MiraCosta College Security Master Plan

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1 Security Master Plan

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3 Security Facilities Master Plan Security Facilities Master Plan Executive Summary Mira Costa Community College District currently lacks effective an electronic security system ESS to support campus safety and the roll of the Campus Police. Elements of the ESS, where they exist, are standalone systems where the Police are not the initial point of contact. We recommend that a comprehensive ESS system consisting of access controls, video surveillance CCTV, and duress notification system be developed with the Police Department as the primary monitoring agency. Environmental conditions on the Oceanside campus can be improved with better lighting at all parking lots. All campuses require better marking of emergency phones. Introduction In this report, the campus security readiness is discussed as part of the College Security Master Plan. This plan is being developed as part of the campus master plan initiative. There are three main areas addressed by this report: The campus environment including location, parking, pathways, and pedestrian circulation Emergency preparedness including effective policies and procedures Supporting electronic security systems including emergency phones, intrusion detection systems, and emergency notification systems Recommendations are for all three campuses unless otherwise noted. Environment Oceanside Campus Security 1 The Oceanside Campus OCC is home to more than 14,000 students and approximately three dozen buildings spread across 121 acres. It is a relatively self contained location although it is surrounded by residential neighborhoods. The Oceanside campus is relatively isolated with a hilltop location and two main entrances. Vehicular traffic onto the Oceanside campus flows onto campus via Barnard and Glaser Drives. Vehicular circulation is distributed around the perimeter of campus and pedestrian circulation is directed to the interior. However due to the construction of paths and how they connect to the surrounding roadway, there have been incidents of vehicles driving down the pedestrian paths to the center of campus. The represents a risk to pedestrians as well as a security risk to the campus at large to allow unrestricted vehicles to access the center of campus. Community Learning Center The Community Learning Center (CLC) is a three building learning annex located in a repurposed shopping center. It is in an urban environment without any of the natural physical barriers, trees, paths, or other guides to control pedestrian and vehicle flow or otherwise define the campus perimeter. Vehicle access to the CLC is via the commercial service roads serving the businesses on that portion of Mission Street. San Elijo Campus The San Elijo (SEC) campus is nestled in the valley

4 2 Security east of Cardiff by the Sea. This is a much smaller campus with 10 buildings. Like the main Oceanside campus, circulation is separated with vehicles primarily limited to the outside of the campus and pedestrian circulation though the interior of campus. Unlike the OCC campus however, the topography and roadways provide a natural separation between vehicular traffic and the pedestrian walkways through the center of campus. The San Elijo campus is the most rural and isolated of the three campuses. Both the Oceanside and San Elijo campuses have green open areas and trees that create quiet areas along with well lit and open walkways. All campuses are open to the public and surrounding community. Reported Crimes By law, all colleges are required to produce a report on campus safety and crimes known as the colloquially as the Cleary Act Security Report. At Mira Costa, this report shows a relative low number of crimes on all campuses with most arrests being related to drugs and alcohol. Per the report, in 2014 the Oceanside campus reported eight crimes on campus. The San Elijo Campus reported one crime on campus and the Community Learning Center reported two crimes during that time period. By Contrast, in 2015 in the surrounding neighborhoods, there were 48 crimes reported within 0.5 miles of the OCC campus, 232 crimes within 0.5 miles of the CLC, and 2 crimes within 0.5 miles of the SEL Campus. Links to the supporting information is below. The neighborhood reports for 2014 shows 272 crimes in the Beat containing the CLC and 132 crimes in the OCC Beat. The Beat is the neighborhood or geographical area of town as defined by law enforcement authorities. Mira Costa College 2015 Safety Report downloads/safety_report.pdf ARJIS (Automated Regional Justice Information System) neighborhood data for 2015 (within 0.5 miles of campus) OCC Campus CLC Campus SEL Campus It should be noted that for 2014, ARJIS did not have address specific mapped data available so the information is one year newer than the School s Cleary report data. Lighting Oceanside The lighting on the OCC campus features well lit pathways, however there is a large amount of trees and landscaping that provides dark areas off the beaten path. These dark areas represent a risk that can be mitigated with lighting parking areas and other surrounding features. The College informed us that the parking lot lights had been turned off at night to save energy. They have been working to achieve balance between energy savings and the risks associated with dark parking lots. A follow up to this initial lighting plan includes an upgrade to addressable LED lighting that would allow low levels of light in all parking lots that can go to full brightness when motion is detected. Community Learning Center Lighting is commensurate with its former life as a shopping center and is adequate for the location and conditions. San Elijo This campus has modern LED lighting in the parking lots although they currently lack the ability to operate in low level mode. Lighting along all pathways and between buildings is well planned and adequate for the conditions Campus Police All three campuses, Oceanside, San Elijo, and The Community Learning Center have a College Police station with the Oceanside campus acting as the headquarters for the department. The College typically runs two shifts plus special events. There is no police presence overnight. All after hours monitoring is provided via Sonitrol who then dispatches the appropriate authority. With the centralization of systems and services, the OCC campus can actively support and monitor the other

