 8 includes: Complete removal of the bridge Restoration of the stream and embankments Constructing hammerhead turning areas on both sides of the Nonquon River The conceptual configuration of the permanent hammerhead turning areas are shown in Figure 5 below. Figure 5, Conceptual Design of Bridge 9 Removal 3. Financial Implications: The estimated costs for the preferred alternatives are: Replacement of the Seagrave Bridge (Bridge No. 6) ~ $1,790,000 Removal of Scugog Line 8 Bridge (Bridge No. 9) ~ $185,000 The replacement of the Seagrave Bridge is included in the Township s 2014 Development Charges (DC) Background Study with 50% of the cost included as Benefit to Existing and 50% eligible for DC funding. It is recommended that a Request for Proposal be issued for the detailed design of both of these projects so that the costs can be further refined and the Township would be in a position to apply for funding assistance for the Benefit to Existing portion of the construction. Page 9 of 11

29 Seagrave Bridge and Bridge No. 9 Class EA Community Services - Public Works and Parks 4. Communication Considerations: Throughout the Class Environmental Assessment process, extensive external consultation was undertaken and included: Notice of Study Commencement and Invitation for Comments mailed to regulatory agencies and members of the public/ local stakeholder groups, published in The Scugog Standard and posted on the Township s website; Maintenance of a contact list for interested parties; Public Information Centre March 31, 2015; Notice of Public Meeting, Planning and Community Affairs Committee - mailed to regulatory agencies and members of the public/ local stakeholder groups, published in The Scugog Standard, posted on the Township s website and posted on social media; Notice of Study Completion to be issued upon finalization of the EFR. EFR will be made available for a 30 day review period following issuance of the notice. All efforts are being made to ensure that stakeholders are involved in the evaluation of the alternatives and selection of the preferred solution. 5. Conclusion: The Seagrave Bridge and Bridge No. 9 over the Nonquon River, Class Environmental Assessment has achieved its overall objectives by successfully: Consulting and addressing concerns of affected parties throughout the planning process; Considering a reasonable range of alternatives for implementing the solution; Identifying and considering the effects of each alternative on the environment; Systematically evaluating the alternatives to determine their net environmental affects; and Providing documentation of the planning process. It is therefore the recommendation of staff that the enclosed report be endorsed by Council. Page 10 of 11

30 Seagrave Bridge and Bridge No. 9 Class EA Community Services - Public Works and Parks Original Signed By: Reviewed and Signed By: Carol Coleman, P.Eng. Director of Community Services Paul Allore, MCIP, RPP Chief Administrative Officer Attachments: Attachment No. 1: Seagrave Bridge and Bridge No. 9 over the Nonquon River, Class Environmental Assessment, Draft Project File Report and Preliminary Design Page 11 of 11

31 MINUTES OF THE REGULAR MEETING OF THE PLANNING & COMMUNITY AFFAIRS COMMITTEE HELD MONDAY, APRIL 10, 2017 AT 6:30PM IN COUNCIL CHAMBERS PRESENT: Mayor Regional Councillor Ward Councillors Mr. T. Rowett Ms. B. Drew Ms. J. Back Ms. J. Guido Mr. D. Kett Ms. B. Somerville Ms. W. Wotten ALSO PRESENT: CAO Director of Corporate Services/Clerk Director of Community Services Fire Chief Manager of Communications & Strategic Initiatives Recording Secretary Mr. P. Allore Mr. J.P. Newman Ms. C. Coleman Mr. M. Berney Ms. L. Bowers Ms. S. Frey 1. CALL TO ORDER The Mayor called the meeting to order at 6:31PM. 2. DISCLOSURE OF PECUNIARY INTEREST IN CLOSED SESSION - NIL 3. CLOSED SESSION NIL 4. MOMENT OF SILENCE The Mayor asked all those present to observe a moment of silence. 5. MATTERS FROM CLOSED SESSION NIL 6. DISCLOSURE OF PECUINARY INTEREST & NATURE THEREOF No member made a declaration of pecuniary interest. 7. ADOPTION OF MINUTES OF PREVIOUS MEETING - NIL 1

