Tatyoon Recreation Reserve Master Plan. March 2016 FINAL DRAFT

Transcription

1 Tatyoon Recreation Reserve Master Plan March 2016 FINAL DRAFT

2 2015 About this document This report outlines the process undertaken, information assessed and the key directions for the Tatyoon Recreation Reserve Master Plan that was prepared by Simon Leisure Consulting for the Ararat Rural City Council and the Tatyoon and Hall Recreation Reserve Committee. Simon Leisure Consulting was assisted by the following sub-consultants: MEMLA landscape architects Brand Architects building architects Acknowledgements Simon Leisure Consulting acknowledges the support and assistance provided by the Tatyoon Recreation Reserve Committee, the staff from Ararat Rural City Council, representatives from reserve user groups, and local community members who participated in the planning process. Particular thanks to the following key personnel: Andy Tucker, Tatyoon and Hall Recreation Reserve Committee. Karen Armstrong, Tatyoon and Hall Recreation Reserve Committee. Matthew Simpson, Ararat Rural City Council. The preparation of the master plan was the culmination of several stakeholder meetings held during the period April to August 2015, and several telephone conversations with stakeholders. The overall contribution from the stakeholder groups and other community members is acknowledged and appreciated. It is important to note that the Reserve Committee has accepted the scope and directions of the master plan, however, with a view to continually review the plan, especially before any major works. Simon Leisure Consulting Pty Ltd ABN Office 1, 655 Nepean Highway Brighton East Victoria 3187 M E richard@simonleisure.com

3 TABLE OF CONTENTS 1. INTRODUCTION Master Planning Process Purpose and Use of a Master Plan CONTEXT AND BACKGROUND Tatyoon and District Population Characteristics Strategic Planning Directions Ararat Rural City Community Vision Ararat Rural City Council Plan Tatyoon Community Action Plan TATYOON RECREATION RESERVE History and Ownership Planning Existing Facilities and Spaces Community Facilities Sporting Facilities Other Facilities and Spaces CONSULTATION Reserve Committee and User Group Feedback and Input Community Feedback and Input ANALYSIS OF ISSUES AND OPPORTUNITIES Community Social Facilities Improved Provision for Tennis-Netball Change Rooms Pedestrian Safety and Traffic Management TATYOON RECREATION RESERVE MASTER PLAN Plan Development Key Directions of the Master Plan Other Recommendations Cost Plan APPENDICES Appendix 1 Tatyoon Hall Floor Plans Appendix 2 Sports Pavilion Existing Floor Plan Appendix 3 Groups and People Consulted Appendix 4 Tatyoon Recreation Reserve Master Plan Appendix 5 Proposed Community Social Facility Indicative Area Schedule and Floor Plan Appendix 6 Plan Showing Conversion of Tatyoon Hall to a Permanent Store and Accessible Public Toilet Final Draft Report (March 2016).doc Page i

4 The Tatyoon Recreation Reserve 1 is the primary community open space servicing the broader area of Tatyoon and district, which is centrally located within Ararat Rural City. Tatyoon and district includes the areas of Tatyoon, Buangor, Langi Logan, Maroona, Westmere, Yalla-Y-Poora and Willaura. The reserve is located on Tatyoon Road, approximately 30 kilometres south of Ararat, and approximately 200 kilometres west of Melbourne. Pomonal Moyston Maroona Ararat Elmhurst Mount Cole Warrak Buangor Willaura Tatyoon Mininera Wickliffe Lake Bolac Streatham Westmere Tatyoon Recreation Reserve is made up of three separate land parcels, each under different ownership arrangements. Its primary function and use is as a sporting and recreation reserve. The reserve comprises of one sports field, two dual tennis-netball courts, two cricket practice nets, a sports pavilion, the Tatyoon Hall, and other buildings and spaces to support these facilities. The St Andrews Uniting Church is located immediately adjacent to the Tatyoon Recreation Reserve on land owned and managed by the church, however, for all intents and purposes is considered part of the reserve. The reserve is managed by the Tatyoon Hall and Recreation Reserve Committee (the Reserve Committee ) and is used by the following permanent user groups: Tatyoon Football Netball Club. Tatyoon Cricket Club. Tatyoon Tennis Club. 1 Throughout this report, the reserve is referred to the Tatyoon Recreation Reserve, the name for which it is now commonly referred to by the community and in several reference documents. However, this project has made a recommendation that the reserve s title be changed to Tatyoon Memorial Recreation Reserve, in accordance with historical records (see Section 3.1 for more information). Final Draft Report (March 2016).doc Page 1

