TABLE OF CONTENTS SUBECT

Transcription

1 TABLE OF CONTENTS SUBECT PAGE NUMBER Introduction 2 Safety 2 District Issued Uniforms 3 Major Areas of School Care 3 Floor Care 4 Tips of Waxing Your Floors 7 Bathroom Care 8 Hallway Care 10 Outside Grounds Care 11 General Care 14 Classrooms 15 Cafeteria Area 15 Administrative Offices 15 Custodial Closets 16 Gym Areas 16 Gym Locker Rooms 17 Showers in Locker Rooms 18 Water Fountains 18 Other Related Issues 19 Wet Floor Signs 19 Care of School Issued Keys 19 Carpeted Areas 19 Mixing Chemicals 19 Equipment that is Available to your Schools 20 Frequently Asked Questions 21 Equipment Check List 23 School Evaluation Criteria 24 Janitorial Daily Duties 26 Log of Daily Tasks Performed 29 Custodial Hours 30 Custodial Job Description 31 Items Related to Paint Orders 32 Paint Inventory Form 33 Work/Vacation/In Service Schedule

2 CUSTODIAL HANDBOOK INTRODUCTION Custodians are very important staff members of the Calcasieu Parish School System. They are instrumental in providing a clean, safe, attractive, and functioning facility. With a clean and attractive environment, the students and teachers will be provided with a facility where they can take full advantage of the academic courses that are offered by our system. It is fully expected that the custodians will become fully aware of and carry out their responsibilities in order that their part in the education system will be sound and effective. SAFETY Safety should be the top priority when performing all tasks associated with your custodial job. On the job accident prevention is the responsibility of all district custodians. It is also the responsibility of all custodians to correct or report any unsafe condition or practice that he/she may observe. Listed below are some important guidelines to follow as it relates to general safety rules that each employee is required to follow regardless of work assignment. 1. Lifting improperly is a major cause of back injuries. Use the following procedures when lifting items. a. Make sure you can lift the item by yourself. Size up the job, making sure the item to be picked up is stable and balanced. If not, acquire additional help before attempting to pick the item up. b. Have a plan before you begin the lifting process. Make sure the path that you will be moving with this load is cleared and that you have a place to put the item where you are moving it to. c. Use a wide balanced stance with one as a base with your feet. d. Bend at the knees and get as close to the object to be lifted as possible. Lift with your legs and not your back 2

3 e. Lift gradually; don t jerk, but use a slow steady movement f. Keep the load close to you as you carry the item. g. If the load is too heavy, either get more help or use a mechanical devise. 2. Keep all tools, equipment, and work areas clean and orderly. 3. Keep all doorway exits and aisles clean of items and tripping hazards. 4. Clean any spills immediately. Mark the spill with a Wet Floor sign if you need to leave the area. 5. Know the location of all fire extinguishers at your site. 6. Gasoline should be stored outside in a secure area. It should not be used as a washing or cleaning fluid. 7. All material should be stored in a safe and orderly fashion. 8. Use caution when opening doors that serve two way pedestrian traffic. 9. Use a stepladder or a step stool for reaching above shoulder height. Never stand on the cap of a ladder. 10. Inspect all tools and equipment prior to use to ensure they are in working order and do not present a hazard. 11. Disconnect all electrical cords by grasping the plug and carefully disengaging; never yank by the cord. 12. Become familiar with all Material Safety Data Sheets (MSDS) for all of the products that you use in the schools. 13. Wear protective gear when working with products or in areas that pose a threat to your well being. This might include safety glasses and rubber gloves. DISTRICT ISSUED UNIFORMS All custodians will be issued uniforms. These employees shall be required to wear the uniform while on duty. Employees are prohibited from wearing district issued uniforms when off duty except for commuting to and from work. If employee fails to return District issued uniforms and safety equipment within 14 calendar days after resignation or termination of employment with CPSB, employee may be subject to pay for the items at a cost equal to the fair market value. MAJOR AREAS OF SCHOOL CARE 1. FLOOR CARE 2. BATHROOM CARE 3. HALLWAY CARE 3

4 4. OUTSIDE GROUNDS CARE 5. GENERAL CARE 1. FLOOR CARE This section will cover how to strip a floor of wax and how to apply sealer and wax to this stripped floor Normally when school ends in late May, the custodial staff begins the long process of re waxing all of the classroom floors and the hallway floors. The first step in this process is to remove as much as possible from the classrooms. This will make the stripping and waxing process a lot easier. Talk to your administration about helping out in this process. Some schools have the students carry their desk into the hallway before they leave for the summer. If all of the desks are removed, this will leave only the heavier items (such as filing cabinets and desks) to be removed. You should repeat this process in as many rooms as possible. Once all of the furniture is out of the classroom, sweep all of the trash up off of the floor. You are now ready to begin stripping the floor. Before you begin to apply stripper, you should be dressed properly. Make sure you have a pair of shoes on that will grip the floor as well as possible, for the floor is going to become slippery. Also, you need to wear clothing that you don t mind getting this liquid on. You should also consider wearing eye protection. You should have an old mop bucket set aside to use to place the stripper solution in. Fill this bucket to about 3 4 from the top with water (You can use either cold, warm, or hot water. We recommend cold water. If you use warm or hot water, there will be more fumes given off by the stripper liquid). After your mop bucket is filled with water, place 40 glugs of stripper into this water. (A glug is the sound that is made when you pour liquid out of a 5 gallon bucket with a spout on the top of it. Do your best to count 40 glugs. This does not have to be exact, but you need to get as close as possible to this amount). Pour a small amount of de foamer into this water/stripper mixture. This will prevent this mixture from foaming up when it is applied to the floor to be stripped. Now you are ready to place the stripper solution on the floor. Place your mop into this liquid, pull it out, and place it on the classroom floor. Repeat 4