32 P&CA Meeting April 10, PUBLIC MEETING 8.1 Carol Coleman, Director of Community Services Don Adamson, AECOM Seagrave Bridge and Bridge No. 9 (Scugog Line 8) Class Environmental Assessment and Preliminary Design The Mayor outlined the following points for the benefit of those in attendance: This portion of the meeting has been set aside to present the Seagrave Bridge and Bridge No. 9 over the Nonquon River, Class Environmental Assessment and Preliminary Design. The Mayor then called upon the Director of Community Services to present a review of the draft Environmental File Report. On behalf of the Township, the Director of Community Services reviewed the Seagrave Bridge and Bridge No. 9 over the Nonquon River, Class Environmental Assessment and Preliminary Design and draft recommendations, including: Full replacement of the Seagrave Bridge with a 25 m span, precast concrete girder bridge constructed on the existing alignment with minor vertical grade adjustments. The structure will have a sidewalk on the north side, new approach slabs and new steel guardrails. Removal of Bridge No. 9 on Scugog Line 8 and construction of turn-arounds on each side of the Nonquon River. Stream and embankment improvements will also be provided. A question and answer period with members of Council followed with the Director of Community Services and AECOM consultant, Don Adamson. Recommendation #PCA : Moved by: Councillor Wotten THAT the presentation of the Seagrave Bridge & Bridge No. 9 Class Environmental Assessment and Preliminary Design, be received. Carried The Mayor then opened the meeting to the public to receive input concerning the subject report. Herman & Mary Van Kessel, 1280 Scugog Line 8, Port Perry Bridge No. 9 was built later than 1940 as stated in report Many large trucks have shaken and ruined the bridge If the bridge is closed, it will still need jersey balls to stop traffic Will turn into dump site and will need to be maintained With bridge gone make sure public can still get through Look at resurfacing instead as an option Still used constantly by cars and trucks Will need to be maintained in winter as people get stuck all the time; being used a fair bit by hunters GPS misdirects traffic and does not say the road is closed; many vehicles still having to turn around despite signs Wildlife and environment is beautiful and it is a shame to have it grow over 2

33 P&CA Meeting April 10, 2017 Rick McAskill, 55 River Street, Seagrave Wants to save the bridge North on River Street the road is rough with rocks coming up Maintenance is very poor; it is best to refurbish the bridge It is a common courtesy to let people walk first on single lane bridge When there is an accident along Simcoe Street, the police can direct traffic to go down 14 th line; there is no reason to have a new bridge Slows traffic down Storm sewers that enter into that river will need to be redirected if there is a 2 lane bridge There is no room for double lane and a walkway Marsh on both sides of bridge; can only fill on one side This is not a proper road or bridge for heavy traffic Julie Hutcheon, 121 River Street, Seagrave Provisions are needed for replacing section of River Street which is collapsing into the storm sewers; previously looked at by Township Staff Has noticeably dropped and erosion has cracked pavement Sink hole requires constant repair Large trucks on River Street will eventually collapse the road Brett Laycoe, 1775 Scugog Line 8, Port Perry 20 year resident No one asked him prior for input Wants bridge maintained but no cost has been given This is an access route to Highway 12 Has seen an increase in traffic as people must go down and then come back Dusty conditions Road is in disrepair and requires frequent grading No weight restriction and now end of road is chewed up AECOM giving information but no cost information; are other companies to be involved? Concerned that a Councillor took a different engineer to examine the bridge; it sounds like it was not properly researched Paul Baldasaro, 1780 Scugog Line 8, Port Perry Cement trucks and Township trucks show no respect on the road Road is extremely dusty and in pathetic shape Good link to Highway 12 There is a lot of traffic and the road needs more attention Sink hole requires constant repair; suggested using crushed limestone instead Keep bridge open, at least for pedestrian use Len Somerville, Simcoe Street, Port Perry There have been two bad accidents this year and vehicles need to turn around; if the bridge is not open, where do people go? Many people are getting lost and there is no other way around Most roads run parallel east/west but this is angled and people get lost Safety concerns for vehicles turning around; suggests leaving bridge open Upon enquiring, the Mayor determined that there were no further public comments to be made in regards to the report. A final question and answer period with members of Council followed. The Mayor thanked the audience for attending and providing input and advised that consideration of the report and recommendations would follow later in the meeting. 3

34 P&CA Meeting April 10, DELEGATIONS 9.1 Jim Andrews, Andrews Wireless Connect to Innovate Funding for Fibre Infrastructure Mr. Andrews of Andrews Wireless appeared to advise Council of their efforts to bring fibre to underserviced communities in Uxbridge and parts of Scugog and sought support for their application to the Connect to Innovate program funding for fibre infrastructure. A question and answer period with members of Council followed. Recommendation # PCA : Moved by: Councillor Wotten THAT the delegation by Jim Andrews of Andrews Wireless regarding fibre infrastructure, be received. Carried Recommendation # PCA : Moved by: Councillor Somerville THAT the Township of Scugog provide written support to Andrews Wireless for their application to the Connect to Innovate program funding for fibre infrastructure. Carried 9.2 Dan Stone, Chair & Marina Brock, Vice Chair Scugog Heritage & Museum Advisory Committee 2016 Annual Report and Proposed 2017 Work Plan The Chair and Vice Chair of the Scugog Heritage & Museum Advisory Committee provided a review of their 2016 accomplishments and identified plans for 2017, placing emphasis on the importance of adding properties to the heritage register. A question and answer period with members of Council followed. Recommendation # PCA : Moved by: Councillor Guido THAT the delegation by the Chair and Vice Chair of the Scugog Heritage & Museum Advisory Committee, regarding the 2016 Annual Report and Proposed 2017 Work Plan, be received. Carried 10. PRESENTATIONS - NIL 4