5 Some of the facilities and infrastructure at the reserve are ageing, and there is inadequate provision for female change rooms to service the needs of netball and female umpires. The Reserve Committee has also been assessing what the best long-term option might be for the provision of improved community meeting and social facilities at the reserve. The options include the upgrade and extension of the Tatyoon Hall, the provision of a new community facility as part of any extension to the sports pavilion, or the development of a new, stand-alone community facility. In addition, the Reserve Committee is aware of other projects to improve existing facilities and infrastructure at the reserve, so it is timely that a master plan be prepared for the Tatyoon Recreation Reserve that can guide the future upgrade and development of reserve facilities and spaces. In March 2015, the Reserve Committee and the Ararat Rural City Council engaged Simon Leisure Consulting 2 to prepare a master plan for the Tatyoon Recreation Reserve. The main aim of the master plan is to establish clear directions for the future use and development of the reserve, with a key element of the project being to assess the adequacy and capacity of the existing sporting and recreation facilities to continue to meet the needs of user groups and the local community both now and into the future. This report provides an overview of the study process, describes the key findings from the study, and outlines a new Vision for the Tatyoon Recreation Reserve.! " # $ % & & ' & ( $ # ) * " A number of research and consultative processes have informed the master plan development, including: Review of relevant background reports. Analysis of demographic information relating to the Tatyoon and district. Review and assessment of the existing sporting and recreation facilities by the consultant team. Consultation with the Reserve Committee, user groups, Council, and the local community. Analysis of issues and opportunities for the reserve. Preparation of concept plans for review by the project stakeholders and assessment of feedback received. Preparation of a draft Tatyoon Recreation Reserve master plan and building concept plans. Presentation of the draft master plan and building floor plans to the Reserve Committee, user groups, Council, and the local community for feedback. Preparation of the final Tatyoon Recreation Reserve Master Plan and study report. The Tatyoon Recreation Reserve Master Plan has been designed to not only reflect the needs and aspirations of the reserve user groups, but to also incorporate new opportunities for broader recreational use by the local community. + $, # - ) " &. / " ) 0! " # $ % & A master plan determines a broad Vision for an area and outlines a number of projects and strategies that are required to be implemented to achieve the new Vision. Further investigation and feasibility of some of the projects and initiatives recommended in the Tatyoon Recreation Reserve Master Plan may be required depending upon their scale, likely impact and estimated cost. It is important to note that the inclusion and reference to projects in the master plan does not directly commit the Reserve Committee, the reserve user groups, the Ararat Rural City Council, or any other organisation to a responsibility for funding and implementing these projects. 2 Simon Leisure Consulting is a sports and recreation planning company. Final Draft Report (March 2016).doc Page 2

6 The Tatyoon Recreation Reserve Master Plan was informed by a number of research and planning considerations. This section provides a summary of the key planning and contextual factors which were important to be assessed and considered during the preparation of the master plan. + 8! 9 ) ) & &. : '! # ' *! $ ) -, %! ' ) & ; < # *! " # '! ' * In 2011, the population of Tatyoon and District was 326 people, with a median age of 46 years (compares a median age of 45 years for all of Ararat Rural City and 37 years for all Victoria) 3. Other characteristics of the Tatyoon community are (Ararat Rural City comparison in brackets): 103 families with average children per family being 2.2 (1.9). Average people per household of 2.5 people (2.3 people). Australian born 94.5% (86.7%, and compared to all of Victoria 68.6%). Median weekly household income of $1,073 ($844). Completed secondary education 38.3% (22.2%). The age profile of Tatyoon is similar to all of Ararat Rural City, however, compared to all of Victoria has a lower proportion of young to mid aged adults (20 39 years) but a higher proportion of older adults. These characteristics have general implications for the direction of the master plan: The relative higher proportion of families and children suggest that there will continue to be local demand for access to playground and other family recreation facilities. The lower proportion of young adults (the active age cohort), suggest a softening for the demand of sporting facilities and other active recreation pursuits by local residents. The high proportion of Australia-born residents suggests that the typical Anglo-sports of Australian Rules football, cricket, netball and tennis will continue to be the dominant activities of choice of residents. The general ageing of the population will continue to increase the demand for new and improved passive recreation opportunities, such as passive areas and indoor community social spaces. + + =! #! " ( ' * $ % & & ' & ( : ' # " *! ' ) & The following reports provided important context, background and direction during the preparation of the master plan: Ararat Rural City Community Vision Ararat Rural City Council Plan Tatyoon Community Action Plan The following sub-sections provide an overview of the key directions relevant to this project from each report. 3 Source: 2011 Census QuickStats, ABS. Final Draft Report (March 2016).doc Page 3

7 »» Tatyoon Recreation Reserve Master Plan > A C B B C D E F C B G H D J I HK L L F MD JI N O I K I M > P PQ Community Vision 2030 is a compilation of over 900 ideas gathered, then sorted into themes and analysed to develop a picture of how the community wants Ararat Rural City to be in the future. The principle underlying the Community Vision is that Ararat Rural City will be a place where people love to live in ARARAT RURAL CITY COUNCIL The Vision is underpinned by four pillars: Our Community; Our Lifestyle; Our Economy; and Our Environment. The first two inform the Tatyoon Recreation Reserve master plan process. Our Community In 2030, Ararat Rural City communities will be active, engaged and continually learning. Ararat Rural City will be a region of strong local communities, evolving but connected by a strong sense of people and place. Sport and recreation pursuits will be enjoyed throughout the municipality using well maintained facilities, precincts and open spaces that are clean, safe and appealing. And how this might look in Community facilities will be an active focus for building social connections where residents will have access to a range of recreational and wellbeing activities. Our Lifestyle In 2030 our heritage and history, and multiculturalism will play an important role in our regional living lifestyle. Residents and visitors will talk about the exciting cultural and leisure facilities available in our region. Our venues will be a preferred destination for sports, cultural events and performing and visual arts. The past will be honoured as we move forward. And how this might look in Services, facilities and educational opportunities will underpin an active, positive environment that brings together the resources of government, private industry and not-for-profit organisations. > >? >?? A C B B C D E F C B G H D JI HK F RM I G S C G M> Q > T P The Council Plan identifies Council s priorities and defines its key strategic response. The Council Vision is.. Ararat Rural City Your location of choice. The Council Plan is linked to and supports Community Vision The following three Strategic Objectives are relevant to the Tatyoon Recreation Reserve master plan process:» 1.1 Assist communities to develop and prosper. 1.4 Participation in diverse sport, recreation and leisure activities. 4.1 Attractive streetscapes, town entrances, parks and gardens. 4.3 Community facilities that are developed and maintained. Final Draft Report (March 2016).doc Page 4