5 Security 3 campuses and allow a higher level of internal security that what is currently in place at this time. Campus Administration Annual safety walks with Students, Staff, and the Police are held to observe and document any deficiencies and to plan for mitigation. The Campus shared the minutes of those walks and typical improvements involve lighting repair or additions as well as brush and tree trimming. Safety walks are conducted at night to allow observation of worst case conditions. Emergency Response and Operational Readiness Emergency Operations Plan Mira Costa College does have an Emergency Operations Plan (EOP) in late draft form that is about to be adopted. With the caveat and stipulation that we reviewed a draft version, we observed that it was focused on natural disasters such as fires or earthquakes and there was little in the way of active shooter or other emergency events specific to the College. There were a series of workshop flipchart notes addressing specific campus issues but the situations and the response plans should be developed further into a comprehensive response plan. At this point the EOP is very generic and while useful, it has room for improvement. Emergency Operations Center The Emergency Operations Plan identifies the Police and Safety Building serves as the designated EOC. This fact was also conveyed to us during the tour of the campus that included the Police and Safety Building. The existing facility lacks the proper space to stage the response team in case of activation. The typical EOC includes a working area that allows for full situational awareness and the ability for teams and task leaders to collaborate with each other. The EOC typically features multiple displays for news, weather, security cameras, etc. to be observed by the team. The EOC is also connected to the outside world with PCs. Phones, radio dispatch. Etc. The current facility is simply the bullpen area of the PD building Replacement of this building is included as part of the Campus Master Plan and will include proper facilities. Electronic Security Systems Security for the College has grown organically with each new building with basic intrusion and access control security systems being provided for each new project. Other ESS systems such as video and duress/lockdown systems have either not been deployed or have only been deployed in a sporadic manner. Access Control and Intrusion Detection The electronic security systems for each campus consist of intrusion detection systems with access control tied into each system. The access control system is managed by the Facilities department and access control Intrusion detection on all three campuses consists of standalone intrusion detection systems for each building protected. Systems are primarily Sonitrol systems with central station monitoring. There is no notification or monitoring on campus which can lead to delays in responses to events by the Campus Police and creates an inability for the Police to have an integrated picture of events as they happen due to the flow of information to the outside of campus and back in again. There is a desire by the College to de emphasize the intrusion detection system and replace that functionality with the access control system. With a move to a centralized campus based system this change is a natural part of the workflow. Central station monitoring will still need to be available when the Police department is offline or after hours Oceanside Campus Buildings with intrusion detection are equipped with a Lenel access control system tied to the intrusion detection system. When secure, any valid credential will disarm the system. To arm the system requires presentation of a valid credential at a dedicated card reader. Once the valid credential is presented, the Sonitrol keypad can be used to arm the system. All controlled doors are on line and tied into the Lenel system. There was only one off line reader found on any of the campuses (at the art building on the SEL Campus.) Community Learning Center The access control system in the CLC is similar to the OCC campus with a combination of Sonitrol intrusion detection systems and Lenel based card readers.

