APPENDIX VI. Height Regulations. Island Booths may build up to 20. Peninsula Booths may build up to 20 *

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1 APPENDIX VI HEIGHT REGULATIONS PLEASE BE SURE TO READ THE FOLLOWING INFORMATION IN ITS ENTIRETY AND DISTRIBUTE TO YOUR STAFF AND EXHIBITOR APPOINTED CONTRACTORS. THESE REGULATIONS WILL BE STRICTLY ENFORCED. Height Regulations Island Booths may build up to 20 Peninsula Booths may build up to 20 * Peninsula Booths under a Skywalk may build up to 16 * Perimeter Booths may build up to 14 * Inline/Linear Booths may build up to 8 * Top of hanging signs must be hung no higher than the specified height restriction of your booth. Hanging signs cannot be hung from under the Skywalk, as there are no hanging points. Hanging signs are not permitted over standard in-line booths. * * Industry standard line of sight regulations will still apply to all peninsula, perimeter and inline/linear booths. Plexiglass will not be accepted for these areas. The following pages outline Booth Regulations in further detail. Please be sure to read these carefully.

2 REVISED DISPLAY RULES & REGULATIONS DIVERSIFIED BUSINESS COMMUNICATIONS 121 Free Street P.O. Box 7437 Portland, ME In an effort to allow exhibitors to enhance their displays, we have increased the height requirements on booths where possible. Pay close attention to the change in height restrictions for Island, Peninsula and Perimeters Booths. All line of sight regulations still apply for all exhibit space. Display Rules and Regulations have been with us since expositions began. Each of us recognize the need for certain limitations but many have never taken the time to understand the intent of such rules, why the rules were written, what the rules are expected to accomplish and most importantly, how you as an exhibitor can use them effectively. The International Association for Exposition Management (IAEE) Guidelines for Display Rules and Regulations were originally created to promote continuity and consistency among North American exhibitions. Since their introduction, they have become the model for most domestic exhibitions. This revised edition of IAEE s Guidelines is offered as a resource to create consistent and fair exhibiting standards for events. The text and illustrations have been clarified and updated with the intent of affording exhibitors a maximum return on their exhibit investments. The tenet on which all show management is based can be summed up as follows: All exhibitors are equal regardless of size and should be given an equal opportunity, within reason, to present their product in the most effective manner to the audience. Experience proves that exposition management must establish rules or guidelines to make this possible while allowing the greatest flexibility within each exhibit. The exhibitor s responsibility can be summed up far more simply: Be a good neighbor. With these thoughts in mind, please review the rules and regulations outlined on the following pages. By following these regulations you can be reasonably sure you will always be a good neighbor.

3 Linear Booth / Inline Booth Linear Booths have only one side exposed to an aisle and are generally arranged in a series along a straight line. They are also called in-line booths. Dimensions For purposes of consistency and ease of layout and/or reconfiguration, floor plan design in increments of ten feet (10') has become the de facto standard in the United States. Therefore, unless constricted by space or other limitations, Linear Booths are ten (10') wide and ten feet (10') deep, i.e. 10'x10'. The maximum backwall height limitation is eight feet (8'). Use of Space Regardless of the number of Linear Booths utilized, (e.g. 10'x20', 10'x30', 10'x40', etc.) display materials should be arranged in such a manner so as not to obstruct sight lines of neighboring exhibitors. The maximum height of eight feet (8') is allowed only in the rear half of the booth space, with a four-foot (4') height restriction imposed on all materials in the remaining space forward to the aisle. (Note: When three or more Linear Booths are used in combination as a single exhibit space, the four foot (4') height limitation is applied only to that portion of exhibit space which is within ten feet (10') of an adjoining booth.) 2000 IAEM

4 Perimeter Booth A Perimeter Booth is simply a Linear / Inline Booth located on the outer perimeter wall of the exhibit floor. Dimensions and Use of Space All guidelines for Linear Booths apply to Perimeter Booths except that the maximum backwall height is fourteen feet (14'). This guideline (regulation) deviates from the IAEM, 2000 Update Published Guidelines IAEM

5 Peninsula Booth A Peninsula Booth is exposed to aisles on three (3) sides and composed of a minimum of four booths. Dimensions A Peninsula Booth is 20'x 20' or larger. The backwall is restricted to four feet (4') high within five feet (5') of each aisle and 10' out from the backwall, permitting adequate line of sight for the adjoining booth. Twenty feet (20') is the maximum height allowance, including signage for the center portion of the backwall. Please note, Peninsula Booths located under a Skywalk cannot exceed 16' in height, due to ceiling restrictions. Also, Peninsula Booths located under a Skywalk cannot hang signage from under the Skywalk, as there are no hanging points. Backwall must be devoid of all graphics, text and logos and must be suitably finished IAEM

6 Island Booth An Island Booth is any size booth exposed to aisles on all four sides. Dimensions An Island Booth is 20' x 20' or larger, although it may be configured differently. Use of Space The entire cubic content of the space may be used up to the maximum allowable height, which is twenty feet (20'), including signage. This guideline (regulation) deviates from the IAEM, 2000 Update Published Guildelines IAEM