8 > >?? Q? V C D J K K M HK L L F M D JI A R D K I M S C G M > Q > T P The Tatyoon Community Action Plan was established to identify community priorities and to form a cohesive plan to access funding, prioritise projects and future development. The key actions in the Action Plan are: 1. Establish a new tennis-netball clubroom. 2. Establish new netball coaches boxes courtside (completed). 3. Upgrade and maintain the hall facilities. 4. Establish shelter plantations. 5. Establish a safe parking strategy. 6. Upgrade and maintain the oval drainage and playing surface. Other minor projects are supported in the Action Plan, and collectively, these were referred to the master planning process for consideration and inclusion, where appropriate. Final Draft Report (March 2016).doc Page 5

9 W 4 X Y 2 Z 2 [ \ '! ) # 9 &. ] ^ & " # < ' - Tatyoon was first established as a service town for surrounding pastoralists in about 1870, approximately 5kms to the northeast of the current town site. The original area is now known as Tatyoon North, and is the site of the Tatyoon Cemetery. When the Maroona-Geelong railway line was opened in 1913, the township shifted to its current site 4. The first buildings to be erected at the site now known as the Tatyoon Recreation Reserve were the Tatyoon State School in 1914 and the Tatyoon Hall in The St Andrews Uniting Church was also built during this period (1916), although it was formerly a Presbyterian church. Whilst records are not clear when sport was first played at the reserve, the Tatyoon Football Club was formed in 1922 and has always been based at the reserve and played matches there. Memorial gates were installed and dedicated at the reserve entrance in 1966 (see below). From this time, historical records note a change of name to the reserve, to the Tatyoon Memorial Recreation Reserve. The land on which the Tatyoon State School was built, was purchased jointly by the community and the Council in Whilst it is not clear when the school closed permanently, historical records not that the School closed for 1 year unstaffed in From 1985, the school land became part of the recreation reserve and has been managed by the Reserve Committee. The Tatyoon Hall and recreation reserve were each managed by separate committees until the 1960 s. The Hall and the reserve are now managed by the Tatyoon Hall and Recreation Reserve Committee, a Section 86 Special Committee of the Ararat Rural City Council. 4 Source: Tatyoon Community Action Plan Source: Chronological history of Tatyoon provided by Penny Hatwich. Final Draft Report (March 2016).doc Page 6

10 The Tatyoon Recreation Reserve is made up of three separately titled land parcels (see Figure 1), and each has different ownership. Map No. Location Title Details Owners 1 Oval Area Volume 8472 Folio 902 Community (Reserve Committee) 2 Tatyoon Hall site Volume 4591 Folio 178 Council 3 Former School site Volume 3837 Folio 367 Joint Council-Community Figure 1 Land Parcels of the Tatyoon Recreation Reserve Final Draft Report (March 2016).doc Page 7

11 [ + $ % & & ' & ( The reserve is zoned Farming Zone, and is not subject to any planning overlays 6 (see Figure 2). However, this zone classification is not consistent with the primary use of the reserve as a sporting and recreation area. A more appropriate zone classification would be Public Park and Recreation Zone, whose purpose is To recognise areas for public recreation and open space 7. In fact the current Farming Zone requires a permit to be issued for uses such as leisure and recreation and place of assembly. It is recommended that Council change the zone classification for the Tatyoon Recreation Reserve from Farming Zone to Public Park and Recreation Zone. ± ± PUZ4 ª «ª «FZ «² š Œ ˆ ŠŠ ª œ œžÿÿ «ª Ž «Ž ««³ µ ¹ º ¼» ¼ ½¾ ¼ ½¼ ª ª ª ª ª hi defg ª } FZ ª ª «ª _ ` ` a a a b b b b b c c c «ª «n o pq «m jkl r s t u v t w x t y z { v ª ª ~ ª ƒ ª ª «Figure 2 - Planning Scheme Map Showing Tatyoon and District 6 Ararat Planning Scheme, Department of Planning and Community Development, Farming Zone overlay description, Ararat Planning Scheme. Final Draft Report (March 2016).doc Page 8