6 4 Security San Elijo Campus The building protection on the SEL Campus has been primarily limited to the Sonitrol intrusion detection system without the card reader system. This has led to a number of false alarms and is deviation from the systems as deployed on the other campuses. As the access control systems gets updated all campuses should be normalized to the standard deployment that is to be developed. Lockdown System As classrooms have been updated they have been equipped with the ability to lock the rooms for sheltering in place. The classroom systems are stand alone and currently send a notification to the facilities manager in case of activation. They currently don t allow remote lockdown or release. These systems should be deployed in all classrooms. Campus Police should be the first point of contact and notification. Emergency Notification and Paging Campus phones serve as the emergency paging system for the College. There is a dedicated button programmed for emergency paging on each phone on campus. Paging is not zoned which provides a basic level of service. If the system could be zoned, it would allow for specific instructions to shelter in place or evacuate the building as needed. This enhanced functionality is desirable if it can be added to the programming of the existing system but would not be worth adding if it would require a full phone system replacement. Emergency Phones Emergency telephones are located throughout each campus however instead of the traditional blue light at each phone, there is a very large red sign. These signs are very visible in the daytime, but they do not work as a beacon at night when visibility is worse. There is one phone in the San Elijo parking lot that has a blue light beacon but that is the exception to the rule Video Surveillance Systems Currently there are a few local CCTV systems that have been installed by individual groups or departments on campus. It is unknown who monitors and maintains these systems. They are not monitored by MCCC PD or the facilities department. There is no campus wide CCTV system. Adding a true CCTV system is a priority for the Police Department. This system should include the ability to monitor entrances and exits to all campuses, critical facilities, and higher risk areas such as the Bursar s office or other areas where money is handles. This system should have it head end located at the PD building and be able to be routed to the EOC. Assessment Table Refer to table on the following pages to see specific areas of concern and their associated recommendations.

7 Security 5 Item Area of Concern Description Recommendation 1 Campus CCTV System Campus lacks visibility via video observation. This creates delays in response to an incident and is not available to provide situational awareness during an incident or forensic evidence after an incident Develop a CCTV system to observer main pathways on campus, building entrances, sensitive and at risk areas 2 Intrusion Detection/Access Control 3 Barricades and other natural physical defenses No campus central point of control and monitoring for intrusion detection system. Multiple unrelated connections to third party monitoring adds cost and inefficiency High risk areas such as Human Resources do not have added layers of protection to lock down or call for help during an incident. Consolidate systems to include Police Dispatch on the OCC campus as primary point of contact and monitoring for all campuses. Configure system to provide roll over and afterhours central station monitoring by third party provider. Develop the Access control system as the core of the system. Add the ability to lock down and isolate high risk areas. Add duress systems to areas of concern 4 OCC Campus Pathways It is too easy to drive directly onto pedestrian pathway Install bollards or other location appropriate barriers to restrict pathway access to pedestrians and small campus carts and vehicles. Barriers will need to be coordinated with the fire department for fire lane access as they determine the need 5 Environmental Safety Lights are shut down after hours to save energy. Parking lots after dark will need lighting during events. 6 Shelter in Place systems and procedures Classroom lockdown systems are all stand alone and not linked to Police Department. Campus should provide lit areas for parking and block off darkened lots to balance the competing concerns of cost and safety Classroom lockdown systems should provide automatic notification during high stress incidents. 7 Facilities Police Building does not currently have adequate space to accommodate additional recommended systems or an adequate EOC Update current notification s to include PD representatives Incorporate true EOC functionality into new PD building requirements

8 6 Security Item Area of Concern Description Recommendation 8 Environmental Safety Emergency Phone locations are not obvious at night due Add blue light beacons for night time conditions to lack of blue light beacons. 9 Procedures The Emergency Response Plan is not specific to Mira Costa College or local emergency events Update plan to include active shooter and other campus specific incidents into plan. The Cleary Act security plan includes some of these types of incidents as does the notes from the planning sessions discussed in the ERP Figure 1 Campus Pathways Figure 2 Sonitrol Equipment

