CALVERT COUNTY FIRE & RESCUE COMMISSION Tuesday, January 29, 2019 at 18:30 Hours AGENDA

Transcription

1 CALVERT COUNTY FIRE & RESCUE COMMISSION Tuesday, January 29, 2019 at 18:30 Hours I. CALL TO ORDER AGENDA II. III. IV. CONFIRMATION OF QUORUM Commission Members Present ATTENDEES PRESENT Association s FRC Alternates Department Representatives FREMS Staff Guests APPROVAL OF AGENDA Tuesday, January 29, 2019 V. APPROVAL OF MINUTES Tuesday, December 11, 2018 VI. VII. VIII. REPORTS Fire and Rescue Association Bill Freesland Chief s Council Toby Sealey President s Council Pat Hassler EMS Advisory Council Michelle Weems Fire-Rescue-EMS Division Jim Richardson Department of Public Safety Jackie Vaughan COUNTY FUND & BUDGET CAPITAL PROJECT REPORTS A. Co. 1 Boat 1 ($1,043,600) FY 16 B. Co. 1 Brush 1 ($84,000) FY 18 C. Co. 1 Ambulance 18 ($295,000) FY 19 D. Co. 2 Facility Project ($11,054,000) FY 15 E. Co. 2 Brush 2 ($84,000) FY 18 In progress electrical and tool mounting F. Co. 2 Squad 2 ($921,000) FY 18 In progress G. Co. 3 Boat 3 Rehab ($65,000) FY 16 In progress H. Co. 4 Facility Project ($7,506,000) FY 16 I. Co. 5 Ambulance 59 ($215,000) FY 19 J. Co. 5 Brush 5 ($100,000) FY 19 K. Co. 12 Carport ($12,800) FY 16 Page 1 of 3

2 CALVERT COUNTY FIRE & RESCUE COMMISSION Tuesday, January 29, 2019 at 18:30 Hours AGENDA IX. SPECIAL PROJECTS REPORT A. Co. 1 Replace Zodiac 1 ($16,000) B. Co. 2 Temporary Facility Technology Upgrades ($5,000) C. Co. 3 Station Alerting System/Wiring ($64,000) Due to be completed in mid-january D. Co. 3 Replace Zodiac 3 ($11,400) E. Co. 3 Replace Annex Facility Emergency Generator ($45,000) Waiting on Larry s electric to wire generator to the Station F. Co. 7 New Ferno Self Loading Stretcher, Phase 2 of 2 ($41,000) Completed G. Co. 10 Facility Security Camera ($9,500) Final bid has been approved, work to start within the month of January X. OLD BUSINESS A. Poll Vote Items B. Apparatus & Equipment Update/Revisions XI. XII. XIII. ACTION ITEMS Closed Items 1. None Open Items 1. FREMS Maritime Strategic Planning Committee Update 2. Ethics Training ELECTIONS Chair, Co-Chair and Executive Secretary Elections NEW BUSINESS Boat Officer/Boat Crew member Standards (Attachment) Multi-Patient Dispatch Policy SOG (Attachment) Request for Co. 2 Reserve Engine Allotment (Attachment) Review FRC Citizen Representative Term Expirations in 2019 Dive Team Request to Adjust Capital Project (Attachment) Discuss LIVEScan Fingerprinting Machine funding needs (Attachment) XIV. XV. CORRESPONDENCE GOOD OF THE ORDER A. Next Meeting Date is schedule is March 26, 2019, at 18:30 hours at the Public Safety Facility ADJOURNMENT Page 2 of 3