7 Other Important Considerations Canopies and Ceilings Canopies, including ceilings, umbrellas and canopy frames, can be either decorative or functional (such as to shade computer monitors from ambient light or for hanging products). Canopies for Linear or Perimeter Booths should comply with line of sight requirements (see Use of Space for Linear or Perimeter Booths ). The base of the Canopy should not be lower than seven feet (7') from the floor within five feet (5') of any aisle. Canopy supports should be no wider than three inches (3''). This applies to any booth configuration that has a sightline restriction, such as a Linear Booth. Fire and safety regulations in many facilities strictly govern the use of canopies, ceilings and other similar coverings. Check with the appropriate local agencies prior to determining specific exhibition rules. Hanging Signs & Graphics Hanging signs and graphics are permitted in all Peninsula and Island Booths to a maximum height of twenty feet (20'), except in Peninsula and Island Booths located under a skywalk. Hanging signs cannot be hung from under a Skywalk, as there are no hanging points. Whether suspended from above or supported from below, they should comply with all ordinary use-of-space requirements including line of sight regulations. The highest point of any sign should not exceed the maximum allowable height for the booth type from the exhibit hall floor to the top of the sign. Hanging Signs & Graphics should be set back five feet (5 ) from adjacent booths. Hanging signs are not allowed in Linear/Inline booths. Approval for the use of Hanging Signs & Graphics should be received from the exhibition organizer at least 60 days prior to installation. Drawings should be available for inspection. Exhibitors should install hanging points at the time the sign is manufactured. This guideline (regulation) deviates from the IAEM, 2000 Updated Published Guidelines Towers A Tower is a freestanding exhibit component separate from the main exhibit fixture. The height restriction is the same as that which applies to the appropriate exhibit configuration being used. Towers in excess of eight feet (8 ) should have drawings available for inspection. Fire and safety regulations in many facilities strictly govern the use of towers. A building permit may be required. Multi-story Exhibit 2000 IAEM A Multi-story Exhibit is a booth where the display fixtures exceed twelve feet (12 ), including Double-decker and Triple-decker Booths. In many cities, a Multi-storied Exhibit requires prior approval by the exhibit facility and/or relevant local government agency because it is deemed to be a structure for building purposes. The city building department generally needs to issue a building permit based on an application and drawings prepared and submitted by a licensed architect or engineer. Exhibitors should obtain local building regulations early on to ensure that all time constraints are met. Exhibition organizers should be prepared to assist exhibitors in this application process.

8 Issues Common To All Booth Types Americans with Disabilities Act (ADA) All exhibiting companies are required to be in compliance with the Americans with Disabilities Act (ADA) and are encouraged to be sensitive, and as reasonably accommodating as possible, to attendees with disabilities. Information regarding ADA compliance is available from the U.S. Department of Justice ADA Information Line ( ) and from web site Structural Integrity All exhibit displays should be designed and erected in a manner that will withstand normal contact or vibration caused by neighboring exhibitors, hall laborers or installation/dismantling equipment such as fork lifts. Displays should also be able to withstand moderate wind effects that may occur in the exhibit hall when freight doors are open. Refer to local building codes that regulate temporary structures. Exhibitors should ensure that any display fixtures such as tables, racks or shelves are designed and installed properly to support the product or marketing materials to be displayed upon them. Flammable and Toxic Materials All materials used in display construction or decorating should be made of fire retardant materials and be certified as flame retardant. Samples should also be available for testing. Materials that cannot be treated to meet the requirements should not be used. A flameproofing certificate should be available for inspection. Exhibitors should dispose of any waste products they generate during the exhibition in accordance with guidelines established by the Environmental Protection Agency and the facility. Lighting Exhibitors should adhere to the following suggested minimum guidelines when determining booth lighting: No lighting, fixtures, lighting trusses or overhead lighting are allowed outside the boundaries of the exhibit space. Exhibitors intending to use hanging light systems should submit drawings to exhibition management for approval. Lighting should be directed to the inner confines of the booth space. Lighting should not project onto other exhibits or show aisles. Lighting which is potentially harmful, such as lasers or ultraviolet lighting, should comply with facility rules and be approved in writing by exhibition management. Lighting that spins, rotates, pulsates and other specialized lighting effects should be in good taste and not interfere with neighboring exhibitors or otherwise detract from the general atmosphere of the event IAEM

9 Storage Fire regulations in most exhibit facilities prohibit storing product, literature, empty packing containers or packing materials behind back drapes or under draped tables. In most cases, however, exhibitors may store a limited supply of literature or product appropriately within the booth area, so long as these items do not impede access to utility services, create a safety problem or look unsightly. Demonstrations As a matter of safety and courtesy to others, exhibitors should conduct sales presentations and product demonstrations in a manner which assures all exhibitor personnel and attendees are within the contracted exhibit space and not encroaching on the aisle or neighboring exhibits. It is the responsibility of each exhibitor to arrange displays, product presentation and demonstration areas to ensure compliance. Special caution should be taken when demonstrating machinery or equipment that has moving parts, cooking equipment with an open flame, or any product that is otherwise potentially dangerous. Exhibitors should establish a minimum setback of three feet (3 ) and/or install hazard barriers as necessary to prevent accidental injury to spectators. Sound demonstrations should not exceed 85 decibels. Additionally, demonstrations should only be conducted by qualified personnel. Sound/Music In general, exhibitors may use sound equipment in their booths so long as the noise level does not disrupt the activities of neighboring exhibitors. Speakers and other sound devices should be positioned so as to direct sound into the booth rather than into the aisle. Rule of thumb: Sound and noise should not exceed 85 decibels. Exhibitors should be aware that music played in their booths, whether live or recorded, may be subject to laws governing the use of copyrighted compositions. ASCAP, BMI and SESAC are three authorized licensing organizations that collect copyright fees on behalf of composers and publishers of music. Fire Equipment Fire hoses and extinguishers should be visible and accessible at all times IAEM

