Developing a Master Plan. By LH-PA, City of Sunnyvale, & Anderson Brulé Architects

Transcription

1 2016 Developing a Master Plan By LH-PA, City of Sunnyvale, & Anderson Brulé Architects

2 Steve Emslie Regional Director Lighthouse Public Affairs Katherine Rivard Project Manager Design Practice Leader Anderson Brulé Architects Kent Steffens Assistant City Manager City of Sunnyvale MMANC 2016 Developing a Master Plan? By LH-PA, City of Sunnyvale, & Anderson Brulé Architects 2

3 Learning Objectives 1. How to support successful community and council decision making 2. How to plan and implement effective community engagement 3. How to avoid common pitfalls in master planning 4. How to navigate master plan basics MMANC 2016 Developing a Master Plan By LH-PA, City of Sunnyvale, & Anderson Brulé Architects 3

4 Steve Emslie Regional Director Lighthouse Public Affairs Master Plans An Introduction MMANC 2016 Developing a Master Plan By LH-PA, City of Sunnyvale, & Anderson Brulé Architects 4

5 Master Plans Types & Definitions Legally defined Plans: General Plans, Specific and Area Plans Types & Definitions Institutional Blueprints for Growth Infrastructure Planning Land Use Opportunities and Re-Use Strategies Consensus Building Avoiding Difficult Decisions MMANC 2016 Developing a Master Plan By LH-PA, City of Sunnyvale, & Anderson Brulé Architects 5

6 Master Plans Politics & Perception Political implications Politics & Perception Staff advisory Ensuring diversity of opinions Developing chemistry Testing ideas in a safe environment Building consensus and handling disagreements MMANC 2016 Developing a Master Plan By LH-PA, City of Sunnyvale, & Anderson Brulé Architects 6

7 Katherine Rivard Project Manager Design Practice Leader Anderson Brulé Architects Master Planning Defining the Problem MMANC 2016 Developing a Master Plan By LH-PA, City of Sunnyvale, & Anderson Brulé Architects 7

8 Master Plan Defining the Problem Plan the Process Your Vision Needs Assessment Facility Program Master Plan Design MMANC 2016 Developing a Master Plan By LH-PA, City of Sunnyvale, & Anderson Brulé Architects 8

9 Master Planning / Defining the Problem Participants Decision Making Process Plan the Process Opportunities for Community Input Key Milestones and Deliverables Schedule Goals MMANC 2016 Developing a Master Plan By LH-PA, City of Sunnyvale, & Anderson Brulé Architects 9

10 Master Planning / Defining the Problem Plan the Process Process Plan Benchmark Facilities Needs Assessment Facility Program Finance & Funding Options Scenarios & Criteria Schemes, Rendering & Selection Vision Existing Facilities Assessment O U T R E A C H Typical Process MMANC 2016 Developing a Master Plan By LH-PA, City of Sunnyvale, & Anderson Brulé Architects 10

11 Master Planning / Defining the Problem Establish direction for the project State Goals for Service, Environment, & Experience Your Vision MMANC 2016 Developing a Master Plan By LH-PA, City of Sunnyvale, & Anderson Brulé Architects 11

12 Master Planning / Defining the Problem Outreach Listen to your stakeholders. Service Delivery Plan What you do. How you do it. Needs Assessment Benchmarking Where are your peers? Existing Facilities Where do you stand? Existing Facilities Assessment (Architectural, MEP, Structural, ) Code Assessment and Implications Due Diligence for Future Actions MMANC 2016 Developing a Master Plan By LH-PA, City of Sunnyvale, & Anderson Brulé Architects 12

13 Master Planning / Defining the Problem Conceptual Level Space Types Facility Program Room Usage Rules of Thumb Net vs. Gross SF Adjacencies Case Study Example Los Altos Civic Center Master Plan MMANC 2016 Developing a Master Plan By LH-PA, City of Sunnyvale, & Anderson Brulé Architects 13

14 Master Planning / Defining the Problem Scenarios Ask the right questions. What if? Rapid Prototyping Explore and test quickly Master Plan Design Conceptual Plan Capture the experience MMANC 2016 Developing a Master Plan By LH-PA, City of Sunnyvale, & Anderson Brulé Architects 14

