Joseph Gacioch, Assistant City Manager; Kevin Sullivan, Fire Chief

Transcription

1 Agenda No. 7I CITY OF FERNDALE REQUEST FOR COUNCIL ACTION FROM: SUBJECT: Joseph Gacioch, Assistant City Manager; Kevin Sullivan, Fire Chief Fire House PSAP Alerting System SUMMARY & BACKGROUND: The City of Ferndale s public-safety answering point, or (PSAP), is located within the Police Department at 310 E. 9 Mile Road. The PSAP is a call center responsible for answering emergency calls intended for police, firefighting, and ambulance services. If a call requires firefighting or ambulance services, the PSAP dispatcher will route the call using the City s internal phone system. Fire fighters rely on the volume of each phone handset to be alerted of a call for service from dispatch. In recent years, a combination of structural changes inside of the buildings and new handsets have made this alerting solution less reliable. A more common approach for reliable firehouse alerting systems typically incorporates amplified audible and visual cues to alert fire fighters of an incoming emergency call. The City Manager s office and D/A Central met with Fire Command to create a holistic solution that will be installed for each fire house. The quoted solution includes Axis horns for vehicle bays and programmable strobe lights installed throughout each fire house. Both solutions integrate with the existing phone handsets and SIP phone system used by our emergency responders. The quote also includes additional network hardware updates and cleanup of legacy network cabling and equipment. The project is deemed critical by Fire Command to ensuring optimum response times for emergency related calls for service. ATTACHMENTS: D/A Central Quote Axis Horn product sheet SIP Strobe system product sheet Intercom product sheet

2 COUNCIL AGENDA DATE: February 13, 2017 CITY ATTORNEY REVIEW: FINANCE DIRECTOR REVIEW: CITY MANAGER REVIEW: 2/6/17 RECOMMENDED ACTION: Moved by, seconded by, to approve of the firehouse alerting system quote by D/A Central in the amount of $11, from account number

3 D/A Central Cloverdale Oak Park, MI (248) (248) fax D/A Central th St SW Unit 13 Byron Center, MI (616) (616) fax Quote 8075 Printed 2/3/2017 Bill To: City of Ferndale Attn: Joseph Gacioch 300 E. 9 Mile Road Ferndale, MI Home: (248) Work Location: City Hall City of Ferndale Joseph Gacioch 300 E. 9 Mile Road Ferndale, MI Home: (248) Scope of Work : Dear Mr. Gacioch, D/A Central is pleased to provide a quotation to provide overhead paging and strobe system for both FFD Fire Stations which shall facilitate acknowledgement of incoming PSAP calls. Please let us know if you have any questions, Stephen M. Smith D/A Central Inc. Quantity Description Project Name: Fire Department Overhead Paging Aperatus and Dorms 1.00 Surface Mount Conduit for both Fire Houses $ year Warranty $ Wire/Cable Miscellaneous $ Networking Miscellaneous $ Shipping & Handling $ Miscellaneous Non-Taxable $ Wire/Cable Installation and watchroom cleanup at HQ $ Installation $ Programming and Engineering $ Project management $ Emergency Intercom, VoIP, V3 $ Strobe, IP, SIP $ C3003-E, Network Horn Speaker $ EdgeSwitch, Managed, 26-Port, PoE, 24 x Gigabit, 2 x SFP, 250W, Rack Mountable $ Subtotal: $ 11, Tax $ 0.00 Total $ 11, Page 1 of 3

4 Proposal Acceptance To accept this proposal, please sign and return this page. Be sure to include any necessary purchase order or tax exempt information. Fax # Quote: 8075 $11, February 03, 2017 Joseph Vanwelsenaers Project Name: Fire Department Overhead Paging Aperatus and Dorms I, the undersigned, have read the terms and agree to pay to D/A Central Inc. the above amount listed as total upon acceptance of the project. Signature: Name: Date: Title: Company: Tax ID/Exempt Number (If Applicable): P.O. #: Page 2 of 3