35 P&CA Meeting April 10, REPORTS 11.1 Departmental Reports 11.1 CORP Scugog Heritage & Museum Advisory Committee 2016 Annual Report and Proposed 2017 Work Plan Christy Harrison, Committee Coordination Associate Recommendation # PCA : Moved by: Councillor Back THAT the Scugog Heritage & Museum Advisory Committee 2016 Annual Report, be received; and THAT the Scugog Heritage & Museum Advisory Committee 2017 Work Plan attached as Attachment 1 to this Report, be endorsed. Carried 11.2 COMS Seagrave Bridge & Bridge No. 9 Environmental Assessment Carol Coleman, Director of Community Services Recommendation: Moved by: Councillor Back THAT Report COMS , Seagrave Bridge and Bridge No. 9 over the Nonquon River, Class Environmental Assessment, Draft Project File Report and Preliminary Design, be received; and THAT the preferred short term solution for Bridge No. 9 be a pedestrian / cycling bridge using the existing structure where possible, with a long term solution, once funds are available, be that the bridge be removed and replaced with a bridge that can handle traffic with load restrictions applied; and THAT the Seagrave Bridge be refurbished as a single lane bridge. Recommendation #PCA : Moved by: Councillor Kett THAT the matter be deferred until the June 19, 2017 Planning & Community Affairs Committee meeting. Carried 5

36 P&CA Meeting April 10, Advisory Committee Recommendations & Minutes Summary of the Canada 150 Music Festival Advisory Committee Recommendations Recommendation # PCA : Moved by: Councillor Wotten THAT Waterloo Brewing Co. be retained as the adult beverage supplier. Carried Recommendation # PCA : Moved by: Councillor Wotten THAT Ticketfly Services be retained for printed and online ticket sales; AND THAT the price for Friday night be $35.00, Saturday night be $35.00, a 2 day package (Friday and Saturday) $60.00 and $40.00 each at the door for Friday and Saturday. Carried Recommendation # PCA : Moved by: Councillor Kett THAT Westbury be retained for the staging, lighting and sound equipment at a cost of $18, Carried Canada 150 Music Festival Advisory Committee Minutes Recommendation # PCA : Moved by: Councillor Somerville THAT the minutes of the Canada 150 Music Festival Advisory Committee held March 29, 2017 be endorsed. Carried 12. CORRESPONDENCE 13. CLOSED SESSION - NIL 6

37 P&CA Meeting April 10, ADJOURNMENT 9:14PM Recommendation # PCA : Moved by: Councillor Guido THAT this meeting be adjourned. Carried MAYOR, Thomas R. Rowett CLERK, John Paul Newman 7

38 April 10, 2017 Public Information Centre/ Planning and Community Affairs Committee Summary Report Seagrave Bridge and Bridge No. 9 over Nonquon River, Class Environmental Assessment, Draft Project File Report and Preliminary Design 1. Introduction This report summarizes the Public Information Centre (PIC)/ Planning and Community Affairs (PCA) Committee held as part of the consultation process carried out for the Seagrave Bridge and Bridge No. 9 over Nonquon River, Class Environmental Assessment (EA). The Township is undertaking a Schedule B Class EA Study for improvements related to the Seagrave Bridge and Bridge No. 9 on Scugog Line Public Information Centre Purpose, Notification and Format A key component of the project is incorporating the views of interested citizens and Council in the Seagrave Bridge and Bridge No. 9 Class EA. The purpose of the April 10, 2017 Public Information Centre was to present and receive feedback on the preliminary preferred solution which included: Full replacement of the Seagrave Bridge with a 25 m span, precast concrete girder bridge constructed on the existing alignment with minor vertical grade adjustments. The structure will have a sidewalk on the north side, new approach slabs and new steel guiderails. Removal of Bridge No. 9 on Scugog Line 8 and construction of turn-arounds on each side of the Nonquon River. Stream and embankment improvements will also be provided. The PIC/ PCA meeting was held from 6:30 pm to 9:30 pm at the Township Hall Council Chambers. Notification for the meeting was provided through: Mailing of notices through Canada Post to property owners in the study area and review agencies. Newspaper advertisement in the Port Perry The Star on Thursday April 6, Posting on the Township of Scugog Facebook and Twitter pages on Thursday April 6, Posting on the Township of Scugog website. A copy of the Notice of Public Meeting, social media posts and newspaper ad are included in Appendix A.