9 Security 7 Recommendations This section provides recommendations for specific areas of concern identified for being addressed as part of the Facilities Master Plan for both day one and future goals. Campus Police Station The current police station residing on the OS campus was reviewed for its capacity to accommodate the staff and the growing functions and needs to support the campuses within its purview. The building is currently slated to grow in size to 5,000GSF but to remain in its current location as this was deemed to be still the most central and optimal location on the OS campus. As part of the parking area around the space gets used for the storage of campus police vehicles and other remote storage units for gear and non dangerous supplies cones, barricades, etc., it was recommended that part of the parking area be gated in to help secure the space for the police department for training purposes as well as for the better securing or vehicles and equipment. With securing this perimeter area, the occasional overflow student parking on certain busy days registration, etc. would not interfere with campus police functions or mobilization in the case of an emergency. Figure 3 OS Campus Police Station & Student Parking Lot Figure 4 OS Campus Police Vehicle in Student Parking Lot

10 8 Security Camera Monitoring & Surveillance The campuses currently have very limited camera monitoring capability and these are limited to only active monitoring when staff are available. There is no active monitoring by staff in the evenings and during campus breaks but the cameras do record. It is recommended that the District immediately engage in a District wide surveillance program to help better monitor and record all areas at the campuses. This will act as both a deterrent for future issues as well as to capture via recording events occurring at areas within the campuses. Figure 7 on the following page identifies recommended camera locations on the OS campus to help cover dark areas. This includes camera monitoring of the parking areas as well. Figure 5 SE Campus Rear Parking (Staff) Figure 6 SE Campus Side Lot

11 Security 9 Figure 7 Oceanside Campus Proposed Initial Security Camera Deployment

12 10 Security Figure 8 San Elijo Campus Proposed Initial Security Camera Deployment

13 Security 11 Figure 9 Learning Center Campus Proposed Initial Security Camera Deployment

14 12 Security Camera Monitoring Equipment On day one, the camera monitoring system will comprise of cameras to cover 100% of main pathways for staff and students as well as critical spaces such as ATM, cashier stations, etc. All new devices deployed on any of the campuses for any new construction or renovation projects within the District shall be connected to the legacy system for integration. Cameras Cameras will be IP based and sized to provide a minimum of 40 pixels per foot of viewing resolution. Cameras shall be Power over Ethernet PoE type. This will provide sufficient clarity of image to allow facial identification. There is no consistent model of camera on the campus but any new camera solution should be able to interface with the existing campus monitoring system and the Lenel On Guard system for trigger connection. Recommended professional grade camera solution that will satisfy these conditions can be found from manufacturers such as Panasonic, Samsung, Axis & Avigilon. Video Management System The video from the cameras is stored onto servers generally the same type of servers that are used within an enterprise IT network. The security department utilizes a server solely for the surveillance system. Network transportation of IP signals is supported via the District IT network. Because the cameras are IP Based, footage can be monitored from any network location, which means any desktop monitor can become a security surveillance monitoring location with the correct authorization and password. This is especially useful where video monitoring is sometimes requested by guards, reception, as well as other designated personnel. The DVMS will be configured to provide 90 days of storage at a nominal 15 fps for all camera locations. Camera Locations Exterior: Cameras will be secured within weatherized housings and will be positioned to monitor building entrances and exits as well as key spaces where financial transactions occur such as external kiosks and vending areas. Cameras will be deployed for day two strategy for 100% coverage of parking and external pathways. Interior: There will be full camera coverage in all common areas including hallways and other public areas. Cameras will be located in all entrance lobbies and check in desks. Cashier and staff entrance areas in the Administration Department will be covered by cameras. Other protected doors such as stairwells and the Technology Rooms will have cameras associated with the locations. Other sensitive areas for camera monitoring include Library RFID reader for exit areas, vending and ATM areas, cafeteria & bookstore, computer labs, chemical / hazardous waste storage rooms and other spaces that may contain costly equipment or sensitive materials deemed important by the District for monitoring. Infrastructure The camera equipment requires an infrastructure to support the transmission of signals within the building intra building and between buildings inter building. The sub systems described will communicate intra building to a central location via CAT 6 Ethernet cables. External cabling shall be supported by external rated CAT 6 cabling for runs under 295 or by OSP fiber and 2 conductor parallel power line to remote locations such as light poles or other buildings. Structured cabling pathways are used to convey lateral cable routes when possible. Network ports will be managed by campus IT on the security VLAN. Site pathways to remote locations such as light poles for external cameras shall be a minimum of one 2 PVC conduit to support camera signal and power cabling. Camera Connections All cameras shall be connected to the Video Management System and shall also interface with the Card Access System through the Lenel On Guard controller. This shall permit the synchronization of camera recording with card access triggers or fault alarms on doorways.