10 Fire Safety Rules and Regulations The Massachusetts Convention Center Authority (MCCA) abides by the National Fire Protection Association (NFPA) Life Safety Code 101 and defers to Boston Fire Department Regulations for Trade Shows and Exhibitions when measures that are more restrictive are in place. The following limitations apply to all exhibits located in the exhibition halls at the Boston Convention & Exhibition Center (BCEC) Fire Safety Equipment Portable fire extinguishers are located on the each of the support columns in the exhibit hall area and on the perimeter walls. All brackets are 40 inches (102 cm) from the floor. Support column fire extinguishers are primarily mounted on the northwest quadrant. Fire extinguishers on the support columns along the north end of Hall A, and those on the south side of the air walls, are mounted on the southwest quadrant. Decorators and exhibitors are required to maintain a minimum unobstructed path of no less than 48 inches (122 cm), 24 inches (61 cm) on center for fire extinguishers. Fire extinguishers shall not be removed or temporarily relocated by any exhibitor, show management or the general service contractor or other vendor. The general service contractor is responsible for ensuring that emergency exits, fire extinguishers, fire pull stations, fire department value boxes and fire alarm flashers are not obstructed or obscured from view at any time in the convention center. Fire-hazardous - Prohibited The following items are fire-hazardous and prohibited in the BCEC: Compressed flammable gases. Exception: Butane in a 1-pound UL approved canister for cooking demonstration with prior approval. Pyrotechnics, flammable/combustible liquids, hazardous chemicals/materials, Class II or greater lasers, blasting agents and explosives. Untreated Christmas trees, cut evergreens or similar trees. Fireplace logs, charcoal and similar materials. Untreated mulch and Spanish moss or similar vegetation. Untreated hay or straw. Supplemental automatic fire extinguishing system The following shall be protected by automatic extinguishing system: Single-level exhibit booths exceeding 300 ft 2 (28m 2 ) and covered by a ceiling Each level of a multilevel exhibit, including the uppermost level where the uppermost level is covered by a ceiling. Any home or house constructed within the exhibit hall must also include smoke/fire alarms and a 10-pound ABC fire extinguisher on each level. A single exhibit or group of exhibits with ceilings that do not require sprinklers shall be separated by a distance of not less than 10 ft (3050 mm) where the aggregate ceiling exceeds 300 ft 2 (28 m 2 ) The Boston Fire Department prohibits the use of fabric as a display ceiling or covering. Travel distance The travel distance within an exhibit booth or exhibit enclosure (including temporary office/meeting spaces) to an exit access aisle shall not exceed 50 ft (15m). Interior finish Any interior finish, either permanent or temporary, will be required to meet the requirements of the Massachusetts State Building Code.

11 Open flame Open flame devices may be permitted when they are a necessary part of the exhibit. Devices must be isolated from attendees by either four (4) feet or a barrier; be placed on a non-combustible surface; be separated from other devices by 5 horizontal feet; and have a 20-pound ABC fire extinguisher present within the exhibit. Request for the use of open flame must be approved by the Public Safety Department at least 60 days prior to the date of their intended use. The exhibitor is required to have a 10-pound ABC fire extinguisher readily accessible within the exhibit. Candles Candles are permitted so long as the flame from the candle does not exceed the height of the required fire safe enclosure, which is usually made of glass or other non-combustible material. Candles can be placed on tables only. Candles cannot be placed on any shelving, window ledges or sills, or any other place where the candle and its encasement could fall and cause injury and or fire. Use of candelabras and other such arrangements are prohibited. Candles cannot be placed on, in, or near the same area with other combustibles, such as dried flower arrangements, confetti, etc. All candles and required encasements to be used must be approved by the Public Safety Department at least 60 days prior to the date of their intended use. The exhibitor is required to have a 10-pound ABC fire extinguisher readily accessible within the exhibit. Vehicles, including garden and farm equipment Any vehicle or apparatus which a has a fuel tank and is part of a display is required to be equipped with a locking (or taped) gas cap and contain no more than more than 3 gallons of fuel, or 1/8 tank, whichever is less; at least one (1) battery cable use to start the engine must be disconnected and the end of the disconnected battery cable taped; vehicles shall not be moved during exhibit hours. Fueling or defueling of vehicles anywhere on MCCA property is prohibited. Vehicles may not be started or operated within the exhibit hall for the first fifteen (15) minutes after the exhibit hall closes to the public for the day or final closing of the event. No vehicle may be operated on the exhibit hall without a lead person walking in front of the vehicle warning people of vehicle movement. Curtains, drapes, banners, etc. Curtains, drapes, banners, decorations and acoustical material (including but not limited to cotton, hay, paper, straw, moss, split bamboo and wood chips) must be flame-retardant treated and submitted to the Boston Fire Department Chemist for approval. Material that cannot be treated for flame retardancy shall not be used. Floor covering The General Service Contractor or individual exhibitor must have on site a copy of the Certificate of Flame Resistance for all floor covering. Boston Fire Department prohibits the use of carpet on walls/ceilings/seating products or as decorative material. Exhibits Flame retardant treated materials The following rules apply regarding flame retardant treatments: All decorations, drapes, signs, banners, acoustical materials, hay, straw, moss, split bamboo, plastic cloth, and similar decorative materials shall be flame-retardant to the satisfaction of the Boston Fire Department and State Fire Marshall. Combustible materials, ⅜" or more in thickness, glass or asbestos cloth may be used without flameretardant treatment. The use of oilcloth, tarpaper, sisal paper, nylon, Orlon, and certain other plastic materials that are not flame retardant, is prohibited. Table coverings used in exhibit halls must be flame-retardant treated, unless they lie flat, and have an overhang of no more than six (6) inches. The Boston Fire Department must certify all materials within 6 months prior to the event. The Boston Fire Department does not accept certificates from other jurisdictions. Materials must be sent directly to the Fire Department for testing. The City of Boston Fire Code prohibits the use of: Fabric attached to a ceiling or used to cover any portion of an exhibit. Carpet on ceilings, walls, seating products or as decorative material. Smoking The BCEC is a non-smoking facility. Smoking is not allowed in the facility at any time, including move-in and moveout times. Smoking areas are located outside the facility.