5 this process until you get quite a bit of stripper/water mixture sitting on the floor. Do this for about half of the classroom. Let this stripper liquid sit awhile until you see the wax begin to dissolve. (About 10 minutes) At this time get your stripper machine with the stripping pad on it. When using this machine, you are to plug it directly into an electrical outlet. DO NOT USE EXTENSION CORD WHEN PLUGGING THIS MACHINE INTO THE ELECTRICAL OUTLET. IF YOU DO, YOU WILL DAMAGE YOUR STRIPPER MACHINE. With this machine handle on your left hip, work in a counter clock wise rotation, with the classroom walls to your right. (this will help you control the stripper liquid that is on the floor) Go around the walls to where the outside areas are stripped. Then work the inside areas until all of the wax is off the floor. You may have some areas that have a wax build up; if so, put some more stripper on these areas until you get all of this wax up. When you are operating this stripping machine, DO NOT LET THE CORD GET INTO THE STRIPPER LIQUID. Not only is this a safety issue, but if this occurs your cord will become covered in this wax solution. Have your co worker hold this cord as you operate the machine. Scrape corners, scrub baseboards and trouble spots. Remover all finish from areas that the floor machine cannot reach. Once you have stripped all of the floors in your facility, make sure that you clean off the stripper machine, and the stripper brush, before you put it back into storage. Make sure there is no wax build up on any areas of this machine and brush. Take the stripper brush off of the machine and store it separately from the machine. When you are happy you have all of the wax up, you can begin to vacuum this liquid up with your wet vac. Use this machine to suck this liquid up. DO NOT OVER FILL THE WET VAC WITH THIS LIQUID. Once the machine begins to whine a little, it is getting full and you need to empty this liquid. (If liquid is found to have gotten into the upper part of the wet vac around the electric motor, it will be the school s responsibility to pay for this repair.) This liquid can be dumped down the drains in your school. Be sure that this solution is well diluted. When you are pouring this down the drain, add water to it to further dilute it to make sure this liquid does not clog up your drains. If you are finding foam in your wet vac as you vacuum up the stripper liquid, add a small amount of defoamer to the wet vac in order to eliminate this foam build up. 5

6 Use care to not let the cord of the wet vac get into this liquid on the floor. Not only is this a safety issue, but it will cause this cord to become covered in this wax solution. Once you have finished picking up this liquid solution with your wet vac, you should rinse your wet vac off to make sure it does not have any wax residue on both the inside and outside of the machine. This machine should not have any liquid in in when you put it back into storage. In schools that have septic systems, you cannot dump this liquid down the drains. Please get with Harold Heath in the Maintenance Department to see where he wants this liquid disposed of. After you have stripped the entire floor, you then need to mop the floor with clear water to get all remaining residue off of the floor to where it is cleaned thoroughly. You may need to mop the floor several times with clear water to insure that the floor is free of any stripper residue. You should strip at least 5 classrooms before you begin to apply sealer and wax. Once this has completely dried, you are now ready to begin placing sealer and wax back on this floor. Your school should have a sealer/waxing kit. This kit is made up of a red plastic bucket on wheels, a blue screen that sets inside of this bucket, two swisher mops heads with handles, and 4 cloth mops. Pour sealer into this bucket. Do not overfill this bucket. Roll this bucket to the area that you want to seal. Dip this mop head into the sealer solution, drain the excess off in the screen, then apply the mop head on the floor. Apply the sealer, working in 90 degree angles. Spread the sealer out evenly. Continue working the classroom area until you have placed one coat of sealer on the entire floor. Continue this process on the rest of the classrooms that you have stripped and cleaned. Once you applied sealer on your fifth classroom floor, the first classroom you applied sealer to should be dry and ready to have the second coat of sealer applied. Apply two coats of sealer to all of these classrooms. Once this has dried, you are now ready to continue the same process with wax. Hopefully you do not have much sealer left in your bucket. Dispose of this remaining sealer; rinse this bucket out. Then pour wax into this bucket and roll it into the room you want to wax. Apply the wax in the same manner with your mopping system. Move to the next classroom. Repeat the process. After you have waxed your fifth 6

7 classroom, the first classroom floor should be dry and ready to have the second coat of wax applied. Repeat the process. Three coats of wax should be applied to each floor. Once you have finished either sealing and waxing for the day, be sure to thoroughly rinse out the mop heads that you use to seal and wax. If not, these mop heads will become hard and will not be able to be used. If you have a washer and dryer at your campus, these mop heads that go with the sealer/waxing kit can be washed and dried in these machines. Let this waxed floor set up overnight. You can then move the furniture back into this classroom. DON T DRAG ANYTHING OVER THESE FLOORS, as they will scratch the freshly waxed floors. Repeat this process throughout the school. Once all of the classrooms have been stripped and waxed, you can now do the same to all of the hallways. After you have finished stripping and waxing the hallways, your school should be finished as it relates to this process. TIPS ON WAXING YOUR FLOORS 1. Do not place several coats of sealer and wax along the area where the floor meets the walls. This area is about 3 to 4 away from the wall. No one walks on this area, so there is no need to place several coats of sealer and wax in this area. I would say one coat of sealer and one coat of wax should be all you need along these wall areas. 2. Make sure you use enough stripper when stripping your floors. If the liquid is gummy, you need to add more stripper and let it turn into more of a liquid mixture. If this mixture is gummy, it is going to clog up your wet vac, and it will also clog up your floor drains when you pour it down into these drains. 3. Make sure you keep your sealer and wax off of the baseboards. This can be accomplished by not applying that much sealer and wax in this area, and also by making sure you operate your stripper in a counter clockwise manner. 4. Make sure you thoroughly rinse out your stripper brush immediately after you finish using it. Not doing this will ruin your stripping brush. This will result in your school having to purchase another one of these. (Approximate cost: $300) 5. Make sure you rinse out your sealer and waxing cloth mop heads immediately after each use. After you rinse these out, they can also be machine washed and dried. Failure to do so will result in these cloth mop heads hardening up, making them useless. 7

