FIRE DEPARTMENT. AGENDA ITEM: 9.b.iv. MEETING DATE: October 15, 2013 VILLAGE BOARD REPORT

Transcription

1 FIRE DEPARTMENT SUBJECT: Consideration of the Purchase of Eighteen (18) Sets of Morning Pride Turnout Gear from Air One Equipment, Inc., South Elgin, IL not to exceed 32, AGENDA ITEM: 9.b.iv MEETING DATE: October 15, 2013 VILLAGE BOARD REPORT TO: Village President and Board of Trustees FROM: Wayne Globerger, Fire Chief (847) THROUGH: Todd Hileman, Village Manager PURPOSE AND ACTION REQUESTED: Staff requests approval to enter into a purchasing agreement for eighteen (18) sets of Morning Pride turnout gear to replace existing turnout gear that fails to meet the requirements of the National Fire Protection Association (NFPA) 1971, Standard on Protective Ensembles for Structural Fire Fighting and Proximity Fire Fighting. Due to the specialized nature of the products utilized by the Fire Department, manufacturers choose to limit distribution of their products to exclusive regional dealers. Air One Equipment Inc. of South Elgin is the sole proprietor for Morning Pride turnout gear in the northern Illinois area. This purchase, if approved, will be made through Air One Equipment Inc. BACKGROUND: The Fire Department has 80 sworn personnel that require the need for structural firefighting gear, also known as turnout gear. Turnout gear contains multilayered coat and pants, when paired with boots, gloves, helmet and selfcontained breathing apparatus, firefighting personnel are protected when operating in the presence of extreme temperatures, pathogens and toxic atmospheres. This gear is strong enough to protect against cuts and abrasions in an emergency type environment. Turnout gear has a predicted life expectancy of five (5) years. Gear is frequently inspected, maintained, and repaired through the course of its life to increase longevity and ensure maximum protection for the wearer. The Fire Department is currently on phase II of IV for the replacement of turnout gear. Phase I was completed in FY2012 with the purchase of 26 sets of turnout gear, to be followed by the purchase of 18 sets in phases II, III and IV. With each phase, the department reviews and

2 negotiates best pricing on the three reputable manufactures of turnout gear Cairns, Innotex and Morning Pride to ensure the Village obtains quality equipment at the best price. DISCUSSION: The Fire Department Quartermaster evaluated three brands of turnout gear in 2012 and reviewed the following: design, function, durability, safety, overall quality and cost. The evaluated brands include Innotex, Cairns, and Morning Pride. Innotex Cairns Morning Pride Meets NFPA Requirements X X X Durability X X Consistent Sizing and Fit X X Overall Safety* X X X Garment Construction X X Extra Thermal Liners to Protect Skin X X Provides Coat, Pants and Neck Covers X X X Storm Flap and Protective Collar System X X Under Limited Warranty** X X X Price per Set 1, , , *Overall safety includes full coverage of skin and proper materials that will protect personnel in fire and/or hazardous material situations. ** All limited warranties will repair or replace, at their option, any protective garment determined to have a defect in material or workmanship. Fire personnel participated in a field test of all three brands and it was determined that based on sizing, durability, ease of movement, design and comfort, Morning Pride obtained the highest overall gear rating. The final results from their evaluations of Innotex, Cairns and Morning Pride on a 10 point scale are listed below: Innotex Cairns Morning Pride Comfort to Wear Sizing Durability Ease of Movement Innovative Design Overall Rating of Gear

3 BUDGET: The purchase of replacement turnout gear has been budgeted for in the 2013 Corporate Fund: Corporate Fund: , RECOMMENDATION: Fire Department personnel recommend waiving the competitive bid process by awarding the purchase of Morning Pride turnout gear from Air One Equipment Inc., the least expensive option, with the understanding that due to the specialization of the equipment needed by the Glenview Fire Department and that Air One Equipment Inc. is the exclusive vendor of the preferred gear Morning Pride in this region, staff also requests the permission to negotiate and order from Air One Equipment Inc., South Elgin, not to exceed 32, ATTACHMENT(S): A. Quote/Specification from Air One Morning Pride; Fireground Supply, INC Innotex; MES Carnes. B. Honeywell s Soul Source Letter of Authorized Dealership to Air One Equipment Inc.. C. Resolution