39 The PIC was included as part of the PCA meeting with all members of Council present and 11 members of public signed in. There was a formal presentation by Carol Coleman, Township of Scugog, Director of Community Services which was followed by a question and answer period with Council members. After this Mayor Tom Rowett invited members of the public to speak and ask questions. Comment Sheets were also provided for anyone wanted to provide written comments on the project. A written report was provided in the agenda for the meeting and available online. The report and presentation portion included: Study Purpose Class Environmental Assessment Process Background Problem/ Opportunity Statement Alternatives Evaluation of Alternatives Conclusions/ Next Steps A copy of the report and presentation is included in Appendix B. 3. Feedback Received from Council and the Public Participants comments on the Seagrave Bridge and Bridge No. 9 Class EA were received during the PIC/ PCA Meeting and in meetings at the Township Hall in advance of the meeting. The following is a summary of comments received: Seagrave Bridge Council Comments: Don t understand the need for a 2 lane bridge with a sidewalk Want to keep heritage features and charm Concerns about impacts of the length of time for the bridge replacement on the Seagrave store Questions on response time savings for Fire vehicles Resident Comments: Would like to see the bridge saved Maintenance of the bridge has been poor Single lane bridge slows down traffic Would like the bridge refurbished, if possible Don t see any reason for new or wider bridge Concerns about speeding River Street is not a proper road for heavy trucks

40 Condition of River Street is poor from store to Simcoe Street road is collapsing into storm sewers. Sink holes have occurred in the past. Heavy truck traffic will collapse the road. Bridge No. 9 Council Comments: Would like the bridge to remain to provide a future link from Port Perry to TransCanada trail and as a current bridge for various recreational uses Questioned AECOM on the condition of bridge and whether it could be rehabilitated for use as a pedestrian/ cycling bridge Concerns raised about the dumping of garbage on dead ends of roads Resident Comments: Does not want the bridge on Line 8 replaced, prefers that the bridge is removed as it reduces speeds and dust. Has concerns that a pedestrian/ cyclist bridge would be used by motorcycles and ATVs. In the past, people have removed barricades and used bridge even when closed. Bridge was fully rebuilt in 1982, not 1940 as stated in the report Concerns raised about the dumping of garbage on dead ends of roads Would like to keep bridge for pedestrians Vehicles, especially trucks do not see road closed signs until they have turned onto Line 8 and then the must turn around No one has asked residents on Line 8 how they feel Want to maintain bridge Dust issues in front of house as road is graded frequently Lives at end with the Sewage Trearment Plant, there is a high volume of traffic on the road and dust is crazy Wants to keep bridge or if not keep the bridge for bikes Last year there was a bad accident on Reach Road and people had difficulties finding an alternative route with the bridge closed on Line 8 4. Council Resolutions Following the PIC portion of the meeting there was additional discussion by Council which resulted in the following resolutions being moved: THAT Report COMS , Seagrave Bridge and Bridge No. 9 over the Nonquon River, Class Environmental Assessment, Draft Project File Report and Preliminary Design, be received; and THAT the preferred short term solution for Bridge No. 9 be a pedestrian / cycling bridge using the existing structure where possible, with a long term solution, once funds are available, be that the bridge be removed and replaced with a bridge that can handle traffic with load restrictions applied; and THAT the Seagrave Bridge be refurbished as a single lane bridge.

41 However, the motions were deferred as follows: THAT the matter be deferred until the June 19, 2017 Planning & Community Affairs Committee meeting. Letters were sent to delegations at the Public Meeting advising them of the motion that as passed to defer the subject until June 19, The minutes for the meeting are included as Appendix C. 5. Summary Based on the feedback received and direction by Council at the PIC/ PCA Meeting, AECOM and Township staff will further review the options to rehabilitate the Seagrave Bridge and to rehabilitate Bridge No. 9 in the interim as a pedestrian/ cycling bridge with a longer term plan to replace Bridge No. 9. The findings and updated recommendations will be brought forward in a second draft report to the PCA meeting on June 19, Notices on the updated recommendations will also be sent to property owners in the study area.