8 6. Make sure your air conditioning units are on and working when you wax your floors. The lower the humidity, the quicker your waxed floors will dry. BATHROOM CARE One of the most important areas that you are responsible for cleaning is the bathrooms throughout your facility. It is essential that these bathrooms not only be cleaned, but that they also are disinfected. These areas are to be cleaned daily. The following procedures need to be followed when cleaning the bathrooms. Inspect the ceiling for spider webs, spitballs, and other debris. Clean this area first. Clean all air vents of dust. These air vents might be in the ceiling or on the walls. Empty all trash cans. If they have liners, replace with new liners. Refill all hand cleaning soap dispensers as needed. One of the first areas you should clean when entering the bathrooms are all of the fixtures. This includes all of the sinks, commodes, and urinals. Sinks. o A product that you can use for hard water build up on the sinks is Foamy Q & A Acid Based Disinfectant. This product can also be used as a preventive measure by spraying it on all of your fixtures every day. Lightly scrub these surfaces if there is no hard water build up. If there is hard water build up, you will have to be more aggressive in your approach to removing this hard water build up. o There is no need to use another disinfectant on the sink, since Foamy Q & A is a disinfectant. Commodes and Urinals. o If the commodes and urinals have no hard water build up and/or rings on the inside. Spray the inside area completely with Foamy Q & A. Lightly scrub the entire inside area of both the commodes and urinals, making sure that you are getting the Foamy Q & A product on the entire surface and at the water level. You can do this with a toilet brush. After you have lightly scrubbed the inside surface, flush the commode/urinal. 8

9 At that time, squirt a small amount of NABC inside of the commode/urinal. Brush this product all around the inside surface. You can then walk away from the commode/urinal, to leave this product inside of the commode/urinal until someone uses it for the first time, at which time it will hopefully be flushed. This step is optional. NABC smells great and will leave a pleasant odor in the commode, but this area has already been disinfected with Foamy Q & A. If after using NABC inside the commode/urinal, a light blue ring develops, that is a sign that you are using too much of NABC. Back off of the quantity you are using and this ring will hopefully go away. o If the commodes/urinals have hard water build up and rings/stains, follow the following instructions. Plunge the water down inside of the commodes/urinals in order to get the water level below the ring. Spray the entire inside area with Foamy Q & A, and then let it sit for a minute or two. Use a pumice stick to vigorously scrub this inside surface until the hard water stains/rings have been removed. This is going to take quite a bit of elbow grease, and maybe several pumice stones, but these hard water stains will come off. Continue this process on the inside of the commodes/urinals until all of these hard water stains have been removed. At that time, squirt a small amount of NABC on the inside of the commode/urinal. Brush this product all around the inside of the commode/urinal, and they you can walk away from it. This product smells great. This step is optional. o Spray the entire outside area of the commode/urinal with H Blast. Let it sit for a minute or two before you wipe it down with a cloth that also has H Blast applied to it. Be sure to clean the entire outside area of these fixtures. If the outside area of the commodes/urinals have hard water stains, apply Foamy Q & A to this surface and scrub with a non abrasive pad until this hard water build up is gone. After you have cleaned the outside of the commodes, clean all marks off of your walls. H Blast is a great product to use on walls for it comes out as a foam. After spraying H Blast on the marks on the walls, let it set for

10 seconds and then wipe it off with a rag that has also been sprayed with H Blast. Repeat this process throughout the bathroom on all walls that need to be cleaned off, including all partitions, doors, and door handles. Be sure to clean the mirrors in the bathrooms. Window cleaner should be used for these areas. Wipe down all flat areas that could accumulate dust once a week. Pour or spray a small amount of Bio C down each floor drain in the bathrooms. This should be done every day. You are now ready to mop your floor. You should have your mop bucket with you that has been filled with water and Quat Shot that has been dispensed through your porportioner. After you have submerged your mop into this solution, begin mopping at the farthest area of the bathroom, working your way back to the door. Be sure to clean behind all commodes. (You have been provided a long handled brush that would be ideal for cleaning behind this area.) You can dip this brush into your Quat Shot solution and scrub this area clean, following it up with your mop. Rinse your mop out as needed as you work your way to the exit door of the bathroom. Before leaving the bathroom, spray a small amount of diluted Island Fresh into the air. USE AS LITTLE OF THIS PRODUCT AS POSSIBLE!! This is only a deodorizer. It does not take the place of cleaning and disinfecting. Repeat this process in all bathrooms at your facility. HALLWAY CARE Hallway floors should be dust mopped daily. This will keep your floors relatively clean of all dust, debris, and trash that can accumulate during a school day. If you apply oil to your dust mops, do so in a well ventilated area. Use care not to spray treatment on surrounding areas as this may cause a slippery condition. Apply treatment evenly on your cloth dust mop. Hang the dust mop with the cloth hanging down to permit even distribution of treatment throughout the mop. Let the mop set for several hours before using it after this treatment is applied. After school begins, you should take care of your hallway floors to insure that they will still shine at the end of the school year. You can achieve this by being sure you buff your floors at least twice a month. 10