5 CLARIFICATIONS 1. Where applicable, the above systems are subject to the approval of the "Authority Having Jurisdiction" (AHJ); any changes required by the AHJ are not included. Any required permits are not included. 2. Customer must provide building power source where required. 110 VAC power on 20 amp dedicated circuit, no more than.5v to ground, clear of spikes and surges, where required with insulated earth ground. 3. Customer will provide network drops where required. 4. Customer must provide environmentally safe location for the area where the work is to be performed. 5. Customer is solely responsible for compliance with any applicable ADA requirements for equal access. 6. If applicable, the customer must provide connection to fire alarm system to interface into their equipment. All costs associated with the fire contractor's scope of work are the customer's responsibility and are not included in this proposal. This proposal assumes that all fire related inspections will occur during normal business hours. Any fees required by the inspection authority and/or the fire contractor are the customer's responsibility and are not included in this proposal. 7. All permits and fees associated with permits are excluded from this proposal and is the responsibility of the customer. The customer is responsible for the cost for any and all permits required from local government before project commencement. The cost for permits is not included with this proposal and is to be determined when filed for with the local authorities before installation can begin. 8. Customer must provide proper working hardware. All doors are assumed to be properly aligned and all existing hardware is presumed to be in good working condition and remains the responsibility of the customer. Any hardware found to be non-working or insufficient for the needs of the system will be replaced as necessary but will require a change order to be issued prior to any additional work being completed. 9. Programming is included in this proposal and is defined as the input of system software information. D/A Central will assist the customer in the input of schedules while the actual input of data will remain the responsibility of the customer. There may be an additional charge if the customer requests D/A Central Inc. to perform this labor. 10. If this quote contains software, D/A Central Inc. will load the software on one computer per server or client license purchased. If requested, D/A Central Inc. will provide the customer a quote to load software onto additional computers. If the customer provides the computer and additional installation time is required because of hardware, software, firewall, domain policies, privileges, etc., additional charges may apply. 11. D/A Central will perform testing and commissioning of the system. 12. This proposal is provided in good faith based on all available information and discussions to date. D/A Central Inc. reserves the right to modify the proposal based on any changes or final revisions made by the customer. Upon final acceptance of this proposal or any subsequent revisions by the customer, changes/additions required as the project proceeds will require a signed change order before changes/additions can occur. 13. All wire runs will be above ceiling in rings, no conduit runs are included with this proposal, unless specifically stated otherwise. 14. Customer must provide accessible and non-obstructed chase ways for needed wire run. Customer must provide riser sleeve or core drilling between floors, where required. 15. D/A Central Inc. requires written notification of any existing environmental hazard (i.e. asbestos) that D/A Central Inc. personnel could be exposed to while providing this system. Each area of concern will require separate notification. 16. Customer must provide adequate mounting space for all panels, terminal interfaces, modems and expanders on a wall mounted plywood surface. 17. Customer must provide proper lighting in all work areas as required. 18. All drawings and related documentation created or provided by D/A Central, Inc. are proprietary and will remain the property of D/A Central, Inc., any use or reproduction of same are strictly prohibited. 19. Customer must provide permanent signage related to life safety codes as needed. 20. Taxes are not included unless specifically stated otherwise. 21. If applicable, the customer must provide patching or painting. The customer is responsible for restoring all of the existing locations (where the cardreaders, electric locks, door contacts, REX motions, cameras, etc were located) to original (non-automated) specifications. There may be an additional charge if the customer requests D/A Central Inc. to perform this labor. 22. While D/A Central works to the best of its knowledge and industry practice, neither D/A Central nor its engineers are professionally registered. The services, review, stamp or seal of an experienced, registered, professional engineer may be required to complete a particular task, application or project and if so, this may require a separate engagement of an outside registered engineering firm, and this service is available at an additional charge. STANDARD TERMS 1. This Proposal will remain firm for Sixty (60) Calendar Days. 2. Upon contract award, lump sum or fixed price contracts will be billed 30% of the total contract price for engineering and mobilization, unless otherwise stated. 3. Payment terms are Net 30 days from date of invoice. 4. All work is to be performed during Straight-Time Hours unless Specifically quoted. After-Hours, Shift Work, and Premium Time are not included but are available at the applicable rate. 5. No additional work will be performed under this contract unless approved by an authorized representative. 6. Projects exceeding one calendar month will be billed for work completed during each month (progressive billing). Progressive billing will include invoicing for engineering, programming prior to on-site installation as well as for materials stored at D/A Central Inc. offices and/or delivered to site. Progressive billing for Project Management will also be done based on a monthly percentage of the proposed total upon commencement of installation. WARRANTY D/A Central Inc. will warranty its equipment and workmanship for One (1) Year from the time of system activation and acceptance. Any deficiencies found in workmanship will be the responsibility of the D/A Central Inc. except acts of God, misuse, or vandalism. Repairs or attempted repairs by others will void the D/A Central Warranty. User understands and agrees that D/A is NOT AN INSURER. D/A makes no guarantee or warranty, including any implied warranty of merchant-ability or fitness that the equipment or services supplied will avert or prevent occurrences or the consequences thereof, which the system/equipment is designed to detect or avert. It is agreed that damages or losses suffered are not allocable to performance, and shall be fixed at $250. Insurance that D/A carries for its own protection and indemnification for its customers is stated on the Certificate of Insurance available at User's request. Extended service-maintenance agreements providing for after hour coverage and preventative maintenance are available. Monthly or Quarterly billing on Preventive Maintenance Agreements. We look forward to doing business with you! Page 3 of 3