12 Ù Tatyoon Recreation Reserve Master Plan À Á À Á Â Ã Ä Å Æ Ä Ç È É Ê Ë Ä Ì Ä Æ Ä Í Å Ê Ç Î Ï Ð Ê Ë Í Å This section identifies and describes the various facilities and spaces located within the Tatyoon Recreation Reserve. Ñ Ò Ñ Ò Ó Ò ÔÕ Ö Ö Ø Ú ÛÙ Ü Ý Þ ÙÚ ß Ù à á Tatyoon Hall The Tatyoon Hall comprises of two meeting/ activity spaces, a kitchen/ bar combination, an entry foyer, internal toilets, and a change room and associated shower area. The Hall has had various additions and alterations since being constructed in 1922, when it comprised of a combined hall and stage area, a supper room, a meeting room, a kitchen, and a store room (see Appendix 1 for the original floor plan of the Tatyoon Hall and the existing conditions). One of the two meeting/ activity spaces is the original hall space (top photo), whilst the second space was created in 1994 by expanding the supper room into the areas accommodating the former meeting room and the stage (middle photo). The internal toilets and change room (bottom photo) were added in the early 1990s. The original Hall building is a weatherboard structure with galvanised iron roof. It is lined internally largely with cement sheeting. The amenities block addition is a double brick structure with galvanised iron sheet. Internally, it is part plastered and part face brickwork. The Hall was upgraded in 2007 when a new roof was installed, internal and external surfaces were painted, a new kitchen and appliances installed, and a new cool room added. The bar was extended into the main Hall area and extra storage space was created. The renovation project also included the installation of the garden landscaping adjacent to the Hall. In relation to the condition and compliance of the Tatyoon Hall, some shortcomings were identified during two independent assessments carried out during the project period by Brand Architects (the project architect engaged as part of the consultant team for the master planning project) and Council s Municipal Building Surveyor. The assessments concluded that the Hall is at a stage of mid life cycle 8, however the following deficiencies limit its functional uses: the non-compliances relating to DDA regulations, the non-compliances relating to Part J Energy Efficient Standards, and the likely poor standard of the electrical systems and the sub-floor. Reserve user groups noted during meetings that the location of the Hall at the northern end of the main oval and separated from the sports pavilion and the tennis-netball courts results in functional 8 Report from Council s Municipal Building Surveyor Final Draft Report (March 2016).doc Page 9

13 Ú å Ù Tatyoon Recreation Reserve Master Plan constraints for the reserve user groups. (See Section 5.1 for more discussion concerning this). Playground and Fitness Station The playground provides a range of user experiences for primary to post-primary aged children, including swings, slides, climbing apparatus, balance equipment and role play equipment. The playground equipment is well located adjacent to the Tatyoon Hall and the tennis-netball courts, and is set within an attractive landscape setting. The playground equipment is in good condition, and could be improved with the addition of equipment more suitable for pre-primary aged users. A multi-station outdoor fitness apparatus was installed in 2014 and is adjacent to the playground. Ñ Ò Ñ â Ò Ò ã Õ ä Ù æø Ü Ý Þ ÙÚ ß Ù à á Sports Oval One sports ground of approximate dimensions 160m x 125m, including a turf cricket wicket (x 4 pitches) and floodlighting. It was reported by the user groups that the drainage and irrigation systems do not function efficiently, which impacts the quality of the playing surface. The turf wicket table is in good condition and the four floodlights provide adequate lighting for football training and matches. The oval is supported by two coaches boxes and a scoreboard, and all are lined with colourbond cladding and are in excellent condition. Two synthetic surface cricket practice wickets, each in good condition (right). Sports Pavilion The sports pavilion is located in an elevated position on the western wing, and comprises of separate home and away player change rooms and amenities, a small kitchen/ bar area, an office, a store, an umpires change room and an externally accessed disabled toilet (see Appendix 2 for the existing floor plan). A verandah along the east side of the building provides a generous covered spectator viewing area onto the oval. Final Draft Report (March 2016).doc Page 10

14 The pavilion is a masonry block building with concrete slab and colorbond roof. It was constructed approximately years ago as a purpose-built football change pavilion. To date, no alterations have been undertaken to the building. Some functional constraints exist with the present layout of the rooms, including the requirement for people to access the office via the change room, the requirement to access the storeroom via the kitchen/ bar, and the lack of provision for female umpires. The existing shower and toilet areas are in fair condition but the open showers would not meet current standards for either youth or adult football (below right) as it is common now to have individual cubicles. Other internal areas are in good condition. The Reserve Committee reported that the sewerage to the sports pavilion currently operates via a septic system to a dispersal field on the former school site. There are some concerns that the system has reached capacity, due to smells emanating from the pipework in the building. Any alterations to the buildings would need to take this into account, as it is unlikely that the existing system meets current health standards. Tennis-Netball Precinct Two plexipave tennis-netball courts were re-surfaced and re-fenced in 2009 and are in good condition. The courts each have compliant run-offs. The floodlighting is not 100 lux, the minimum recommended lighting level for netball training. (Tennis training and recreational competition requires minimum 250 lux). Both netball courts have two player benches for the home and away teams, and the eastern court has a dedicated scorers box. All are lined with colourbond cladding and are in excellent condition. A terraced spectator shelter is located at the southern end of the courts, and is in good condition. Final Draft Report (March 2016).doc Page 11