11 When you buff your floors, the first step is to sweep this area to remove all foreign debris from the floors. Once this is done, you are ready to buff. There is one of two ways to buff your floors. o The first way is to damp mop the floor with a product called Instant Replay. You mix Instant Replay with cold water at the ratio of 2 oz. per gallon. You damp mop this on the floor and let it dry. Once it dries, you run your buffer over this area, with a buffing pad on the bottom of the machine, until it brings back the shine. You repeat this process throughout the area that you want to buff. It is very important when buffing your floors in this manner to immediately buff your floors once the mopped area dries. So do small areas at a time. o The second way is to put this Instant Replay mixture (mixed at a rate of 6 oz. to a quart) into a spray bottle. You then spray a small area of the floor. After you have done this, you run your buffer over this area until it brings back the shine. Taking care of your hallway floors, if done properly, could save you from stripping and re waxing them in the summer time. If your school has floor mats at the door entrances, these should be cleaned daily. Most of them can be vacuumed. If so, vacuum them everyday. If your mats can be hosed off, this needs to be done periodically so as to keep them looking well kept at all times. The entry ways to your school should be kept spotless at all times. OUTSIDE GROUNDS CARE The outside of your building and the grounds will be the first impression that your students, parents, faculty, and visitors have of your school. Will it be a positive first impression, or a negative one? One of the major tasks to be done outside is the maintenance of the lawn. Many schools have their grass cut by a private company. That leaves the weedeating and minor grass cutting to the custodians. The front of your school should always be well maintained, with the grass cut, areas weedeated, and the driveway and walkways blown off daily if needed to present a clean environment. If you have hedges, trees, or flower beds in the front of your school, these need to be well maintained. Make sure that there is no dirt, ant piles, or termite mounds that get up on any of the exterior walls of the buildings at your site. There should be at least 11

12 1 of the slab visible in all areas of the exterior of the building. If dirt, ant piles, or termite mounds get up on the exterior walls, this will make it more likely that ants and/or termites will get into your building and do damage. If there are ant piles that develop, you need to place ant poison on these mounds as soon as possible. Once these ant piles are dead, go back and knock them down so they don t become unsightly. RECORD THE USAGE OF ALL POISON ON THE FORM PROVIDED FOR THIS PURPOSE. All fence lines should be well maintained. Weedeat all of the fence lines. A few days after you have weedeated, come back to all of these fence lines and apply round up. (Be sure to record the usage of round up on the proper form.) Once this grass has died, come back and weedeat it one more time. This should make it easier to maintain your fence line areas. When using Round Up, the following safety measures should be implemented. o The applicator should wear long sleeved shirt and long pants, shoes plus socks when working with and applying this product. o The clothing should be washed after being worn to apply Round Up. o If this product is gotten onto the applier s clothing, these clothes should be removed immediately. o If any clothing has been drenched or heavily contaminated with this product s concentrate, they should be discarded. o Rubber gloves should be worn at all times while handling and applying Round Up. If any of this product is gotten on your skin, it should be rinsed thoroughly as soon as possible. Appliers should wash their hands after handling this product. o Protective eye glasses should be worn at all times while handling and applying Round Up. If this product gets in your eyes, you should hold your eyes open and rinse slowly and gently with water for minutes. Remove contact lenses, if present, after the first 5 minutes, then continue rinsing eyes. o This product should not be applied on windy days. Only apply on days where conditions are calm, and the sun is out. This should preferably be done when school is not in session, such as on Saturday or school holidays. 12

13 No one should be allowed into the treated areas for 4 hours after application. Only the protected handlers may be in the area during application. o Be sure to rinse the pump sprayer used for application thoroughly after use. o There is a booklet attached to each container of Round Up issued to your school. Be sure to review this with your custodians, or have your custodians read it and understand all aspects of using this product safely and correctly. When using weedeaters, lawn mowers, hedge trimmers, back pack blowers, BE SURE TO USE ONLY NON ETHANOL GAS!!! Using regular gas in these small engines will gum up the carburetors in a short period of time. When using weedeaters, hedge trimmers, back pack blowers, and edgers, BE SURE TO USE THE CORRECT GAS/OIL MIXTURE!! Failure to use a the correct gas/oil mixture will ruin the engine. Before operating any small engine, make sure you are using the correct fuel before you start it. If you have to cut your campus s grass using a riding mower or push mower, use all caution when doing so. Do not cut grass around vehicles to where something could be thrown into the vehicle which will do damage. Watch for any items in the lawn that could do damage to your mower, such as metal stakes, concrete blocks, etc. Make sure that trash is picked up from your campus daily. This can become quite a challenge at the middle and high schools, but it must be done. If the trash problem at your school is severe, talk to your administration to ask for their assistance in controlling this by getting the students to place the trash in the trash cans. Empty all exterior trash cans before the receptacle becomes full. Check and clean the inside and outside of these trash cans. These can be cleaned with ph Balance. Remove all gum from all exterior areas. Hose down any tables and/or benches that are used by the students to ensure that they are always clean. Be sure to look for wasps nests in areas that students might congregate. Eliminate these nests by using wasp spray. Clean the outside walls of your campus as needed. You might have dirt or mold growing on some of your exterior walls. Bleach, mixed with water, can 13

14 be applied to the outside walls with a pump sprayer and then sprayed off with a water hose. Always be on the lookout for any safety hazards that develop on the grounds of your campus. If you cannot fix these safety issues, bring them to the attention of your administration as soon as possible so they can address it. All exterior windows need to be cleaned as needed. The windows at the front of the school should be cleaned on a more regular basis, such as daily or biweekly. All windows in the front of the building should be clean at all times. The application of round up needs to be done carefully so as not to endanger the health of anyone that goes into these areas of application afterwards. During the school day, fence lines are the only areas that should be treated with round up, IF this fence area is far away from areas that the students will be. This should be done early in the morning when the sun is out, and when you know the sun will be out for the majority of the day, as this round up needs sunlight in order to work most effectively. Playground areas should not be treated with round up if you know students will be entering the treated area within 8 hours. (The weekend might be the best time to treat these playground areas with round up.) The application of ant poison needs to be also done carefully to where you know no students will be around this poison once it is applied. If you have any questions concerning the application of poisons on the school grounds, please contact Patrick Thomas in the Maintenance Department. GENERAL CARE There are many areas of your campus not covered under bathroom care, hallway care, floor care, and outside grounds care. All of these other areas fall into what will be described as General Care. As many of these areas will be addressed as possible. If any area is not covered, it still needs to be maintained and cleaned. It is the custodian s responsibility to clean and maintain all areas at a school or facility. 14