42 Appendix A Public Information Centre Advertising

43 Appendix B Staff Report and Presentation on Seagrave Bridge and Bridge No. 9 over Nonquon River, Class Environmental Assessment, Draft Project File Report and Preliminary Design

44 Appendix C Minutes of April 10, 2017 Planning and Community Affairs Meeting

45 Scugog applauds revisions to bridge plans that calls for repairs to Seagrave span Scugog staff suggest repairing River Street, Scugog Line 8 bridges News Sep 20, 2017 by Chris Hall (/durhamregion-author/chris-hall/600236a0-ac9f-4d8b-adfe d1ded/) (mailto:chall@durhamregion.com) Port Perry Star Scugog is hoping to secure provincial funding to rehabilitate the aging Seagrave bridge that spans the Nonquon River. SCUGOG Scugog is hoping to secure provincial funding to rehabilitate the aging Seagrave bridge that spans the Nonquon River. During an update before council on Sept. 18, Carol Coleman, Scugog s director of community services, explained that staff had re-evaluated the township s two most pressing bridge needs the one in Seagrave on River Street and a bridge on Scugog Line 8 that has been closed for years after hearing comments and concerns raised by the community and council earlier this year.

46 In April, councillors heard that staff s preliminary preferred solution would be to replace the existing single-lane Seagrave bridge with a two-lane bridge that would include a sidewalk. That project was expected to cost an estimated $1.89 million and take 20 weeks to complete. The Seagrave bridge was constructed in 1920 and was recently rehabilitated in 2014 when a two-week closure was needed to complete an emergency repair. Also this spring, staff suggested the Scugog Line 8 bridge a two-lane span which has been closed since 2012 due to deteriorating conditions be removed with turnarounds built on each approach. It s estimated that work would take six weeks and cost $185,000. However, after reviewing the comments and carrying out additional studies, Coleman brought forward a report on Monday evening that called for the single-lane bridge in Seagrave to remain and undergo repairs, which would cost an estimated $710,000 and take 12 weeks to complete. As well, Coleman s report recommended that Scugog rehabilitate the Scugog Line 8 span in two phases: initial work that would make the bridge safe for cyclists and pedestrians to cross (an estimated $25,000) followed by an overhaul of the span for traffic, costing an estimated $565,000. To help cover some of the costs of the Seagrave bridge, Coleman told councillors she d apply for provincial funding that could cover up to 90 per cent of the costs. Scugog can only apply for funding for one bridge, she stressed. The deadline for applying for the funds is next week and Scugog would receive word on its bid in January, added the director. Ward 1 Coun. Betty Somerville applauded Coleman s revision for the Seagrave bridge. You re going to please a lot of people in Seagrave, said Somerville. She added it would be a wise decision to add room for a sidewalk on the rehabilitated Seagrave bridge, which Coleman said could be examined during the detailed design phase. As for budgeting for the bridge work, Coleman said she would encourage council to include Scugog s 10 per cent share of the Seagrave bridge costs in its 2018 budget, but noted that if Scugog struck out in its bid for provincial funds it would be a challenge to come up with all the funds needed for the work. As for funding the Scugog Line 8 bridge work, Coleman didn t foresee Scugog earmarking all the necessary funds in the 2018 budget but said she d like to see money set aside to at least make it passable for pedestrians and cyclists. Ward 2 Coun. Janna Guido noted that many people say local government never listens to their residents and thanked Coleman for her revisions to the bridge plans, stressing that now Scugog must work on (Durham MPP Granville Anderson) to make sure the township secures some provincial money. Ward 5 Coun. Jennifer Back also stressed the revisions are proof that Scugog listens to its residents, calling the outcome a better solution and more affordable solution. Adding she was sick and tired of negative media, Back called Coleman s report a good news story and suggested it should be a front-page headline. We need some good news in this town, said the Ward 5 councillor. by Chris Hall (/durhamregion-author/chris- Hall/600236a0-ac9f-4d8b-adfe d1ded/) Chris Hall is a reporter covering Scugog Township for Metroland Media Group s Durham Region Division. CHall@durhamregion.com (mailto:chall@durhamregion.com) Facebook ( Twitter (