3 CALVERT COUNTY FIRE & RESCUE COMMISSION Tuesday, January 29, 2019 at 18:30 Hours AGENDA Page 3 of 3

4 CALVERT COUNTY FIRE & RESCUE COMMISSION Tuesday, January 29, 2019 at 18:30 Hours AGENDA MINUTES Page 3 of 6

5 CALVERT COUNTY FIRE & RESCUE COMMISSION Tuesday, December 11, 2018 at 18:30 Hours MINUTES I. CALL TO ORDER Meeting called to order by Chairman Bobby Hall at 1840 hours II. III. CONFIRMATION OF QUORUM Commission Members Present Bobby Hall Jackie Vaughan Tom Breen Ashley Bless Allen Williams Gene Farrell ATTENDEES PRESENT Association s FRC Alternates Absent D.O. Baker Department Representatives See Sign in Sheet FREMS Staff Present Jim Richardson, Wayne Hardesty, Kayti Gatton Guests None IV. APPROVAL OF AGENDA Tuesday, December 11, 2018 Motion to approve by Gene Farrell, Seconded by Ashley Bless, Motion passed with no objections, V. APPROVAL OF MINUTES Tuesday, October 30, 2018 Motion to approve by Ashley Bless, Seconded by Jackie Vaughan, Motion passed with no objections, VI. REPORTS Fire and Rescue Association Bill Freesland Discussed the Community Heroes Support Program, a real estate discount program for the volunteers LOSAP LODD approved in public hearing, moving forward Action Items approved, Boat Officer, Boat Crew Member Standard, Multi Patient Dispatch Policy SOG, Co. 2 Reserve Engine Allotment Page 1 of 5

6 CALVERT COUNTY FIRE & RESCUE COMMISSION Tuesday, December 11, 2018 at 18:30 Hours MINUTES Legislative meeting every Friday meeting fire legislative Notable incident of the year pending official title Chief s Council Toby Sealey Multi patient SOG Triple pulling TJ Bridge Radio designation 6 Run card change Co. 2 reserve President s Council Pat Hassler Soft billing at individual department s court. Working on agreement to work as a whole County Discussing a member Social Media policy Medical marijuana recommending going into a non-operational state for prescription holding members Discussed the lack of availability for background checks and fingerprinting appointments for members EMS Advisory Council Michelle Weems No meeting in December Fire-Rescue-EMS Division Jim Richardson Reminder to make sure that all members are given the opportunity to see Monthly LOSAP Report to make an changes BEFORE Yearly BOD Certification Yearly BOD Certification is due to the Fire-Rescue-EMS Office on or before January 31, 2019 LOSAP Appeal processes may be changing Active 911 messages will be sent out to all members for LOSAP reminder Admin Training Day, Saturday, January 5, :00 a.m. 2 nd draw checks will be available Friday, January 4, 2019 after 3:30 p.m., with the assumption that your Department has sent in all required monthly reports Department of Public Safety Jackie Vaughan 22 applicants for Career EMS Division Chief, 12 applicants meet the required qualifications, The top five (5) applicants are scheduled for interviews this week VII. COUNTY FUND & BUDGET A. Review Solomons VRSFD request to modify Boat 3 CIP for FY 23 Motion to approve the Boat 3, $1.4 million modification request, by Gene Farrell Seconded by Tom Breen, Motion passed with no objections, B. FY 18 Agreed Upon Procedures (AUP) Status Update Sharon Strand will be working with each individual department treasurers after the first of the New Year, to make sure that all budgets are reconciled properly Page 2 of 5

7 CALVERT COUNTY FIRE & RESCUE COMMISSION Tuesday, December 11, 2018 at 18:30 Hours MINUTES VIII. CAPITAL PROJECT REPORTS A. Co. 1 Boat 1 ($1,043,600) FY 16 No Report B. Co. 1 Brush 1 ($84,000) FY 18 Working on specifications C. Co. 1 Ambulance 18 ($295,000) FY 19 No Report D. Co. 2 Facility Project ($11,054,000) FY 15 Passed TEG & PC In progress E. Co. 2 Brush 2 ($84,000) FY 18 Skid has arrived, installation scheduled F. Co. 2 Squad 2 ($921,000) FY 18 In progress G. Co. 3 Boat 3 Rehab ($65,000) FY 16 In progress H. Co. 4 Facility Project ($7,506,000) FY 16 Alerting system in progress, U & O has been issued I. Co. 5 Ambulance 59 ($215,000) FY 19 No Report J. Co. 5 Brush 5 ($100,000) FY 19 No Report K. Co. 6 HVAC Replacement ($100,000) FY 19 Completed L. Co. 12 Carport ($12,800) FY 16 No Report IX. SPECIAL PROJECTS REPORT A. Co. 1 Replace Zodiac 1 ($16,000) No Report B. Co. 2 Temporary Facility Technology Upgrades ($5,000) In progress Page 3 of 5