15 Ù Tatyoon Recreation Reserve Master Plan The western court has a spectator shelter built onto a small clubroom space (bottom left). Both are spartan in appearance and functionality, with the clubroom containing only sufficient space to accommodate a sink, two fridges, and some freestanding storage cupboards (bottom right). A constraint with this structure is that the shelter and clubroom can only be accessed by walking within the netball run-off area, which creates conflict between the umpires, players and those people wishing to access the shelter and clubroom. Ñ Ò Ñ Ò Ñ Ò ç Ú è à å Ü Ý Þ ÙÚ ß Ù à á Ý éø ã Ý ä Þ à á Tatyoon WWII Memorial Gates The Memorial Gates are located at the main entrance of the reserve. The original brick gates have been removed and replaced with wooden gates that are integrated with the reserve farmyard fencing along Tatyoon Road. The original plaque is attached to the existing middle gate post. The original gates are listed on the Victoria Heritage Database, with their level of significance classified as For public view and their heritage listing being Vic. War Heritage Inventory. The gates are currently being stored off site and should be re-attached to the wooden fence adjacent to the reserve entrance in the future. The reserve entrance is dominated by two Cypress Pines on each side of the gateway, however, a ticket box located just inside the reserve entry somewhat detracts from the overall presentation of the reserve entry, due to its form and condition. Former School Site The former state school site is the parcel of land north and west of St Andrews Uniting Church. Pines currently dominate the site, with some in senescence and needing to be removed. The site s main function presently is as the dispersal field for the septic system servicing the sports pavilion. Whilst there is currently no regular public use of this section of the reserve, it has potential to be transformed into a better quality passive recreation area and fauna habitat. Final Draft Report (March 2016).doc Page 12

16 Reserve Boundary Hedge The reserve is surrounded on three sides by a Pine hedge. It has and continues to perform a key role in mitigating the impacts of prevailing winds on the sporting and recreation activities undertaken at the reserve. The hedge is reaching the end of its life and a strategy for its replacement is required. Some planting has already been undertaken in the adjoining property to the west (owned by Doug Laidlaw) as part of a community planting initiative in August Tatyoon Avenue of Honour The Avenue of Honour runs along the eastern boundary of the reserve, straddling Tatyoon Road, and commemorates those who served in various conflicts in which Australia was involved. The Avenue stretches for approximately 170 metres and contains Elm trees. Community members believe that the Avenue was planted pre-1930s. It is the belief of community members that some of the trees were initially dedicated to specific soldiers, however, there are no records available which specify which trees were dedicated to soldiers, and who the soldiers were. There are plaques in the Tatyoon Hall and in the Church that contain the list of all local men and women who served in wars. The overall condition of the Avenue of Honour is average. The trees on the western side have been severely pruned due to the presence of power line traversing the air space above it, and the tree species selected is thought not to have been optimal for the prevailing soil and weather conditions 9. An assessment of the options for the future preservation and improvement of the Avenue of Honour formed part of the requirements of the master plan project, despite the Avenue not formally being part of the reserve. 9 Source: MEMLA Landscape Architects, the landscape architect appointed for the master plan project. Final Draft Report (March 2016).doc Page 13

17 Other facilities and spaces throughout the reserve include the following. A water pump and two storage tanks are located on the western boundary between the sports pavilion and the tennis-netball courts (top photo). A generator is located on the southern boundary behind the goals, and is required to provide the additional power necessary to power the floodlights when they are in use. Ideally, the reserve should have its overall power supply increased, to better meet the increasing need generated by past and future upgrades and installations dependent upon power (middle left photo). A former fire training apparatus is sited in the southeast corner of the reserve, and now no longer required and should be removed (middle right photo). A double shed is located just south of the sports pavilion. It is the main storage facility at the reserve for bulky equipment, including reserve maintenance machinery and equipment. It is not totally secure from the effects of rodents and weather (bottom photo). Final Draft Report (March 2016).doc Page 14

18 ê ë ì í î ï ð ñ ò ó ò ô í î A combination of meetings, interviews and site inspections were carried out with various stakeholders during the study period, including the Tatyoon Recreation Reserve Committee, user groups, other local community members, and Council staff. Some of the consultation was undertaken during the research phase of the study, whilst other meetings were designed to receive feedback on preliminary concept plans prepared for the reserve and selected buildings. A chronological summary of the consultation undertaken is shown in the following table. Date Method of Consultation Group / Stakeholder 8 April 2015 Site inspection by the consultant team Project Inception Meeting Reserve Committee Council representative 14 April 2015 Community Meeting #1 Reserve Committee User group representatives Local residents Council representative 24 June 2015 Project Inception Meeting Tatyoon Recreation Reserve Committee Council representative 15 July 2015 Community Meeting #2 Reserve Committee User group representatives Local residents Council representative 18 August 2015 Community Meeting #3 Reserve Committee User group representatives Local residents Council representative April August 2015 Submissions Telephone interviews Reserve Committee User group representatives Local residents A summary of the key outcomes from the consultation conducted during the research and master plan development phase is provided in the following sections. The names of the representatives from each group consulted and those who provided input via submissions and telephone meetings are shown in Appendix 3. Brick section of the Tatyoon Hall Final Draft Report (March 2016).doc Page 15