47 MINUTES OF THE REGULAR MEETING OF THE PLANNING & COMMUNITY AFFAIRS COMMITTEE HELD MONDAY, SEPTEMBER 18, 2017 AT 6:30PM IN COUNCIL CHAMBERS PRESENT: Mayor Regional Councillor Ward Councillors Mr. T. Rowett Ms. B. Drew Ms. J. Back Ms. J. Guido Mr. D. Kett Ms. B. Somerville Ms. W. Wotten ALSO PRESENT: CAO Director of Corporate Services/Clerk Director of Development Services Director of Finance/Treasurer Director of Community Services Planning Technician Manager of Communications & Strategic Initiatives Recording Secretary REGRETS: Director of Emergency Services/Fire Chief Mr. P. Allore Mr. J.P. Newman Mr. K. Heritage Ms. D. Valentim Ms. C. Coleman Mrs. D. Knutson Ms. L. Bowers Ms. S. Frey Mr. M. Berney 1. CALL TO ORDER The Mayor called the meeting to order at 6:30PM 2. DISCLOSURE OF PECUNIARY INTEREST IN CLOSED SESSION 3. CLOSED SESSION - NIL 4. CALL TO ORDER AND MOMENT OF SILENCE The Mayor asked all those present to stand and observe a moment of silence. 5. MATTERS FROM CLOSED SESSION 6. DISCLOSURE OF PECUINARY INTEREST & NATURE THEREOF Councillor Wotten declared an interest pertaining to Section 11.1, Delegation by Cartwright Sports & Recreation Inc., being that she is a member of their Board of Directors. 7. ANNOUNCEMENTS Council Announcements: Cartwright Sports & Recreation 17 th Annual Fall Festival and Car Show - September 30, 2017, from 1:00PM to 5:00PM 1

48 P&CA Meeting Minutes September 18, 2017 Durham Regional Police North Division Headquarters hosted Community Safety Day on September 17, 2017 All residents encourage to complete the online budget survey which closes Friday, September 22, 2017 BIA Chili Cook-off - Sunday, September 24, 2017 Big Brother Big Sisters North Durham 2 nd Annual Winding Roads Festival - September 23, 2017 Scugog Housing Advisory Committee s 3 rd Annual Housing Symposium - November 4, 2017 Betty and Len Somerville celebrated their 50 th Wedding Anniversary Green Tractors held 50 th Anniversary on September 16, th Annual Dentistry From Our Hearts held Saturday Sept 16, 2017 at Port Perry Dental Associates 17 th Annual Fore Scugog Golf Tournament - September 21, 2017 Staff Announcements: The Director of Community Services advised of recent road improvements, including: o Scugog Line 6 from Hwy. 12 to Adamson Engineering has been paved to base asphalt. The remaining section from Adamson Engineering to Hwy. 7A is scheduled to be done by the end of October. Access is available from Hwy. 12 for Winding Roads but will not be available from the east o Scugog Line 6 from Marsh Hill to Hwy. 12 is underway and will be completed this week o Manvers/Scugog Townline surface treatment was completed last Friday 8. ADOPTION OF MINUTES OF PREVIOUS MEETING 8.1 Planning & Community Affairs Committee June 19, 2017 Recommendation # PCA : Moved by: Councillor Drew 9. PUBLIC MEETINGS NIL THAT the Minutes of the Regular Meeting of the Planning and Community Affairs Committee held Monday, June 19, 2017, be approved. Carried 10. PRESENTATIONS 10.1 Fore Scugog Recipients Cheque Presentations A presentation of the distribution of funds from the 2016 Fore Scugog Charity Golf Tournament was made by Council and several members of the Golf Donations Committee. The Mayor recognized Lisa Fitton for her involvement with the committee and in organizing the event. Recipients that were in attendance included: Big Brothers Big Sisters of North Durham Margaret Ayres Lake Scugog Regatta Susie Bollon Port Perry Skating Club Erin Lehman Blackstock Skating Club Jenny McCready Refer to Staff Report CAO , page 5 2

49 P&CA Meeting Minutes September 18, Carol Coleman, Director of Community Services Revised Seagrave Bridge and Bridge No. 9 Class Environmental Assessment The Director of Community Services provided a PowerPoint presentation with the results of the environmental assessment and identified solutions to address the conditions. A question and answer period with members of Council followed. Recommendation # PCA : Moved by: Councillor Somerville THAT the presentation by the Director of Corporate Services, entitled Revised Seagrave Bridge and Bridge No. 9 Class Environmental Assessment, be received. Carried Refer to Staff Report COMS , page Brian Kelly, Manager of Sustainability, Region of Durham Kevin Heritage, Director of Development Services Durham Community Climate Adaptation Plan, 2016 The Director of Development Services introduced Brian Kelly, Manager of Sustainability with the Region of Durham. Mr. Kelly provided a PowerPoint presentation regarding the Durham Community Climate Adaptation Plan 2016, which was completed to address and mitigate the potential future impacts of climate change within communities across the Region. A question and answer period with members of Council followed. Recommendation # PCA : Moved by: Councillor Drew THAT the presentation by Brian Kelly, Manager of Sustainability, Region of Durham, entitled Durham Community Climate Adaption Plan, 2016, be received. Carried Refer to Staff Report DEV , page Jim Dyment, Planning Consultant Model Home Agreement Ontario Limited (Cawkers Creek Corporation) The Planning Consultant provided a PowerPoint presentation to outline the Model Home Agreement which would enable the construction of model homes by the developer. A question and answer period with members of Council followed. Recommendation # PCA : Moved by: Councillor Somerville THAT the presentation by Jim Dyment, Planning Consultant, regarding Model Home Agreement Ontario Limited (Cawkers Creek Corporation), be received. Carried 3