8 CALVERT COUNTY FIRE & RESCUE COMMISSION Tuesday, December 11, 2018 at 18:30 Hours MINUTES C. Co. 3 Station Alerting System/Wiring ($64,000) In progress D. Co. 3 Replace Zodiac 3 ($11,400) In progress E. Co. 3 Replace Annex Facility Emergency Generator ($45,000) In progress F. Co. 3 Repave Main Station Parking Lot ($81,000) Completed - remove G. Co. 5 Station Water Treatment System (($18,000) Completed H. Co. 5 Gear Racks ($27,000) Completed I. Co. 6 - Bay Door Replacement x 10, Phase 2 of 3 ($27,000) Completed J. Co. 6 Fire & EMS Gear Locker Replacement ($28,000) Completed K. Co. 7 New Ferno Self Loading Stretcher, Phase 2 of 2 ($41,000) In Progress L. Co. 7 Replace Bay Doors x 8, Phase 2 of 2 ($50,000) Completed M. Co. 10 Facility Security Camera ($9,500) Deposit down for the cameras, still in progress X. OLD BUSINESS A. Poll Vote Items None B. Apparatus & Equipment Update/Revisions None XI. ACTION ITEMS Closed Items 1. None Page 4 of 5

9 CALVERT COUNTY FIRE & RESCUE COMMISSION Tuesday, December 11, 2018 at 18:30 Hours MINUTES Open Items 1. FREMS Maritime Strategic Planning Committee Update No report/ no meeting until after the first of the year XII. NEW BUSINESS Bylaw Amendment Proposal # Add Fire-Rescue-EMS Association s Alternate Representatives Motion to approve by Gene Farrell Seconded by Jackie Vaughan Motion passed with no objections B. Huntingtown VFDRS request to use Operations Funds to complete HVAC Capital Improvement Project General Repairs #40303 Motion to approve by Tom Breen Seconded by Allen Williams Motion passed with no objections C. St. Leonard VFDRS request to use surplus Special Project and Operational Funds to complete procurement of two (2) self-loading stretchers Motion to approve by Gene Farrell Seconded by Ashley Bless Motion passed with no objections D. Calvert ALS request for addition of Zodiac 10 to their Apparatus Allotment Standard Motion to approve by Ashley Bless Seconded by Jackie Vaughan Motion passed with no objections XIII. XIV. CORRESPONDENCE None GOOD OF THE ORDER A. Next Meeting Date is schedule is January 29, 2018, at 18:30 hours at the Public Safety Facility Discussed NFPA 1500 being pushed in the Code of Federal Regulations, more information to follow regarding a phase in process, and funding ADJOURNMENT Motion to adjourn by Jackie Vaughan Seconded by Ashley Bless Motion passed with no objection Meeting adjourned at 2003 hours Page 5 of 5

10 CALVERT COUNTY FIRE & RESCUE COMMISSION Tuesday, January 29, 2019 at 18:30 Hours AGENDA NEW BUSINESS A. Page 4 of 6

11 CALVERT COUNTY VOLUNTEER FIRE & RESCUE ASSOCIATION 175 Main Street, Courthouse Prince Frederick, Maryland January 2, 2019 Robert Hall, Chairman Fire and Rescue Commission Prince Frederick, MD Dear Chairman Hall: At the December 10, 2018 meeting of the Calvert County Fire and Rescue Association, the following action was taken: 1. Discussed and approved Boat Officer Standards and Boat Crew Member Standards 2. Discussed and approved the Multi Patient Dispatch Policy SOG 3. Discussed and approved the request for Co. 2 Reserve Engine Allotment Favorable review of the above item at your January 29, 2019 meeting would be appreciated. If you have any questions, please do not hesitate to contact me. Sincerely, President Billy Freesland Fire and Rescue Association cc: FREMS Office Attachments DO YOUR SHARE FOR FIRE PREVENTION

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17 CALVERT COUNTY FIRE & RESCUE COMMISSION Tuesday, January 29, 2019 at 18:30 Hours AGENDA NEW BUSINESS B. Page 5 of 6