15 Classrooms All classrooms are to be cleaned daily. They should be dust mopped daily. Trash cans should be emptied daily. These areas should be damp mopped once a week or as needed. Any areas of the classroom that need to be cleaned, you need to clean. Such areas are: ceiling fan blades cleaned; walls cleaned; desks that have writing on them need to be cleaned and the writing needs to be removed; all graffiti needs to be removed; clean doorknobs and fingerprints with a germicidal solution such as H Blast or Spirit 2; pencil sharpeners emptied daily; door air vents need to be cleaned as needed; cob webs removed as needed; windows in the classroom need to be cleaned routinely; ceiling air vents and wall in take air vents need to be cleaned as needed; all flat surfaces that can collect dust need to be cleaned as needed. Cafeteria Area In most schools, the cafeteria personnel maintain this area during the school year. Your principal will decide what your duties are in this area. It is common practice for the cafeteria workers to clean off the tables daily, along with sweeping the floors and mopping them daily. Again, it will be your principal s decision as to what your duties will be in the cafeteria during the school year when meals are being served. If there are bathrooms in the cafeteria area, it will be your duty to clean these bathrooms on a daily basis following the guidelines under Bathroom Care All windows in the cafeteria area will be your duty to clean as needed. Clean all ceiling air vents and wall in take air vents as needed in the cafeteria. Wipe off all door handles, water fountain handles, and any other area that is touched by hands daily, with a germicidal disinfectant cleaner. It is your duty to strip and wax these cafeteria floors during the summer months. It will also be your responsibility to do any cleaning in the cafeteria that needs to be addressed. Some of these tasks might be dusting all flat surfaces that collect dust; cleaning the windows; cleaning any walls that need cleaning; etc. These duties will be assigned by your administrators. Administrative Offices It is your responsibility to clean all administrative offices on a schedule as set up by your administration. Many of these areas are carpeted, so they will need to be vacuumed often. High traffic glass doors need to be cleaned daily. 15

16 Flat surfaces that can collect dust need to be dusted at least twice a month. If there are bathrooms in this area, they need to be cleaned daily as mentioned in the section on clean bathrooms. Custodial Closets These areas should be neat and organized. No old products, or products that are no longer being used, should be stored in this area. The janitorial water supply, proportioner, and sink should be accessible for easy use. The correct products should be hooked up to your proportioner and it should be functioning correctly. If it is not functioning correctly, you need to contact the CPSB Warehouse Janitorial personnel. You should not have an excess of current products in storage. Depending on the size of your school will determine how much stock you keep in storage. The number of proportioners in your school will also determine how much of a product you should have in storage. If you have 1 or 2 proportioners in your school, you should only have one 5 gallon bucket of both Quat Shot and ph Balance in storage. If you have more than 2 proportioners in your school, you should have two 5 gallon buckets of Quat Shot and ph Balance in storage. No two different liquid products should be stored on top of each other. You can store several 5 gallon buckets of the same product on top of each other, but not of different products. All liquid products should be stored in an upright position. The floors of your custodial closets should be clean. This area should look as neat and clean as other areas of your school. Use the first in/first out method to rotate supplies and chemicals. Tightly seal chemical containers after each use. Do not store paper products on the floor. All containers with cleaning supplies in them should be clearly labeled. Gym Areas It will be the duty of a custodian to clean the gym areas daily. These floors should be swept at least once daily. Also, damp mop any spills in the gym area with ph Balance, ringing your mop out as dry as possible. Clean the gym floor at least once daily by dust mopping the floor with a 48 dust mop. Gather debris and place in trash can. During heavy use, these gym floors should be cleaned several times a day. 16

17 All trash cans should be emptied and cleaned, if needed. High traffic glass doors should be cleaned daily. All items should be removed from the floors, such as gum. o Clean bleachers after they have been used, either during the regular school day or for after hour functions.clean spills and spots from seats and the floor boards of the bleachers. o Start at the top of the bleachers and sweep the area between the seats with a corn broom or untreated 18 dust mop, removing gum with a putty knife. o Use an untreated 18 dust mop to wipe all seats o Close retractable bleachers. Be sure to clean all in take air vents and ceiling air vents as needed. If not cleaned, these vents will become caked with dust. You might have to send in a work order if these air vents are located high up. Gym Locker Rooms Gym locker rooms should be cleaned daily. If these areas have a bathroom, these bathrooms should be cleaned daily as noted in the Bathroom Care section. Floors in the gym locker room should be wet mopped with Quat Shot, which is a detergent disinfectant. You need to use disinfectant in all areas of these locker rooms to make sure you are not only cleaning, but you are also disinfecting. Items with areas that are touched often by students need to be cleaned and disinfectant daily, such as door handles. Make a visual inspection of the ceiling. Sweep down all spitballs, spider webs and other debris. Be sure to clean all ceiling air vents and wall in take air vents. (You might need to send in a work order if these air vents are located high up on the walls.) Empty all trash cans. Remove all trash from the floor area of these locker rooms. Apply germicidal solution on walls, floors, fixtures, and curtains that need cleaning and disinfected. Wipe these areas down to insure they are cleaned and disinfected. Clean doors and door knobs with germicidal solution. 17