19 õ Á ö Á Í Å Í ø ù Í ú û ü ü Ä Æ Æ Í Í Ê Ç Î ý Å Í ø þ ø û ÿ Ð É Í Í Î Ê Ë Ê Ç Î Ç Ð ÿ Æ Group Tatyoon Hall and Recreation Reserve Committee Tatyoon Football Netball Club Tatyoon Cricket Club Comments / Input The Committee manages and maintains the reserve and the Tatyoon Hall. Key considerations identified by the Committee are: Netball change rooms need review and upgrading, and their long-term location critically assessed Need new netball/ tennis shed Assess options to improve the social area where football matches can be viewed Hall and social area needs review and upgrading Conflict between canteen and general Hall users on football match days Poor traffic management around the Hall, playground and courts Increase the provision for storage, especially in the Hall Lack of a compliant disabled and ambulant toilet at the reserve Avenue of Honour option to consider relocating the western side trees inside the reserve grounds. Other than the regular user groups, the reserve accommodates: Tatyoon Show (Fleece and Floral) in November Red Cross Landcare Day care Playgroup Annual community Christmas party and other social/ fundraiser events organised by the user groups Social fitness group Polling Booth function Funerals, birthdays, reunions, etc. The Club has approximately 100 footballers in three teams (2 senior and 1 junior) and approximately 60 netballers in six teams (3 senior and 3 junior). The Club also conducts Auskick (15-20 children) and NetSetGo (15 girls). Key issues/ improvements identified by the Club in relation to football are: Oval surface is generally good, however, degrades during winter due to inadequate drainage, irrigation system requires upgrade/ replacement Pavilion adequate for basic football needs, with the main issues being: lack of a separate medical room lack of female umpire change location of office to change room accessing the main storage room requires people to walk through the bar conflict between player change and social objectives on Thursday nights difficult to integrate with netballers and other women when footballers getting changed. Key issues/ improvements identified by the Club in relation to netball are: Netball court surfaces are good, issues include: inadequate lighting inadequate spectator shelter poorly located change/ toilets inadequate equipment storage. The Club has approximately 25 players in one senior team and one junior team. Number of players has decreased in the past 2 3 seasons. The key issues identified by the club are: Pavilion is adequate for cricket needs Need better outdoor cooking facilities Storage shed is inadequate More efficient power supply required Final Draft Report (March 2016).doc Page 16

20 Group Comments / Input Water supply has been challenged recently due to low rainfall. Tatyoon Tennis Club The Club has approximately 50 players in two teams. Junior participation and the number of senior aged players have increased in the past 7 years. The key issues identified by the club are: Tennis court surfaces are good, issues include: poor quality kitchen/ clubroom space poor spectator viewing areas. õ Á Á ú û ü ü ÿ Ç Ä Æ É Í Í Î Ê Ë Ê Ç Î Ç Ð ÿ Æ Three Community Meetings were held during the project. The focus of the first meeting was to provide an opportunity for the community and other user group representatives to input their ideas and suggestions for the reserve, and to identify other issues and opportunities. The second and third Community Meetings largely focused on reviewing draft versions of the reserve master plan and floor plans for building proposals. The information below is a summary of feedback collected mainly from the first Community Meeting, and which has not been recorded in the previous table. Avenue of Honour requires assessment as the western plantings are under a power line, so are not able to grow to full height, and suggested that the tree species may not be right for the prevailing conditions of the area. Tatyoon Hall is well used, however, its quality impacts the experience of users, including the day care, weddings, sports groups use, and community functions. Issues identified: lack of storage poor acoustics in the eastern section and the floor and walls are deteriorating in condition poor quality of the toilets poor heating and cooling systems canteen function and kitchen need to be separated on football match days flow of people in the building is conflicted (the portico entrance is not typically utilised) the Hall has no linkages to the broader reserve precinct. There is some local heritage and cultural value of the Tatyoon Hall There was strong community aspiration for a modern, functional and multipurpose community facility on the reserve There is currently little use or defined purpose for northern end of the reserve (former State School site). Input provided via ed submissions and in telephone conversations has been included in Sections 4.1 and 4.2. All of the information above was considered during the preparation of the master plan. Final Draft Report (March 2016).doc Page 17