15 Case Study Example: Campbell Civic Center Master Plan Case Study: Scenarios SCENARIO 1 Renovate Existing City Hall New Police New Library New Shared Use Museum remains as existing SCENARIO 2 New City Hall New Police New Library New Shared Use New Museum & Storage Potential Expansion of Orchard City Green SCENARIO 3 New City Hall and Library as a single building New Police connected to City Hall New Shared Use New Museum & Storage Potential expansion of Orchard City Green Potential to reserve portion of site for alternative use

16 Monopole Carriage House Landscaping (Existing) Police (2 Stories) Garden Support Service Area Surface Parking 95 Spaces Ainsley * EOC Surface Parking 48 Spaces Shared Use (2 Stories) Entry * City Hall (2 Stories) Service Museum + Storage Area (2 Stories) Orchard City Green Roof Garden Veterans Memorial D O * W N T O W Case Study Example: Campbell Civic Center Master Plan N Library (2 Stories) E D G E

17 Case Study Example: Los Altos Community MMANC 2016 Center Developing Master a Master Plan By LH-PA, City of Sunnyvale, & Anderson Brulé Architects 17 Master Planning Defining the Problem Topic Key Words

18 Kent Steffens Assistant City Manager City of Sunnyvale Case Study: City of Sunnyvale MMANC 2016 Developing a Master Plan By LH-PA, City of Sunnyvale, & Anderson Brulé Architects 18

19 Case Study: City of Sunnyvale Background Plan the Process Community Engagement Master Plan Design MMANC 2016 Developing a Master Plan By LH-PA, City of Sunnyvale, & Anderson Brulé Architects 19

20 Case Study / City of Sunnyvale Civic Center Modernization CITY HALL Background PUBLIC SAFETY HEADQUARTERS MAIN LIBRARY MMANC 2016 Developing a Master Plan By LH-PA, City of Sunnyvale, & Anderson Brulé Architects 20

21 Designing a Community Outreach and Decision Making Process Plan the Process Key Stakeholders Overall Timeline Project Parameters Outreach Events Consultant Work Products Key Council Decision Points Putting it all together The Process Map MMANC 2016 Developing a Master Plan By LH-PA, City of Sunnyvale, & Anderson Brulé Architects 21

22 Civic Center Modernization Process Map Stakeholder Groups Council Meetings Core Team Timeline Plan the Process Project Management Team Consultant Tasks Internal Stakeholders Community Groups Community Workshops Online Outreach Work Products MMANC 2016 Developing a Master Plan By LH-PA, City of Sunnyvale, & Anderson Brulé Architects 22

23 Designing a Community Outreach and Decision Making Process Phase A Discovery February - August Phase B Land Use & Financing August - November Phase A.1 Vision & Success Criteria Phase A.2 Needs Assessment Phase A.3 Space Programming Phase B.4 Rapid Prototyping Phase B.5 Land Use Scenarios Plan the Process Council Meeting 4 Focus Groups Council Meeting 1 Focus Group 2 Council Study Sessions Council Study Session Commission Workshop Council Meeting Community Workshop Community Workshop Community Workshop Project Information & Surveys on Website Deliverables Vision & Success Criteria Needs Assessment Market Analysis Space Needs Program Land Use Scenarios Cost Budget Analysis Final Report MMANC 2016 Developing a Master Plan By LH-PA, City of Sunnyvale, & Anderson Brulé Architects 23

24 Making Your Outreach Plan Successful OUTREACH PHASES LISTEN VISION FEEDBACK CREATE Community Engagement Focus group Interviews Success criteria Workshops Surveys Hands-on workshops MMANC 2016 Developing a Master Plan By LH-PA, City of Sunnyvale, & Anderson Brulé Architects 24

25 Making Your Outreach Plan Successful Make it Easy to Participate Community Engagement Sunnyvale Farmer s Market Online Survey Tools

26 Managing the Creative Process Setting Expectations Getting a Usable Product Master Plan Design MMANC 2016 Developing a Master Plan By LH-PA, City of Sunnyvale, & Anderson Brulé Architects 26