50 P&CA Meeting Minutes September 18, 2017 Refer to Staff Report DEV , page Jim Dyment, Planning Consultant Subdivision Agreement, Model Home Agreement & Architectural Control Processes The Planning Consultant provided a PowerPoint presentation in support of implementing a more streamlined approach to completing the subdivision process and to expedite final approval of residential developments in the Township. A question and answer period with members of Council followed. Recommendation # PCA : Moved by: Councillor Wotten THAT the presentation by Jim Dyment, Planning Consultant, regarding Subdivision Agreement, Model Home Agreement & Architectural Control Processes, be received. Carried Refer to Staff Report DEV , page DELEGATIONS Councillor Wotten previously declared a pecuniary interest and did not participate in discussion, nor vote, on the following matter Cartwright Sports & Recreation Inc. Crystal King, Chair and Nancy Stinson, Treasurer Ms. King and Ms. Stinson provided a PowerPoint presentation with an update of completed projects at Cartwright Fields and shared upcoming plans and events. A question and answer period with members of Council followed. Recommendation # PCA : Moved by: Councillor Guido THAT the delegation by Crystal King and Nancy Stinson, Cartwright Sports & Recreation, be received. Carried RECESS: 8:33PM RECONVENE: 8:37PM 4

51 P&CA Meeting Minutes September 18, Field of Dreams Rob Lovelock, Tim Myers & Peter Crawford The representatives from the Field of Dreams Board provided a PowerPoint presentation which included their achievements and future plans to improve the baseball facilities at the Carolyn Best diamonds. A question and answer period followed with members of Council. Recommendation # PCA : Moved by: Councillor Wotten THAT the delegation by Rob Lovelock, Tim Myers, & Peter Crawford, Field of Dreams, be received. Carried 12. REPORTS At this juncture of the meeting, and with the consent of Council, the Mayor called for a Consent Agenda to be applied to Section 12, Reports. Recommendation # PCA : Moved by: Councillor Guido THAT the reports listed in Section 12 be approved as printed. Carried 12.1 CAO Fore Scugog Charity Golf Tournament Proceeds Distribution Lisa Fitton, Executive Assistant to the Mayor & CAO Recommendation # PCA : THAT Report CAO , Fore Scugog Charity Golf Tournament Proceeds Distribution , be received for information COMS Revised Seagrave Bridge and Bridge No. 9 Class Environmental Assessment Draft Project File Report Carol Coleman, Director of Community Services Recommendation # PCA : THAT Report COMS , Revised Seagrave Bridge and Bridge No. 9, Class Environmental Assessment, Draft Project File Report, be received; and THAT Council endorse the preferred solutions as identified in the Seagrave Bridge and Bridge No. 9 over the Nonquon River, Class Environmental Assessment, Draft Project File Report. 5

52 P&CA Meeting Minutes September 18, DEV Model Home Agreement Ontario Limited (Cawkers Creek Corporation) Vacant residential land south of Reach Street on the west side of Old Simcoe Road (Part Lot 17, Concession 6), Ward 5 - Recommendation Report Diane Knutson, Planning Technician Recommendation # PCA : THAT Council authorize the Mayor and Clerk to enter into a Model Home Agreement with Ontario Limited (David Brand) to permit the construction of up to seven (7) model homes within the draft plan of subdivision S-S DEV Durham Community Climate Adaptation Plan, 2016 Kevin Heritage, Director of Development Services Recommendation # PCA : THAT the Durham Community Climate Adaptation Plan, be approved, in principle, subject to budgetary considerations and the availability of staffing resources; and THAT the Clerk forward a copy of Report DEV and Council s Resolution to the Region of Durham DEV Subdivision Agreement, Model Home Agreement & Architectural Control Processes Kevin Heritage, Director of Development Services Recommendation # PCA : That By-law Number 32-14, being a By-law to adopt a delegation of powers and duties policy for the Township of Scugog, be amended, to include the following: i) That the Mayor and the Clerk be delegated the authority to execute subdivision agreements and model home agreements. 13. CORRESPONDENCE 14. CLOSED SESSION NIL 6