21 ë ó î ó ñ ï ô ï í ô ï ï ð ï ó î í í ò ð î ô ò ô ï The key issues for the Tatyoon Recreation Reserve raised during the master planning project were: 1. Identifying the best long-term option for the provision of social facilities at the reserve. 2. Resolving the current need for improved tennis and netball change rooms and clubroom facilities. 3. Improving pedestrian safety in the area around the northern end of the oval, including the Hall, the playground, and tennis-netball courts. The following sections analyse these issues and formulate recommendations. Á ö Á ú û ü ü ÿ Ç Ä Æ Ï û Ë Ä Ê Ì É Ê Ë Ä Ì Ä Æ Ä Í Å The Tatyoon Hall has been the main facility at the Tatyoon Recreation Reserve to accommodate community events, meetings and social activities since the Hall was opened in The Hall has undergone three major upgrades and refurbishments since 1922: the first in the early 1990s when the internal toilets and change room were added; the second in 1994 when the stage was removed to create the main social room; and the third in 2007 when the Hall was re-roofed and the kitchen upgraded and extended to include a bar. Despite these improvements, the location of the Hall at the northern end of the oval continues to be a key constraint for the functional use of the Hall for the winter sporting groups. This is due to the Hall being somewhat detached from the sporting facilities and offering no direct viewing from inside the Hall to the oval or the netball courts. During football and netball matches the kitchen and servery become the match day canteen, whilst the balance of the Hall is used as an indoor play area for young children under the supervision of parents, predominantly mothers. These functions separate the parents looking after the children indoors and the people working in the canteen/ bar from those spectators watching the football and netball from the sidelines of the respective sporting facilities. Another issue for the football club is that some players and spectators are lost to the after-match social activities due to the separation of the Hall from the sports pavilion. This is due to some players and spectators jumping in their cars to drive around to the Hall, only to change their mind and continuing on home instead of stopping to attend the after-match activities. The lack of direct view lines from the Hall to the oval means that football pre-game club lunches are rarely held, notwithstanding the clash that occurs when the Hall space is being used for a lunch as well as fulfilling the canteen operations. For the netballers, the location of the change room on the western end of the Hall is not ideal as it is between metres from the courts, depending from which court the rooms are being accessed. The condition of the change rooms and associated toilets is fair. The cricket club has little use of the Hall on match days and during the week after training. This is mainly due to the small canteen and bar area in the sports pavilion being able to accommodate the comparatively low number of players and spectators in attendance for training and matches. The tennis club contains its activities to the shelter and small clubroom located along the western side of the tennis-netball courts, however, players and spectators utilise the toilets available inside the Tatyoon Hall, as required. As the Hall is now approaching 100 years in age, there are concerns that its structural condition may not be sound or that it complies with current building codes and community expectations. As a result, the consultant architect, Brand Architects, and the Council s Municipal Building Surveyor were asked to conduct a visual assessment of the condition of the Hall and its level compliance with the Building Code. The assessments found that the Hall is at a stage of mid life cycle, however the following deficiencies limit Final Draft Report (March 2016).doc Page 18

22 its functional uses: the non-compliances relating to DDA regulations, the non-compliances relating to Part J Energy Efficient Standards, and the likely poor standard of the electrical systems and the sub-floor. Brand Architects concluded that Due to the positioning and current condition of the Hall, it is not considered viable to undertake any further renovations to this building. 2. The poor quality of services and the existence of asbestos within the building will make renovation more complicated. 3. Any renovations proposed to this building would most likely be compromised by the building s existing structure and the quality and location of the building additions that have taken place over the years. 4. It is therefore, recommended that this building be replaced in the medium term with a more appropriate facility better located to other outdoor functions within the Reserve. Council s Municipal Building Surveyor concluded that 11.. The building is at a stage of mid-life cycle and with regular ongoing maintenance will remain serviceable for many years to come. There is no doubt, however, that the existing location, poor toilet facilities and high energy consumption issues limit its current use and with a lapse of time and higher community expectations future usage will decrease from a private hiring perspective. The Reserve Committee, the reserve user groups, and most residents who attended the community meetings agreed that funds required to further upgrade the Tatyoon Hall would be better invested into a new contemporary community social facility at a location on the reserve that will optimise benefits to all user groups and the broader community. Two options for a new community social facility were investigated: 1. An extension to the existing sports pavilion. 2. A new stand-alone building located between the sports pavilion and the tennis-netball courts, adjacent to the oval. The first option (extension to the existing sports pavilion) has the following benefits: Reduces the overall number of buildings on the reserve. Contains all internal spaces required by the football and cricket clubs to one building, meaning there would be little separation of spectators during matches, thereby increasing the probability of footballers and spectators remaining for after-match social activities. Most utilities services would be available at the site, meaning there may be some reduction in costs associated with bringing services to the new works. The design of the building can maximise views onto the oval. Some of the disbenefits identified with the first option included: The location of the community social space adjacent to the football change rooms may create the perception over time that the community facility is owned and managed by the football club, thereby potentially reducing the level of use by a broad cross-section of community. 10 Tatyoon Recreation Reserve Master Plan Building Inspection Report, Brand Architects (2015). 11 Tatyoon Hall Inspection, Council s Municipal Building Surveyor ( dated 3 August 2015 to Matt Simpson from Neil Povey). Final Draft Report (March 2016).doc Page 19