27 Making Your Outreach Plan Successful Set Parameters Up Front Range of Project Alternatives Master Plan Design Renovate or Replace? Relocate to Community Center? Demolish! MMANC 2016 Developing a Master Plan By LH-PA, City of Sunnyvale, & Anderson Brulé Architects 27

28 Financing: Know Your Options Current City Assets and Revenues New Revenue Bond Total Civic Center Project Costs Master Plan Design Varies based on Council direction Varies based on ask (set by Council) Varies based on option selected MMANC 2016 Developing a Master Plan By LH-PA, City of Sunnyvale, & Anderson Brulé Architects 28

29 Financing: Know Your Options Current City Assets and Revenues EXISTING REVENUES Infrastructure Fund Facilities Fund NOVA Space Rental $ Master Plan Design LAND Onizuka & Unilever Downtown (Charles St.) Civic Center USE OF CURRENT RESERVES CIP Reserve Infrastructure Fund $$$ $$ Varies based on Council direction OTHER Park Dedication Fees Enterprise Funds PEG (TV Broadcasting) $ $$$$ MMANC 2016 Developing a Master Plan By LH-PA, City of Sunnyvale, & Anderson Brulé Architects 29

30 Plan the Process Key Lessons Develop an Outreach/Decision Making Plan Up Front What are the key issues? What is your timeline? Who are your stakeholders? What information will decision makers need to make decisions? What work products are needed to facilitate the process? Who s on the project team? MMANC 2016 Developing a Master Plan By LH-PA, City of Sunnyvale, & Anderson Brulé Architects 30

31 Key Lessons Plan the Process Make Progress Along the Way Get initial assumptions approved Get the Outreach/Decision Plan approved Get key work products approved Consider two-step approval processes for some decisions Study Session Action A B MMANC 2016 Developing a Master Plan By LH-PA, City of Sunnyvale, & Anderson Brulé Architects 31

32 Key Lessons Community Engagement Make It Easy To Participate Consider online surveys Tailor events for target audience Make it visual Show up Make it transparent MMANC 2016 Developing a Master Plan By LH-PA, City of Sunnyvale, & Anderson Brulé Architects 32

33 Key Lessons Master Plan Design How much is this going to cost? $ Using ranges is OK $ Include everything (almost everything) $ Document assumptions (what s not included?) $ Have options $ Be creative with financing solutions MMANC 2016 Developing a Master Plan By LH-PA, City of Sunnyvale, & Anderson Brulé Architects 33

34 Katherine Rivard Project Manager Design Practice Leader Anderson Brulé Architects Mapping Human Interactions MMANC 2016 Developing a Master Plan By LH-PA, City of Sunnyvale, & Anderson Brulé Architects 34

35 Mapping Human Interactions Path for Success ROLE Approval Recommend Work Input / Review PARTICIPANT Names of Individuals or Groups Qty of Meetings Qty of Participant Groups PREP ANALYZE INPUT SYNTHESIZE CONFIRM REVISE CRITIQUE DELIVERABLE APPROVE RECOMMEND FINALIZE REVIEW Repeat until Ready to finalize LISTEN UNDERSTAND IMPLEMENT MMANC 2016 Developing a Master Plan By LH-PA, City of Sunnyvale, & Anderson Brulé Architects 35

36 INPUT/REVIEW WORK RECOMMEND APPROVAL Mapping Human Interactions Role Participant 1 DELIVERABLE Path for Success 2 APPROVE RECOMMEND Core Team PREP ANALYZE SYNTHESIZE REVISE FINALIZE 3 4 INPUT CONFIRM CRITQUE REVIEW MMANC 2016 Developing a Master Plan By LH-PA, City of Sunnyvale, & Anderson Brulé Architects 36

37 Learning Outcomes Q & A 1. How to support successful community and council decision making 2. How to plan and implement effective community engagement 3. How to avoid common pitfalls in master planning 4. How to navigate master plan basics MMANC 2016 Developing a Master Plan By LH-PA, City of Sunnyvale, & Anderson Brulé Architects 37

38 Credit for Content and Graphics: Anderson Brulé Architects, Inc. City of Sunnyvale Lighthouse Public Affairs Created using icons from the Noun Project Thank you. MMANC 2016 Developing a Master Plan By LH-PA, City of Sunnyvale, & Anderson Brulé Architects 38