6 SIP RGB Strobe The IP Endpoint Company When installed, the wall-mounted SIP RGB Strobe operates as a visual alerting device. The device can be set up as part of a ring group (call group) with the Strobe engaged as notification of incoming calls. The SIP RGB Strobe may also be activated by being part of a Multicast group. When audio is detected on a specific Multicast address and port, the strobe will activate. Through a web page setup, you can have the SIP Strobe respond to message waiting signals by blinking. When the message has been heard, the strobe stops blinking. Multiple colors, Blink rate and brightness can be selected for each of the different activation methods Users may also use CyberData's HTTP command set to directly access the strobe s functions. Features Meets ADA requirements for telephony signaling and notification Multiple colors, Blink rate and brightness can be selected for each of the different activation methods Program or listen to up to 10 multicast addresses SIP activation Mailbox Message Waiting Indication Multicast activation Cisco SRST support Event-controlled relay Tamper sensor Web-based setup PoE-powered Specifications Ethernet I/F Protocol Power Input Flash rate LED MTBF On-Board Relay Operating Temperature Payload Types Dimensions Warranty Weight Boxed Weight Part Number 10/100 Mbps SIP RFC 3261 Compatible PoE 802.3af compliant or +8 to 1000mA Regulated Power Supply 5 user-defined scenes 100,000 Hours 1A at 30 VDC -10 C to 50 C (14 F to 122 F) G711, A-law and µ-law Length: 4.5 inches [115 mm] Width: 2.1 inches [55 mm] Height: 4.5 inches [115 mm] 2 years limited 1.0 lbs. (0.45 kg) 2.0 lbs. (0.90 kg) Use areas include: Sales and support mailbox indication Classrooms Banks or financial institutions Court rooms Manufacturing warehouses Office Indoor only The IP Endpoint Company CyberData Corporation 3 Justin Court, Monterey, CA Fax:

7 SIP RGB Strobe Typical Installation Generic PoE Switch SIP RGB Strobe SIP RGB Strobe SIP RGB Strobe IP Phone IP PBX Server Mounting Options A Screw Accessory Kit Pre Drill Holes on Wall Wall Cutout Network Cable to J1 Backplate Opening Wall Cutout Opening Cable Entry Slot Wall Cutout Backplate accept Single Gang Box or Two Gang Box Backplate Gang Box Mounting Screw (4x) Single Gang Box use two CyberData Corporation 3 Justin Court, Monterey, CA Fax: B