15 Security 13 Operations Video surveillance is currently recorded but not monitored 24/7. With the renovation of the Campus Police department, it is recommended that the station be outfitted with a monitor array system that facilitates easy viewing of multiple real time camera feeds. Camera images can be set to cycle through the cameras within the designated zones within multiple image windows on the monitor s. Each camera image within the window will be labeled to easily identify the camera and its location/campus for quick area reference. Through the wireless network on proper VLAN setting for security, the Campus Police should have access to camera feeds while moving freely across the campuses for quick monitoring of reference. Campuses connected all together should be provisioned with the appropriate VLAN for the security network on the wide area network WAN for camera viewing from the OC Campus Police Department.

16 14 Security Emergency Call Box Stations & Notification The campuses all have well placed emergency call box stations that are clearly labeled. Recommendations for blue light beacons to help identify locations in later hours are recommended especially in parking lots or other remote areas. All new building and parking lot deployments shall get emergency call box stations. Any building renovation project occurring on the campuses that do not already have call stations are to include them as part of the building construction/renovation project. The newer classrooms also have duress buttons but still need to be connected to the campus police to alert of events. This system is planned to continue with all new slated classroom renovations but should be high on the list for deployment to ensure 100% of all classrooms are covered as quickly as possible within. This also extends to all critical administrative spaces that are not currently covered. There are networked speakers covering the campuses for emergency notifications but additional alert systems should be considered and deployed including cell phone messaging and social media messages for emergency broadcasting. Figure 10 OS Campus Emergency Gathering Station Figure 11 OS Campus Entry Signage

17 Security 15 Figure 12 Emergency Phone Signage Figure 13 Emergency Phone Signage Figure 14 Audio Notification System Figure 15 Cashier Area / ATM Camera

18 16 Security Access control and alarm monitoring The access control/alarm monitoring ACAM sub system includes components which are card readers, door controllers, and a server to audit and control the system. The access control system will be tied into the CCTV system to allow for alarm monitoring and integrated control. The access control system is through the Lenel On Guard system. All new devices deployed on any of the campuses for any new construction or renovation projects within the District shall be connected to the legacy system for integration. Card Readers Card Readers will be 13.56mHz contactless readers. Door Controllers Card readers connect to door controllers via individual cables. Each door controller will accept up multiple card readers and several alarm point inputs. The information as to who may enter a door, what time within any 24 hour/365 day period, and what door, is resident within the door controller. Door controllers require editing periodically for staff movement and reassignments with the use of software resident on the server. The Administration and Human Resources Departments as well as the Campus Police can manage the card access system for staff permissions and access rights. Alarm Points Connections made to the door controller as inputs are considered alarm points. Reactions per point programmed into the door controller will determine the system response. Electrified Door Hardware The door controller manages the lockset, door position switch and other associated hardware. Power for the electrified door hardware typically is provided by the door controller, or remote power supply. Remote power supplies are typically used for door hardware that requires greater power than that available at the door controller. When a remote power supply is necessary, it must be mounted within close proximity to the door controlled to prevent ineffective operation. Coordination with the door hardware consultant and electrical engineer on the project design team will determine actual connectivity. Operations As noted in the Door Controller section, the permissions and access are granted through the Administration Department and Campus Police. Guest access for vendors, temporary staff, etc. are granted and badged through either Campus Police or Administration. Permissions for access are determined based on staff or vendor specific need. For example, certain areas are not needing to be accessed by instructors after hours without advance notification or coordination but facilities/maintenance and/or janitorial staff may have access still for support in those areas. After hours access can still be granted or requested through the coordination ahead or via contact with the Campus Police.