12 Storage of materials at displays All cartons, crates, containers, and packing materials that are necessary for re-packing shall be removed from the exhibit floor. Pallets, crates, packing materials, wooden boxes and other highly combustible materials may not be stored in the BCEC. Items such as brochures, literature, giveaways, etc., within the booths, are limited to a one-day supply. Hazer /Fogger equipment The MCCA Public Safety Department must approve the use of a fogger/hazer or similar equipment. Use is limited to the event related sessions. Authorized areas are ballroom and an exhibit hall that is used for general sessions. Use of foggers/hazer by an individual exhibitor, within the exhibit hall display area, or meeting rooms is prohibited. The use of fogging/hazer equipment requires both a permit from the Boston Fire Department and a fire fighter detail. The number of fire fighters on detail is determined by the MCCA Public Safety Department in conjunction with the Boston Fire Department. Lights Only Underwriters Laboratories (UL) approved clamp-on types of portable spotlights, with porcelain bases and metal guards, are allowed. Clip-on types are not allowed. All display lights must be turned off when the exhibitor leaves for the day. Multi-Level (Double-Decker) booths and/or with a roof All multi-level exhibits are subject to applicable state and city building codes and are subject to inspection by state/city officials and the Authority. Smoke detectors must be installed on the first floor of the exhibit and every subsequent enclosed level. Exhibit fire sprinkler systems are required of any exhibit that has a roof, or any other covering, that would impede the effective use of the facilities sprinkler system. A 20 lbs. ABC fire extinguisher must be visible on every level of the exhibit. Any exhibit that is deemed a hazard by the MCCA must be removed from the facility. All costs for removal are the responsibility of the Licensee. Tents, canopies and tarps All tents canopies, and tarps must be fire resistant and meet CPAI 84 (Canvas Products Association International) specifications. The original flame retardant compliance tag must be attached to tent, canopy or tarp. Additionally, exhibitors must have the manufacturer documentation available for on site inspection. Open flame, cooking or other sources of heat are prohibited under any tent, canopy or tarp. The exhibitor is required to have a 10-pound ABC fire extinguisher readily accessible within the exhibit. Individual exhibitor tents, canopies or tarps, exceeding 300 ft 2 (28 m 2 ) shall be protected by automatic extinguishing systems. A single exhibit or group of exhibits covered by a tent, canopy or tarp that do not require sprinklers shall be separated by a distance not less than 10 ft (3050 mm) where the aggregate ceiling exceeds 300 ft 2 (28 m 2 ). Tents exceeding 400 ft 2 (37 m 2 ) require a tent permit from the Boston Fire Department. Floor Plans Six (6) copies of accurately scaled floor plans of the Event should be submitted to your Event Manager 10 months prior to the event for preliminary fire marshal approval. Final floor plans must be submitted no later than sixty (60) days prior to move-in, for approval. Plans must be at least 1/32 scale. Each plan must include the name and date of the show or event, name of the vendor creating the floor plan, plan date & revision number, plan legend, graphic measurement scale in feet, size and location of all aisles, service aisles, utility floor ports, fire extinguishers, fire department hose connections, fire pull stations, mandatory emergency egress aisles (multi-hall events),, emergency egress exits, Automated External Defibrillators (AED s), entrance units, exhibits, General Service Contractor s booths, food stands or bars, registration areas, information tables, and other displays including floor signage, material distribution (event guide, maps, etc.) locations. Floor plans must clearly identify all pipe and drape locations (with height), baffles, and any pre-approved bone yards, any display area with a hard wall perimeter. Pipe and drape shall not be placed as to obstruct exit doors or otherwise be placed to conceal or obscure an exit.