8 Datasheet AXIS C3003-E Network Horn Speaker Clear and simple > Clear, long-range speech > Simple installation with network cable and PoE > Easy integration with major VMS > Supports SIP (VoIP) > Ensured reliability with Auto Speaker Test AXIS C3003-E Network Horn Speaker is a simple-to-install outdoor loudspeaker that provides clear, long-range speech for remote speaking in video surveillance applications. In live video monitoring situations, AXIS C3003-E enables an operator to remotely address people and deter unwanted activity. The loudspeaker can also play a pre-recorded audio file when it is manually or automatically triggered in response to an alarm event. AXIS C3003-E makes announcements possible from anywhere with network connectivity. It easily integrates with video management software (VMS) that support two-way audio and with Voice over IP (VoIP) telephony systems that use SIP (Session Initiation Protocol). The outdoor-ready AXIS C3003-E is easy to install. The loudspeaker has a built-in amplifier and supports Power over Ethernet (PoE). It connects directly to an IP network with one network cable for communication and power. Despite its low power consumption, AXIS C3003-E enables a high sound pressure exceeding 121 db. Being a standalone unit, AXIS C3003-E can be placed anywhere, enabling a flexible, scalable and cost-effective approach to system design. The loudspeaker s unique Auto Speaker Test functionality can check that the speaker is in working order by providing audio feedback to the system. The speaker comes with pre-recorded audio files and allows users to upload their own audio.

9 Models Technical Specifications - AXIS C3003-E Network Horn Speaker AXIS C3003-E Audio Audio streaming One-way/two-way (mono) Audio compression Audio input/output Built-in microphone specification Speaker Max sound pressure level Frequency response G.711 PCM 8 khz, G.726 ADPCM 8 khz, Axis µ-law 16 khz, Configurable bit rate Built-in microphone (can be disabled mechanically) 50 Hz - 16 khz >121 db 280 Hz khz Coverage pattern 70 horizontal by 100 vertical (at 2 khz) Amplifier Amplifier description Network Security Supported protocols System integration Application Programming Interface Built-in 7 W Class D amplifier Password protection, IP address filtering, HTTPS a encryption, IEEE 802.1X a network access control, Digest authentication, User access log IPv4/v6, HTTP, HTTPS a, SIP, SSL/TLS a, QoS Layer 3 DiffServ, FTP, CIFS/SMB, SMTP, Bonjour, UPnP TM, SNMP v1/v2c/v3 (MIB-II), DNS, DynDNS, NTP, TCP, UDP, IGMP, ICMP, DHCP, ARP, SOCKS, SSH Open API for software integration, including VAPIX ; specifications at AXIS Video Hosting System (AVHS) with One-click Connection Intelligent audio Auto Speaker Test Event triggers Event actions Built-in installation aids Functional monitoring Call, Virtual inputs File upload: HTTP, network share and Notification: , HTTP and TCP Play audio clip Send Auto Speaker Test Send SNMP trap Status LED Test tone Auto Speaker Test, Connection verification, Built-in system logging General Casing Memory Impact-resistant aluminum, IP66-, IP67- and NEMA 4X-rated. For repainting instructions and impact on warranty, contact your Axis partner 256 MB RAM, 256 MB Flash Power Power over Ethernet (PoE) IEEE 802.3af/802.3at Type 1 Class 3 (max W) Connectors Operating conditions RJ45 10BASE-T/100BASE-TX PoE -20 C to 50 C (-4 F to 122 F) Humidity % RH (condensing) Approvals EN Class B, EN , EN , EN 55024, EN , IEC , FCC Part 15 Subpart B Class B, ICES-003 Class B, VCCI Class B, C-tick AS/NZS CISPR 22 Class B, KCC KN22 Class B, KN24, IEC/EN/UL , IEC/EN/UL , IEC , IEC , IEC , IEC , IEC , IEC , IEC/EN IP66, IEC/EN IP67, NEMA 250 Type 4X Dimensions Weight Included accessories Optional accessories Video management software Warranty Without bracket: 164 x 225 x 250 mm (6 1/2 x 8 7/8 x 9 7/8 in.) With bracket: 164 x 225 x 305 mm (6 1/2 x 8 7/8 x 12 in.) 1.3 kg (2.9 lb.) Installation Guide, AVHS Authentication Key, AXIS Connector Guard A, Cable shoe AXIS T91A47 Pole Mount, AXIS T91C67 Pole Mount, Cable Gland M20x1.5, RJ45, Cable Gland A M20, AXIS Power over Ethernet Midspans AXIS Camera Station and video management software from Axis' Application Development Partners (not included) Axis 3-year warranty and AXIS Extended Warranty option, see a. This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit. ( and cryptographic software written by Eric Young (eay@cryptsoft.com). More information is available at /EN/M5.2/ Axis Communications AB. AXIS COMMUNICATIONS, AXIS, ETRAX, ARTPEC and VAPIX are registered trademarks or trademark applications of Axis AB in various jurisdictions. All other company names and products are trademarks or registered trademarks of their respective companies. We reserve the right to introduce modifications without notice.