18 Showers in Locker Rooms These showers in locker rooms need to be cleaned and disinfected daily or as used. If there is hard water build up in these areas, it needs to be removed by using Foamy Q & A. The shower heads need to be cleaned and disinfected of all build up. Extra care needs to be taken in this area to make sure it is disinfected well. This area should be odor free. Shower room floors should be free of soap and calcium build up. The ceilings should be free of paper wads, stains, and other debris. Water Fountains Water fountains should be cleaned and disinfected daily. If there is hard water build up on the water fountain, it needs to be removed. We have two products that can be used on the top of water fountains to remove this hard water. They are Foamy Q & A, and Barkeepers Friend, a soft gel solution. Both of these products, along with some elbow grease, should remove any hard water build up from these surfaces. When using a mild scrubbing pad, take extra care not to scratch the stainless steel. After removing all of the hard water build up, use a disinfectant to wipe down the handle of the water fountain. When you are finished cleaning and disinfecting these surfaces, they can be wiped down with window cleaner to make them shine. These water fountains need to be cleaned and disinfected daily. The sides and back areas need to be cleaned as needed. The floor behind the water fountain should be clean. 18

19 OTHER RELATED ISSUES Wet Floor Signs All custodial personnel must be aware of the location of the wet floor signs in the event of a spill or condition requiring their use. The use of wet floor signs is mandatory anytime a floor is wet, and students, faculty, or the general public may be in the area. The signs are to be positioned in such a manner that they will be seen prior to entering any area where the floor is wet. Care of School Issued Keys Carry your keys on you at all time while at work. These are the property of the CPSB that are given to you for the performance of your job duties. Do not loan keys to anyone, especially not to students. Do not open doors for unauthorized persons. Do not duplicate keys under any circumstances. Report the loss or theft of keys immediately to your supervisor. Carpeted Areas Pick up staples and objects too large for the vacuum. Vacuum the carpet Remove spots and gums as needed. Clean carpet on a schedule as set up by your supervisor. Mixing Chemicals Chemicals should NEVER be mixed together!! There is only one situation where we tell you to mix more than one chemical together. This situation occurs when you place both stripper and a small amount of deformer in a mop bucket when you are stripping floors. 19

20 Equipment that is available to the Schools The following machines can be obtained for your school by having an administrator request it through the Warehouse Director s office. These machines are to be properly maintained. o Stripping Machines o Buffing Machines o Wet/Dry Vacuums o Carpet Vacuum Cleaners o Self Propelled 21 Lawn Mowers use non ethanol gas only o Weedeaters use non ethanol gas only o Lawn Edgers use non ethanol gas only o Back Pack Sprayers o Hand Held Hedge Clippers use non ethanol gas only o Back Pack Blower use non ethanol gas only Only Non Ethanol gas should be used in all machines with a gas engine. Also, oil level in all riding lawn mowers and push mowers should be checked before each use. You should only use a gas/oil mixture, mixed at the designated ration, for the following small engines. o Weedeaters o Lawn Edgers o Back Pack Sprayers o Hand Held Hedge Trimmer Riding lawn mowers and push mowers should not be operated with low oil levels!! No riding lawn mowers or push mowers should be operated with less than a quarter tank of gas!! This is to prevent trash from getting into the fuel lines of these mowing machines. The wet vacs, when used to suck up stripper liquid and old floor wax, should be used with de foamer. If liquid gets into the electric motor on top of the wet vac due to the machine being over filled, it will be the responsibility of the school for all repair charges. 20

21 FREQUENTLY ASKED QUESTIONS 1. How do I obtain gas for our lawn mowers, back pack blowers, hedge trimmers, lawn edgers, and weedeaters? a. Each school is given a gas card to purchase this gas. Your administrator should have this gas card. You can only buy gas from stations that participate in this contract with the CPSB. Remember, ONLY USE NON ETHANOL GAS IN YOUR SMALL ENGINES!! 2. How do I obtain weedeater string and 2 cycle oil a. You can obtain these items by contacting the personnel in the bus garage. You will be either issued these items, or you will have to bring your weedeater by the lawn mower shop at the bus garage and have this string installed. 3. How do I obtain paint? a. Your school obtains paint by sending in a work order through School Dude, requesting it. Paint will only be issued to your school after you turn in an inventory of paint at your school to the Warehouse Director. 4. How do I obtain paint supplies. a. There is a summer janitorial order form on the Warehouse Department web site that has most of these paint supplies on it. Fill this form out, have it signed by an administrator, and then fax it in to the Davelyn Dee Harris Baylor in the Warehouse. 5. How do I have my small gas engine equipment repaired? a. These small engine items need to be brought to the lawn mower repair shop at the bus garage at 3310 Broad St. They will be repaired at that site. 6. How do I have my larger riding mowers or push mowers repaired? a. You will need to send in a work order through MySchoolBuilding stating what needs to be worked on. The Maintenance Dept will make arrangements to have this equipment picked up and brought to the lawn mower repair shop to be repaired. It will then be returned to your site when it is repaired. 7. Can I use any type of gas in the school s riding mowers, push mowers, weedeaters, back pack blowers, edgers, and hedge trimmers? a. NO!!! Only non ethanol gas should be used in all gas engines!! In riding mowers and push mowers, the gas tank should not go below a quarter of a tank. (this will prevent trash getting into the gas line). Be sure to mix your gas with 2 cycle oil for your small engines such as weedeaters, hedge trimmers, back pack blowers, and lawn edgers. 8. How do I have my stripping machine, buffing machine, vacuum cleaner, or wet vac worked on? 21

22 a. A work order will need to be submitted through MySchoolBuilding stating what machine needs to be fixed and what is wrong with it. The Maintenance Dept will pick the item up and transport it to the company that works on these items. They will be returned to your school as soon as they have been repaired. 9. How do I obtain janitorial supplies? a. Your school needs to submit a janitorial order stating what your site needs. These janitorial order forms can be found on the CPSB Web site under the Warehouse Department. This form has all of the products on it that you will need to clean your school. This form must be signed by an administrator. 10. What do I do with janitorial supplies that I feel are old and will not be used at our school? a. Contact Mr. Wieschhaus at the Warehouse and he will arrange to have them picked up and disposed of. 11. How do I get questions answered if I have a question on how to get something done, or I have a question on how a certain product is to be used? a. Feel free to call Mr. Wieschhaus at the Warehouse ( ext. 3901) and he will be happy to answer any question you may have. 22