13 Floor plans for multi-hall events must include an unobstructed East-West emergency egress aisle, no less than 10- feet wide. The floor plan must indicate the emergency egress aisle(s) as Mandatory Emergency Egress Aisle Do Not Block. a) If using Halls A & B-1, one (1) emergency egress aisle in line with the Hall A or B-1 entrance on the east side and the loading dock doors on the west side. b) If using Halls B-2 & C, one (1) emergency egress aisle in line with the Hall B-2 or C entrance on the east side adjacent to the East Registration area and the loading dock doors on the west side. c) If a using Halls A, B & C, two (2) emergency egress aisles, as noted in 2 (a) and 2(b) d) For Hall C events - Booths are no longer permitted in front of door 61 (centered on the south wall of Hall C). Updated versions of a floor plan must be provided as they are available, and are subject to the review process. A large-scale copy of the accepted plans must be displayed in a conspicuous place in the decorator s service area during setup for examination and conformance. The exhibition hall, meeting rooms, registrations areas, lobbies and public concourses must conform to the last approved drawing. Annual testing of materials by vendors Drape, table coverings and protective plastic Floor covering: carpet, vinyl, rubber, tiles, wood and other composite flooring Annually each vendor shall provide to the MCCA copies of the current certificates of flame resistance issued by the Boston Fire Department Chemist for all material provided by the vendor which will be installed or used in the facility. Certificates are required for each color of material. Additionally each vendor shall have copies on site for inspection for all materials provided the event. A separate permit is required for the Boston Exhibition & Convention Center and the John B. Hynes Convention Center. Permits are required for each color and composition of material. The City of Boston will not accept fire retardant certification from any outside agency, testing facility or manufacturer for decorative or fabric materials. Banjo cloth, poly sateen drape and similar fabric materials used to separate exhibit displays Stage drapery and acoustic baffle drape Plastic products - pre-event plastic protective floor/carpet covering Table coverings - dining Table covering - must be flame-retardant treated, unless they lie flat, and have an overhang of no more than six (6) inches. Floor covering - carpet, vinyl, rubber and sheet covering. Note: BFD prohibits the use of carpet on walls, ceilings or as decorative materials. If you have any questions regarding the MCCA Fire Safety Rules and Regulations, please contact Chuck Schwab, BCEC Public Safety Manager at Fire Safety Rules and Regulations Rev. 31 December 2008

14 BOSTON CONVENTION & EXHIBITION CENTER FIRE REGULATIONS FOOD PREPARATION REGULATIONS REGARDING FRYOLATORS 1. Food preparation in your exhibit is permitted. You may use microwave ovens, small convection ovens, hot plates, electric skillets or deep fat fryers (fryolators). 2. The use of fryolators is permitted under the following conditions: - All fryolators will be placed on a non-combustible surface - If more than one fryolator is present within a booth, there will be a minimum of two (2) horizontal feet between each fryolator. - All booths with fryolators must have a 20lbs. type-bc fire extinguisher. 3. Compressed gases, liquid fuels and open flames are prohibited except for sterno, which may be used in warmers or chafing dishes. NOTE: Only electric grills may be used for grilling your product. NOTE: ALL EXHIBITORS COOKING FOOD MUST HAVE A WORKING FIRE EXTINGUISHER IN THEIR BOOTH. Exhibits Fire Safety Limitations The following limitations apply to all exhibits located in the exhibition halls in the BCEC: 1. Any home or house constructed within the halls shall be protected by a complete automatic sprinkler system. 2. Single-level exhibit booths greater than 300 square feet (27.9 sq m) and covered with a ceiling shall be protected by sprinklers. 3. Sprinklers shall be provided throughout each level of multilevel exhibit booths, including the uppermost level, if the uppermost level is covered by a ceiling. 4. Any interior finish, either permanent or temporary, will be required to meet the requirements of the Massachusetts State Building Code. 5. Open flame devices may be permitted when they are a necessary part of the exhibit. Devices must be isolated from attendees by either 4 feet or a barrier; be placed on a noncombustible surface; be separated from other devices by 5 horizontal feet; and have a fire extinguisher present within the exhibit. 6. Candles are permitted so long as the flame from the candle does not exceed the height of the required fire safe enclosure, which is usually made of glass or other non-combustible material. Candles can be placed on tables only. Candles cannot be placed on any shelving, window ledges or sills, or any other place where the candle and its encasement could fall and cause injury and/or fire. Use of candelabras and other such arrangements are prohibited. Candles cannot be placed on, in, or near the same area with other combustibles, such as dried flower arrangements, confetti, etc. All candles and required encasements to be used must be approved by the Public Safety Department at least 30 days prior to the date of their intended use. 7. Motor vehicles may be used as part of a display under the following conditions. The fuel tank must be secured so as no vapors may escape and must be less than ¾ full, but more than 1/8 full; batteries must be disconnected; vehicle must not move during exhibit hours. The keys to any display vehicles should be turned over to the Public Safety Department in case of an emergency. 8. Any decorations used must meet the requirements contained within the Commonwealth of Massachusetts Fire Prevention regulations. Decorations include curtains, draperies, blinds, scenery, and banners, among many other items. These decorations must have flame-retardant applied.