10 VoIP Indoor Emergency Intercom Newly designed with a faster processor allowing for more capabilities, the CyberData SIP-enabled VoIP Emergency Intercom is perfect for settings where either an emergency panic button or two-way priority communications are required. The IP Endpoint Company One of many within our line of PoE powered VoIP signaling and communication endpoints, the CyberData SIP-enabled VoIP Emergency Intercom has been installed in settings requiring panic buttons and mass notification such as nursing care facilities, schools and universities, daycare facilities and more, proving this device is truly a versatile, cost-efficient alternative to old analog intercoms. Typical Applications Panic button Emergency phone Mass notification Modes of Operation Two-way Emergency Intercom Direct call to preset extension (with stored message option) Multicast broadcast (push-to-talk) Emergency paging speaker Features PoE 802.3af enabled (Powered-over-Ethernet) SIP compliant Adaptive full-duplex voice operation Network web management Network adjustable speaker volume and microphone sensitivity Network downloadable firmware Concurrent SIP and multicast paging Dry relay contact for auxiliary control (controls external power) Peer-to-peer capable Door closure and tamper alert signal New Feature: Now supports SRST (Survivable Remote Site Telephony) in a Cisco environment. Specifications Ethernet I/F Protocol Power Input Speaker Output On-Board Relay Operating Temperature Payload Types Dimensions Warranty Weight Boxed Weight Part Number 10/100 Mbps SIP RFC 3261 Compatible PoE 802.3af compliant or +8 to 1000mA Regulated Power Supply 1 Watt Peak Power 1A at 30 VDC -10 C to 50 C (14 F to 122 F) G711, A-law and μ-law 4.53 inches [115 mm] Length 2.22 inches [56.3 mm] Width 4.53 inches [115 mm] Height 2 years limited 1.0 lbs. (0.45 kg) 2.0 lbs. (0.90 kg) * *This number replaces the number. The following products are also available: Outdoor Intercom # Indoor Intercom # Indoor Intercom (Flush Mount) # Outdoor Keypad Intercom # The IP Endpoint Company CyberData Corporation 3 Justin Court, Monterey, CA Fax:

11 VoIP Indoor Emergency Intercom Typical Installation Generic PoE Switch VoIP Intercom VoIP Intercom VoIP Intercom IP Phone IP PBX Server PCBA Mounting Screw (4x) J1 Speaker to J7 Microphone to J6 J2 Network Cable (Not Provided) to J1 J7 J9 J6 Backplate Button to J2 PCB Assembly = Cable Slot Open = Cable Slot Close Mounting Screw (3x) Rotate Backplate 90 (One Open Slot) for Network Cable Coming from Top Rotate Backplate 180 (Two Open Slot) with Auxiliary Strobe Cable to J9 CD#011288A (Sold Separately) CyberData Corporation 3 Justin Court, Monterey, CA Fax: G/160309