23 EQUIPMENT CHECK LIST SUMMER FLOOR CARE APRIL, 2019 THIS FORM IS TO BE FILLED OUT AND TURNED INTO MR. WIESCHHAUS IN THE WAREHOUSE BY APRIL 30, THIS IS TO INSURE THAT ALL OF THE EQUIPMENT THAT YOU WILL BE USING TO STRIP AND WAX YOUR FLOORS IS IN PROPER WORKING CONDITION WHEN YOU NEED TO USE THEM BEGINNING IN LATE MAY, YOU CAN FAX IT TO HIS OFFICE AT Stripping Machine turns on when plugged in. The electric plug on the stripping machine is in good condition The cord on the stripping machine is in good condition with no wax build up The stripping machine runs continuously when turned on The stripping brush is in good shape The wet vac turns on when plugged in The attachments to the wet vac are in good shape The attachments to the wet vac do not have any wax build up on them The wet vac runs continuously when plugged in The wet vac has a good suction to it when running The cord to the wet vac is in good condition with no wax build up The inside of the wet vac does not have any wax build up in it All floor scrapers are in good condition with spare blades in stock All squeegees are in good condition All cloth mop heads with the sealer/waxing system are in good condtion The sealer/waxing kit is in good condition SCHOOL SIGNATURE OF SCHOOL ADMINISTRATOR DATE 23

24 CUSTODIAL SERVICES SCHOOL EVALUATION CRITERIA 1. Outward Appearance of the School Grounds a. Grass is maintained b. All weed eating areas have been maintained c. No trash on school grounds d. No safety hazards on the school grounds e. All gates and fences are maintained f. Front doorway entrance is clean and inviting g. Courtyards are clean and well maintained h. Exterior of building is free of mold, dirt, cobwebs. i. No dirt, ant piles, or grass are any part of the exterior bricks. The foundation/slab of all exterior walls is visible. 2. Attractiveness of Hallways a. Floors are properly maintained and buffed b. No trash in the hallways c. Trash cans are maintained d. Water fountains are clean with no water residue stains e. No marks or graffiti on the hallway walls f. All painted areas are well maintained g. All flat surfaces have been cleaned and are dust free 3. Attractiveness of Bathrooms a. Bathrooms have a pleasant smell b. No graffiti on the walls or mirrors c. Commodes and urinals are stain free and clean d. Sinks are clean with no water stains e. Floor drains are clean with Bio C standing in them f. Floors are clean and well maintained g. The bathroom floor is clean with the grout well maintained. h. The mirrors are clean i. Towel dispensers are functional and stocked with paper towels j. Waste baskets are clean and in the appropriate area k. All flat surfaces have been cleaned and are dust free l. Air vents should be dust free, along with all flat surfaces. 24

25 4. Attractiveness of the Classrooms a. The classroom floors are clean b. The classroom walls are clean c. The classrooms are free of graffiti d. If there are windows, they are clean e. All flat surfaces have been cleaned and are dust free f. There is no odor emanating from the classrooms g. Air Vents should be dust free 5. Attractiveness of the Gyms/Locker Rooms a. The gyms/locker rooms are clean b. The bathrooms in the locker rooms are well maintained c. The bathrooms, locker rooms, and showers have a pleasant smell to them d. These areas are trash free. e. Al shower areas are well maintained 6. Attractiveness of Administrative Offices a. The Administrative offices are clean b. The Administrative offices have a pleasant smell to them c. The Administrative offices are trash free d. Carpet/flooring is clean and well maintained e. All flat surfaces should be dust free 7. Attractiveness of Custodial Closets a. The custodial closets are neat and organized b. All cleaning products are stored together in an orderly manner. c. There are no out of date cleaning products or paint stored in these closets. d. All spray bottles are labeled. e. All products are stored in an up right manner. f. No products are stored close to any water heaters. g. No gasoline is stored in closets inside the school building h. All proportioners are in proper working order i. The disinfectant and the all purpose cleaner are hooked up to the proportioner j. There are no dirty rags stored in these closets. k. All mops are clean and stored in a correct manner. 25

26 JANITORIAL DAILY DUTIES TEMPLATE TO BE BUILT UPON BY EACH SCHOOL CAN BE ADJUSTED/MODIFIED AS NEEDED Monday Clean and disinfect bathroom fixtures Clean and disinfect bathroom floors Treat bathroom drains with Bio C Empty bathroom trash cans Dust mop all classrooms Dust mop all hallway and office floors Empty break room trash cans Empty all office trash cans that need emptying. Empty all trash cans around campus as needed Brush/vacuum off the floor mats at hallway entries Give extra attention to cleaning Room # Clean entry way windows Vacuum all floors that need vacuuming Maintain the outside grounds as needed Other duties as assigned by administration Tuesday Clean and disinfect bathroom fixtures Clean and disinfect bathroom floors Treat bathroom drains with Bio C Empty bathroom trash cans Dust mop all classrooms Dust mop, then wet mop all hallway and office floors 26

27 Empty break room trash cans Empty all office trash cans that need emptying Empty all trash cans around campus that need emptying Clean water fountains Clean marks off of hallway walls Give extra attention to cleaning Room # Clean entry way windows Vacuum all floors that need vacuuming Other duties as assigned by administration Wednesday Clean and disinfect bathroom fixtures Clean and disinfect bathroom floors Treat bathroom drains with Bio C Empty bathroom trash cans Dust mop/wet mop all classrooms Dust mop all hallway and office floors Vacuum all carpeted area Empty break room trash cans Empty all office trash cans that need emptying Empty all trash cans around campus as needed Brush/vacuum the floor mats at hallway entries Clean the walls and doors of the bathrooms with a disinfectant Give extra attention to cleaning Room # Clean entry way windows Maintain the outside grounds as needed Other duties as assigned by the administration. 27