15 BCEC FIRE REGULATIONS (CONT.) Exhibits Flame Retardant Treated Materials The following rules apply regarding flame retardant treatments: 1. All decorations, drapes, signs, banners, acoustical materials, hay, straw, moss, split bamboo, plastic cloth, and similar decorative materials shall be flame-retardant to the satisfaction of the Boston Fire Department and State Fire Marshall. 2. Combustible materials,." or more in thickness, glass or asbestos cloth may be used without flame-retardant treatment. 3. The use of oilcloth, tarpaper, sisal paper, nylon, Orlon, and certain other plastic materials that are not flame-retardant, is prohibited. 4. Table coverings used in exhibit halls must be flame-retardant treated, unless they lie flat, and have an overhang of no more than six (6) inches. 5. All materials must be certified by the Boston Fire Department within 6 months of the event. The Boston Fire Department does not accept certificates from other jurisdictions. Materials may be sent directly to the Fire Department for testing. Exhibits Double-Decker Booths and/or with a Roof All Double Decker exhibits are subject to applicable state and city building codes and are subject to inspection by state/city officials and the Authority. Smoke detectors must be installed on the first floor of the exhibit and every subsequent enclosed level. Exhibit fire sprinkler systems are required of any exhibit that has a roof, or any other covering, that would impede the effective use of the facilities sprinkler system. A 20 lbs. BC fire extinguisher must be visible on every level of the exhibit. Any exhibit that is deemed a hazard by the MCCA must be removed from the facility. All costs for removal are the responsibility of the Licensee.

16 CITY OF BOSTON MASSACHUSETTS FIRE DEPARTMENT REGULATIONS The storage of combustible shipping containers must be confined to areas approved by the Fire Marshal. The use of open flames, burning, or smoke-emitting materials as part of an act, display, or show is prohibited. Combustible waste is to be collected as it accumulates and shall be stored in non-combustible, covered containers that are emptied at least once a day. The use of welding and cutting equipment for demonstration purposes must be by permit from the Fire Marshal. All commercial type cooking appliances shall be equipped with ventilation hoods and approved automatic extinguishing systems. All other cooking devices shall have adequate separation from combustible materials by spacing or non-combustible shielding. The use of any gas-fired appliance or salamander stoves is prohibited. Sawdust and shavings shall be kept flameproof. The storage of hay and straw must be approved by the Fire Marshal. Electrical equipment must be installed, operated, and maintained in a manner which does not create a hazard to life or property. Provide for daily removal of trash and rubbish. No curtains, drapes, or decorations shall be hung in such a manner, which would cover any exit signs. No vehicles shall be parked in fire lanes outside of buildings. Artificial lighting such as lanterns and candles are prohibited. All flammable liquids used in any exhibit area shall be stored in an Underwriter's Laboratories labeled safety can. BASIC RULES Automotive vehicles and equipment may be displayed if: 1. There is no more than 0 gallons of fuel or the minimum amount for positioning. 2. Fuel tanks are locked or sealed. 3. Battery cables are disconnected. 4. Ignition keys are removed and at display location. 5. Vehicle operation is limited to brief parade type displays specifically approved by the Fire Marshal. PERMITS Fire Department: Application for a permit for the following shall be made five days prior to the show to the office of the Fire Marshal: 1. Display and operate any heater, barbecue, heat producing device, open flame, candles, lamps, lanterns, torches, etc. 2. Display or operate any electrical, mechanical, or chemical device, which may be deemed hazardous by the Fire Department. 3. Use or store flammable liquids, compressed gases, or dangerous chemicals. 4. Any autos, trucks, motorcycles, or other motorized vehicles displayed shall have their batteries removed (or battery cables removed) and their fuel supplies reduced to not more than 0 gallons. All motor vehicle tanks containing fuel or which have ever contained fuel shall be furnished with locking type caps or sealed with tape to preclude "viewers" inspection. Garden tractors, chain saws, power plants, and other gasoline-powered equipment shall be safeguarded in a similar manner. FLAME RETARDANT TREATMENT All decorations, drapes, signs, banners, acoustical materials, hay, straw, moss, split bamboo; plastic cloth and similar decorative materials shall be flame-retardant to the satisfaction of the Fire Department and State Fire Marshal.