18 Calvert County Fire-Rescue-EMS Departments Multi-Patient Dispatch Policy #18-01 Effective: DRAFT I. Scope This guideline applies to all Calvert County Fire, Rescue, and EMS and Calvert Emergency Communications personnel. II. Purpose To assist in the management of incidents with multiple patients, this dispatch will be separate from the EMS Task Force and Mass Casualty Task Force and will be used on incidents where there is a likelihood of multiple patients. The goal of this dispatch is to provide enough treatment and transport resources for a multi-patient event. III. Policy The Multi-Patient Dispatch will include the following capabilities: Six transport units; Three ALS resources; Two Engine Companies; 1 Mass Casualty Support Unit; 1 Mass Casualty Ambulance Bus (MAB); 2 Duty Chiefs (North & South) IV. Guidelines The Multi-Patient Dispatch will be dispatched at the discretion of the CEC Supervisor prior to the establishment of Command for when there is a likelihood of multiple patients. The Multi-Patient Dispatch is to remote stage until directed into the scene by the IC. The normal functions of Multi-Patient Dispatch personnel will be to treat, package, and transport patients. 1

19 CALVERT COUNTY FIRE & RESCUE COMMISSION Tuesday, January 29, 2019 at 18:30 Hours AGENDA NEW BUSINESS C. Page 6 of 6

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21 NEW BUSINESS E.

22 Calvert County Rescue Dive Team 27 January 2019 Calvert County Rescue Dive Team P.O. Box 1159 Prince Frederick, MD Mr. Robert Hall Jr. Chairman Calvert County Fire & Rescue Commission The Calvert County Rescue Dive Team requests that funds that are currently authorized for the acquisition of a carport be re-allocated to be used for the build out of Dive Team space in new station of the Prince Frederick Volunteer Rescue Squad. We ask that we be authorized to use an amount not to exceed $12,800, the amount currently authorized as a Capital Project. The estimated use of these funds would be as follows: - A secure wire mesh enclosure, 16 and 4, with sliding pocket style doors. installed in the Dive Team bay. Within the enclosure will be drying racks, hanging bars and cabinets. Estimated installed cost - $7,000 - Industrial fan, wall mounted, to provide airflow into the enclosure. Estimated installed cost - $600 - Modular heavy duty shelving and cabinets to be installed in a storage room. Estimated material cost - $2,000 (installed by Dive Team) - Modular heavy duty shelving and cabinets to be installed in office and closet. Estimated material cost - $800 (installed by Dive Team) - Utility sink, stainless steel, to be installed in the bay. Estimated material cost - $850 (installed by Dive Team) - Tool cabinet, heavy duty and wheeled. Estimated cost - $400 - Miscellaneous items such as hoses, locks, stepladder, stool, folding table, etc. Estimated cost - $1,000 Thank you in advance for Fire & Rescue Commission s consideration of this request. Of course we are happy to provide additional information if needed to obtain the Commission s approval. Dan Furth Chief Lori Lodge President Calvert County Rescue Dive Team Calvert County Rescue Dive Team P. O. Box 1159 Prince Frederick, MD

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24 Chairman Bobby Hall Calvert County Fire & Rescue Commission Budget Justification for the purchase of a Fire-Rescue-EMS portable LIVEscan Fingerprinting Machine To date, we have coordinated with the Department of Human Resources to schedule and print approximately 170 potential volunteers. The Department of Human Resources currently reserves one (1) day a week (Thursdays) for our office to be able to schedule for. There are instances where times are not available on that day due to the Department of Human Resource s scheduling conflicts. This leaves our volunteers with even less availability for printing. Right now, HR allows appointments from 9:00-12:30 and 2:00-3:00. These times are not practical for members who work during the day, and they should not be expected to use their personal leave. We have lost volunteers at the sheer inconvenience of appointment availability. We have worked with the CCSO to allow more availability for our potential volunteers to get fingerprinted since the CCSO has more available time slots. Although they have been great, and extremely accommodating, we have to go through extra billing and transfer steps when this is done. They also prefer to not be a primary option for our volunteers, as they are also limited to one day a week for fingerprinting. If our FREMS Division was able to have their own Portable LIVEScan machine, we would be able to open up appointment times Monday thru Friday 8:30-4:30. We would also be able to print after hours once a month at the monthly Chief s Council meetings. An office representative would be able print from 4:30-6:30 p.m. until the meetings begin. This would give more opportunities and create a more convenient schedule block for those volunteers who wish to stop in after their work hours or on their way home. A portable machine would also give up the opportunity to go to specific Departments on their meeting nights to print directly at the stations. Attached you will find a copy of the invoice received from Cogent, the company that Technology Services works with for other LIVEScan machines in the County. Although this is not for a portable machine, it gives us an idea of what we will need to budget for. Heath Starkweather, Systems Analyst II from Technology Services informed us that it would be wise to increase the final price approximately $5,000 to cover inflation and additional items necessary for a portable machine. This would take our budget amount to $16,500. I am currently waiting to receive updated, current price quotes from this vendor. I am also researching and reaching out to other potential vendors for this item. Your consideration in budgeting this item is greatly appreciated. Respectfully, Kayti Gatton Office Specialist II Fire-Rescue-EMS Division Maryland Relay for Impaired Hearing or Speech:

25 Attn: Maryland Agency Re: Electronic Livescan Fingerprinting Promotion Effective April 15 th, 2012 the FBI & State of Maryland will no longer accept paper fingerprint card submissions. This change requires all fingerprint based background checks to be submitted electronically. Please accept this letter as a means of introducing 3M Cogent as an electronic fingerprint service provider and to announce a special limited time promotional offer for a 3M Cogent electronic Livescan fingerprinting solution. The 3M Cogent CS500e Applicant Livescan System is an FBI and State of Maryland certified solution that captures and transmits fingerprint records electronically, thus eliminating the need to submit ink printed paper cards. The 3M Cogent CS500e provides highly effective quality assurance and quality control software intended to ensure the capture of the best fingerprints possible. The Livescan System includes: PC, Fingerprint scanner (CS500e Livescan), Edge Device, Onsite installation and training, Maryland fingerprint capture software The Livescan captures all of the required fingerprint images and demographic data. The background check information is submitted to the FBI via the Maryland CJIS and the Maryland State AFIS (Automated Fingerprint Identification System), which is currently provided, maintained and supported by 3M Cogent. Upon receipt, the FBI completes the Federal Criminal History Record search and results are transmitted back to Authorized Recipient electronically. PROMOTIONAL PURCHASE DETAILS Purchase a 3M Cogent Livescan at the promotional discounted price offering per the attached form and take advantage of $2,000 in savings. Mail, fax or the completed order form with payment. Orders will not be processed without payment. Note: Additional discount programs are available to agencies that will exceed 600 fingerprint based transactions annually. For additional information please contact Amy Buckley / Phone: (614) x 3351 / abuckley@cogentsystems.com Best Regards, 3M Cogent 5025 Bradenton Ave., Suite A Phone: Dublin, OH Fax:

26 LIMITED TIME SPECIAL OFFER Maryland Livescan Promotion Fax or to Amy Buckley Fax: (614) Bill to Address (if submitting a Agency Purchase Order) Contact Name: Company Name: Street Address: City/State/Zip: Telephone ( ) - Ext Fax: ( ) - Ship to Address (if different from above) Contact Name: Company Name: Street Address: City/State/Zip: Telephone ( ) - Ext Fax: ( ) - Item # Description Price CS500e Livescan CS500e Applicant Livescan INCLUDES: Hardware: 500e Scanner, desktop (with keyboard and monitor) or laptop, Edge encryption device. Software: Maryland applicant software package $9,500 EDGE Device Encryption device (required by the State of Mayland on each Livescan deployed) Note: EDGE device requires connectivity through customer provided Static IP address provided by internet service provider $750 Implementation & Training Onsite Installation & Training (One Day) $1,250 Warranty, Maintenance and Support One year (12 Months from time of purchase) Warranty on all Hardware and Software. Includes standard maintenance and support M-F 8am-5pm est. Included Shipping Freight Included Promotion Discount: ($2,000) Total: $9,500 PAYMENT INFORMATION (check appropriate method): Please make checks payable to: 3M Cogent Pre-Payment Check Mail to: 3M Cogent: Attn: Amy Buckley 5025 Bradenton Ave., Suite A Purchase Order Number Dublin, OH Phone: 614/ x 3351 Fax: 614/ A copy of this order form must be included with your Purchase Order or Pre-payment Signature Date 5025 Bradenton Ave., Suite A Phone: 614/ Dublin, OH Fax: 614/