53 P&CA Meeting Minutes September 18, ADJOURNMENT 8:58 PM Recommendation # PCA : Moved by: Councillor Wotten THAT this meeting be adjourned. Carried MAYOR, Thomas R. Rowett CLERK, John Paul Newman 7

54 Revised Seagrave Bridge and Bridge No. 9 over Nonquon River, Class Environmental Assessment Draft Project File Report September 18, 2017

55 Introduction/Overview Problem/ Opportunity Statement Preliminary preferred solutions presented at April 10, 2017 public meeting Feedback from public meeting Additional studies Final preferred solutions Conclusions/ Next steps 2

56 Bridge Locations Bridge No.6 / Seagrave Bridge Scugog Line 8 Bridge No. 9 3

57 Problem/ Opportunity Statement Problem: Do not meet code requirements Have deteriorated to such a condition one bridge has been closed and the other bridge is becoming a liability to the Township If no action is taken to repair or replace both bridges they will both need to be closed Opportunity Rehabilitation or replacement of both bridges: Would maintain the existing road network Could improve pedestrian, cyclist and natural environment conditions depending on the preferred solution chosen for each bridge 4

58 Seagrave Bridge Preliminary Preferred Solution Replacement of bridge Provides opportunity for improvement: 2 lanes Sidewalk Remove load restriction Estimated cost ~$1,790,000 5

59 Bridge No.9 Preliminary Preferred Solution Recommend removal of bridge Construction of turnarounds on each side Estimated cost ~ $185,000 6

60 Feedback from Public Meeting Seagrave Bridge Questioned need for a 2 lane bridge with sidewalk Want to keep heritage features and charm Concerns about impacts of the length of time for the bridge replacement on the Seagrave store Questions on response time savings for Fire vehicles Would like to see the bridge saved Single lane bridge slows down traffic Would like the bridge refurbished, if possible Don t see any reason for new or wider bridge Concerns about speeding River Street is not a proper road for heavy trucks 7

61 Feedback from Public Meeting Bridge No. 9 Would like the bridge to remain to provide a future trail link Concerns raised about the dumping of garbage Does not want the bridge on Line 8 replaced, prefers that the bridge is removed as it reduces speeds and dust Would like to keep bridge for pedestrians Vehicles do not see road closed signs until they have turned onto Line 8 and then the must turn around Want to keep bridge or if not keep the bridge for bikes Accident on Reach Road and people had difficulties finding an alternative route with the bridge closed on Line 8 8

62 Cultural Heritage Cultural Heritage Evaluation Report/ Cultural Heritage Impact Assessment The Seagrave Bridge is a typical example of a shortspan steel Warren pony truss design that was found built over numerous small creeks and rivers throughout southern Ontario. Although it exhibits characteristics of an increasingly rare form of bridge, it does not exhibit significant cultural heritage value or interest. Bridge No. 9 is a three span steel girder bridge with timber decking, and was not determined to have cultural heritage value or interest. 9

63 Stage 1 Archaeological Assessment High potential for recovery of both First Nation and Euro- Canadian archaeological resources outside of previously disturbed areas Stage 2 AA required for any work outside of disturbed areas 10

64 Final Preferred Solution Seagrave Bridge Rehabilitation of Seagrave Bridge Has minimal impact to the natural environment Retains the cultural heritage value of the bridge Has a moderate cost of construction Replace timber deck, replace deteriorated steel components, sandblast and paint superstructure, repair concrete abutment, replace guiderail Load restrictions maintained $710,000, 12 weeks 11

65 Final Preferred Solution Bridge No. 9 Repair of Bridge No. 9 Has minimal impact to the natural environment Maintains safe infrastructure for the use of pedestrians and load limited vehicle traffic Phase 1: replace deteriorated timbers and asphalt ~ $25,000 Phase 2: replace steel stringers, floor beams, pile caps, deteriorated timbers in abutments and wing walls, guiderail and barrier walls ~$565,000 Load restriction required 12

66 Potential Funding Ontario Community Infrastructure Fund (OCIF) Top-up Up to $1.3 million Based on critical health and safety aspects Only one project is eligible 90% funding Deadline is September 27, 2017 Funding announcements ~ January

67 Conclusion/Next Steps Apply for OCIF funding for Seagrave Bridge Finalize Project File Report Issue Notice of Study Completion Make report available for 30 day review period Address any questions or comments received Address any Part II Order requests Proceed with detailed design Look for funding opportunities for Bridge No. 9 14

68 Thank You Carol Coleman. P.Eng. Director of Community Services ext