17 CITY OF BOSTON MASSACHUSETTS FIRE DEPARTMENT REGULATIONS Combustible materials 3/8" or more in thickness, glass or asbestos cloth may be used without flameretardant treatment. The use of oilcloth, tarpaper, sisal paper, nylon, Orlon, and certain other plastic materials that are not flame retardant is prohibited. Table coverings must be flame-retardant treated unless they lie flat, and have an overhang of no more than 6". Exhibit Limitations The following limitations will apply to the exhibits in the exhibition halls 1. Single-level exhibit booths greater than 300 square feet (27.9 sq m) and covered with a ceiling shall be protected by sprinklers. 2. Sprinklers shall be provided throughout each level of multilevel exhibit booths, including the uppermost level, if the uppermost level is covered by a ceiling OBSTRUCTIONS Aisles and exits as designated on approved show plans shall be kept clean, clear, and free of obstructions. Booth constructions shall be substantial and fixed into position in specified areas for the duration of the show. Easels, signs, etc. shall not be placed beyond booth area into aisles. Fire fighting equipment shall be provided and maintained in accessible, visible locations. COMBUSTIBLES Literature on display shall be limited to reasonable quantities. Reserve supplies shall be kept in closed containers and stored in a neat and compact manner. PORTABLE SPOTLIGHTS Only clamp-on portable spotlights with porcelain base and metal guards are allowed. Use of ceramic, porcelain, or molded composition type of neck/shell is the only type approved for use in a Boston Convention Facility. On/Off switches are usually located in the neck. In locations where any spotlight or lamp is subject to physical damage, damp places, or coming into contact with combustible materials, the spotlight or lamp shall be equipped with a substantial guard attached to the lamp holder or to the handle. Flexible cord extensions may only be used for portable lamps/appliances that are of allowable amperage for the size and type of a three (3) conductor cord connected to and for the utilization of any equipment. The third conductor is used for equipment grounding purposes. City of Boston Fire Prevention Code prohibits the use of foam cellular plastic core materials to be used for display space or separating purposes within an exhibit or show. These are basic rules and every exhibit must comply prior to scheduled opening. For assistance, please contact the Boston Fire Department. Lt. Kevin McDonough Fire Marshal Boston Fire Headquarters 1010 Mass. Ave., 4 th Floor Boston, MA

18 EVENT SCHEDULE LOCATION Boston Convention & Exhibition Center Summer Street Boston, MA TEL: FAX: EXHIBIT MOVE-IN Thursday, March 7 8:00 AM 4:30 PM Friday, March 8 8:00 AM 4:30 PM Saturday, March 9 8:00 AM 4:30 PM Labor is charged straight time Monday Friday until 4:30 PM Please note that overtime rates apply all day Saturday, before 8:00 am and after 4:30 pm on weekdays. Double time rates will apply all day Sunday & Holidays. We encourage exhibitors to have their material delivered as early as possible to avoid the additional overtime charges. EXHIBITS MUST BE MOVED IN & SET UP BY SATURDAY, MARCH 9 AT 4:30 PM SHOW HOURS Sunday, March 10 10:00 AM 5:00 PM Monday, March 11 10:00 AM 5:00 PM Tuesday, March 12 10:00 AM 3:00 PM Badged exhibitors may access the exhibitor floor at 7:00 AM on show days to prepare for the opening. KEY BUYER POWER HOUR Buyers in the Key Buyer Program have been invited to access the exhibit hall beginning at 9:00 am, one hour before the official show opening each day. REGISTRATION Friday, March 8 1:00 PM 5:00 PM * exhibitors only HOURS Saturday, March 9 10:00 AM 5:00 PM * exhibitors only Sunday, March 10 7:00 AM 5:00 PM Monday, March 11 9:00 AM 5:00 PM Tuesday, March 12 9:00 AM 2:00 PM CONFERENCE Sunday, March 11 11:00 AM 5:00PM Monday, March 12 10:30 AM 5:00 PM Tuesday, March 13 10:30 AM 12:00 PM EXHIBIT DISMANTLE No exhibit may be dismantled in whole or in part prior to show close Tuesday, March 12 at 3:00 PM. Tuesday, March 12 3:00 PM 9:00 PM Wednesday, March 13 8:00 AM 4:30 PM Thursday, March 14 8:00 AM Noon ALL CARRIERS MUST CHECK IN NO LATER THAN 10:00AM ON THURSDAY, MARCH 14! Drivers not checked in by this time will risk the possibility of their shipments going out on the house carrier at the exhibitor s expense.

19 FLORIDA DEPT. OF AGRICULTURE EXHIBIT BOSTON 2013-Deliverables a) Prices for the following must be included: 1. Rental 2. Turnkey exhibit 3. Storage 4. Shipping 5. Rigging 6. Drayage 7. Labor 8. Assembly and disassembly at IBSS (move-in/move-out) Exhibit must be completely assembled and fully functional in booth 405 space at the Boston Convention Center no later than 5:00 PM on March 9, Exhibit must be inspected for, and any damage noted, disassembled, packed, crated and removed from the Boston Convention center no later 12:00, noon on March 12, All move-in/move-out activities must comply with the IBSS rules, regulations and schedule. 9. IBSS On-site service/maintenance 10. Electricity 11. Pre and post production review-final review of exhibit prior to beginning production 12. Interim repair/maintenance-post and pre-show inspection 13. Daily booth cleaning-vacuum and on-going, continuous trash removal throughout the show b) FLOORING-50 ft. by 20 ft. (1000 sq. ft.): 1. Deluxe carpet -Royal blue 2. Double Padding-Required 3. Plastic sheeting/covering applied to carpet pre-show, removed prior to show opening c) DOACS MTG. AREA- (See attached Floor Plan (Appendix ) and Narrative (Appendix ) for reference): 1. Tables- a. Color-All black