4 Air One Equipment, Inc. 360 Production Drive, South Elgin IL Telephone: (847) Fax: (847) website: Quotation TO: GLENVIEW FIRE DEPT Date: ATTN: BRIAN RENDER REF: MP GEAR We are pleased to submit the following quotation in accordance with your request and subject to the Terms and Conditions listed below. Qty Part Number Description Each Extended 17 ILGLEN00090 MORNING PRIDE COAT AS PER SPEC 1, , ILGLEN00091 MORNING PRIDE PANTS AS PER SPEC , ILGLEN00092 MORNING PRIDE COAT AS PER CHIEF SPEC 1, , ILGLEN00093 MORNING PRIDE PANTS AS PER CHIEF SPEC QUOTE GOOD FOR 30 DAYS. FREIGHT OR DELIVERY CHARGES MAY APPLY Estimated Delivery: On Request Total of All Equipment: 32, BY: ]É{Ç W ÇÇáxÇ John Dinnsen Air One Equipment, Inc.

5 W.S Darley & Fireground Supply 325 Spring Lake Dr. Itasca, IL Fax Estimate Date Estimate # 9/23/ Name/ Address GLENVIEW FIRE DEPT Attn: Brian Render Item Description Qty Price Total QUO07317CT5S Innotex Gear for Glenview with Hook & Dee's per 18 Glenview Spec Glide Thermal Liner 1, , Subtotal 32, Sales Tax (0.0%) Total 32,958.00

6 MES Illinois 124 East First Street Deer Creek, IL Telephone...: (309) Fax...: (309) Ship To: GLENVIEW FD #6 Attention: FF/PM Brian Render 1815 GLENVIEW RD. GLENVIEW, IL Contact: FF/PM Brian Render Phone: (847) Bill To: GLENVIEW FD PURCHASE AGENT 1815 GLENVIEW RD. GLENVIEW, IL Quotation Number...: QT_ Date...: 10/6/2013 Page...: 1 of 1 Sales order...: Requisition...: Your ref....: Our ref...: Tarendarcz Quotation deadline...: 11/5/2013 Payment...: Net 30 Sales Rep...: Tarendarcz Terms of delivery...: Supplier Pays Freight Item number Description Size Color Quantity Unit Unit price Amount X3757 G U3757 G Cairns Reaxtion Coat per Glenview FD spec (37) Black Advance, (57) Caldura SL2i, (G) Crosstech Black Cairns RSX Pant per Glenview FD spec (37) Black Advance, (57) Caldura SL2i, (G) Crosstech Black EA 1, , EA , This Quotation is subject to any applicable sales tax and shipping & handling charges that may apply. Notes: This quotation is eligible for freight free shipping. Sales balance Total discount S&H Sales tax Total 33, , USD All returns must be processed within 30 days of receipt and require a return authorization number and are subject to a restocking fee. Custom orders are not returnable. Effective tax rate will be applicable at the time of invoice.

7 September 26, 2013 Glenview Fire Department 1815 Glenview Road Glenview, IL Chief, This letter is to inform you that Air One Equipment is your sole source PPE dealer for turnout gear in Northern Illinois. If you should have any questions please feel free to give me a call at (847) Sincerely, Scott Hacker Honeywell First Responder Products North Central Regional Manager

8 RESOLUTION NO. WHEREAS, the Village of Glenview is a homerule municipality located in Cook County, Illinois; WHEREAS, the Glenview Fire Department (the Department ) command staff has determined the Department s existing firefighting turnout gear fails to meet the national standards, and that Morning Pride turnout gear is the best replacement product available; WHEREAS, Air One Equipment, Inc., of Elgin, IL ( Air One ) is the sole dealer of Morning Pride firefighting turnout gear in the northern Illinois region; WHEREAS, the corporate authorities have reviewed the Department s request to purchase Morning Pride firefighting turnout gear from Air One in an amount not to exceed 32, for eighteen (18) sets of such gear to be purchased in WHEREAS, the corporate authorities, having considered the specialized nature of the turnout gear and the fact that Air One is the sole dealer of Morning Pride firefighting turnout gear in the region, have determined it is appropriate to waive the formal bidding process, and authorize the purchase of such gear from Morning Pride; and WHEREAS, the corporate authorities have determined that it is in the public interest to purchase such turnout gear on the terms and conditions described in such documentation. NOW, THEREFORE, BE IT RESOLVED, by the President and Board of Trustees of the Village of Glenview, as follows: That the President and Village Clerk are authorized to execute any and all documents necessary to consummate the purchase of Morning Pride firefighting turnout gear as described above. PASSED this day of, AYES: NAYS: ABSENT: APPROVED by me this day of, 2013.

9 James R. Patterson, Jr., President of the Village of Glenview, Cook County, Illinois ATTESTED and FILED in my office this day of, Todd Hileman, Village Clerk of the Village of Glenview, Cook County, Illinois