28 Thursday Clean and disinfect bathroom fixtures Clean and disinfect bathroom floors Treat bathroom drains with Bio C Empty bathroom trash cans Dust mop/wet mop all classrooms Dust mop all hallway and office floors Empty break room trash cans Empty all office trash cans that need emptying Empty all trash cans around campus as needed Brush/vacuum the floor mats at hallway entries Clean water fountains Give extra attention to cleaning Room # Clean entry way windows Vacuum all floors that need vacuuming Maintain the outside grounds as needed Other duties as assigned by administration Friday Clean and disinfect bathroom fixtures Clean and disinfect bathroom floors Treat bathroom drains with Bio C Empty bathroom trash cans Dust mop/wet mop all classroom floors Dust mop, then wet mop, all hallway and office floors Empty break room trash cans Empty all office trash cans that need emptying. Empty all trash cans around campus Brush/vacuum the floor mats at hallway entries Give extra attention to cleaning Room # Clean entry way windows Vacuum all floors that need vacuuming Maintain the outside grounds as needed Other duties as assigned by administration 28

29 LOG OF DAILY TASKS PERFORMED CUSTODIAN NAME DATE SIGN IN TIME TO - TO - TO - TO - TO - TO - TO - TO - TO - SIGN OUT TIME SIGNATURE DATE 29

30 CUSTODIAL HOURS The custodial daily work schedule should reflect an 8 hour day. This includes a 15 minute break in the morning and a 15 minute break in the afternoon. A 30 minute lunch period is not to be included in the 8 hour schedule. Example: a custodian works 8 hours a day; he/she would come in at 7:00 and leave at 3:30 with 30 minutes off for lunch. Custodians who work a 7 hour day or a 6.5 hour day should receive a break in the morning of 10 minutes and one in the afternoon for 10 minutes. A 30 minute lunch period is not to be included in the 6.5 or 7 hour schedule. Principals will assign hours of arrival and departure for the job, using the above guidelines. 30

31 JOB DESCRIPTION CUSTODIAN REPORTS TO: PRINCIPAL OR BUILDING SUPERVISOR PERFORMANCE RESPONSIBILITIES: 1. Displays appropriate overall appearance. 2. Is punctual in arriving at duty/assignment. 3. Establishes and maintains good rapport with all individuals in the job environment. 4. Functions harmoniously with other members of the staff. 5. Conducts assigned duties in an efficient and cooperative manner. 6. Maintains a high degree of composure during unexpected events. 7. Uses time allotted to the assignment efficiently. 8. Exhibits enthusiasm in working with the assignment and others. 9. Uses facilities and equipment safely and effectively. 10. Remains calm and mature in his/her reactions. 11. Is able to follow directions as related to the job. 12. Is able to perform skills as related to the job assignment. 13. Is verbally supportive of the school district policy. 14. Accepts change and responsibilities in a positive manner. 15. Is receptive to supervision and constructive criticism directed by supervisors. 16. Other duties which may be assigned by supervisor. NOTE: Specific requirements from the job description will be used in the Evaluation process. PHYSICAL DEMANDS AND WORKING CONDITIONS: 1. Position requires continuous standing, walking, climbing, bending, crouching, push/pulling, carrying, reaching overhead, and lifting/lowering of heavy objects. 2. There will be physical exposure to cold, heat, dampness and noise. 3. Ability to read and understand all information in the Custodial Handbook and product labels a must. 4. Must follow all procedures in the Custodial Handbook as listed, without variance. 5. The ability to work appropriately with others in close proximity is a must. TERMS OF EMPLOYMENT: Salary and work year to be according to the current schedule adopted by the Calcasieu Parish School Board. EVALUATION: Performance of this job will be evaluated in accordance with provisions of the Board s Policy on Evaluation of Support Personnel. Reviewd and agreed by: Date: 31

32 ISSUES RELATED TO PAINT/PAINT ORDERS SUMMER, 2019 THE FOLLOWING ISSUES MUST BE ADDRESSED BEFORE ORDERING PAINT FOR YOUR FACILITY, AND ALSO WHILE PAINTING. 1. BEFORE A PAINT ORDER IS SUMMITTED, A COMPLETE INVENTORY OF YOUR SCHOOL S CURRENT STOCK OF PAINT MUST BE TURNED IN TO MR. WIESCHHAUS. 2. NO OIL BASE PAINTS SHOULD BE ORDERED UNLESS JUSTIFIED BY A PAINT EXPERT. 3. YOU MUST CONSULT A PAINT EXPERT ON ALL PAINT PROJECTS TO MAKE SURE THE SURFACE IS BEING PREPPED PROPERLY, THE SURFACE IS BEING PRIMED IF NECESSARY, AND THE CORRECT PAINT IS BEING USED. 4. ALL NON CONSUMABLE PAINT SUPPLIES(PAINT ROLLER FRAMES, PAINT PANS, PAINT POLES, ETC.) MUST BE ACCOUNTED FOR AND USED, VERSUS ORDERING MORE OF THESE SUPPLIES FROM THE WAREHOUSE. 5. ALL CLEAN UP FOR PAINT PROJECTS SHOULD BE DONE IN THE DUMP BASIN IN THE JANITORIAL CLOSET. NO PAINT CLEAN UP SHOULD BE DONE IN BATHROOM SINKS!!!! 32

33 PAINT INVENTORY MAY, 2019 Please list all paint currently at your school. This form must be filled out and ed or faxed( ) to Mr. Wieschhaus office before you will be allowed to place a paint order for your school for this summer. Quantity of Paint(Gallons or Quarts) Color of Paint Oil or Latex SCHOOL SIGNATURE OF SCHOOL OFFICIAL DATE 33

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