20 b. Height-48 c. Diameter-30 d. Quantity-6 ea. d) COMPANY KIOSKS - 6 ea. (See attached Floor Plan (Appendix ) and Narrative (Appendix ) for reference): 1. Semicircular 2. Color-Gray 3. Dimensions-5 w/42 H/3.5 D (see attached floorplan) 4. Graphics-Individual company logo on front panel 5. Locking door-required 6. Recessed in kiosk top and removable Ice bin-24 W/30 L with drain hole(s) 7. Insert to replace removable ice bin-required 8. Electric power-easily accessible and attached to inside, 6 ea. 500 watt, one for each kiosk 9. Drain buckets-6 ea. one for each kiosk 10. Stools w/ back-2 per kiosk 12 total -42 high, black in color-no casters/ or wheels on base 11. Internal shelving-required e) SHAW S KIOSKS-2 ea. (See attached Floor Plan (Appendix ) and Narrative (Appendix ) for reference): 1. Semicircular 2. Color-Gray 3. Dimensions-5 w/42 H/3.5 D 4. Graphics-Shaw s logo on front panel 5. Locking door-required 6. Electric power-2 ea watt 7. Stools w/ back-2 per kiosk 4 total -42 high, black in color- no casters/or wheels on base 8. Internal shelving-required

21 9. Chafing dishes-2 ea. per kiosk f) DOACS COOK AREA- (See attached Floor Plan (Appendix ) and Narrative (Appendix ) for reference): 1. Design-Front shelf w/cutout (see attached floor plan) 2. Dimensions-8 W/6 D U Shape (see attached floor plan) 3. Color-gray 4. Graphics-Fresh from Florida seafood logo prominently placed 5. Sinks, 2 ea.-self contained drainage/flow system 6. Raised floor Locking Storage -Within raised floor 8. Internal Shelving/Storage-Required 9. Refrigerator -Small under counter 10. Electricity -3 ea. at watts; 1 ea. at 500 watts 11. Stool w/back-1 ea. 42 high, black in color, no casters/or wheels on base 12. Small, portable, easily accessible, dry chemical fire extinguisher. Must comply with IBSS rules and regulations. g) SHAW S COOK AREA- (See attached Floor Plan (Appendix ) and Narrative (Appendix ) for reference): 1. Design-(see attached floor plan) 2. Dimensions-See attached floor plan --6 by 8 U shape 3. Refrigerators-2 ea. Small under counter (see attached floor plan) 4. Color-gray 5. Graphics-Shaw s Graphics prominently placed. 6. Sinks, 2 ea.-self contained drainage/flow system 7. Oven-Small under counter convection 8. Microwave-Under counter 9. Griddle-1 each

22 10. Deep Fryer-1 ea. (2 basket) 11. Electric Burner-1 ea. 12. Electricity -For all appliances (7 ea. at watt, 1 ea. at 500 watts) 13. Raised Floor -12 / 14. Locking storage-within raised floor 15. Stool w/back-1 ea. black in color- no casters/or wheels on base 16. Small, portable, easily accessible, dry chemical fire extinguisher. Must comply with IBSS rules and regulations. 17. Internal shelving/storage-required h) SHAW S MEETING AREA- (See attached Floor Plan (Appendix ) and Narrative (Appendix ) for reference): 1. Dimensions-10 L/8 W/8 H 2. Graphics-Shaw s graphics prominently placed 3. Tables-1 ea. Clear glass top coffee table, 40 L x 20 W x 16 H 4. Chairs-9 ea. barrel chairs, black in color, 32 H X 28 W X 25 D, w/casters 5. Freezer display case-1 ea., maximum height 4 feet, w/ watt power (See attached floorplan) 6. Refrigerated display case-1 ea. maximum height 4 feet, w/ watt power (See attached floorplan) 7. Electric wall receptacles -2 ea. duplex, 20 amp, 120 volt, 500 watt i) COMMON STORAGE- (See attached Floor Plan (Appendix ) and Narrative (Appendix ) for reference): 1. Dimensions-10 L/ 3 W/8 H 2. Graphics-Fresh from Florida seafood logo on doors. No graphics permitted on outside back wall. 3. Entrances-2-one each end 4. Locking doors-2 ea. 5. Coat hooks-12

23 6. Hand wash station adhering to IBSS regulations See appendix 7. Adjustable Shelving-2 ea L, 18 W, Height from floor (one at 36 one at 60 ) 8. Electric wall receptacles -2 ea. duplex, 20 amp, 120 volt, 500 watt j) OVERHEAD BANNERS- (see attached Overhead Design (Appendix ), Overhead View (Appendix ), Narrative (Appendix ) and Logos (Appendix ) for reference) 1. Banner-4 ea. curved tension fabric 2. Background color-blue/green gradation 3. Graphics-Logos affixed 4. Placement-Intersecting sphere k) OVERHEAD CENTERPIECE- (see attached Overhead Design (Appendix ), Overhead View (Appendix ), Narrative (Appendix ) and Logos (Appendix ) for reference) 1. Dimensions-Sphere 2. Color-Black 3. Graphics-Fresh from Florida Seafood logo every 90 degrees 4. Mechanics/Operation-Rotating 5. Electricity-Appropriate wattage for banner rotation mechanism l) TRASH CANS- 1. DOACS Cook Area-2-13 g, 1-30 g. 2. Shaw s Cook Area-1-30 g. 3. Shaw s Kiosks (2 ea.)-4-13 g.

24 APPENDIX VIII