23 Any tennis-netball change rooms incorporated within the new community social facility attached to the sports pavilion would have them situated metres from the tennis-netball courts, i.e. no improvement on the distance between the courts and the existing change room in the Tatyoon Hall. The layout and method of construction of the sports pavilion would likely create some challenges to develop a fully integrated community sporting pavilion. Conflict between pedestrians and vehicles in the vicinity of the playground and the tennis-netball courts would likely continue, and would potentially worsen due to the increased numbers of people who would regularly traverse between these two destinations and the integrated community sporting pavilion. The preferred site for a new stand-alone community social facility is at or close to the location of the first sports pavilion built at the reserve, being just north of halfway between the current sports pavilion and the tennis-netball courts. The key benefits of this site include: It is approximately halfway between the sports pavilion and the tennis-netball courts, which are the two facilities from where most of the users will come from on match days and training nights. The location improves the likelihood of achieving improved social interaction and outcomes between footballers, netballers and other community members. New tennis-netball change rooms incorporated within the community social facility would be situated approximately 20 metres from the tennis-netball courts in a more direct route, which would be a considerable improvement on the distance between the courts and the current change room in the Tatyoon Hall. By not being directly associated (by location) with any one sporting group, the new facility is more likely to be embraced and utilised by a larger cross-section of sporting users and community-based groups. The design of the building can maximise views onto the oval. The site has the greatest potential for the new community social facility to become the centrepiece of a new reserve hub, due to its close location to the oval, the tennis-netball courts, and the playground, and the possibility to reduce the impact of cars on the walkability of the precinct (no through vehicles). The main disbenefits of this location are that all utilities services will need to be brought to this site, and that it requires another building to be constructed on the reserve. On the balance of benefits for the two site options, and the needs and aspirations expressed by stakeholders, it is recommended: 1. That a new community social facility be sited in a location between the sports pavilion and the tennis-netball courts (see master plan in Appendix 4). 2. That the building be orientated so as to maximise the views onto the oval from the social area, and that change rooms for netballers and tennis players be located as close as possible to the courts. An indicative area schedule for the internal spaces for the proposed community social facility is shown in Appendix 5, as well as an indicative floor plan. The Tatyoon Hall can continue to be used until the proposed new community social facility is completed. Following completion of the new facility, the Reserve Committee and the community can determine the viability of the Hall being used for other uses, however, at the time of the master planning project no specific future uses were identified. Final Draft Report (March 2016).doc Page 20

24 It was generally agreed that the wooden components of the Hall (eastern sections) could be demolished, and that the brick section (toilets, change room and showers) be retained. The brick section could be converted into a new secure and permanent storage building to replace the existing storage shed south of the sports pavilion. The existing accessible public toilet could also be upgraded to comply with current codes and become the toilet at the reserve that is available 24/7 for reserve users and visitors. A plan showing how this could work is attached as Appendix 6. Á Á ü Ð ø û ù Í Î ø û ù Ä Å Ä û Ç û ø Í Ç Ç Ä Å Í Æ Ê Ì Ì ú Ê Ç È Í û û ü Å One of the priorities of the Tatyoon Community Action Plan is the need to establish new tennis-netball clubrooms at Tatyoon Recreation Reserve, and this need was reaffirmed during the master planning project, and should also include change rooms and amenities. As described in Section 3.3.2, the tennis players and netballers are currently serviced courtside by a clubroom facility that provides only limited space and amenities. The only change room available is located at the western end of the Tatyoon Hall building, some metres from the courts, and this is basic in condition and design. There were differences of opinion amongst stakeholders as to the optimum location for new tennis-netball change rooms. Some people, particularly the netballers and tennis club members, initially advocated for new change rooms and improved social facilities to replace the existing clubroom and shelter along the western side of the courts. Others supported the inclusion of new change rooms in the proposed community social facility to service the netballers and tennis players, and the two groups to utilise the social area of the facility for their meeting and social needs. Locating change rooms at the northern end of any new community social facility would result in the change rooms being situated only 20 metres from the courts. The main disadvantage of providing a new clubroom space and change rooms adjacent to the courts in a stand-alone facility is that it would be duplicating most of the facilities and spaces that would need to be included in the shared spaces of the community social facility, e.g. kitchen, storage, furniture, female toilets and accessible toilet. The actual changing area space would be the only space that would not need to be included in the proposed community social facility, if a stand-alone tennis-netball clubroom and change room was provided courtside. A stand-alone facility would also require a new (and separate) septic system to be installed. The netballers and tennis players explained the benefits of courtside facilities, being: The need for close access for those netballers who had to quickly change post-match to assume umpiring duties for a following match, or vice versa. The capability to contain tennis and netball usage to a small set of facilities, rather than having to open-up the larger community social facility for only a small number of people. The need for umpires to have access to a private area between matches. The potential for clashes with other groups using part or all of the community social facility when tennis and netball users require access. Whilst these issues have merit, they can still be resolved or mitigated with the provision of a larger community social facility located less than 30 seconds walking distance from the courts, and the clubs would also be able to continue to use the existing clubroom facility courtside. Some minor upgrades to the existing clubroom would make it more comfortable and efficient as a clubroom space (particularly for tennis). Such upgrades could introducing cooling, and updating the storage and kitchenette facilities. The problem of access to the clubroom during matches (due to it being built right to the edge of the netball runoff area) could be mitigated if a second door from the southern side of the room was installed. This would enable netball coaches and officials to access the room without having to use the run-off area to access Final Draft Report (March 2016).doc Page 21